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administrative assistant

Abu Dhabi University

<div>
 
 
 KEY INFORMATION ON THE ROLE
 
 
 
 
 Position Title
 
 : Administrative Assistant
 
 
 
 Department:
 
 College of Business
 
 
 
 
 
 
 JOB PURPOSE
 
 
 
 The purpose of this role is to provide administrative support to the College of Business (CoB). The Administrative Assistant ensures smooth day-to-day operations by managing correspondence, documentation, filing, and logistics. The role supports the departments, programs, and faculty of the College, while coordinating closely with the CoB Executive Assistant to facilitate effective communication, scheduling, and record management across all units.
 
 
 
 Key Responsibilities:
 
 
 
 The Administrative Assistant provides operational and administrative support to the College, departments, and programs as outlined below:
 
 
 
 Communication &amp; Correspondence
 
 
 <ul>
 <li>
 Coordinates the process of distributing internal documents, memos, and announcements across the College.
 </li>
 <li>
 Administers schedules and messages to students as instructed by the departments or the Dean&rsquo;s Office.
 </li>
 <li>
 Delivers messages and official communication from faculty and department chairs to relevant recipients.
 </li>
 <li>
 Responds to general student, parent, or vendor inquiries, redirecting or escalating them as appropriate.
 </li>
 <li>
 Maintains proper records of incoming and outgoing correspondence (electronic and hard copy) for the College.
 </li>
 </ul>
 
 
 Departmental &amp; Faculty Support
 
 
 <ul>
 <li>
 Provides administrative assistance to department chairs, program coordinators, and faculty members in preparing documents, reports, and forms.
 </li>
 <li>
 Supports the preparation of course files, survey results, and accreditation-related documentation under the guidance of the Executive Assistant.
 </li>
 <li>
 Compiles and formats data for departmental reports and college-level submissions.
 </li>
 <li>
 Assists in scheduling departmental meetings, preparing agendas, and drafting minutes.
 </li>
 <li>
 Coordinates and follows up on BRFs, purchase requests, and logistics for departmental needs.
 </li>
 </ul>
 
 
 Student &amp; Academic Support
 
 
 <ul>
 <li>
 Handles student-facing administrative tasks including document collection, attendance sheets, and registration-related requests.
 </li>
 <li>
 Screens and organizes requests such as change of major, grade entry, or other academic forms prior to Dean&rsquo;s review.
 </li>
 <li>
 Coordinates with faculty, students, and the Registrar&rsquo;s Office to ensure proper documentation flow.
 </li>
 <li>
 Assists in generating invigilation and proctoring schedules when required.
 </li>
 <li>
 administrative
 </li>
 </ul>
 
 
 Office &amp; Administrative Operations
 
 
 <ul>
 <li>
 Attends to walk-in visitors and phone calls, screening and directing them appropriately.
 </li>
 <li>
 Maintains organized filing systems (electronic and paper) for departmental and college-level documents.
 </li>
 <li>
 Prepares and edits documents, letters, reports, and presentations.
 </li>
 <li>
 Arranges travel and accommodation logistics for faculty and staff as required.
 </li>
 <li>
 Follows up on action items assigned during meetings to ensure timely completion.
 </li>
 <li>
 Assists in preparing meeting minutes and tracking follow-up actions.
 </li>
 </ul>
 
 
 
 
 
 Events &amp; Logistics
 
 
 <ul>
 <li>
 Supports the organization of College and departmental events, student activities, and workshops.
 </li>
 <li>
 Assists with logistical arrangements such as room booking, materials preparation, and participant coordination.
 </li>
 <li>
 Coordinates with vendors, suppliers, and service providers as needed for College events or operational needs.
 </li>
 </ul>
 
 
 
 
 
 Minimum Educational Qualifications Required for the Role
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 </ul>
 
 
 Minimum Years of Experience Required
 
 
 <ul>
 <li>
 2-3 years&rsquo; Experience as Admin Assistant
 </li>
 </ul>
 
 
 Nature of Relevant Experience Required
 
 
 <ul>
 <li>
 Experience as an Administrative Assistance in educational field
 </li>
 <li>
 Higher education experience highly preferred
 </li>
 </ul>
 
