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admin assistant

Blue Ocean Management Training

<div>
 
 The Office Administrator provides administrative support to ensure smooth daily operations within the organization. This role streamlines processes, manages information flow, and supports team members across departments to enhance overall office efficiency.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 
 Greet customers and guests professionally upon arrival.
 
 
 </li>
 <li>
 
 Answer calls, handle course inquiries, and assist walk-in customers.
 
 
 </li>
 <li>
 
 Manage courier requests and certificate collections.
 
 
 </li>
 <li>
 
 Provide administrative support to management.
 
 
 </li>
 <li>
 
 Organize and coordinate meetings and events.
 
 
 </li>
 <li>
 
 Maintain detailed internal databases and customer filing systems.
 
 
 </li>
 <li>
 
 Liaise with internal and external units for administrative tasks.
 
 
 </li>
 <li>
 
 Arrange training sessions and schedule events.
 
 
 </li>
 <li>
 
 Execute all administrative processes in line with company standards and policies.
 
 
 </li>
 <li>
 
 Perform clerical tasks as needed.
 
 
 </li>
 <li>
 
 Monitor and maintain office supplies and equipment inventory.
 
 
 </li>
 <li>
 
 Assist other departments with document preparation, data analysis, and project coordination.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in any relevant field.
 
 
 </li>
 <li>
 
 Minimum
 
 2 years
 
 of experience in an administrative or secretarial role.
 
 
 </li>
 <li>
 
 Strong proficiency in MS Office suite.
 
 
 </li>
 <li>
 
 Ability to thrive in a fast-paced environment.
 
 
 </li>
 </ul>
 Functional Competencies
 
 <ul>
 <li>
 
 
 Organizational Skills
 
 : Prioritize tasks, manage time effectively, and maintain organized records.
 
 
 </li>
 <li>
 
 
 Communication
 
 : Excellent verbal/written skills with active listening to address concerns clearly.
 
 
 </li>
 <li>
 
 
 Customer Service
 
 : Deliver prompt, professional support with a friendly demeanor.
 
 
 </li>
 <li>
 
 
 Resource Management
 
 : Track supplies, procure materials, and ensure equipment maintenance.
 
 
 </li>
 <li>
 
 
 Technology Proficiency
 
 : Use LMS, databases, and office software; troubleshoot basic issues.
 
 
 </li>
 <li>
 
 
 Adaptability
 
 : Handle changing priorities and unexpected challenges flexibly.
 
 
 </li>
 <li>
 
 
 Problem-Solving
 
 : Identify issues, make decisions, and improve processes.
 
 
 </li>
 <li>
 
 
 Compliance
 
 : Adhere to safety, legal, and industry standards.
 
 
 </li>
 <li>
 
 
 Cross-Functional Collaboration
 
 : Work effectively across teams to support organizational goals.
 
 
 </li>
 </ul>
 Behavioral Competencies
 
 <ul>
 <li>
 
 
 Service
 
 : Delight customers consistently.
 
 
 </li>
 <li>
 
 
 Passion
 
 : Bring energy to every task.
 
 
 </li>
 <li>
 
 
 Integrity
 
 : Build trust through honesty.
 
 
 </li>
 <li>
 
 
 Respect
 
 : Treat all equally, regardless of title.
 
 
 </li>
 <li>
 
 
 Innovation
 
 : Create value for customers.
 
 
 </li>
 <li>
 
 
 Teamwork
 
 : Unite for shared success.
 
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <ul>
 <li>
 
 Health Insurance
 
 
 </li>
 <li>
 
 Annual Ticket to home country
 
 
 </li>
 <li>
 
 Employment Visa
 
 
 </li>
 </ul>
</div>

Admin Assistant

ALDAR

<div>
 
 
 JOB PURPOSE
 
 
 
 To provide comprehensive administrative, financial, and operational support to the Legal Department, particularly in relation to Local Law Firm Panel matters, litigations, and case management, ensuring effective coordination, strong document and financial management practices, and the timely execution of departmental and legal processes.
 
 
 
 
 
 
 ROLES AND RESPONSIBILITIES
 
 
 
 
 
 
 LOCAL LAW FIRM PANEL MATTERS/ LITIGATION/CASES
 
 
 
 
 <ol>
 <li>
 
 Financial Administration &amp; Budget Management
 
 </li>
 </ol>
 
 &bull; Process invoices for the Legal Department, including raising Purchase Requisitions, securing Purchase Orders, and submitting invoices to Finance for settlement.
 
 
 &bull; Maintain accurate records and copies of invoices and receipts for all local law-firm panel matters. &bull; Prepare and submit credit card reports/statements to Finance for litigation, arbitration, and dispute-related expenditures.
 
