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admin officer

MAP Vision General Contracting L L C

Job Title: Admin Officer (Office Based) Location: UAE Salary: AED 3,500 &ndash; 4,000 (based on experience) Availability: Immediate JoiningJob Responsibilities:<ul><li>Oversee day-to-day administrative and operational activities to ensure smooth office and site operations.</li><li>Manage vendor coordination, procurement, and service agreements efficiently.</li><li>Handle fleet management including vehicle allocation, maintenance schedules, and documentation.</li><li>Maintain and organize administrative records, contracts, and office supplies.</li><li>Support HR and site teams with logistics, employee coordination, and mobilization requirements.</li><li>Ensure compliance with company policies and assist in implementing administrative procedures.</li><li>Coordinate with internal departments and external suppliers to meet operational needs.</li></ul>Requirements:<ul><li>Minimum 3 years of UAE experience in a similar administrative or operations role.</li><li>Strong organizational and multitasking abilities.</li><li>Good communication and coordination skills.</li><li>Proficiency in MS Office applications (Word, Excel, Outlook).</li><li>Ability to work independently and handle multiple priorities.</li><li>Valid UAE Driving License will be an added advantage</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Visa Status?</li><li>Expected Salary?</li><li>Expected Joining Date?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Admin Officer: 3 years (Preferred)</li></ul>License/Certification:<ul><li>UAE Driving License (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Abu Dhabi) (Preferred)</li></ul>Work Location: Remote

Hiring - Admin Officer

Smile Link Dental Laboratory

We are currently looking for a qualified UAE National Administrative Officer to work in our fast growing company.The successful applicant will be involved in- Receiving and registration of work orders- Aranging logistics and deliveries- Follow ups of cases- Perform clerical works- OthersJob Type: Full-time

UAE NATIONAL - ADMIN OFFICER

INSPIRE BUILDERS GENERAL CONTRACTING COMPANY

<ul><li>Oversee daily administrative operations to ensure smooth office functioning.</li><li>Manage office supplies, maintenance, and vendor coordination.</li><li>Handle staff attendance, leave records, and documentation support.</li><li>Prepare letters, reports, and other official correspondence.</li><li>Assist in organizing meetings, appointments, and travel arrangements.</li><li>Maintain and update employee and company records.</li><li>Coordinate with various departments to support operational requirements.</li><li>Ensure compliance with company policies and administrative procedures.</li><li>Support HR and accounts teams with administrative assistance when required.</li><li>Supervise office housekeeping, safety, and facility manageme</li></ul>Experience: 1 yearJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Admin Officer

Royal Swiss Auto Services

Job Summary:The Admin/ Commercial Coordinator will be responsible for overseeing the day-to-day administrative and commercial activities of the office, ensuring smooth and efficient operations. This role combines administrative management, commercial operations, and supervision of support staff to maintain the organization&rsquo;s workflow, optimize resources, and contribute to business growth.Key Responsibilities:Administrative Responsibilities:<ul><li>Supervise and manage all administrative functions within the department, including office management, supplies, scheduling, and record-keeping.</li><li>Handle correspondence, emails, phone calls, and scheduling for senior staff as needed.</li><li>Oversee office maintenance, cleanliness, and safety, ensuring all facilities are well-maintained.</li><li>Prepare, update, and manage important documents such as contracts, agreements, and reports.</li><li>Ensure proper filing systems are maintained for easy retrieval of business documents.</li><li>Oversee the procurement of office supplies, ensuring cost-efficiency and timely ordering.</li></ul>Commercial/Operational Responsibilities:<ul><li>Supervise commercial activities, including pricing, inventory management, and purchase orders.</li><li>Assist in the preparation of bids and tenders for new projects or services.</li><li>Ensure smooth coordination between commercial, procurement, and administrative teams to support business operations.</li><li>Maintain and update commercial databases and spreadsheets, ensuring accuracy in pricing, product details, and client/vendor records.</li><li>Support the team in the preparation of presentations, proposals, and reports for internal and external stakeholders.</li></ul>Staff Supervision and Training:<ul><li>Supervise a team of administrative assistants, office staff, and support personnel, ensuring all team members understand and adhere to company policies and processes.</li><li>Conduct performance reviews, provide training, and develop team members for better efficiency and growth.</li><li>Ensure staff are provided with necessary resources, tools, and support to achieve their objectives.</li></ul>Commercial/Financial Reporting:<ul><li>Monitor and report on commercial activities, highlighting key metrics such as expenses, procurement, and vendor performance.</li><li>Work closely with the finance team to ensure timely and accurate invoicing, payments, and reconciliation of accounts.</li></ul>Other Responsibilities:<ul><li>Renewal of licenses.</li><li>Managing Business Development Requests (BDR).</li><li>Handle confidential information with integrity and discretion.</li><li>Ensure compliance with health and safety regulations and other legal requirements.</li><li>Participate in meetings, project discussions, and strategy sessions as required.</li></ul>Qualifications and Skills:<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Experience: Minimum 3-5 years of experience in administrative supervision, commercial operations, or a related role.</li><li>Skills:</li><li>Strong leadership and supervisory skills.</li><li>Excellent organizational, time management, and multitasking abilities.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, etc.).</li><li>Good knowledge of procurement, inventory management, and commercial processes.</li><li>Strong communication, negotiation, and interpersonal skills.</li><li>Ability to work independently and as part of a team.</li><li>Problem-solving and decision-making skills.</li></ul>Job Type: Full-time

