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operations admin assistant

administrative assistant

Alghanim INDUSTRIES

Date: 3 Sept 2025
 
Location: 
KW
 
Company: 
Alghanim Industries
 
Long Description Job Summary
 The Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties.
 Job Responsibilities
 
Typing of all correspondence i.e. letters, memos, schedules, agendas, etc.
 
Handling independent business correspondence for the division (incoming and outgoing)
 
Directing incoming telephone calls to the appropriate recipient
 
Manage, organize and update relevant data, maintain a proper filing system
 
Organizing all business operations related events i.e. training, team meeting etc.
 
Organizing travel and hotel reservations for business trips from and visitors to, the division as well as visa processing
 
Responsible for preparing employees change of status forms and recruitment requests (new appointments, terminations, resignation)
 
Coordinating with personnel office especially in residence related matters
 
Coordination of tasks, projects and staff across various locations in Kuwait (warehouses, offices, suppliers, business partners and other facilities)
 
Responsible for division's stationery requirements
 
Responsible for the division’s time sheet, tracking and resolving of various matters etc.
 
Candidate Requirements
 
Excellent communication skills in English are a must
 
Solid knowledge of wider Kuwait
 
At least 1 to 2 years work experience in a similar administrative role
 
Planning and organizational skills
 
Good computer knowledge and skills (Outlook – Microsoft Word – Excel – PowerPoint – Internet)
 
Must be self-motivating, driven, initiative and able to work independently and against tight deadlines
 
Must be able to multitask, handle demanding customers (internal and external), liaise with different individuals across different departments and functions, and be able to work systematically, accurately and with strong time management skills
 
Education High School / Diploma

Administrative Assistant

<div>
 
 The International University of Science &amp; Technology in Kuwait (IUK) is a newly established private university in Kuwait, with a new Campus located in the heart of Kuwait near the Avenues Mall. Fully accredited by the Private Universities Council (PUC), the University offers a wide range of academic programs in Engineering, Business, and Arts and Social Sciences. In addition to the academic programs, the IUK has established the University Foundation Program (UFP) that offers English and Math foundation programs.
 
 
 
 
 
 The primary role of the secretary is to assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information.
 
 
 You will be the point of reference for all queries, requests or issues and will be an integral part of the company&rsquo;s workforce.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Answer phone calls and redirect them when necessary
 </li>
 <li>
 Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
 </li>
 <li>
 Prepare and disseminate correspondence, memos and forms
 </li>
 <li>
 File and update contact information of internal and external partners
 </li>
 <li>
 Support and facilitate the completion of regular reports
 </li>
 <li>
 Develop and maintain a filing system
 </li>
 <li>
 Check frequently the levels of office supplies and place appropriate orders
 </li>
 <li>
 Undertake occasional receptionist duties
 </li>
 </ul>
 
 
 
 
 
 Education
 
 
 <ul>
 <li>
 Minimum high school diploma
 </li>
 <li>
 Professional Certificates are an asset
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 Proven work experience as a Secretary or Administrative Assistant
 </li>
 <li>
 Familiarity with office organization and optimization techniques
 </li>
 </ul>
 
 
 
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Microsoft Office
 </li>
 <li>
 Project Management
 </li>
 </ul>
 
 
 
 
 
 Behavioral Skills
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 High degree of multi-tasking and time management capability
 </li>
 <li>
 Strong oral &amp; written communication skills
 </li>
 </ul>
</div>

Secretaries

L design

We are a leading construction company seeking a professional Secretary to join our team. The ideal candidate will have prior experience in the construction industry and strong organizational and communication skills.Responsibilities:Manage correspondence, phone calls, and emails.Organize and schedule meetings, appointments, and site visits.Maintain and update filing systems and project documents.Prepare reports, letters, and official documents.Provide administrative support to management and project teams.Handle confidential information with discretion.Requirements:Proven experience as a Secretary or Administrative Assistant (preferably in a construction company).Excellent command of English (written and spoken).Proficient in MS Office (Word, Excel, Outlook, PowerPoint).Strong organizational and multitasking abilities.Attention to detail and problem-solving skills.Ability to work under pressure and meet deadlines.Job Type: Full-time

Secretary

CFI Financial Group

<div>
 
 
 Who are we?
 
 
 
 CFI Financial Group is an award-winning trading provider, possessing more than 25 years of experience with multiple offices around the world including London, Larnaca, Beirut, Amman, Dubai, Kuwait, Port Louis, and others.
 
 
 Check out more about
 
 CFI
 
 here.
 
 
 CFI is hiring! Make your mark in the online trading industry.
 
 
 Are you looking to pursue a career in finance? Do you want to work with a dynamic and growing team in the exciting world of online trading and investing? If you answered yes, then we have some amazing opportunities for you!
 
 
 
 Description:
 
 
 
 We are looking for a responsible Receptionist to perform a variety of administrative and clerical tasks.
 
