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administrative assistant (operations support group) Jobs in London United Kingdom

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London Fire Brigade

<div>London Fire Brigade (LFB) is London&rsquo;s Fire and Rescue Service &ndash; one of the largest firefighting and rescue organisations in the world. We are here to make London a safer city. 
 
We employ over 5,500 people, across our operational team (our firefighters), control (our call handlers who answer your 999 calls) and our non-operational team (our teams who work behind the scenes to support our front-line services, including HR, IT, Finance, Procurement, Communications etc.). 
 
An opportunity has arisen for a part time admin assistant post within the Brigade's Operations Support Group based at the Operations Support Centre (OSC) Croydon. 
 
The successful candidate will be part of a team reporting to the managers of the OSG&rsquo;s Logistics&rsquo; section. The post will deal primarily with the processing of orders, communicating with fire stations and other departments within the LFB and other general admin tasks. 
 
It is desirable that applicants have a good level of literacy and IT skills and can confidently and professionally communicate with staff at all levels. Full training will be given to the successful candidate. 
 
The starting salary for this position is &pound;18,100.20, this position is for 21 hours per week and the successful candidate can decide whether to split these over three days or over 5 days. 
 
The post holder may have the opportunity to participate in the OSG&rsquo;s on-call rota for which additional payments will be made. This may include the requirement for training as a Brigade emergency response driver. 
 
Further information about the main duties and responsibilities of the role are detailed in the job description. If you are unable to see the job description, salary range or the full advert, please visit our jobs pages at https://jobs.london-fire.gov.uk/alljobs/ to access the full advert. 
 
We value the diversity of our employees and aim to recruit a workforce which reflects our diverse communities across London. The London Fire Commissioner is an Equal Opportunities Employer and we positively welcome applications from all suitably qualified individuals, irrespective of people's age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have guidance in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.<h2 class="jobSectionHeader">
Eligibility</h2>
LFB staff on probation are not eligible to apply.<h2 class="jobSectionHeader">
Assessment Overview</h2>
Stage 1 
 
To apply, please complete the online application, upload a copy of your up-to-date CV and provide evidence to address the following selection criteria: 
 
1. Experience of using a range of IT applications and office systems both manual and computerised. 
2. Experience of organising, planning, and prioritising work and ensuring that deadlines are met. 
3. The ability to liaise effectively and appropriately with staff at all levels and to ensure good customer care practice. 
4. An understanding of the reasons for the need to maintain appropriate confidentiality and security of data and other sensitive material, and how this can be achieved in an office environment. 
 
Please note that we will score the evidence you provide based on the competencies listed in the selection criteria above. 
 
Shortlisted candidates will be invited to attend stage 2. 
 
Please ensure you give yourself enough time to complete and submit your application. Late or un-submitted applications cannot be accepted. 
 
Please note any correspondence received from us will be via e-mail and sent to the address you provide on your application form. 
 
Stage 2 
 
Assessment for this role is due to take place on 10th or 11th December 2025 at the Operations Support Centre in Croydon. Please be advised that if you are unable to make the scheduled assessment date, we may not be able to make alternative arrangements.<h2 class="jobSectionHeader">
Additional Information</h2><div>
Benefits of working for the London Fire Brigade 
 
<ul><li>Generous leave entitlement plus bank holidays</li><li>Additional leave between Christmas Day and New Year</li><li>Family (including maternity) leave and emergency support leave</li><li>Free access to the Brigade gym</li><li>Use of the Brigade&rsquo;s Medical Adviser/physios/fitness advisers</li><li>Free counselling</li><li>Season ticket loans</li><li>Join social networks including our Equality Support Groups</li><li>Contributory pension scheme</li><li>Cycle to work scheme</li><li>Staff discount scheme including access to Blue Light Card retail and hospitality discounts</li><li>Opportunity to access affordable accommodation</li></ul>
 
In line with the Basic Personnel Security Standard (BPSS) employment checks will be completed by successful candidates, which will include a Standard criminal records check. Successful candidate will be required to declare any convictions for offences and any offer of employment is subject to the LFC receiving a criminal records disclosure which it considers satisfactory.</div></div>

Administrative Assistant (Operations Support Group)

