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Scheduling and Events Coordinator

About us:

Teq is a leading Educational Technology company providing products, instructional and technical services and support nationally to the K-12 marketplace. Teq employs over 115 employees and is based in our Huntington Station, NY with a presence in 20 states in the U.S. Our mission is to empower schools with a unique blend of expert service, cutting-edge products, and unparalleled support, fostering creativity and passion in the 21st-century learning environment. We have been serving the educational community since 1972. The company offers a uniquely innovative approach to selling relevant solutions to schools we call “the complete thought”.

We are seeking a highly organized and versatile Scheduling and Event Coordinator to manage our technical service logistics and end-to-end event production. This role requires a unique blend of logistical precision—optimizing service routes and technician schedules—and creative project management for high-impact tradeshows and special events. You will be the central hub connecting our customers, sales team, and field technicians.

Responsibilities in this role:

Technical Scheduling & Logistics

Service Coordination: Schedule service calls, site surveys, installations, and deliveries.
Route Optimization: Strategically plan delivery and service routes to ensure maximum resource utilization.
Technical Oversight: Review orders and service requests to ensure field technicians and delivery teams have the necessary details and equipment.
Internal Liaison: Collaborate daily with Sales, Warehouse, Field Service, and Technical Support departments.
Customer Relations: Provide professional, timely responses to customer inquiries via phone and email.

Event Planning & Tradeshow Production

Tradeshow Management: Coordinate all logistics including vendor contract negotiations, registration paperwork, hotel/travel arrangements, and payment processing.
Technical Production: Coordinate with AV and technical resources to ensure equipment is tested, delivered, and supported; manage on-site setup and teardown.
Marketing Collaboration: Partner with the Marketing team on pre-event campaigns, signage design, program printing, and promotional giveaways.
Special Event Coordination: Negotiate contracts for event spaces; manage food, beverage, décor, and supply orders to meet quality standards.
Financial & Lead Tracking: Manage event budgeting, process reimbursements/prizes, and track lead collection and post-event reporting.

What You’ll Bring to the Team:

1–2 years of experience in an office environment, logistics, or event management.
Intermediate to advanced skills in Microsoft Office (Word, Excel, Outlook). Experience with SAP, HubSpot CRM , or SMART products is a significant plus.
Strong writing, proofreading, and verbal communication skills with a high level of professionalism.
Ability to manage multiple projects and work assignments from various staff members simultaneously.
An enthusiastic professional who enjoys building relationships with both internal teams and external customers.
High expectations for quality, excellent follow-through, and the ability to exercise tact and diplomacy under pressure.
A positive attitude with the flexibility to work in a fast-paced, evolving environment and the initiative to adapt to new procedures.

What We Offer:

Salary Range: 50,000-60,000
Generous PTO and 15 paid holidays.
Comprehensive insurance packages include medical, dental, vision, life, and disability.
401k savings plan with company match.
Access to state-of-the-art facilities and resources.
Regular training and professional development opportunities.
A vibrant company culture with in-office perks like daily snacks, holiday celebrations, sponsored lunches, discounted products, and more!

If you’re ready to take the next step in your career and make a meaningful impact in the education sector, we want to hear from you!

Teq is an equal opportunity employer committed to diversity, belonging, and inclusion. All applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veterans' status, or any other characteristic protected by law.

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