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administration assistant uae national

Omada Rail Systems

<div><ul><li>Permanent Contract
</li></ul><ul><li>Executive
</li></ul><ul><li>Dubai
</li></ul><ul><li>Assistant and Administration</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, and marine engineering. Known for iconic and technically advanced structures, we also provide design and build solutions for harbors, marinas, and jetties.
Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.
 Learn more: www.waagnerbiro-bridgesystems.com 
About the Role 
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues</li><li>
Support the team in achieving departmental goals through proactive problem-solving and collaborative teamwork</li></ul> 
What do we need from you 
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li></ul></div>

Administration Assistant ( UAE National )

RAS Investment Group

Job description:Job Title: Human Resources Assistant Department: Human Resources Reports To: HR ManagerJob Summary: The Human Resources Assistant supports daily HR operations, ensuring smooth and efficient administrative processes. This role is responsible for maintaining employee records, assisting with recruitment, and onboarding, managing documentation, and providing administrative support to the HR department.Key Responsibilities:<ul><li>Maintain and update employee personnel files and HR databases.</li><li>Prepare employment letters, contracts, memos, and other HR documents.</li><li>Assist in recruitment processes &mdash; posting jobs, screening CVs, scheduling interviews.</li><li>Support onboarding and offboarding procedures.</li><li>Handle employee inquiries related to HR policies, leaves, and benefits.</li><li>Track attendance, leave balances, and overtime records.</li><li>Coordinate with PRO or government relations officer for visa and labor procedures.</li><li>Assist in payroll preparation by providing relevant employee data.</li><li>Prepare HR reports and ensure confidentiality of information.</li></ul>Qualifications and Skills:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>1&ndash;2 years of HR or administrative experience (UAE experience preferred).</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication in English (Arabic is an advantage).</li><li>Proficient in MS Office (Excel, Word, Outlook).</li><li>Knowledge of UAE Labor Law and HR procedures.</li><li>High attention to detail and ability to maintain confidentiality.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthExperience:<ul><li>HR Assistant: 2 years (Required)</li></ul>

HR Assistant

JR Group (Joga Ram Group)

Job Title: Administrator Cum HR AssistantLocation: Dubai, UAE Department: Administration / Human ResourcesSalary: 3000 AED - 4000 AEDPreference: Immediate Joiners with own visa &amp; Hindi SpeakersJob OverviewWe are seeking a highly organized, proactive, and detail-oriented Admin Cum HR Assistant to support daily HR and administrative operations. The ideal candidate will play a key role in managing employee lifecycle processes, ERP/HRMS operations, attendance monitoring, payroll coordination, fleet management, and maintaining well-structured documentation systems to ensure smooth organizational functioning.Key ResponsibilitiesHuman Resources Responsibilities<ul><li>Assist in recruitment processes, including job postings, CV screening, interview coordination, and onboarding documentation.</li><li>Create, update, and maintain employee profiles within ERP/HRMS systems.</li><li>Maintain accurate and up-to-date employee records in both digital and physical formats.</li><li>Monitor attendance, leave records, and overtime reports.</li><li>Support payroll processing by coordinating attendance data and employee updates with the Accounts Department.</li><li>Prepare HR-related documentation such as offer letters, employment contracts, warning letters, salary certificates, and other official correspondence.</li><li>Handle visa documentation, medical insurance coordination, and other employee-related government formalities.</li><li>Manage employee exit procedures, including final settlements and clearance documentation.</li><li>Ensure systematic filing of employee documents and maintain clean, well-organized digital folders and physical personnel files.</li></ul>Administrative &amp; Fleet Coordination Responsibilities<ul><li>Coordinate company vehicle fleet management, including tracking Mulkiya renewals, vehicle passing, maintenance schedules, insurance renewals, and monitoring/clearing traffic fines.</li><li>Maintain proper fleet documentation and compliance records.</li><li>Manage office documentation, filing systems, and general administrative records.</li><li>Assist in scheduling meetings and preparing minutes of meetings when required.</li><li>Support interdepartmental coordination to ensure smooth daily operations.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>1&ndash;3 years of experience in HR and administrative roles (UAE experience preferred).</li><li>Working knowledge of UAE Labour Law and HR procedures.</li><li>Experience using ERP/HRMS systems.</li><li>Strong proficiency in MS Office (Excel, Word, Outlook).</li><li>Excellent organizational and multitasking abilities.</li><li>Ability to handle confidential information with professionalism and discretion.</li></ul>Core Competencies<ul><li>Strong attention to detail</li><li>Effective time management and prioritization</li><li>Clear communication skills</li><li>Problem-solving mindset</li><li>Professional, responsible, and team-oriented attitude</li></ul>Apply Here: https://erp.jrinteriors.ae/hr-assistant-adminJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Administrator Cum HR Assistant

