School Secretary I

This 12-month position is located at Minoa Elementary School in the East Syracuse Minoa school district, and primarily handles clerical, business and administrative functions. The position is responsible for handling administrative details by arranging conferences and appointments, updating and maintaining student data, directing inquiries or problems to appropriate school officials and generally assisting the school administrator. Work frequently involves contacts with faculty, students, parents and visitors.

Candidates will be hired provisionally. The successful candidate must take and pass a civil service exam for the School Secretary I title.

TYPICAL WORK ACTIVITIES

Making appointments, receiving calls and callers and referring them to the proper individuals.

Types correspondence, reports and evaluations.

Composes and types routine letters of inquiry or response.

Assists in the preparation of reports, bulletins, and other material by gathering information from reports, requesting and controlling the return of information, and by typing and assembling the finished product.

Supervises and/or assists in the maintenance of various school files and records, which may include dally student attendance reports, posting of final grades, leaves of absence, sick and personal days, teacher attendance, etc.

Prepares, processes, and may authorize purchase requisitions and vouchers.

Informs staff of office and school procedures, programs and activities.

FULL PERFORMANCE KNOWLEDGE SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Good knowledge of secretarial practices.

Good knowledge of office terminology, procedures, and equipment.

Good knowledge of English grammar and composition.

Good knowledge of typing techniques and practices.

Good knowledge of business arithmetic.

Ability to edit written material for grammatical and composition errors.

Ability to compose routine correspondence.

Ability to collect requested information for reports.

Ability to maintain a variety of school records.

Ability to prepare and process necessary personnel forms.

Ability to operate a variety of office machines and equipment.

Ability to communicate effectively with the public, students, professional and support services staff.

Ability to maintain confidentiality of records and office business.

MINIMUM QUALIFICATIONS

Promotion:

A) One (1) year of continuous permanent competitive class status in the title of Typist II or,

B) Two (2) years of continuous permanent competitive class status in the title of Typist I or Stenographer I.

• Two (2) years of office experience, or its part-time equivalent, which must have included typing and clerical work as a primary function of the job; or,
• An Associate's degree in Business or Administrative Assistant, or a closely related field, which must have included coursework in typing, keyboarding and/or word processing.

Job Type: Full-time

Pay: From $41,457.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person