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administrative manager

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coordinator, facilities management Jobs in Uae Jobs In Abu Dhabi Jobs In Abu Dhabi Jobs In Abu Dhabi Jobs In Abu Dhabi United Arab Emirates

coordinator, facilities management

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facility coordinator

admin and facility manager

Al Etihad Payments

<div>
 
 
 Admin and Facility Manager
 
 
 
 
 
 
 Al Etihad Payments empowers employees to work in an environment that best promotes their productivity and well-being, while providing high-quality workplace and fantastic professional experience.
 
 
 
 
 
 
 |Get to Know Us
 
 
 
 Al Etihad Payments is the UAE&rsquo;s designated retail payments entity, dedicated to developing and operating world-class infrastructure, standards, and solutions for the UAE Economy. Al Etihad Payments is a subsidiary of the Central Bank of the UAE, strongly supported by the UAE Government.
 
 
 Our employees are committed to work with licensed financial institutions and other payment service providers to foster innovation and deliver excellent financial services to all in the UAE, efficiently and without friction.
 
 
 Al Etihad Payments supports the government&rsquo;s objectives of a cashless society, national digitization, and the Central Bank of the UAE objective of being a top ten central bank globally.
 
 
 
 
 
 
 |Our Culture
 
 
 
 We are a collaborative, diverse and passionate group of individuals that works as one team. We support one another, make impactful contributions to the organization, and develop and nurture meaningful connections across the payment&rsquo;s ecosystem!
 
 
 
 
 
 
 
 |
 
 About the role
 
 
 
 To oversee and manage all administrative functions, ensuring smooth operations across the organization. The role focuses on maintaining efficient office systems, supporting management processes, and enabling a productive work environment through effective resource coordination and compliance with organizational policies.
 
 
 
 
 
 
 |What You&rsquo;ll Do
 
 
 <ul>
 <li>
 
 Office Operations Management:
 
 Oversee daily administrative activities to ensure smooth functioning of the office.
 </li>
 <li>
 
 Policy &amp; Compliance:
 
 Implement and monitor adherence to organizational policies, procedures, and regulatory requirements.
 </li>
 <li>
 
 Team Leadership:
 
 Supervise and guide administrative staff, delegate tasks, and evaluate performance.
 </li>
 <li>
 
 Budget &amp; Cost Control:
 
 Prepare and manage administrative budgets, monitor expenses, and optimize operational costs.
 </li>
 <li>
 
 Facility Management:
 
 Ensure maintenance of office facilities, including workspace, furniture, lighting, and HVAC systems.
 </li>
 <li>
 
 Record Keeping &amp; Documentation:
 
 Maintain accurate records for office operations, assets, and compliance reports.
 </li>
 <li>
 
 Event &amp; Meeting Coordination:
 
 Organize internal meetings, workshops, and company events, including logistics and support.
 </li>
 <li>
 
 Health, Safety &amp; Security:
 
 Ensure workplace safety standards and security protocols are implemented and maintained.
 </li>
 </ul>
 
 
 Continuous Improvement:
 
 Identify opportunities for process improvements and implement
 
 
 best practices for efficiency.
 
 
 
 
 
 
 |Minimum Qualifications
 
 
 
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 
 
 (master&rsquo;s degree or professional certifications in administration or facilities management is a plus.)
 
 
 Minimum 7&ndash;10 years of experience in administrative management or office operations.
 
 
 
 
 
 
 |Technical and Behavioral Skills
 
 
 <ul>
 <li>
 Managed end-to-end office operations and administrative functions.
 </li>
 <li>
 Led administrative teams, delegated tasks, and monitored performance.
 </li>
 <li>
 Oversaw vendor relationships and negotiated service contracts.
 </li>
 <li>
 Controlled budgets, tracked expenses, and implemented cost-saving measures.
 </li>
 <li>
 Ensured compliance with company policies and regulatory standards.
 </li>
 <li>
 Maintained accurate records and documentation for office operations.
 </li>
 <li>
 Coordinated corporate events, meetings, and logistics.
 </li>
 <li>
 Implemented process improvements for operational efficiency.
 </li>
 <li>
 Managed office systems, technology tools, and facility maintenance.
 </li>
 <li>
 Ability to
 
 multi-task and prioritize
 
 in a fast-paced environment.
 </li>
 <li>
 High level of
 
 integrity and confidentiality
 
 in handling sensitive information.
 </li>
 <li>
 Should be adaptable, flexible and collaborative with good time-management skills.
 </li>
 <li>
 Professional fluency in written and spoken English; Arabic is a plus.
 </li>
 </ul>
 