Hudson Manpower

<div>We have job opportunity as &ldquo;Assistant Manager-HR&rdquo; for our esteemed client in T &amp; D industry in UAE.<h3 class="jobSectionHeader">
Position Summary</h3>
The Assistant Manager &ndash; HR will support the HR Manager in managing end-to-end human resources functions for large-scale Transmission &amp; Distribution (T&amp;D) and Substation projects. The role focuses on manpower planning, recruitment, HR operations, compliance with UAE labor laws, and employee relations across project and corporate locations.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Support end-to-end recruitment and onboarding for project and corporate roles including engineers, site staff, and support functions.</li><li>
Coordinate manpower planning in line with project requirements and mobilization schedules.</li><li>
Handle HR operations such as employee records, contracts, leave management, attendance, and payroll coordination.</li><li>
Ensure compliance with UAE Labor Law, company HR policies, and client requirements.</li><li>
Manage employee relations, grievance handling, and disciplinary processes.</li><li>
Coordinate visa, work permit, and PRO-related activities in liaison with external agencies.</li><li>
Assist in performance management processes, appraisals, and employee development initiatives.</li><li>
Support training and competency development programs for technical and non-technical staff.</li><li>
Prepare HR reports, dashboards, and MIS for management review.</li><li>
Assist in audits, client inspections, and ISO or internal compliance requirements.</li><li>
Act as a key HR point of contact for site and project teams.</li></ul><ul><li> 
Education: Bachelor&rsquo;s Degree in Human Resources, Business Administration, or related discipline.</li><li>
Experience: Minimum 7 years of HR experience, preferably in Transmission &amp; Distribution / Substation / EPC projects.</li><li>
UAE Experience: Prior UAE or GCC experience will be a strong advantage.</li><li>
Strong knowledge of UAE labor laws, visa processes, and HR best practices.</li><li>
Experience handling HR for site-based and project-driven environments.</li><li>
Excellent communication, coordination, and stakeholder management skills.</li><li>
Proficient in MS Office and HR systems.</li></ul></div>

Assistant Manager-HR | Transmission & Distribution/Substation | UAE

Topnet Distribution FZCO

Job Tilte: Accounts cum Admin AssistantQualification in Finance &amp; Accounting-Experience in overall finance-Accounting functions including VAT filing-Preparation of financial statements for auditing.-Administration-PRO function- Minimum 2 years of UAE experience- Tally ExperienceSalary Aed3000Job Code: ACAD26Job Type: Full-timePay: AED3,000.00 per monthExperience:<ul><li>Accounting: 2 years (Required)</li></ul>

ACAD26- Accounts cum Admin Assistant

Gates MEA

<div>
 
 
 Company Description
 
 
 
 
 
 
 Gates Group is one of the largest independent diversified business conglomerates based in the UAE. Since 2009, Gates Group has operated across dynamic industries such as oil &amp; gas, energy, steel manufacturing, real estate, travel, and business consultancy services. Gates MEA is a trusted partner for business needs including business setups, company bank solutions, VAT &amp; Corporate Tax, accounting, procurement, logistics, residency, marketing, and project management services. With strategic locations in UAE, Oman, Saudi Arabia, Egypt, South Korea, Malta, Brazil, and Singapore, Gates MEA provides top-notch services and expert local knowledge.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 
 This is a full-time on-site role for an Administrative Assistant located in Dubai, United Arab Emirates. The
 
 Administrative
 
 Assistant will be responsible for providing executive administrative support, managing diaries, scheduling appointments, handling clerical tasks, and facilitating communication between various stakeholders. Day-to-day tasks include organizing meetings, coordinating travel arrangements, preparing reports, handling logistic operations, procurement and maintaining records with utmost professionalism and confidentiality.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Personal Assistance and Executive Administrative Assistance skills
 </li>
 <li>
 Strong Communication and Diary Management skills
 </li>
 <li>
 Proficient Clerical Skills
 </li>
 <li>
 Excellent organizational and time management abilities
 </li>
 <li>
 Ability to work independently and efficiently in a fast-paced environment
 </li>
 <li>
 Bachelor's degree in Business Administration, Management, or related field preferred
 </li>
 <li>
 Previous experience in a similar role is a plus
 </li>
 </ul>
</div>

Administrative Assistant

Novocycle Technologies

<div>
 
 
 Company:
 
 
 &nbsp;Novocycle Technologies MENA FZ-LLC
 
 
 
 
 Location:
 
 
 &nbsp;UAE
 
 
 
 
 Reports to:
 
 
 &nbsp;Managing Director / Group Functions (HR &amp; Finance)
 
 
 
 
 
 
 
 Role Purpose
 
 
 
 
 The Administrative Coordinator supports the daily administrative, regulatory, and financial operations of Novocycle Technologies MENA FZ-LLC. The role ensures smooth coordination with local authorities, accurate bookkeeping preparation, and professional handling of internal and external correspondence.
 
