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administrative assistant

admin

Atomica Precision Electronics Instruments Trading

Responsibilities:.handle office operations, emails, calls &amp; documentation.coordinate with sales &amp; logistic teams.prepare quotations, invoices &amp; reports.follow up with the clients.maintain records and ensure smooth daily operations.Requirements:pervious admin experience (preferably in trading/lab supplies)Excellent communication skillsattention on details and professional attitude.kindly send your CV direct to sales@atomica.ae&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;&#1575;&#1604;&#1585;&#1575;&#1578;&#1576; &#1575;&#1604;&#1605;&#1583;&#1601;&#1608;&#1593;: AED&#1633;&#1643;&#1632;&#1632;&nbsp;&#1604;&#1603;&#1604; &#1588;&#1607;&#1585;

Admin

Sundus

<div>
 
 JPC - 5641
 
 
 📌 Hiring: Office Administrator &amp; Coordinator (Arabic Speaker)
 
 
 
 We are looking for a proactive and detail-oriented
 
 Office Administrator &amp; Coordinator
 
 (Arabic speaker) to support daily operations and ensure smooth office workflow.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage office administration, documents, and correspondence
 </li>
 <li>
 Coordinate meetings, schedules, and office supplies
 </li>
 <li>
 Support employee onboarding/offboarding
 </li>
 <li>
 Prepare reports, letters, and presentations
 </li>
 <li>
 Liaise with vendors and maintain office facilities
 </li>
 <li>
 Assist with compliance, audits, and departmental support
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Experience in office administration (preferred)
 </li>
 <li>
 Fluency in Arabic and English
 </li>
 <li>
 Strong communication and organizational skills
 </li>
 <li>
 Proficiency in MS Office and admin tools
 </li>
 </ul>
</div>

ADAMZ IT SOLUTIONS

Hiring Admin cum Accountant for IT(ELV) company.<ul><li>Min 3 year experience in UAE as Accountant and Admin.</li><li>Expertise in accounting and tally prime software.</li><li>Knowledge of VAT and other UAE accounting standards and regulations.</li><li>Must know payrole calculation.</li><li>Prior experience in IT field is a plus</li><li>Basic knowledge in Autocad.</li><li>Excellent organizational and multitasking abilities to work independently and managing office alone.</li><li>Must be familiar with handling Government and legal documents.</li><li>Ability to handle office administrative tasks such as scheduling meetings, managing office supplies, and coordinating with vendors.</li><li>Must handle stock and schedule daily work routine.</li><li>Excellent&#8203; communication and interpersonal skills.</li><li>A valid UAE driving license is a plus.</li><li>Male candidates preferred.</li></ul>Job Location : Musaffah, Abu DhabiJob Type : Full-time, PermanentSalary : AED 2500-3000 per monthInterested candidates are invited to whatsapp th&#8203;eir CV to +971 52 652 1362.Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>IT field : 2 years (Preferred)</li><li>Accounting: 3 years (Preferred)</li></ul>

Accounts & Admin

AL Tareeq AL Mumtaz General Transporting

Job Description: We are looking for a reliable and detail-oriented Admin Assistant cum PRO with strong data entry experience to join our team. The ideal candidate will provide administrative support, handle PRO-related tasks, maintain accurate records, and ensure smooth daily office operations. A valid UAE driving license is mandatory.Key Responsibilities:<ul><li>Perform accurate and timely data entry tasks.</li><li>Maintain and update company records, files, and databases.</li><li>Prepare and organize documents, reports, and correspondence.</li><li>Assist in daily administrative tasks such as scheduling, filing, and handling emails.</li><li>Coordinate with internal departments as needed.</li><li>Handle basic PRO tasks such as document submission, collection, and government-related follow-ups.</li><li>Support the management team with any additional tasks.</li><li>Drive to various offices, government departments, and required locations (UAE driving license required).</li></ul>Requirements:<ul><li>Proven experience as an Admin Assistant, PRO, or in a similar role.</li><li>Strong data entry skills with excellent attention to detail.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Good communication and organizational skills.</li><li>Ability to work independently and manage time effectively.</li><li>Knowledge of office procedures and PRO processes is an advantage.</li><li>Must hold a valid UAE driving license.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Admin Assistant