 
 
 
 
 |What you can expect from us
 
 
 <ul>
 <li>
 Modern work environment with level of flexibility;
 </li>
 <li>
 Dynamic and motivated team of colleagues working towards achieving UAE National Objectives;
 </li>
 <li>
 Competitive compensation package, including annual bonus and additional benefits like child educational allowance and annual flight tickets (where eligible);
 </li>
 <li>
 Comprehensive health insurance coverage;
 </li>
 </ul>
 
 
</div>

Admin and Facility Manager

C D General Trading LLC

Job Title: HR &amp; Admin AssistantReports to: HR Manager / Admin Manager / Department HeadEmployment Type: [Full-time / Part-time / Contract]Job Summary:The HR &amp; Admin Assistant supports the Human Resources and Administrative departments in carrying out a wide range of duties, including recruitment, onboarding, employee record management, office administration, and ensuring company policies are effectively implemented. The role requires a high level of discretion, strong organizational skills, and attention to detail.Key Responsibilities:Human Resources Support:Assist in recruitment processes, including posting job ads, scheduling interviews, and screening candidates.Coordinate onboarding and induction programs for new hires.Maintain accurate and up-to-date employee records (both digital and physical).Assist in organizing training and development programs.Support payroll preparation by providing relevant employee information (e.g., absences, bonuses, leaves).Help ensure HR policies and procedures are followed.Assist in employee engagement activities and internal communications.Maintain confidentiality of sensitive HR data.Administrative Support:Manage day-to-day administrative tasks such as filing, copying, and scanning documents.Handle incoming calls, emails, and correspondence.Maintain office supplies inventory and place orders as needed.Assist in scheduling meetings, preparing agendas, and taking meeting minutes.Support facility and equipment maintenance coordination.Help organize company events and meetings.Ensure the office environment is clean, organized, and welcoming.Qualifications &amp; Requirements:High School/Diploma or related field preferred.1&ndash;2 years of relevant experience in HR and/or administrative roles.Familiarity with HR software and MS Office (Word, Excel, PowerPoint, Outlook).Strong interpersonal and communication skills.High attention to detail and organizational skills.Ability to handle sensitive information with discretion.Ability to multitask and prioritize effectively.Key Competencies:Professionalism and confidentialityTeam collaborationTime managementProblem-solvingFlexibility and adaptabilityInitiative and proactivenessWorking Conditions:Office-based role with standard working hours [mention if flexible or shift-based].May require occasional overtime or weekend support depending on company needs.Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Can you join immediately ?</li><li>Are you willing to work with alcoholic beverages ?</li><li>Do you have picture in your CV ? If No please don't apply</li></ul>

