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administrative assistant

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, United Arab Emirates 
Industry: Hospital / Healthcare 
Salary: AED 5,500 &ndash; AED 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and detail-oriented Administrative Assistant in Abu Dhabi to support our hospital and healthcare operations. The ideal candidate will have experience in medical administration, office coordination, healthcare documentation, and front desk support.
This role is suitable for candidates searching for Administrative Assistant jobs in Abu Dhabi, Hospital Admin jobs UAE, Healthcare Office Assistant roles, or Medical Administrative positions.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide administrative support to hospital management and healthcare teams</li><li>
Manage daily office operations and coordinate departmental activities</li><li>
Handle medical records, documentation, filing, and data entry</li><li>
Assist with appointment scheduling and patient coordination</li><li>
Prepare reports, letters, and internal communications</li><li>
Maintain confidential healthcare information securely</li><li>
Support HR and finance departments when required</li><li>
Manage phone calls, emails, and front desk inquiries</li><li>
Ensure smooth workflow in hospital administrative processes</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>
Strong knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>
Excellent organizational and communication skills</li><li>
Experience in medical documentation preferred</li><li>
Ability to work in a fast-paced hospital environment</li><li>
Immediate joiners preferred</li></ul></div>

Administrative Assistant

Steak Chef Group

About Us We are a fast paced advertising and social media agency working with corporate and government clients. Our environment is dynamic, structured, and detail driven. If you are organized, eager to learn, and want real exposure to how an agency operates behind the scenes, this internship is for you.The Opportunity We are looking for a n Administrative Assistant Intern who wants hands on experience in administration and basic HR within a professional agency setting.This is not a filing papers internship. You will be involved in real operations, real documentation, and real client coordination.What You&rsquo;ll Learn<ul><li>Office administration and daily operations management</li><li>Basic HR processes including onboarding support and documentation</li><li>Handling official documents and coordination with government clients</li><li>Professional email communication and client correspondence</li><li>Internal reporting and organizational systems</li><li>Agency workflow and project coordination</li><li>Presentations</li><li>Basic Content Creation and Editing skills</li></ul>Work Structure<ul><li>6 month internship</li><li>6 working days per week, Sunday off</li><li>Office based role</li><li>Working hours: 8:00 am to 5:30 pm</li></ul>What You&rsquo;ll Be Doing<ul><li>Supporting administrative tasks across departments</li><li>Assisting with HR documentation, Onboarding and employee records</li><li>Coordinating with suppliers and government entities when required</li><li>Organizing contracts, proposals, and client documents</li><li>Managing schedules and internal follow ups</li><li>Assisting management with operational tasks</li><li>Handling Outreach lists</li><li>Participating in RFPS</li><li>Assisting the Head of Operations during events and productions</li></ul>What We&rsquo;re Looking For<ul><li>Strong English communication skills, written and spoken</li><li>Organized and detail oriented</li><li>Professional attitude and strong work ethic</li><li>Comfortable working in a structured and fast paced environment</li><li>Eager to learn and grow within an agency</li><li>Presentable</li></ul>Bonus Points If<ul><li>You have basic knowledge of HR processes</li><li>You are confident using Google Suits, Canva, Basic Capcut</li><li>You are highly organized and proactive</li><li>Problem Solver with a strong personality</li></ul>This internship is ideal for someone who wants real exposure to administration, HR basics, and working with corporate and government clients inside an advertising agency.If you are serious about building your career and learning how a professional agency operates, apply now.Job Type: Internship Contract length: 6 monthsAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your Nationality ?</li><li>Can you create presentations ?</li><li>Do you have prior agency experience ?</li><li>What languages can you speak ?</li><li>What is your visa status ?</li></ul>

Administrative Assistant Internship

Confidential

<div>
 
 
 Executive Assistant - UAEN - Abu Dhabi
 
 
 
 
 
 
 Provide day-to-day administrative support to the department Director to ensure a smooth execution of all daily activities. Provide administrative and logistical support, follow up on relevant reports, effectively manage administrative tasks, manage schedules and office documents, and other tasks related to facilitating the administrative component of the Director&rsquo;s activities.
 