WorleyParsons

Overview Job Description - Admin Coordinator (ABU024C) Company: Worley Role Administrative Support Schedule Full-time Employment Type Employee Job Posting Posting date: Oct 12, 2025 Unposting Date - Reporting Reporting Manager Title: Administrative Services Supervisor II Role Purpose The Administrative Assistant helps project managers and teams by organizing tasks, tracking progress, and handling paperwork. This role ensures smooth communication and coordination to keep projects/operations running efficiently. Key Accountabilities <ul> <li>Assist with scheduling and preparation of meetings.</li> <li>Communicate with team members and help with coordination.</li> <li>Monitor project deadlines and support team members with tasks.</li> <li>Prepare basic reports and presentations.</li> <li>Help with budget tracking and expense management.</li> <li>Follow up on action items to keep projects on track.</li> </ul> Job Specific Skills (knowledge, experience, capabilities, systems) <ul> <li>Organization skills: Ability to manage documents and schedules.</li> <li>Basic computer skills: Familiarity with tools like Microsoft Word, Excel, and email.</li> <li>Communication skills: Clear and professional English writing and speaking.</li> <li>Attention to detail: Keeping track of deadlines and project updates.</li> <li>Time management: Prioritizing tasks to meet deadlines.</li> <li>Teamwork: Working well with different people.</li> </ul> Qualifications <ul> <li>High school diploma.</li> </ul> Moving forward together We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law. We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change. Recruitment fraud notice Worley has been notified of fraudulent employment inquiries and/or offers being made to prospective candidates. These activities have generally occurred via email but may occur by other means. Generally prospective candidates are being asked to provide detailed personal information and possibly being asked to pay application fees. Worley does NOT require any payment or fees from prospective candidates. Do not provide any personal/financial information whatsoever, and do not make any payments requested by any email or other communication requesting such data to secure employment with Worley or any of its subsidiaries. If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. If you are interested in employment with Worley, please view the career information on our website and follow application instructions for career opportunities for which you are qualified.

Admin Coordinator

VORTEXEN DYNAMICS INDUSTRIAL SOLUTIONS - SOLE PROPRIETORSHIP L.L.C.

The Sales Administrator will support Vortexen&rsquo;s Sales Division in day-to-day commercial operations, preparing quotations, coordinating with suppliers, updating CRM entries, following up with clients, and ensuring all sales documentation and processes are executed efficiently. This role is critical in maintaining smooth communication between Sales, Procurement, Operations, and Management.Key Responsibilities1. Sales Coordination<ul><li>Prepare quotations, proposals, proforma invoices, and client documentation.</li><li>Maintain accurate and up-to-date records in Zoho CRM and follow up on leads.</li><li>Track sales enquiries, follow-ups, closing status, and daily activity logs.</li><li>Coordinate with the Sales Engineers, Sales Manager, and Operations team.</li></ul>2. Supplier &amp; Procurement Support<ul><li>Send RFQs to suppliers and sub-contractors and collect quotations.</li><li>Follow up on pricing, stock availability, delivery timelines, and technical datasheets.</li><li>Prepare comparative statements and assist procurement for final selection.</li></ul>3. Documentation &amp; Reporting<ul><li>Maintain well-organized files for quotations, PO, invoices, delivery notes, and approvals.</li><li>Assist in tender submissions, compliance documentation, and ADNOC/Civil Defence requirements.</li><li>Generate weekly and monthly sales reports for management.</li><li>Ensure accuracy in all commercial documents.</li></ul>4. Client Communication<ul><li>Follow up with clients on quotations, payments, deliveries, and project updates.</li><li>Coordinate client meetings, prepare minutes, and share updates with the team.</li><li>Respond to emails, inquiries, online leads, WhatsApp messages, and portal enquiries.</li></ul>5. Administrative Support<ul><li>Assist with scheduling, filing, and maintaining the sales calendar.</li><li>Support marketing team with document formatting, product sheets, and communication material.</li><li>Manage incoming calls and route to the correct department.</li><li>Assist in updating the product catalogue (store.vortexen.com).</li></ul>Required QualificationsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.</li><li>Minimum 2&ndash;4 years experience in Sales Coordination / Admin role.</li><li>Experience in Fire &amp; Safety, Oil &amp; Gas, Industrial Products, or Engineering field is preferred.</li></ul>Skills<ul><li>Strong knowledge of Microsoft Office / Excel / Word / PDF Editing.</li><li>Experience with CRM systems (Zoho CRM preferred).</li><li>Good communication skills (English mandatory; Arabic advantage).</li><li>Strong organizational and time-management skills.</li><li>Ability to work under pressure and handle multiple tasks.</li></ul>Key Competencies<ul><li>Accuracy and attention to detail.</li><li>Professional email communication.</li><li>Fast learner with strong follow-up discipline.</li><li>Team coordination and positive attitude.</li><li>Customer-first approach.</li></ul>Job Type: Full-time