HR & Admin Assistant

NMC Health plc

<div><ul><li>Pick up, and drop off the homecare staff to various locations in the UAE as assigned
</li><li>Make various purchases for requirements for the facility as directed
</li><li>Move timely to desired locations to avoid delays in pick up and drops off
</li><li>Ensure no disruption to the drivers schedule
</li><li>Be available through mobile at all times when on duty
</li><li>Expected to be on call during emergencies and urgent situations
</li><li>Channel transport related calls and requests from other departments through the Facilities Admin Assistant
</li><li>Preventative and required maintenance is reported to the fleet coordinator and admin assistant in a timely manner
</li><li>Inform Facilities Administration of any and all issue arising while on duty (i.e. - accident, delay, changes of timing, duty reporting, etc.)
</li><li>Ensure vehicle is properly kept, maintained and always clean
</li><li>Ensure that there is no smoking inside of the vehicle
</li><li>Maintain good personal hygiene
</li><li>Comply to the Department of Transportation rules and regulations
</li><li>Help move and carry things around office and accommodation if needed
</li><li>Assist the Facilities Department on any other tasks as and when needed</li></ul></div>
 <div><ul><li>Pick up, and drop off the homecare staff to various locations in the UAE as assigned
</li><li>Make various purchases for requirements for the facility as directed
</li><li>Move timely to desired locations to avoid delays in pick up and drops off
</li><li>Ensure no disruption to the drivers schedule
</li><li>Be available through mobile at all times when on duty
</li><li>Expected to be on call during emergencies and urgent situations
</li><li>Channel transport related calls and requests from other departments through the Facilities Admin Assistant
</li><li>Preventative and required maintenance is reported to the fleet coordinator and admin assistant in a timely manner
</li><li>Inform Facilities Administration of any and all issue arising while on duty (i.e. - accident, delay, changes of timing, duty reporting, etc.)
</li><li>Ensure vehicle is properly kept, maintained and always clean
</li><li>Ensure that there is no smoking inside of the vehicle
</li><li>Maintain good personal hygiene
</li><li>Comply to the Department of Transportation rules and regulations
</li><li>Help move and carry things around office and accommodation if needed
</li><li>Assist the Facilities Department on any other tasks as and when needed</li></ul></div>
 <div><ul><li>High School
</li><li>2 years GCC experience (Preferred - 5 years)
</li><li>UAE driver&rsquo;s license &ndash; (Manual, or large vehicle license)
</li><li>Language: English, Arabic</li></ul></div>

Driver

iTech Engineering Consultancy

<div>
 
 Job Title: HR &amp; Admin Assistant
 
 
 
 
 Reports to: HR &amp; Admin Manager
 
 
 
 
 Job Description Summary
 
 
 
 The HR &amp; Admin Assistant works under the supervision of the Admin and HR Manager to perform a variety of administrative and HR tasks.
 
 
 
 General Responsibilities
 
 
 
 <ul>
 <li>
 Front Desk office and general office support
 </li>
 <li>
 Greet guests and provide them with superb customer service
 </li>
 <li>
 Answer all client questions and incoming calls
 </li>
 <li>
 Redirect phone calls to the appropriate department and takedown messages
 </li>
 <li>
 Document controlling, filing, scanning, copying, binding, and record management (both electronic and hard copy)
 </li>
 <li>
 Book and maintain schedules, meetings, and travel arrangements, if required Write and distribute email, correspondence memos, letters, faxes, and forms
 </li>
 <li>
 Maintain relevant databases when necessary
 </li>
 <li>
 Assist the HR &amp; Admin Manager with daily tasks
 </li>
 <li>
 Liaise with PRO for daily tasks
 </li>
 <li>
 Handle work permit, visa processing documents and applications in coordination with the PRO
 </li>
 <li>
 Point of contact for Etisalat, ADDC, Du, etc.
 </li>
 <li>
 Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders supplies.
 </li>
 <li>
 Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and purchasing new equipment when needed.
 </li>
 <li>
 Monitor and maintain the offices cleanliness and etiquette.
 </li>
 <li>
 Execute tasks and provide continuous support to HR &amp; Admin Manager
 </li>
 <li>
 Prepare the monthly timesheet for payroll purpose
 </li>
 <li>
 Ensure the Trade licenses, Establishment Cards, Tenancy Contracts, Vehicle registrations and company insurances renewal without incurring fines
 </li>
 <li>
 Support HR Department in recruitment and interview arrangements
 </li>
 <li>
 Support the recruitment process of the company by positing vacancies, collecting CVs and conducting screening interviews
 </li>
 <li>
 Maintain CV database of the company
 </li>
 <li>
 Employee documents filing and record update.
 </li>
 <li>
 Support HR Department in Employee Onboarding and Exit formalities
 </li>
 <li>
 Any other duties commensurate with the accountabilities of the post.
 