 
 &bull; Track, monitor, and report year-to-date budget expenditures for all legal functions.
 
 
 &bull; Prepare and submit monthly, quarterly, and annual accruals to all relevant Finance units.
 
 
 
 2. Procurement &amp; Tender Process Support
 
 
 
 &bull; Maintain an updated registry of all Requests for Proposals (RFPs), Tenders, Single Source Forms, Legal Award Recommendation Report / Legal Appointment Form, and Appointment Recommendation Reports issued by the Legal Department, including supporting documents such as proposals, evaluations, award documentation, TCRFs, and budgets.
 
 
 &bull; Assist Legal Counsel in preparing and submitting the complete Tender Suite (TCRF, RFP, evaluation reports, award recommendations, etc.) to the Procurement Department.
 
 
 
 3. Legal Operations &amp; Document Control.
 
 
 
 &bull; Assign reference numbers and coordinate workflows for letters, agreements, NDAs, POAs, contracts, and other legal instruments.
 
 
 &bull; Manage and maintain departmental tracking tools including the Invoice Tracker, Litigation Tracker, RFP Tracker, Trademark Tracker and other registries.
 
 
 &bull; Facilitate the receipt and delivery of cheques to relevant internal teams or external parties.
 
 
 &bull; Monitor and manage inquiries received through the Legal Helpdesk mailbox
 
 
 
 
 
 
 YoE / QUALIFICATIONS / SKILLS
 
 
 
 
 
 
 
 RELATED YEAR OF EXPERIENCE
 
 
 
 Min of: 5+ years of experience, with at least 5 years in Administration/ management, or similar experience in a medium sized company
 
 
 
 
 
 
 FIELD OF EXPERIENCE
 
 
 
 &bull; Real Estate / Private sector
 
 
 
 TECHNICAL AND INTERPERSONAL SKILLS
 
 
 
 &bull; Demonstrated skills in building and maintaining strong relationships with internal and external stakeholders
 
 
 &bull; Fluent in English, written and spoken, and good communication and interpersonal skills
 
 
 &bull; High attention to detail, accuracy, and confidentiality
 
 
 &bull; Great understanding of policies, procedures &amp; work methods
 
 
 &bull; Proficiency in MS Office applications and enterprise systems
 
 
 &bull; Excellent organizational and multitasking skills
 
 
 &bull; Ability to coordinate with cross-functional teams and work under pressure.
 
 
 
 QUALIFICATION
 
 
 
 &bull; 2-year college diploma or equivalent is required
 
 
 &bull; Prior experience supporting legal, compliance, or finance teams is an advantage
 
</div>

Admin Assistant- Temporary Position

ADAMZ IT SOLUTIONS

Hiring Admin cum Digital Media Coordinator for IT(ELV) company.<ul><li>Min 3 years experience in UAE as Admin.</li><li>Knowledge in basic accounting and tally prime software.</li><li>Prior experience in IT field is a plus</li><li>Basic knowledge in Autocad.</li><li>Excellent organizational and multitasking abilities to work independently and managing office alone.</li><li>Must be familiar with handling Government and legal documents.</li><li>Ability to handle office administrative tasks such as scheduling meetings, managing office supplies, and coordinating with vendors.</li><li>Must handle stock and schedule daily work routine.</li><li>Flawless computer skills including MS Office and AI softwares like chatgpt</li><li>Ability to design ads and document templates, run ad campaigns, and handle social media marketing.</li><li>Excellent​ communication and interpersonal skills.</li><li>A valid UAE driving license is a plus.</li><li>Male candidates preferred.</li></ul>Job Location : Musaffah, Abu DhabiJob Type : Full-time, PermanentSalary : AED 2500-3000 per monthInterested candidates can whatsapp their CV to +971 52 652 1362.Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>What are the AI softwares that you are familiar with? </li></ul>Experience:<ul><li>IT field : 2 years (Preferred)</li><li>Admin: 3 years (Preferred)</li></ul>