 
 
 
 
 
 Administrative support
 
 
 
 <ul>
 <li>
 Ensure smooth and effective execution of all daily activities relating to the Director by managing time and tasks effectively, coordinating meetings, following up on incomplete tasks and aligning key deliverables.
 </li>
 <li>
 Provide administrative and logistical support by proactively ordering and categorizing digital and physical paperwork.
 </li>
 <li>
 Continuously follow-up on relevant reports and projects in the pipeline.
 </li>
 <li>
 Effectively manage a diverse range of administrative tasks (e.g. correspondences, agendas, logistics etc.,) to provide a smooth schedule and enhance the office work efficiency.
 </li>
 <li>
 Manage schedules and organize meetings according to the Director&rsquo;s request and proactively follow-up on re-scheduling and other minor irregularities.
 </li>
 <li>
 Assist in coordinating communications and thus nurturing the relationship with key stakeholders, delegations, and visitors by arranging meetings and organizing business trips.
 </li>
 <li>
 Methodically manage office documents and records and ensure that all documents are securely stored and protected.
 </li>
 <li>
 Draft letters and official correspondences as per the direction of the Director.
 </li>
 <li>
 Greet and receive visitors of the Director, inform the Director and ensure that required attention and hospitality are provided to the visitors.
 </li>
 <li>
 Work collaboratively with other Executive Assistants, ensuring up-to-date knowledge on processes and policies relating to all necessary administrative drafts.
 </li>
 <li>
 Other duties as applicable to the role.
 </li>
 </ul>
</div>

Executive Assistant

ALDAR

<div>
 
 
 Join Aldar Retail Management &ndash; Where Talent Meets Opportunity!
 
 
 
 
 
 
 At
 
 Aldar Retail Management
 
 , we&rsquo;re shaping the future of retail across the UAE. From managing vibrant F&amp;B destinations to delivering world-class shopping experiences, we&rsquo;re redefining how communities connect, shop, and thrive.
 
 
 Our people are at the heart of everything we do - driven by collaboration, excellence, and innovation. If you&rsquo;re ready to bring your expertise to a dynamic organization, a forward-thinking team and make an impact in one of the region&rsquo;s leading retail environments,
 
 this is your opportunity to be part of something extraordinary.
 
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 
 
 
 
 To support the
 
 Retail Design &amp; Delivery
 
 department with all related administration and document control functions and ensure the smooth-running of daily operations of the retail design and delivery department.
 
 
 
 
 
 
 
 Roles &amp; Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Undertake all requested functions related to reporting, tracking of information &amp; drawings, archiving, maintain document registers, and document control.
 </li>
 <li>
 Coordinate day to day office activities and operations to secure efficiency and compliance to company policies.
 </li>
 <li>
 Preparation and update of all reports and trackers.
 </li>
 <li>
 Input information provided by the client into the appropriate reports and trackers.
 </li>
 <li>
 Extract data and produce summary reports from the associated trackers.
 </li>
 <li>
 Track information reporting and follow up internally to ensure the response time of the team is within to acceptable time frame
 </li>
 <li>
 Contact clients/tenants to schedule meeting
 </li>
 <li>
 Prepare minutes of the meeting when requested
 </li>
 <li>
 Submit timely reports and prepare presentations/proposals as assigned.
 </li>
 <li>
 Issue trackers and reports to the client.
 </li>
 <li>
 Issue project documentation and drawings as requested.
 </li>
 <li>
 Prepare invoices as requested.
 </li>
 <li>
 Follow up on outstanding invoices and track invoices and payments.
 </li>
 <li>
 Responsible for filling system accuracy and maintain internal database and filing systems.
 </li>
 <li>
 Prepares letters and forms upon requests.
 </li>
 <li>
 Ensure compliance with documentation naming protocol.
 </li>
 <li>
 Ensure back up of all pertinent information.
 </li>
 <li>
 Upload documents and drawings onto the client&rsquo;s external platforms as required.
 </li>
 <li>
 Assist colleagues whenever necessary.
 </li>
 <li>
 Perform other related duties or assignments as required &amp; directed.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 
 
 
 
 
 
 Education:
 
 
 
 High School Certificate or Equivalent
 
 
 
 
 
 
 Experience:
 
 
 
 Minimum 3 years&rsquo; experience in document control or administrative role with proven experience as an Administrator, Administrative Assistant, or relevant role.
 