 
 Language - Skills
 
 
 <ul>
 <li>
 English is required
 </li>
 <li>
 Arabic is preferred
 </li>
 </ul>
 
 
 Special Skills and Abilities
 
 
 <ul>
 <li>
 Highly organized, detail-oriented, and committed to deadlines; strong interpersonal and communication skills; proficient in MS Word, Excel, and PowerPoint; ability to manage multiple priorities; professional demeanor and customer service orientation; capable of working under pressure in a fast-paced academic environment.
 </li>
 </ul>
 
 
 
 
 Apply the CV: Administrative Assistant
 
</div>

Administrative Assistant

belmonte real estate

Job Title: Administrative AssistantCompany: Belmonte Real EstateLocation: Abu Dhabi, UAEEmployment Type: Full-TimeSalary: Competitive Basic Salary + Performance-Based BonusAbout Belmonte Real Estate: Belmonte Real Estate is a leading real estate firm dedicated to providing exceptional property solutions in Abu Dhabi. With a commitment to excellence and client satisfaction, we offer a dynamic and collaborative work environment for individuals passionate about the real estate industry.Job Description:Belmonte Real Estate is seeking a highly motivated and organized Administrative Assistant to join our team in Abu Dhabi. The ideal candidate will play a crucial role in supporting daily operations, ensuring efficient office management, and contributing to the overall success of the company.Responsibilities:<ul><li>Administrative Support:</li><li>Provide general administrative support to the office.</li><li>Manage and organize office documentation and correspondence.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Handle incoming calls and emails, directing them to the appropriate personnel.</li><li>Data Entry and Record Keeping:</li><li>Maintain accurate records and databases.</li><li>Assist in data entry tasks related to property listings, client information, and transactions.</li><li>Client Interaction:</li><li>Greet and assist clients in a professional and friendly manner.</li><li>Handle client inquiries and direct them to the relevant team members.</li><li>Maintain positive relationships with clients and ensure their needs are addressed promptly.</li><li>Office Coordination:</li><li>Collaborate with various departments to facilitate smooth operations.</li><li>Coordinate office supplies, equipment, and maintenance needs.</li><li>Performance Tracking:</li><li>Assist in monitoring and tracking team performance.</li><li>Compile reports and data for analysis.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant or relevant role.</li><li>Excellent organizational and time-management skills.</li><li>Strong communication and interpersonal abilities.</li><li>Proficient in MS Office Suite and basic computer applications.</li><li>Attention to detail and ability to multitask effectively.</li></ul>Salary and Benefits:<ul><li>Competitive basic salary.</li><li>Performance-based bonus structure.</li><li>Health and wellness benefits.</li><li>Professional development opportunities.</li></ul>If you are a proactive and detail-oriented individual with a passion for contributing to a successful real estate team, we invite you to apply for this exciting opportunity at Belmonte Real Estate.Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li><li>admin: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>arabic (Preferred)</li></ul>

INTERIOR GROOMERS

Administrative Assistant &ndash; Full-Time / Hybrid (Work From Home Opportunity)Location: Abu Dhabi, United Arab EmiratesCompany: Interior Groomers Design LLCAbout UsWelcome to Interior Groomers Design LLC, a leading interior design and consultancy firm based in Abu Dhabi, UAE. Our team of expert designers and architects has been creating beautiful, functional spaces across the UAE and India &mdash; helping clients achieve their dream designs with creativity and precision.Role DescriptionWe are seeking a motivated and detail-oriented Administrative Assistant to join our growing team in Abu Dhabi.This is a full-time and hybrid role, combining office-based and work-from-home responsibilities.The role is ideal for new candidates with less experience who are eager to learn and grow in a professional environment.Key Responsibilities<ul><li>Provide administrative and clerical support to management.</li><li>Manage phone calls, emails, and client communications.</li><li>Organize records, files, and documentation.</li><li>Support in preparing quotations, reports, and follow-ups.</li><li>Assist with coordination between design and project teams.</li></ul>Qualifications<ul><li>Basic experience in administrative or executive assistant roles (freshers may apply).</li><li>Strong communication and organizational skills.</li><li>Good command of Microsoft Office (Word, Excel, Outlook).</li><li>Ability to multitask and work efficiently.</li><li>Positive attitude and willingness to learn.</li></ul>Requirements<ul><li>Must be currently available in Abu Dhabi.</li><li>Immediate joiners will be given preference.</li><li>Own visa candidates are preferred.</li></ul>Employment Type &amp; Salary<ul><li>Full-Time / Hybrid (Work from Home + Office)</li><li>Salary: Based on experience and skills</li></ul>How to ApplyIf you&rsquo;re ready to begin your career with a creative and professional design team, we&rsquo;d love to hear from you!WhatsApp your CV &amp; contact details:+971 52 729 6360Job Types: Full-time, Permanent, Contract, Fresher Contract length: 6 monthsPay: AED1,500.00 - AED2,000.00 per month