 
 
 </li>
 </ul>
 
 Minimum Skills Or Experience Required
 
 
 
 <ul>
 <li>
 Effective written and verbal English language communication skills, Arabic would be a plus.
 </li>
 <li>
 Good knowledge of HR Practices
 </li>
 <li>
 Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results.
 </li>
 <li>
 Ability to multitask.
 </li>
 <li>
 Strong knowledge of Google Suite, MS Office programs, and other governmental e-portals.
 </li>
 <li>
 Minimum 3 years in an HR/Admin/Document controlling/Coordinating role, or equivalent.
 </li>
 <li>
 Collaborate easily with the Executive Team, Line Manager, and employees
 
 </li>
 </ul>
</div>

iTech Management Consultancy

<div>Reports to: HR &amp; Admin Manager
Job Description Summary

The HR &amp; Admin Assistant works under the supervision of the Admin and HR Manager to perform a variety of administrative and HR tasks.

General Responsibilities<ul><li>
Front Desk office and general office support</li><li>
Greet guests and provide them with superb customer service</li><li>
Answer all client questions and incoming calls</li><li>
Redirect phone calls to the appropriate department and takedown messages</li><li>
Document controlling, filing, scanning, copying, binding, and record management (both electronic and hard copy)</li><li>
Book and maintain schedules, meetings, and travel arrangements, if required Write and distribute email, correspondence memos, letters, faxes, and forms</li><li>
Maintain relevant databases when necessary</li><li>
Assist the HR &amp; Admin Manager with daily tasks</li><li>
Liaise with PRO for daily tasks</li><li>
Handle work permit, visa processing documents and applications in coordination with the PRO</li><li>
Point of contact for Etisalat, ADDC, Du, etc.</li><li>
Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders supplies.</li><li>
Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and purchasing new equipment when needed.</li><li>
Monitor and maintain the offices cleanliness and etiquette.</li><li>
Execute tasks and provide continuous support to HR &amp; Admin Manager</li><li>
Prepare the monthly timesheet for payroll purpose</li><li>
Ensure the Trade licenses, Establishment Cards, Tenancy Contracts, Vehicle registrations and company insurances renewal without incurring fines</li><li>
Support HR Department in recruitment and interview arrangements</li><li>
Support the recruitment process of the company by positing vacancies, collecting CVs and conducting screening interviews</li><li>
Maintain CV database of the company</li><li>
Employee documents filing and record update.</li><li>
Support HR Department in Employee Onboarding and Exit formalities</li><li>
Any other duties commensurate with the accountabilities of the post.</li></ul>

Minimum Skills or Experience Required
<ul><li>
Effective written and verbal English language communication skills, Arabic would be a plus.</li><li>
Good knowledge of HR Practices</li><li>
Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results.</li><li>
Ability to multitask.</li><li>
Strong knowledge of Google Suite, MS Office programs, and other governmental e-portals.</li><li>
Minimum 3 years in an HR/Admin/Document controlling/Coordinating role, or equivalent.</li><li>
Collaborate easily with the Executive Team, Line Manager, and employees</li></ul></div>

