HR & Admin Assistant

Job Title: HR & Admin Assistant

Reports to: HR Manager / Admin Manager / Department Head

Employment Type: [Full-time / Part-time / Contract]

Job Summary:

The HR & Admin Assistant supports the Human Resources and Administrative departments in carrying out a wide range of duties, including recruitment, onboarding, employee record management, office administration, and ensuring company policies are effectively implemented. The role requires a high level of discretion, strong organizational skills, and attention to detail.

Key Responsibilities:

Human Resources Support:

Assist in recruitment processes, including posting job ads, scheduling interviews, and screening candidates.

Coordinate onboarding and induction programs for new hires.

Maintain accurate and up-to-date employee records (both digital and physical).

Assist in organizing training and development programs.

Support payroll preparation by providing relevant employee information (e.g., absences, bonuses, leaves).

Help ensure HR policies and procedures are followed.

Assist in employee engagement activities and internal communications.

Maintain confidentiality of sensitive HR data.

Administrative Support:

Manage day-to-day administrative tasks such as filing, copying, and scanning documents.

Handle incoming calls, emails, and correspondence.

Maintain office supplies inventory and place orders as needed.

Assist in scheduling meetings, preparing agendas, and taking meeting minutes.

Support facility and equipment maintenance coordination.

Help organize company events and meetings.

Ensure the office environment is clean, organized, and welcoming.

Qualifications & Requirements:

High School/Diploma or related field preferred.

1–2 years of relevant experience in HR and/or administrative roles.

Familiarity with HR software and MS Office (Word, Excel, PowerPoint, Outlook).

Strong interpersonal and communication skills.

High attention to detail and organizational skills.

Ability to handle sensitive information with discretion.

Ability to multitask and prioritize effectively.

Key Competencies:

Professionalism and confidentiality

Team collaboration

Time management

Problem-solving

Flexibility and adaptability

Initiative and proactiveness

Working Conditions:

Office-based role with standard working hours [mention if flexible or shift-based].

May require occasional overtime or weekend support depending on company needs.

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Can you join immediately ?
• Are you willing to work with alcoholic beverages ?
• Do you have picture in your CV ? If No please don't apply