Scheduling Clerk/Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Scheduling Clerk/Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth scheduling, efficient administrative support, and exceptional customer service. Your energetic approach and organizational prowess will help keep our daily activities running seamlessly. This position offers an exciting opportunity to develop your office management skills while supporting a collaborative and fast-paced environment. The ideal candidate is proactive, highly organized, and possesses excellent communication skills, including bilingual abilities.

Duties

• Manage and coordinate appointment scheduling using calendar management tools and software.
• Operate phone systems to answer inquiries, direct calls efficiently, and handle incoming correspondence.
• Maintain accurate records through data entry, filing, proofreading, and document management using Microsoft Office and Google Workspace.
• Assist with clerical duties including typing reports, proofreading documents, and managing incoming/outgoing mail.
• Provide customer support by addressing inquiries promptly and courteously via phone or in person while maintaining excellent phone etiquette.

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Excellent computer literacy with the ability to learn new software quickly.
• Strong typing skills with attention to detail for data entry and proofreading tasks.
• Experience with multi-line phone systems, front desk operations, and customer service excellence.
• Bilingual abilities are highly preferred to serve diverse client needs effectively.
• Knowledge of office management procedures including filing systems, calendar management, and basic bookkeeping (QuickBooks experience is a plus).
• Exceptional time management skills to prioritize tasks efficiently in a busy environment. Join us as a Scheduling Clerk/Administrative Assistant to be an essential part of our vibrant team! Bring your enthusiasm for organization and customer service excellence to help us deliver top-tier support every day!

Pay: $20.00 - $25.00 per hour

Work Location: Remote