Sales Admin

Safeway Facilities Management Services

HR &amp; Admin Executive &ndash; Job DescriptionCompany: Safeway Group &ndash; Safeway Interiors / Safeway Facilities Management Services Location: Abu Dhabi, UAE Department: HR &amp; Administration Reports To: Branch Manager / Management1. Job PurposeTo manage all HR and administrative functions of Safeway, ensuring smooth operations across recruitment, onboarding, employee welfare, documentation, attendance, payroll coordination, and office administration. The role supports management in maintaining compliance with UAE labour laws, company policies, and efficient day-to-day office functioning.2. Key ResponsibilitiesA. Human Resources Responsibilities1. Recruitment &amp; Hiring<ul><li>Prepare job postings, shortlist candidates, schedule interviews.</li><li>Conduct initial screening and coordinate technical interviews.</li><li>Collect necessary documents from selected candidates.</li><li>Prepare offer letters, employment contracts, and joining forms.</li></ul>2. Onboarding &amp; Employee Records<ul><li>Handle employee joining formalities (visa, medical, EID process).</li><li>Maintain accurate employee files&mdash;digital &amp; physical.</li><li>Ensure new joiners are trained on company policies &amp; procedures.</li></ul>3. Attendance &amp; Payroll Coordination<ul><li>Monitor daily attendance from biometric system.</li><li>Track leave, absence, overtime, and prepare monthly attendance sheet.</li><li>Share payroll inputs with Accounts department before deadline.</li></ul>4. HR Policies &amp; Compliance<ul><li>Ensure compliance with UAE labour laws and company HR policies.</li><li>Manage employee insurance, renewals, and related documentation.</li><li>Support in disciplinary procedures and issuing warnings when required.</li></ul>5. Employee Relations<ul><li>Act as the first point of contact for staff queries.</li><li>Handle grievances professionally and escalate where needed.</li><li>Assist in employee engagement activities and internal communication.</li></ul>6. Training &amp; Performance<ul><li>Maintain performance evaluation records.</li><li>Coordinate annual performance reviews with managers.</li><li>Track employee KPIs and update management.</li></ul>B. Administration Responsibilities1. Office Administration<ul><li>Manage daily office operations, stationery, supplies, and facility needs.</li><li>Maintain company documents such as trade license, tenancy, insurance, vehicle renewals.</li><li>Coordinate with PRO for visa, immigration and government services.</li></ul>2. Document Control<ul><li>Maintain organized filing systems for HR, accounts, procurement, and project documents.</li><li>Prepare letters, circulars, memos, and company forms when required.</li></ul>3. Travel &amp; Logistics<ul><li>Arrange staff travel, hotel bookings, transportation when needed.</li><li>Support project team with site access forms, gate passes, and authority submissions.</li></ul>4. Support to Management &amp; Departments<ul><li>Assist Sales, Procurement, Accounts, and Operations whenever documentation support is required.</li><li>Prepare weekly and monthly HR/Administration reports for management.</li></ul>3. Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or equivalent.</li><li>2&ndash;4 years experience in HR/Admin role in UAE (preferably construction/interiors/FM).</li><li>Knowledge of UAE labour law and HR best practices.</li><li>Experience with HR software and attendance systems.</li><li>Good communication skills in English (Arabic is a plus).</li></ul>4. Skills Required<ul><li>Strong organizational &amp; multitasking skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Good interpersonal &amp; communication skills.</li><li>Ability to work under pressure and meet deadlines.</li><li>High level of confidentiality and professionalism.</li></ul>5. Working Conditions<ul><li>Based in Abu Dhabi office with occasional site visits when required.</li><li>Standard working hours with flexibility during recruitment or urgent tasks.</li></ul>Job Type: Full-time

HR & Admin Manager

Explore 101+ Admin in Arabic Jobs In House Corporate M A Lawyer Jobs In Arabic Jobs In Arabic Jobs In Arabic Jobs In Abu Dhabi United Arab Emirates this December. Find roles across top companies and apply now to boost your career.