Admin Officer - Commercial

Apt Resources Pvt.Ltd.

Apt Resources is currently seeking a highly organized and proactive European Experienced Admin Officer to join a leading multinational trading company. The successful candidate will play a pivotal role in supporting administrative operations and ensuring the smooth running of daily activities within the organization.
 
Key Responsibilities: 
<ul>
<li>Provide comprehensive administrative support to the management team, including scheduling meetings, managing calendars, and organizing travel arrangements.</li>
<li>Maintain and update records, databases, and filing systems to ensure accurate and efficient information management.</li>
<li>Assist in the preparation of reports, presentations, and other documentation as required.</li>
<li>Coordinate communication between departments and serve as a point of contact for internal and external inquiries.</li>
<li>Support the onboarding process for new employees and assist with HR-related administrative tasks.</li>
<li>Manage office supplies and equipment, ensuring a well-stocked and efficient working environment.</li>
<li>Contribute to process improvements and the implementation of administrative best practices.</li>
</ul>
Requirements: 
<ul>
<li>Bachelor’s degree in Business Administration, Management, or a related field.</li>
<li>A minimum of 3-5 years of experience in an administrative role, preferably in a multinational environment.</li>
<li>Strong fluency in English; knowledge of additional European languages is a plus.</li>
<li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software.</li>
<li>Excellent organizational, time management, and multitasking abilities.</li>
<li>Strong attention to detail and problem-solving skills.</li>
<li>Ability to work independently and as part of a team in a fast-paced environment.</li>
<li>Strong interpersonal and communication skills.</li>
<li>Knowledge of local UAE or Freezone company formation would be a big plus.</li>
<li>Should be conversant in any European language</li>
</ul>
Benefits: 
AED 12 to 14 K based on experience

European Experienced Admin Officer - Multinational Trading Company

Mazrui International

<div>
 
 
 Location :-
 
 Abu Dhabi, Musaffah Industrial Area
 
 
 
 
 
 
 Petrochem Performance Chemicals (PPC)
 
 is seeking a dedicated and organized
 
 Admin Support Officer
 
 to join our team. This position is
 
 open exclusively to Emiratis
 
 as part of our commitment to supporting
 
 Emiratisation
 
 in the workforce.
 
 
 
 
 
 
 Brief about company :-
 
 
 Petrochem Performance Chemicals (PPC)
 
 , a company of
 
 Mazrui Energy Services (MES)
 
 , specializes in drilling fluids and associated equipment services. We increase customer asset value through the provision of cost effective, customized technical solutions in the drilling and completion fluids, solids control, filtration equipment, and waste management services. Our geographical territory covers the Middle East and Caspian with current operations in the UAE, Northern Iraq, Kuwait, and Yemen.
 
 PPC and MES
 
 are part of
 
 Mazrui International
 
 (Diversified holding group with businesses across different industries such as Oil &amp; Gas, Oilfield Engineering Services, Manufacturing, Chemicals, Financial Investments, Real Estate, Construction, Trading, Distribution, Transportation, Logistics, Retail, Hospitality, Education etc.).
 
 
 
 
 
 
 Websites :-
 
 
 
 https://ppc.ae/
 
 (Petrochem Performance Chemicals)
 
 
 
 https://www.mazruiinternational.ae/
 
 (Main Holding Group)
 
 
 
 
 
 
 
 Job Objective :-
 
 To provide efficient administrative and coordination support across key functions &mdash; including Logistics, Operations, Sales, Administration, and Finance &mdash; ensuring smooth execution of daily activities, accuracy in documentation, and effective flow of information within Petrochem Performance Chemicals (PPC). The role plays a vital part in maintaining data integrity, preparing reports, facilitating communication through emails and calls, and supporting cross-functional teams to achieve overall operational efficiency and business objectives.
 
 
 
 
 
 
 Key Responsibilities/Duties
 
 
 <ul>
 <li>
 Provide general administrative assistance to all teams, including Logistics, Operations, HR, Admin, Sales, Pre-Qualifications (PQ), Finance/Accounts etc.
 </li>
 <li>
 Maintain departmental records, ensuring accuracy and accessibility.
 