 
 
 Main tasks and responsibilities
 
 
 <ul>
 <li>
 Respond to telephone calls and enquiries courteously
 </li>
 <li>
 Meet and greet visitors and clients in a pleasant, professional, and courteous manner
 </li>
 <li>
 Convey visitor arrival promptly to the appropriate individual
 </li>
 <li>
 Relate courteously with visitors and provide the appropriate welcome to the client to ensure a positive customer service experience
 </li>
 <li>
 Provide general administrative support to the management and team members
 </li>
 <li>
 Arrange meetings relating to the core operation of the company
 </li>
 <li>
 Ensure the smooth running of the organization on a day-to-day basis and as required
 </li>
 <li>
 Ensure the tidiness of the office and meeting rooms at all times
 </li>
 <li>
 Arrange travel accommodations and process expense forms
 </li>
 <li>
 Develop and maintain a filing system
 </li>
 </ul>
 
 
 
 
 Education and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration or any related subject
 </li>
 <li>
 2-4 years of previous experience as a Receptionist or Administrative Assistant
 </li>
 <li>
 Proficient in Microsoft Excel and Word
 </li>
 <li>
 Fast learner with the ability to work under pressure and take quick action
 </li>
 <li>
 Fluent in written and spoken English
 </li>
 </ul>
 
 
 
 
 
 Why join CFI?
 
 
 
 &middot; We&rsquo;re a fast-growing, multinational company
 
 
 &middot; Competitive salaries and benefits
 
 
 &middot; Work and learn with industry professions
 
 
 &middot; Supportive and collaborative environment
 
 
 &middot; Unlimited opportunities for growth and development
 
</div>

Receptionist

Job DescriptionResponsibilities:<ul><li>Greet and welcome visitors, clients, and candidates professionally.</li><li>Answer and direct phone calls to the appropriate personnel.</li><li>Maintain an organized filing system for client records..</li><li>Handle incoming and outgoing mail and packages efficiently.</li><li>Coordinate with other departments to facilitate smooth operations.</li></ul>Preferred Candidate:<ul><li>Excellent verbal and written communication skills.</li><li>Strong interpersonal skills and a friendly demeanor.</li><li>Ability to multitask and prioritize effectively.</li><li>Proficient in Microsoft Office Suite and office management software.</li><li>Previous experience in a receptionist or administrative role is preferred.</li><li>Fluency in both English and Arabic</li><li>Strong communication and interpersonal skills.</li><li>Ability to handle confidential information with discretion.</li><li>Customer service orientation.</li><li>Time management skills.</li></ul>Job Type: Full-timePay: KD275.000 - KD300.000 per month

Female Bilingual Receptionist

Marriott International

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25132321
 
 
 
 Job Category
 
 Administrative
 
 
 
 Location
 
 Residence Inn by Marriott Kuwait City, Abdullah Saleh Almulla Street, Kuwait City, Kuwait, Kuwait, 15460VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 
 Position Summary
 
 
 
 Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.
 
 
 Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests&rsquo; service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
 
 
 
 At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
 
 
 
 Residence Inn by Marriott helps guests thrive while on long stays so they can perform at their best. Spacious suites with full kitchens offer the comforts of the modern home, while associates provide service with a human touch to business and leisure travelers alike. Working at Residence Inn, you will build relationships grounded in teamwork and experience the legendary Residence Inn service culture which focuses on delivering against the unique needs of long stay guests. In joining Residence Inn, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
</div>

Operations Admin Assistant

Ejabi Modern General Trading Co.  Kuwait|KSA |Qatar|UAE

<div>
 
 
 Company Description
 
 
 
 EJABI Modern General Trading Co. is a leading provider of high-quality ceiling and partitions materials &amp; Systems in GCC region, specializing in the Drywall &amp; Ceiling industry. The company offers a wide range of products, including gypsum board, cement board, and metal profiles for concealed suspension ceiling &amp; T-Grid systems. Known for our reliability and commitment to excellence, we have built a strong reputation with business associates in the Gulf region.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Handle daily office operations, including correspondence, filing, and documentation.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provide direct admin support to the Managing Partner, ensuring smooth execution of daily tasks.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate meetings, appointments, and travel arrangements for management and staff.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prepare and manage official letters, reports, and presentations.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support HR in recruitment, onboarding, and maintaining employee records.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prepare meeting agendas, take minutes during online meetings, and follow up on action items.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assist in preparing business reports, presentations, and confidential documentation.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate with internal teams and external stakeholders as directed by the Managing Partner.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Conduct online research, prepare summaries, and provide timely updates on business matters.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Handle confidential information with professionalism and discretion.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain the security and confidentiality of all company data and software systems.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Liaise with internal departments and external stakeholders as required.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ensure compliance with company policies and procedures.
 
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Bachelor&rsquo;s degree in Business Administration or related field.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;2+ years experience as an Administrative Executive, Office Administrator, or similar role.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent written and verbal communication skills.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong organizational and multitasking abilities.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work independently and as part of a team.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attention to detail and problem-solving skills.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent command of Arabic and English languages is required
 
</div>

Administrative Executive.

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