Pure Prestige Hotel Management LLC

Job PurposeTo provide administrative and support services for the facility management operations, ensuring smooth office functions, efficient vendor and service-contract coordination, and compliance with company policies and local regulations.Key Responsibilities<ul><li>Manage day-to-day office administration: maintaining supplies, managing meeting/room bookings, handling mail, organizing travel/accommodation for staff.</li><li>Coordinate with facility services and vendors (e.g., cleaning, security, maintenance, landscaping) to ensure contracts are adhered to and services delivered to required levels.</li><li>Maintain records of service contracts, purchase orders, invoices, vendor performance, and follow up on payments and discrepancies.</li><li>Assist with procurement of administrative and facility supplies, ensuring cost effectiveness and compliance with company policy.</li><li>Monitor and maintain inventory of office assets, furniture, equipment; track movements and dispositions.</li><li>Support the facility team in monitoring service requests/work orders: logging, tracking, and ensuring timely resolution.</li><li>Ensure compliance with relevant local legislation, health &amp; safety standards and building/utility regulations as they affect facility operations.</li><li>Assist with space management: maintain floor-plan/asset register; co-ordinate office moves, seating allocations, and workspace set-ups.</li><li>Prepare regular reports and dashboards (e.g., vendor performance, service levels, cost metrics, admin KPIs) for review by management.</li><li>Serve as contact point for internal departments with administrative/facility enquiries; liaise with other support functions (HR, IT, Finance).</li><li>Perform ad-hoc administrative projects as requested (e.g., process improvements, policy updates, special office events).</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Facilities Management, Office Administration or related field preferred.</li><li>Minimum of 2-5 years&rsquo; experience in an administrative or support role in a facility management, property, or corporate office environment in UAE/GCC preferred.</li><li>Good knowledge of MS Office (Word, Excel, Outlook); familiarity with facility management software or vendor management systems is an advantage.</li><li>Strong organisational, multitasking and time-management skills; attention to detail.</li><li>Good verbal and written communication skills in English; Arabic language skills are a plus.</li><li>Proven ability to work with vendors and external service providers, and coordinate cross-functional activities.</li><li>Understanding of UAE labour law, procurement practices and office facilities operations is beneficial.</li><li>Ability to adapt to changing priorities, handle confidential information and work effectively in a team.</li></ul>Key Competencies<ul><li>Proactive and solution-oriented.</li><li>Excellent interpersonal and stakeholder management skills.</li><li>Strong organisational and documentation skills.</li><li>Ability to prioritise tasks, work with minimal supervision and meet deadlines.</li><li>Customer service mindset.</li><li>Integrity, punctuality and reliability.</li></ul>Working Conditions<ul><li>Office-based in Abu Dhabi with possible on-site visits to facility locations.</li><li>Occasionally may require attendance outside normal hours or follow-up for service or vendor work.</li></ul>Job Type: Full-timeExperience:<ul><li>Facility Management: 2 years (Required)</li></ul>

Admin Officer (Facility Management background)

SAJ Medical Facilities Management

Onshore Site Male GP/DietitianAbout the Role: We are seeking a qualified and motivated Male Dietitian to join our team. The successful candidate will be responsible for assessing nutritional needs, developing personalized diet plans, and providing expert nutritional guidance to patients and staff in alignment with medical standards and company policies.Key Responsibilities:<ul><li>Assess patients&rsquo; nutritional and health needs.</li><li>Develop and implement individualized meal and nutrition plans.</li><li>Provide dietary counseling to patients, families, and staff.</li><li>Collaborate with doctors, nurses, and other healthcare professionals.</li><li>Monitor and evaluate the effectiveness of nutrition interventions.</li><li>Ensure compliance with Department of Health (DOH) and facility guidelines.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s Degree in Nutrition, Dietetics, or related field (Master&rsquo;s preferred).</li><li>Valid DOH/DHA/MOH license or DOH eligibility for licensing.</li><li>Minimum 2 years of experience in a clinical or hospital setting.</li><li>Excellent communication and interpersonal skills.</li></ul>We Offer:<ul><li>Competitive salary package.</li><li>With meal provision and accommodation.</li></ul>For interested applicants, send your updated CV and license copy to admin@sajmfm.comJob Type: Full-timeApplication Question(s):<ul><li>Please indicate your expected salary (AED/month) when applying.</li></ul>Experience:<ul><li>clinical: 2 years (Preferred)</li></ul>

Onshore Site Industrial Clinic - GP/Dietitian

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2506 admin and facility manager jobs IN Uae Jobs In Abu Dhabi Jobs In Abu Dhabi Jobs In Abu Dhabi Jobs In Abu Dhabi United Arab Emirates

Admin and Facility Manager

HR & Admin Assistant

Driver

HR & Admin Assistant

HR & Admin Assistant

Admin Officer (Facility Management background)

Onshore Site Industrial Clinic - GP/Dietitian