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Proficient in Microsoft Office
 </li>
 <li>
 Proficient in Excel, word &amp; power point
 </li>
 <li>
 Excellent Communication
 </li>
 <li>
 Self- motivated
 </li>
 <li>
 Ability to multitask
 </li>
 <li>
 Problem-solving attitude with an eye for detail
 </li>
 <li>
 Understanding of construction drawings an advantage
 </li>
 </ul>
 
 
</div>

Document Controller - Aldar Retail Management

OH Advisors Properties L.L.C - TWO

We are seeking a highly organized and detail-oriented Sales Coordinator Assistant to support our real estate sales team in Abu Dhabi. The role focuses on coordinating property listings, assisting sales operations, managing documentation, and ensuring smooth communication between agents, management, developers, and property portals.This position is ideal for a proactive individual with strong administrative skills and experience in the UAE real estate market.Key Responsibilities<ul><li>Provide daily administrative and coordination support to the sales team.</li><li>Create, upload, update, and manage property listings on Property Finder, Bayut, Dubizzle, and company CRM systems.</li><li>Coordinate with agents to collect property details, pricing, photos, and required approvals.</li><li>Ensure all listings are accurate, compliant, and aligned with company and portal regulations.</li><li>Prepare, organize, and track sales documentation including Form A, Title Deeds, MOUs, and marketing approvals.</li><li>Follow up on listings, leads, and transactions to ensure deadlines are met.</li><li>Liaise with developers, portal account managers, and internal departments.</li><li>Maintain organized and up-to-date records of listings and sales files.</li><li>Handle confidential information professionally and discreetly.</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred).</li><li>1&ndash;2 years of experience in a sales coordination, administrative, or real estate support role.</li><li>Experience in the UAE real estate sector, preferably Abu Dhabi.</li><li>Strong proficiency in MS Office (Excel, Word, Outlook).</li><li>Hands-on experience with CRM systems and property portals.</li><li>Fluent in Arabic and English (spoken and written) &ndash; mandatory.</li></ul>Core Personality &amp; Work Style<ul><li>Highly detail-oriented with strong accuracy in listings, contracts, and databases.</li><li>Flexible and adaptable to changing priorities in a fast-paced real estate environment.</li><li>Able to work under pressure and manage multiple deadlines calmly.</li><li>Organized, structured, and strong in task tracking and follow-up.</li><li>Proactive, self-motivated, and able to work independently.</li></ul>We provide<ul><li>Competitive salary based on experience and qualifications</li><li>Employment visa provided</li><li>Medical insurance as per UAE labor law.</li><li>Paid annual leave and UAE public holidays.</li><li>Professional and supportive work environment.</li><li>Stable, long-term employment with a growing real estate company.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

SALES COORDINATOR ASSISTANT

PULSE MEDIA

<div>
 We are seeking an Entry-Level Administrative Professional (Remote) Operations &amp; Office Support to help power the day-to-day execution of internal operations. This role goes beyond traditional administrative support. It plays a foundational part in keeping teams aligned, processes efficient, and business operations running smoothly.
 
 
 This is an excellent opportunity for early-career professionals who want hands-on exposure to modern operations, digital systems, remote collaboration, and process improvement.
 
 
 
 Why This Role Matters
 
 
 
 In today&rsquo;s fast-paced, remote-first organizations, operational excellence drives performance. This position ensures that:
 
 
 <ul>
 <li>
 Teams remain organized and focused on high-impact priorities
 </li>
 <li>
 Internal processes are structured, consistent, and scalable
 </li>
 <li>
 Communication flows effectively across departments
 </li>
 <li>
 Systems and documentation remain accurate and compliant
 
 
 </li>
 </ul>
 You will contribute behind the scenes in meaningful ways that directly support productivity, alignment, and long-term growth.
 