 
 </li>
 <li>
 Provide day-to-day administrative and coordination support to the logistics team for local and international shipments
 
 .
 
 </li>
 <li>
 Assist and support to prepare, update, and maintain shipping, delivery, and customs documentation (invoices, packing lists, delivery notes, etc.).
 </li>
 <li>
 Assist and support in handling email and phone coordination with transporters, freight forwarders, suppliers, and customers regarding shipment status, delivery schedules, and required documents.
 </li>
 <li>
 Assist and support to maintain accurate logistics data in Excel or ERP system &mdash; including shipment tracking, delivery confirmations, and inventory movements.
 </li>
 <li>
 Assist and support to prepare daily/weekly/monthly logistics reports and data summaries for management review.
 </li>
 <li>
 Assist and support to coordinate with warehouse and operations teams to ensure timely dispatch and receipt of goods.
 </li>
 <li>
 Supporting HR team in day-to-day admin activities such as onboarding/visa process of new joiners, medical insurance, issuance of Emirates ID, Labor Card including renewals etc., maintaining employee records, coordinating for scheduled meetings/interviews etc.
 </li>
 <li>
 Generate and provide reports as required.
 </li>
 <li>
 Support the scheduling and coordination of team meetings, events, and appointments.
 </li>
 <li>
 Ensure all administrative documents and processes adhere to company policies and regulatory requirements.
 </li>
 <li>
 Assist in the preparation of documents such as letters and reports.
 </li>
 <li>
 Assist in the dissemination of internal communications and announcements.
 </li>
 <li>
 Respond to email and phone inquiries promptly and professionally.
 </li>
 <li>
 Assist with special projects and tasks assigned by Manager.
 </li>
 <li>
 Coordinate with other departments to ensure smooth and efficient workflows.
 </li>
 <li>
 Assist in ensuring the accurate and timely processing of all invoices for the corporation.
 </li>
 <li>
 Assist in identifying the process improvement of AR function through automation.
 </li>
 <li>
 Co-ordinate and communicate with Customers, SBUs and GAS team to resolve the issues through emails and calls.
 </li>
 <li>
 Regular Follow-up of customers through emails and calls.
 </li>
 <li>
 Assisting to enter, remit and apply receipts to open invoices in system.
 </li>
 <li>
 Assist in preparation of receipt vouchers.
 </li>
 <li>
 Assist in preparation of cash and check deposits on a daily basis.
 </li>
 <li>
 Assist in Generation and dispatch of statement of accounts.
 </li>
 <li>
 Assist in weekly and monthly review of accounts receivables and actual collections
 </li>
 <li>
 Assist in Reconciliation of customers account.
 </li>
 <li>
 Participate in review meetings with BU Finance Manager and AR Team Leader
 </li>
 <li>
 Review and monitor the Unidentified, Unallocated and On Accounts Receipts
 </li>
 <li>
 Assist to Review inter-company related invoices and payments
 </li>
 <li>
 Coordination with the SBU&rsquo;s Sales and Operations Dept. for issues related to non-payments.
 </li>
 <li>
 Support to Clarify audit queries on receipts/manual invoices/customer reconciliations
 </li>
 <li>
 Support in Compliance of audit schedule circulated
 </li>
 <li>
 Support to prepare ADHOC reports as required by the AR team Leader or Group Accounting Services Manager.
 </li>
 <li>
 Assist in achieving the collection targets.
 </li>
 <li>
 Any other task assigns from time to time.
 </li>
 </ul>
 
 
 
 
 
 Academic Qualifications
 
 
 <ul>
 <li>
 High school or Diploma or Bachelors equivalent combination of education.
 </li>
 </ul>
</div>

Admin Support Officer - UAE National (Emiratisation)

Interested candidates are requested to submit their updated CVs using the following link:https://portal.myhr724.com/jobs/d9c030c9b6218410c498363f62e92e83a440e3ccJob Overview:We are looking for a dedicated and organized HR &amp; Admin Officer(immediate Joiner) with 3 to 5 years of experience to join our team. The ideal candidate will have a strong background in HR operations and administrative management within the construction industry, with the ability to handle multiple responsibilities related to employee support, accommodation, and transportation.Key Responsibilities:<ul><li>Manage and coordinate employee accommodation and transportation arrangements.</li><li>Maintain accurate attendance records and assist in preparing monthly timesheet.</li><li>Support HR in daily activities including documentation, employee onboarding, and record management.</li><li>Address and resolve employee queries in a timely and professional manner.</li><li>Liaise with project sites, drivers, and accommodation supervisors to ensure smooth operations.</li><li>Assist in enforcing company policies and procedures.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>3&ndash;5 years of experience in HR and administration, preferably in the construction sector.</li></ul>Job Type: Full-timePay: Up to AED6,500.00 per month

HR & Administration Officer

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