Barclays

<div>Join Barclays as a Personal Assistant on a 12 month secondment supporting senior leaders within Retail Banking Technology.
In this fast-paced and highly visible role, you&rsquo;ll provide professional and confidential support to six Directors, ensuring seamless coordination of their day-to-day activities. You&rsquo;ll play a vital part in the smooth running of leadership operations, from managing complex diaries and arranging both national and international travel to supporting expense reconciliation and stakeholder communications. 
To be successful as a Personal Assistant, you should have experience with:<ul><li>
Previous experience as a Personal Assistant or Executive Assistant, ideally supporting multiple senior leaders or Directors.</li><li>
Excellent time management and organisational skills, with the ability to manage multiple priorities and deadlines.</li><li>
Experience working within large and complex organisations, navigating multiple stakeholders and priorities.</li><li>
High level of proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams) and Concur for travel and expense management.</li><li>
Superb attention to detail and commitment to delivering high-quality, accurate work.</li></ul> 
You may be assessed on the key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen strategic thinking and digital and technology, as well as job-specific technical skills. 
This role will be located at our London office.

Purpose of the role
To provide administrative and organisational support to executives, managers, or teams. To manage schedules, acting as a trusted point of contact, ensuring seamless coordination, efficient task management, and a professional presence for their assigned individuals or teams.
Accountabilities<ul><li>
Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests.</li><li>
Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.</li><li>
Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.</li><li>
Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.</li></ul>
Analyst Expectations<ul><li>
To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.</li><li>
Requires in-depth technical knowledge and experience in their assigned area of expertise</li><li>
Thorough understanding of the underlying principles and concepts within the area of expertise</li><li>
They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.</li><li>
If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L &ndash; Listen and be authentic, E &ndash; Energise and inspire, A &ndash; Align across the enterprise, D &ndash; Develop others.</li><li>
OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.</li><li>
Will have an impact on the work of related teams within the area.</li><li>
Partner with other functions and business areas.</li><li>
Takes responsibility for end results of a team&rsquo;s operational processing and activities.</li><li>
Escalate breaches of policies / procedure appropriately.</li><li>
Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.</li><li>
Advise and influence decision making within own area of expertise.</li><li>
Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.</li><li>
Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.</li><li>
Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.</li><li>
Make evaluative judgements based on the analysis of factual information, paying attention to detail.</li><li>
Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.</li><li>
Guide and persuade team members and communicate complex / sensitive information.</li><li>
Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.</li></ul>
All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship &ndash; our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset &ndash; to Empower, Challenge and Drive &ndash; the operating manual for how we behave.</div>

Personal Assistant - 12 Month Secondment

Lorien

Role: Personal Assistant Location: London - 4-5 x days per week Rate: £260 per day (Umbrella) Duration: End date is 19th December - Must be able to start in the next week We are seeking an organised and proactive Personal Assistant to support the Executive Assistant (EA) to the Chief Creative Officer (CCO) for a high end Fashion brand based in London. This role provides comprehensive administrative support to the EA, assists the Creative Studio team with day-to-day operations, and supports two Vice Presidents with diary and expense management. This position is ideal for someone who thrives in a fast-paced, creative environment and enjoys collaborating across multiple teams while maintaining professionalism, discretion, and confidentiality at all times. Key Responsibilities: <ul> <li>Partner with the EA to the CCO on all aspects of office coordination.</li><li>Develop a strong understanding of departmental and executive priorities to manage diaries, requests, and workload proactively.</li><li>Process expenses for the CCO, EA, and VPs in line with company policy.</li><li>Manage complex diaries for two VPs, ensuring effective scheduling and prioritisation.</li><li>Provide administrative and coordination support to the Creative Studio team.</li><li>Assist with travel bookings and logistics for the CCO, ensuring adherence to company policies.</li><li>Track and manage CCO office spend and budget.</li><li>Deliver a VIP experience for all guests and visitors.</li><li>Act as the first point of contact for enquiries to the CCO office, resolving issues where possible before escalation.</li><li>Support ad hoc needs such as IT requests, corporate card applications, and general office coordination.</li><li>Prepare meeting materials and ensure proper setup in collaboration with the Studio team.</li><li>Maintain HR systems and team records (travel, sickness, holidays).</li><li>Stay up to date with company policies, training, and relevant updates.</li><li>Serve as a link between the CCO office and various internal teams, ensuring smooth communication and information flow.</li><li>Maintain office supplies, process invoices, prepare purchase orders, and liaise with HR for operational matters.</li><li>Plan and coordinate in-house and off-site activities, including meeting room and restaurant bookings</li></ul> If this role is of interest please apply Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Personal Assistant