 
 
 What You&rsquo;ll Do
 
 
 
 Operations and Team Support
 
 
 You will provide daily administrative and operational support to internal teams, including:
 
 
 <ul>
 <li>
 Coordinating calendars, scheduling meetings, and preparing materials
 </li>
 <li>
 Supporting task tracking, follow-ups, and internal handoffs
 </li>
 <li>
 Maintaining organized workflows and standardized processes
 </li>
 <li>
 Ensuring deliverables are completed accurately and on time
 </li>
 <li>
 Facilitating cross-functional collaboration across departments
 
 
 </li>
 </ul>
 You will become a trusted partner who helps teams operate with clarity and efficiency.
 
 
 
 Office and Process Coordination
 
 
 
 In a remote environment, structure and documentation are critical. You will:
 
 
 <ul>
 <li>
 Manage and update shared documents, trackers, and internal knowledge resources
 </li>
 <li>
 Support onboarding coordination for new team members
 </li>
 <li>
 Assist with reporting, data entry, and records management
 </li>
 <li>
 Strengthen administrative workflows and documentation systems
 </li>
 <li>
 Identify opportunities for process improvement and operational efficiency
 
 
 </li>
 </ul>
 Your work will directly contribute to business continuity and scalability.
 
 
 
 Communication and Collaboration
 
 
 
 
 As a Central Operational Support Professional, You Will
 
 
 
 <ul>
 <li>
 Serve as a reliable point of contact for internal operational requests
 </li>
 <li>
 Communicate clearly and professionally across remote teams
 </li>
 <li>
 Coordinate with multiple departments to maintain alignment
 </li>
 <li>
 Support accountability through proactive follow-up and clear documentation
 
 
 </li>
 </ul>
 Strong communication skills and reliability are essential in a distributed workplace.
 
 
 
 Systems and Data Management
 
 
 
 Modern organizations rely on structured systems and accurate data. You will:
 
 
 <ul>
 <li>
 Maintain accurate information within internal systems and productivity tools
 </li>
 <li>
 Support digital file organization and process tracking
 </li>
 <li>
 Assist with reporting and documentation consistency
 </li>
 <li>
 Follow established procedures to ensure compliance and reliability
 
 
 </li>
 </ul>
 This exposure builds valuable experience in operations management, business systems, and digital workflow coordination.
 
 
 
 About The Ideal Candidate
 
 
 
 We are looking for an early-career professional who is:
 
 
 <ul>
 <li>
 0&ndash;2 years into their career in administrative, operations, or support roles (internships welcome)
 </li>
 <li>
 Highly organized and detail-oriented
 </li>
 <li>
 Clear and confident in written and verbal communication
 </li>
 <li>
 Comfortable working remotely and managing multiple priorities
 </li>
 <li>
 Proactive, adaptable, and eager to learn
 </li>
 <li>
 Familiar with productivity tools such as Google Workspace or Microsoft Office
 
 
 </li>
 </ul>
 Experience with CRM systems or internal platforms is a plus but not required. We value initiative, curiosity, and a strong work ethic.
 
 
 
 What You&rsquo;ll Gain
 
 
 
 This role can serve as a strong foundation for career paths in:
 
 
 <ul>
 <li>
 Operations Management
 </li>
 <li>
 Business Administration
 </li>
 <li>
 Project Coordination
 </li>
 <li>
 Office Management
 </li>
 <li>
 Remote Operations
 </li>
 <li>
 Process Improvement
 </li>
 <li>
 Business Systems
 
 
 </li>
 </ul>
 You will gain hands-on experience with cross-functional collaboration, operational workflows, remote team communication, and business process optimization.
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 Meaningful contribution to daily operations
 </li>
 <li>
 Remote-first flexibility supporting work-life balance
 </li>
 <li>
 Learning and professional growth opportunities
 </li>
 <li>
 Exposure to cross-functional teams and business systems
 </li>
 <li>
 A supportive culture focused on communication and development
 </li>
 <li>
 Competitive compensation aligned with experience
 </li>
 <li>
 Stability within a team committed to long-term success
 
 
 </li>
 </ul>
 
 Diversity and Inclusion
 
 
 
 We are committed to fostering a diverse, equitable, and inclusive workplace where every team member feels valued, respected, and empowered to contribute. All qualified applicants are encouraged to apply.
 