Admin cum Digital Media Coordinator

Hiring Admin cum Accountant for IT(ELV) company.<ul><li>Min 5 years experience in UAE as Accountant and Admin.</li><li>Expertise in accounting and tally prime software.</li><li>Knowledge of VAT and other UAE accounting standards and regulations.</li><li>Must know payrole calculation.</li><li>Prior experience in IT field is a plus</li><li>Basic knowledge in Autocad.</li><li>Excellent organizational and multitasking abilities to work independently and managing office alone.</li><li>Must be familiar with handling Government and legal documents.</li><li>Ability to handle office administrative tasks such as scheduling meetings, managing office supplies, and coordinating with vendors.</li><li>Must handle stock and schedule daily work routine.</li><li>Excellent​ communication and interpersonal skills.</li><li>A valid UAE driving license is a plus.</li><li>Male candidates preferred.</li></ul>Job Location : Musaffah, Abu DhabiJob Type : Full-time, PermanentSalary : AED 2500-3000 per monthInterested candidates can whatsapp their CV to +971 52 652 1362.Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>IT field : 2 years (Preferred)</li><li>Accounting: 3 years (Preferred)</li></ul>

Accountant & Admin

International Community Schools (ICSchools)

<div>
 
 
 International Community Schools (ICS), Abu Dhabi
 
 
 
 
 
 International Community Schools, Abu Dhabi
 
 is seeking a
 
 qualified and experienced IT Officer (school experience mandatory)
 
 to oversee and support the school&rsquo;s IT infrastructure and daily technology operations.
 
 
 
 The ideal candidate will have strong expertise in
 
 Google Admin Console and Microsoft 365 administration
 
 , as well as hands-on experience in
 
 Network &amp; Infrastructure Management
 
 , including configuration and management of firewalls, switches, VLANs, access points, and AVAYA systems. This role requires a proactive professional capable of supporting both academic and administrative technology needs efficiently and securely.
 
 
 
 International Community Schools
 
 is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory references and the receipt of police clearance. We strongly encourage UAE Nationals to apply.
 
 
 
 Key Responsibilities
 
 
 
 
 1. IT Infrastructure &amp; Network Management
 
 
 
 
 <ul>
 <li>
 
 Manage and maintain the school&rsquo;s IT infrastructure including servers, firewalls, switches, VLANs, access points, and structured cabling.
 
 
 </li>
 <li>
 
 Configure and monitor network security, performance, and uptime.
 
 
 </li>
 <li>
 
 Manage and support AVAYA telephony systems.
 
 
 </li>
 <li>
 
 Ensure data security, backup systems, and disaster recovery processes are in place and functioning.
 
 
 
 </li>
 </ul>
 
 2. Google Workspace &amp; Microsoft 365 Administration
 
 
 
 
 <ul>
 <li>
 
 Administer Google Admin Console (user accounts, groups, security policies, device management).
 
 
 </li>
 <li>
 
 Manage Microsoft 365 (Exchange, Teams, SharePoint, licensing, user provisioning).
 
 
 </li>
 <li>
 
 Maintain DNS records including MX, SPF, DKIM, and DMARC configurations.
 
 
 </li>
 <li>
 
 Ensure smooth email and collaboration platform operations.
 
 
 
 </li>
 </ul>
 
 3. Hardware &amp; Software Support
 
 
 
 
 <ul>
 <li>
 
 Install, configure, and maintain desktops, laptops, printers, interactive boards, and other IT equipment.
 
 
 </li>
 <li>
 
 Troubleshoot hardware, software, and network-related issues.
 
 
 </li>
 <li>
 
 Provide timely technical support to staff and administration.
 
 
 </li>
 <li>
 
 Maintain IT asset inventory and documentation.
 
 
 
 </li>
 </ul>
 
 4. End-User &amp; Academic Support
 
 
 
 
 <ul>
 <li>
 
 Provide day-to-day IT support to teaching and administrative staff.
 
 
 </li>
 <li>
 
 Assist with classroom technology integration.
 
 
 </li>
 <li>
 
 Support online learning platforms and digital tools.
 
 
 </li>
 <li>
 
 Conduct basic IT orientation and training sessions for staff when required.
 
 
 
 </li>
 </ul>
 
 5. Systems &amp; Applications
 
 
 
 
 <ul>
 <li>
 
 Support ERP systems (experience with
 
 Orison ERP preferred
 
 ).
 
 
 </li>
 <li>
 
 Support school timetabling systems (experience with
 
 ASC Timetables &ndash; ASC TT preferred
 
 ).
 
 
 </li>
 <li>
 
 Ensure all school applications run efficiently and securely.
 
 
 
 </li>
 </ul>
 
 6. Reporting &amp; Documentation
 
 
 
 
 <ul>
 <li>
 
 Maintain IT policies and procedures.
 
 
 </li>
 <li>
 
 Prepare IT reports when required.
 
 
 </li>
 <li>
 
 Ensure compliance with ADEK regulations and school IT standards.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 Requirements
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s Degree in IT, Computer Science, or related field.
 
 
 </li>
 <li>
 
 
 Mandatory prior experience in a school IT environment (UAE preferred).
 