 
 
 
 This position is operational, detail-driven, and critical for compliance and continuity. It is not a junior &ldquo;assistant&rdquo; role in disguise, and it is not strategic leadership either. It is about reliability, structure, and execution.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. AXS Portal &amp; Regulatory Administration
 
 
 
 
 &middot; Manage the&nbsp;
 
 
 AXS Portal
 
 
 &nbsp;for the company, including:
 
 
 <ul>
 <li>
 
 License renewals and regulatory filings
 
 </li>
 <li>
 
 Employment-related submissions
 
 </li>
 <li>
 
 HR-related administrative updates
 
 </li>
 </ul>
 
 
 &middot; Monitor deadlines and ensure timely submissions to avoid compliance risks.
 
 
 
 
 &middot; Coordinate with free zone authorities and external service providers when required.
 
 
 
 
 &middot; Maintain organized digital and physical records of licenses, permits, and approvals.
 
 
 
 
 
 
 
 2. HR Administrative Support
 
 
 
 
 &middot; Support HR-related administration including:
 
 
 <ul>
 <li>
 
 Employment documentation
 
 </li>
 <li>
 
 Staff records and updates
 
 </li>
 <li>
 
 Coordination with Group HR when required
 
 </li>
 </ul>
 
 
 &middot; Ensure accuracy and confidentiality of employee-related data.
 
 
 
 
 &middot; Support onboarding and offboarding administration from a local compliance perspective.
 
 
 
 
 
 
 
 3. Bookkeeping Preparation (QuickBooks)
 
 
 
 
 &middot; Prepare bookkeeping entries in&nbsp;
 
 
 QuickBooks
 
 
 , including:
 
 
 <ul>
 <li>
 
 Invoices
 
 </li>
 <li>
 
 Expense records
 
 </li>
 <li>
 
 Payments and receipts
 
 </li>
 </ul>
 
 
 &middot; Ensure financial records are complete, accurate, and ready for review.
 
 
 
 
 &middot; Coordinate with external accountants or Group Finance as needed.
 
 
 
 
 &middot; Maintain organized financial documentation and supporting files.
 
 
 
 
 
 
 
 4. Correspondence &amp; Office Administration
 
 
 
 
 &middot; Handle professional correspondence with:
 
 
 <ul>
 <li>
 
 Authorities
 
 </li>
 <li>
 
 Service providers
 
 </li>
 <li>
 
 Internal stakeholders
 
 </li>
 </ul>
 
 
 &middot; Draft, send, and archive emails, letters, and official documents.
 
 
 
 
 &middot; Support general office administration and coordination tasks.
 
 
 
 
 &middot; Act as a reliable point of contact for administrative matters.
 
 
 
 
 
 
 
 Required Qualifications &amp; Experience
 
 
 
 
 &middot; Proven experience in administrative coordination or office administration.
 
 
 
 
 &middot; Familiarity with&nbsp;
 
 
 AXS Portal
 
 
 &nbsp;or similar UAE free zone systems.
 
 
 
 
 &middot; Practical experience using&nbsp;
 
 
 QuickBooks
 
 
 &nbsp;or similar accounting software.
 
 
 
 
 &middot; Basic understanding of HR and employment administration.
 
 
 
 
 &middot; Strong organizational and documentation skills.
 
 
 
 
 &middot; Fluent in English (written and spoken). Arabic is an advantage.
 
 
 
 
 
 
 
 Key Skills &amp; Attributes
 
 
 
 
 &middot; Highly organized and detail-oriented.
 
 
 
 
 &middot; Reliable, discreet, and structured.
 
 
 
 
 &middot; Comfortable working with regulations, deadlines, and compliance topics.
 
 
 
 
 &middot; Able to work independently while coordinating with Group functions.
 
 
 
 
 &middot; Calm under pressure and capable of handling routine complexity without drama.
 
 
 
 
 
 
 
 What Success Looks Like
 
 
 
 
 &middot; Licenses and regulatory obligations are always up to date.
 
 
 
 
 &middot; Financial records are clean, accurate, and audit-ready.
 
 
 
 
 &middot; HR administration runs smoothly with no surprises.
 
 
 
 
 &middot; Correspondence is professional, timely, and well-documented.
 
 
 
 
 &middot; Management does not have to chase basic administrative tasks.
 
 
</div>

Administration Coordinator

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