<div>As a Legal PA for Group General Counsel Office at Barclays, you will provide high-level administrative and organisational support to the Group General Counsel (GGC), their Chief of Staff (CoS) and their Executive Assistant (EA). You will manage day-to-day administrative activities and schedules, act as a trusted liaison, and ensure efficient task coordination. This role will also act as an additional point of contact for the GGC Office, ensuring seamless operations and exceptional service delivery. Your professional presence, flexibility and proactive approach will play a key role in the success of this position.
To be successful as a Legal PA for Group General Counsel Office, you should have:<ul><li>
Proven experience as a Personal Assistant supporting senior executives and directors.</li><li>
Excellent organisational, planning, and multitasking skills with strong attention to detail, and familiar with working under pressure in a fast-paced environment.</li><li>
A professional and polished demeanour, with excellent written and verbal communication skills.</li></ul><ul><li>
Demonstrated discretion and professionalism in handling confidential information.</li><li>
Proficient in Microsoft Office Suite including experience using Copilot or similar tool.</li></ul>
This role is located in London.
You may be assessed on key critical skills relevant for success in the role, such as risk and controls, change and transformation, business acumen, strategic thinking and digital and technology, as well as job-specific technical skills. 


Purpose of the role
To provide administrative and organisational support to executives, managers, or teams. To manage schedules, acting as a trusted point of contact, ensuring seamless coordination, efficient task management, and a professional presence for their assigned individuals or teams.
Accountabilities<ul><li>
Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests.</li><li>
Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.</li><li>
Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.</li><li>
Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.</li></ul>
Analyst Expectations<ul><li>
To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.</li><li>
Requires in-depth technical knowledge and experience in their assigned area of expertise</li><li>
Thorough understanding of the underlying principles and concepts within the area of expertise</li><li>
They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.</li><li>
If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L &ndash; Listen and be authentic, E &ndash; Energise and inspire, A &ndash; Align across the enterprise, D &ndash; Develop others.</li><li>
OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.</li><li>
Will have an impact on the work of related teams within the area.</li><li>
Partner with other functions and business areas.</li><li>
Takes responsibility for end results of a team&rsquo;s operational processing and activities.</li><li>
Escalate breaches of policies / procedure appropriately.</li><li>
Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.</li><li>
Advise and influence decision making within own area of expertise.</li><li>
Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.</li><li>
Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.</li><li>
Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.</li><li>
Make evaluative judgements based on the analysis of factual information, paying attention to detail.</li><li>
Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.</li><li>
Guide and persuade team members and communicate complex / sensitive information.</li><li>
Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.</li></ul>
All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship &ndash; our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset &ndash; to Empower, Challenge and Drive &ndash; the operating manual for how we behave.</div>

Legal PA for Group General Counsel Office

Job Overview <ul> <li>Title: Global Markets Executive Assistant </li><li>Location: London, UK - office 4/5 days per week</li><li>Reports to: Global Markets Office Administration Head - Vice President</li></ul> ? Purpose of the Role To provide comprehensive administrative and secretarial support to Executive Managers and their direct reports, including diary and inbox management. Core Responsibilities <ul> <li>Diary & Inbox Management: Gatekeeping, scheduling, anticipating needs.</li><li>Meeting Coordination: Weekly management meetings, conference calls, room bookings.</li><li>Travel Arrangements: Business trips, visas, itineraries.</li><li>Event Organisation: Townhalls, seminars, gatherings.</li><li>Expense Processing: In line with Group and Global Markets policies.</li><li>General Admin: Filing, scanning, ordering supplies, managing distribution lists.</li><li>Team Support: Covering for other assistants, collaborating across teams</li><li>This is a float role</li></ul> Skills & Experience Required <ul> <li>Prior EA experience in financial services.</li><li>Strong Microsoft Office skills.</li><li>Excellent communication and interpersonal abilities.</li><li>High attention to detail and multitasking capability.</li><li>Understanding of compliance and regulatory requirements.</li></ul> Regulatory & Governance <ul> <li>Not a management or budget-holding role.</li><li>Conduct Rules apply.</li><li>MIFID Category 3 (not involved in investment advice or product info).</li><li>No delegated authority or regulatory responsibilities.</li></ul> Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

EA global markets

Morgan Mckinley (Crawley)

