School Board Staff Assistant, (subject to annual renewal), to Ilryong Moon, Member, At-Large

Required

• Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate.
• Three (3) years of experience in high-level office administration, some of which must have been in preparing documents, notices, and operational guidelines.
  • Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.
• Knowledge of the functions of the school division, its operating procedures, and regulations.
• Knowledge of social media tools and platforms, with the ability to perform routine updates and share content effectively.
• Familiarity with the functions and activities of county, state, and federal agencies.
• Proficiency in the use of office technology for routine tasks, including spreadsheets, presentations, and document preparation.
• Strong analytical and organizational skills.
• Ability to handle sensitive information and maintain a high level of confidentiality.
• Ability to deal tactfully and respectfully at all levels.
• Ability to work under pressure to meet time constraints and deadlines.
• Ability to communicate effectively, both orally and in writing.

Preferred

• Bachelor's degree.
• Some experience in public education or government relations environment.
• Knowledge of public education mission, organization, instructional goals, and curriculum practices.
• Skill in working with BoardDocs.

Supervision Given or Received

• Receives general supervision from a school board member and indirect supervision from the director of district board operations, school board staff aide, or senior executive administrative assistant. May provide guidance and assistance to full-, part-time, and/or hourly employees, as assigned.

• Provides confidential, technical, and administrative support for the Board member.
• Performs administrative functions including, but not limited to, screening and reviewing needs of all incoming correspondence/calls/visitors and issues referred to the School Board member; drafting and proofreading responsive documents and correspondence, ensuring factual correctness and completeness of replies; routing matters requiring action; maintaining control records and following up to ensure timely response or action; maintaining Board member's calendar; making travel arrangements; and facilitating reimbursement.
• Gathers data and conducts research on Board-related issues and projects.
• Prepares, formats, and organizes reports, presentations, and materials for meetings, ensuring everything is ready in advance.
• Manages and tracks special projects, compiling necessary data and reports.
• Reviews regulations and procedures to support the Board's activities and ensure compliance.
• Schedules and coordinates community meetings and focus groups, gathering constituent feedback.
• Prepares written summaries or reports based on research and gathered data.
• Monitors and tracks updates on public education news, legislative agendas, and relevant laws/regulations.
• Provides technical assistance to Board member as needed.
• Coordinates communication with community groups, government officials, and other stakeholders.
• Collaborates and promotes engagement to progress the School Board's work including, but not limited to, outreach; scheduling of community and constituent meetings; and assisting in preparing for and attending community, School Board, and FCPS events/meetings, as required by the School Board member.
• Maintains and updates the Board member's social media, newsletters, and website, ensuring content is current and accurate.
• Works a schedule that may vary weekly depending on needs of the Board member.
• Performs related duties as required or assigned.

This job generally operates in a professional or home office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.