 
 
 </li>
 <li>
 
 Strong hands-on experience in:
 
 
 <ul>
 <li>
 
 Google Admin Console
 
 
 </li>
 <li>
 
 Microsoft 365 Administration
 
 
 </li>
 <li>
 
 Firewall &amp; Network Management
 
 
 </li>
 <li>
 
 VLAN configuration
 
 
 </li>
 <li>
 
 Wireless Access Points
 
 
 </li>
 <li>
 
 AVAYA systems
 
 
 </li>
 </ul>
 </li>
 <li>
 
 Advanced proficiency in MS Office, especially
 
 Microsoft Excel (advanced level)
 
 .
 
 
 </li>
 <li>
 
 Strong troubleshooting and problem-solving skills.
 
 
 </li>
 <li>
 
 Excellent communication skills in English.
 
 
 </li>
 <li>
 
 Ability to work independently and manage multiple priorities.
 
 
 </li>
 </ul>
 
 Preferred / Added Advantage
 
 
 <ul>
 <li>
 
 Experience with
 
 Orison ERP
 
 
 
 </li>
 <li>
 
 Experience with
 
 ASC Timetables (ASC TT)
 
 
 
 </li>
 <li>
 
 Knowledge of ADEK IT compliance requirements
 
 
 </li>
 <li>
 
 Experience in multi-branch school environments
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <ul>
 <li>
 Salary Range: AED 5000 - 6000 (max)
 
 </li>
 <li>
 Additional benefits as per UAE Labour Law and school policy.
 
 </li>
 </ul>
</div>

IT Officer for International School

Allpoint Healthcare Center

About the RoleWe are seeking an experienced Clinic/Operations Manager to oversee the end-to-end operations of our Healthcare Center and in-house Pharmacy in Abu Dhabi. The role is critical in ensuring DOH compliance, operational efficiency, financial discipline, and seamless coordination between clinical, pharmacy, and administrative teams.This position requires a hands-on leader with strong healthcare operations experience&mdash;not just administrative oversight.Key ResponsibilitiesClinic &amp; Pharmacy Operations<ul><li>Oversee daily operations of the healthcare center and pharmacy</li><li>Implement and monitor SOPs across clinical, admin, and pharmacy functions</li><li>Ensure smooth patient flow and pharmacy service delivery</li><li>Coordinate between doctors, nurses, pharmacists, and admin teams</li></ul>Regulatory &amp; Compliance (DOH Abu Dhabi)<ul><li>Ensure full compliance with DOH regulations and inspection readiness</li><li>Manage licensing, documentation, audits, and corrective action plans</li><li>Maintain operational policies, SOPs, and compliance records</li></ul>Financial &amp; Insurance Oversight<ul><li>Monitor operational costs and identify cost-saving opportunities</li><li>Oversee insurance claims coordination and rejection reduction</li><li>Support revenue optimization without compromising clinical integrity</li></ul>People Management<ul><li>Supervise administrative and operational staff</li><li>Manage rosters, attendance, performance reviews, and training</li><li>Foster accountability, discipline, and teamwork</li></ul>Vendor &amp; Stakeholder Management<ul><li>Coordinate with suppliers, service vendors, insurers, and regulators</li><li>Ensure timely procurement and inventory availability</li></ul>Skills and Qualifications:<ul><li>Bachelor&rsquo;s degree in Healthcare Administration, Business Administration, or related field</li><li>Minimum 3-5 years of healthcare operations experience</li><li>Strong knowledge of DOH Abu Dhabi healthcare regulations and Insurance Empanelment Processes</li><li>Familiarity with healthcare/pharmacy software, ERP Systems, inventory management tools</li><li>Experience overseeing clinic and pharmacy operations preferred</li><li>Strong operational, financial, multitasking and leadership skills</li><li>Excellent communication, stakeholder management, and conflict resolution skills</li><li>Proficiency in healthcare systems, EMRs, and reporting tools</li><li>Ability to analyze date and implement performance improvements</li><li>Strong understanding of UAE labor laws, compliance, and licensing processes</li></ul>Job Type: Full-timePay: From AED1.00 per month

Clinic Manager

She Nails

Hiring - Dental assistant FEMALELocation: Abu DhabiRequirements:<ul><li>2year experience</li><li>F I L I P I N O Nationality is must </li><li>English Speaking</li><li>Education: Bachelor's degree</li><li>We prefer the candidate to be a dentist with doh licence as dental assistant </li></ul>WhatsApp: '0563950363Job Type: Full-timeLicense/Certification:<ul><li>DOH licence as dental assistant (Preferred)</li></ul>Work Location: In person

Dental Assistant

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