Morgan McKinley is thrilled to be partnering with a dynamic and high-profile company in the media and entertainment sector to find a stellar Executive Assistant for a crucial, fast-paced temp role. The Opportunity We're looking for an EA to step in immediately and provide seamless, high-level support to the CEO. This pivotal position sits right at the heart of the company, ensuring the CEO's demanding workload runs like clockwork.<ul><li>Location: Office-based in West London</li><li>Working Pattern: 4 days in the office, 1 day remote (Fridays)</li><li>Start Date: ASAP</li><li>Rate: Equivalent to 55,000 per annum</li></ul>As experts working with high-end clients across London, Morgan McKinley knows what it takes to thrive in a pressured environment-which is why proven experience in the media or entertainment industries is an absolute MUST. You'll need to hit the ground running, understanding the pace and unique demands that come with supporting senior leadership in this exciting sector.Key Responsibilities: The Core of the Role <ul><li>You will be instrumental in the smooth running of the CEO's office. Your duties will be varied, demanding, and incredibly rewarding:</li><li>Executive Diary Management: Proactively managing a complex and ever-changing diary, mastering prioritisation, resolving conflicts, and anticipating needs.</li><li>Travel Coordination: Taking care of all domestic and international travel logistics, from booking to preparing detailed itineraries and documentation.</li><li>Meeting Logistics: Flawlessly booking, setting up, and preparing meeting spaces-managing paperwork, tech requirements, and even arranging catering/refreshments.</li><li>Representation: Acting as a professional and highly discreet representative of the CEO and the company to both internal teams and external stakeholders.</li><li>Ad-Hoc Support: Handling everything from event support and gift acquisition to general administrative tasks that ensure the continuous smooth operation of the CEO's office.</li></ul>What You'll Bring<ul><li>Sector Experience: Minimum of 7-10 years as an EA/PA/Team Assistant, with direct experience in the Media or Entertainment industries essential to navigate the fast-paced, high-stakes culture.</li><li>Organisational Excellence: Exceptionally organised with a proven ability to juggle multiple, ever-changing priorities and handle complex tasks with ease.</li><li>Tech Savvy: Fully proficient across the Microsoft Office suite (Outlook, Word, Excel, PowerPoint).</li><li>Effective Communication: Excellent, clear, and confident communication skills to liaise effectively and with high levels of discretion and integrity with all levels of staff and external contacts.</li><li>Attitude: A truly hands-on attitude, a strong sense of initiative, and the ability to anticipate needs before they are even voiced.</li></ul>If you are ready to make an immediate, high-impact contribution in a stimulating environment, we want to hear from you!

EXECUTIVE ASSISTANT - MEDIA & ENTERTAINMENT - ASAP START

DG Partnership Ltd

Receptionist / Office Manager Location: Hammersmith Hours: 9am-6pm Monday to Friday Salary: £26,500 - £28,000 depending on experience About us: Capricorn Financial are London's Premier Independent Mortgage Brokerage. We work alongside over 150 of London's top estate agents and property developers and offer advice on the mortgage and house buying process to their buyers as well as to our own High Net Worth clients. We also have an extensive list of partner companies around the world. Our focus is on delivering high quality advice and great customer service and we utilise the best available technologies, training and resources to enable us to do this. This commitment to high standards is best shown by the number of clients who come back to us again and again as well as our exceptionally high staff retention rates, which are pretty much unique in our industry. As a Receptionist / Office Manager you will work in a fast-paced & forward-thinking environment where the role will be to provide reception and office management duties. This role is an integral part of the Capricorn team, varied and customer-facing. Overview of responsibilities: <ul> <li>Full management of our reception area including taking and forwarding calls, greeting and booking in visitors.</li><li>Full management of office supplies and post duties</li><li>Setting up meeting Facilities</li><li>Full management of external contracts for the building and internal meetings with Building contacts</li><li>Fire warden duties</li><li>Supporting the sales teams and finance teams</li><li>Organising venues for internal and external events</li></ul> Ideal candidate: <ul> <li>Proven experience as an Administrative Assistant, Office Manager or Front Office Manager</li><li>Proficiency in MS Office (MS Excel and MS Outlook, in particular)</li><li>Excellent time management skills and ability to multi-task and prioritise work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organisational and planning skills in a fast-paced environment</li></ul> Applicants must have the right to work full-time in the UK without current or future sponsorship. Due to high application volumes, we will only contact shortlisted candidates.

Receptionist / Office Manager

Explore 48+ Administrative assistant in London United Kingdom this November. Find roles across top companies and apply now to boost your career.