 
 If you are detail-oriented, eager to grow, and excited to build a career in modern remote operations, we encourage you to apply.
</div>

Entry-Level Administrative Professional (Remote) Operations & Office Support

Blue Ocean Management Training

<div>
 
 The Office Administrator provides administrative support to ensure smooth daily operations within the organization. This role streamlines processes, manages information flow, and supports team members across departments to enhance overall office efficiency.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 
 Greet customers and guests professionally upon arrival.
 
 
 </li>
 <li>
 
 Answer calls, handle course inquiries, and assist walk-in customers.
 
 
 </li>
 <li>
 
 Manage courier requests and certificate collections.
 
 
 </li>
 <li>
 
 Provide administrative support to management.
 
 
 </li>
 <li>
 
 Organize and coordinate meetings and events.
 
 
 </li>
 <li>
 
 Maintain detailed internal databases and customer filing systems.
 
 
 </li>
 <li>
 
 Liaise with internal and external units for administrative tasks.
 
 
 </li>
 <li>
 
 Arrange training sessions and schedule events.
 
 
 </li>
 <li>
 
 Execute all administrative processes in line with company standards and policies.
 
 
 </li>
 <li>
 
 Perform clerical tasks as needed.
 
 
 </li>
 <li>
 
 Monitor and maintain office supplies and equipment inventory.
 
 
 </li>
 <li>
 
 Assist other departments with document preparation, data analysis, and project coordination.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in any relevant field.
 
 
 </li>
 <li>
 
 Minimum
 
 2 years
 
 of experience in an administrative or secretarial role.
 
 
 </li>
 <li>
 
 Strong proficiency in MS Office suite.
 
 
 </li>
 <li>
 
 Ability to thrive in a fast-paced environment.
 
 
 </li>
 </ul>
 Functional Competencies
 
 <ul>
 <li>
 
 
 Organizational Skills
 
 : Prioritize tasks, manage time effectively, and maintain organized records.
 
 
 </li>
 <li>
 
 
 Communication
 
 : Excellent verbal/written skills with active listening to address concerns clearly.
 
 
 </li>
 <li>
 
 
 Customer Service
 
 : Deliver prompt, professional support with a friendly demeanor.
 
 
 </li>
 <li>
 
 
 Resource Management
 
 : Track supplies, procure materials, and ensure equipment maintenance.
 
 
 </li>
 <li>
 
 
 Technology Proficiency
 
 : Use LMS, databases, and office software; troubleshoot basic issues.
 
 
 </li>
 <li>
 
 
 Adaptability
 
 : Handle changing priorities and unexpected challenges flexibly.
 
 
 </li>
 <li>
 
 
 Problem-Solving
 
 : Identify issues, make decisions, and improve processes.
 
 
 </li>
 <li>
 
 
 Compliance
 
 : Adhere to safety, legal, and industry standards.
 
 
 </li>
 <li>
 
 
 Cross-Functional Collaboration
 
 : Work effectively across teams to support organizational goals.
 
 
 </li>
 </ul>
 Behavioral Competencies
 
 <ul>
 <li>
 
 
 Service
 
 : Delight customers consistently.
 
 
 </li>
 <li>
 
 
 Passion
 
 : Bring energy to every task.
 
 
 </li>
 <li>
 
 
 Integrity
 
 : Build trust through honesty.
 
 
 </li>
 <li>
 
 
 Respect
 
 : Treat all equally, regardless of title.
 
 
 </li>
 <li>
 
 
 Innovation
 
 : Create value for customers.
 
 
 </li>
 <li>
 
 
 Teamwork
 
 : Unite for shared success.
 
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <ul>
 <li>
 
 Health Insurance
 
 
 </li>
 <li>
 
 Annual Ticket to home country
 
 
 </li>
 <li>
 
 Employment Visa
 
 
 </li>
 </ul>
</div>

Admin Assistant

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