Secretaries

The International University of Science & Technology in Kuwait (IUK) is a newly established private university in Kuwait, with a new Campus located in the heart of Kuwait near the Avenues Mall. Fully accredited by the Private Universities Council (PUC), the University offers a wide range of academic programs in Engineering, Business, and Arts and Social Sciences. In addition to the academic programs, the IUK has established the University Foundation Program (UFP) that offers English and Math foundation programs.

The primary role of the secretary is to assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information.

You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.

Responsibilities

• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of internal and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Undertake occasional receptionist duties

Education

• Minimum high school diploma
• Professional Certificates are an asset

Experience

• Proven work experience as a Secretary or Administrative Assistant
• Familiarity with office organization and optimization techniques

Technical Skills

• Microsoft Office
• Project Management

Behavioral Skills

• Excellent written and verbal communication skills
• High degree of multi-tasking and time management capability
• Strong oral & written communication skills