Alhor Camping & Hunting Tools

We are currently looking for a proactive and detail-oriented Administrative Assistant to support daily office and HR operations. The role involves handling administrative tasks, maintaining records, coordinating recruitment and onboarding, and assisting with meetings, events, and training. Strong organizational skills, effective communication, and discretion in handling confidential information are essential.Key Responsibilities:<ul><li>Provide administrative support to the Administrative Affairs team and department leadership.</li><li>Prepare, review, and process correspondence, reports, and documentation.</li><li>Maintain and update filing systems, databases, and records (both electronic and physical).</li><li>Handle incoming and outgoing communications, ensuring timely follow-up.</li><li>Support procurement, facility, and logistical operations as needed.</li><li>Assist in organizing company events and internal functions.</li><li>Monitor office supplies and coordinate with vendors for replenishment.</li><li>Perform other duties as assigned to ensure efficient administrative operations.</li><li>Proceed employee contracts.</li><li>Assist HR in task as needed.</li></ul>Requirements:<ul><li>Bachelor of Business or any related field.</li><li>1 year experience is preferred.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Sex</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

Rowad Modern Engineering

<div>
 
 
 As an Admin Assistant
 
 you will be responsible for managing and coordinating day-to-day administrative operations to ensure a well-organized and efficient workplace. You will handle office management tasks, document control, and correspondence, while supporting procurement, logistics, and communication between departments. By coordinating closely with the Design &amp; Construction and site teams, you will ensure smooth information flow, timely reporting, and adherence to company standards. Through your proactive approach and attention to detail, you will contribute to maintaining operational excellence and supporting the successful execution of company projects and initiatives.
 
 
 
 
 
 
 Job Responsibilities
 
 
 
 
 
 
 
 Core Administration &amp; Office Management:
 
 
 <ul>
 <li>
 Manage daily office operations to ensure a clean, organized, and efficient working environment.
 </li>
 <li>
 Handle all filing systems (both digital and physical), ensuring documents are accurately stored and easily retrievable.
 </li>
 <li>
 Prepare and manage correspondence, reports, and documents.
 </li>
 <li>
 Coordinate meetings, including scheduling, agenda preparation, and minute-taking.
 </li>
 <li>
 Manage office supplies inventory and place orders as necessary.
 </li>
 </ul>
 
 
 Site Supply Coordination &amp; Supplier Handling:
 
 
 <ul>
 <li>
 Act as a liaison between the branch office and construction sites for administrative and supply needs.
 </li>
 <li>
 Coordinate with suppliers and vendors for site-related materials, office supplies, and services.
 </li>
 <li>
 Process purchase requests, obtain quotations, and raise Purchase Orders (POs) as directed.
 </li>
 <li>
 Maintain positive relationships with suppliers and track delivery statuses.
 </li>
 </ul>
 
 
 Travel &amp; Logistics:
 
 
 <ul>
 <li>
 Arrange travel, accommodation, and transportation for staff and visitors as required.
 </li>
 <li>
 Process travel expenses and reimbursements in line with company policy.
 </li>
 </ul>
 
 
 Marketing Coordination Support:
 
 
 <ul>
 <li>
 Provide administrative support to marketing initiatives, such as preparing promotional materials or coordinating event logistics.
 </li>
 <li>
 Maintain and update marketing collateral and digital files.
 </li>
 </ul>
 
 
 Head Office (HO) &amp; Design &amp; Construction (DC) Liaison:
 
 
 <ul>
 <li>
 Fulfill all reporting and administrative duties as required by the Head Office (HO).
 </li>
 <li>
 Support the Design &amp; Construction (DC) team with document control, transmittals, and coordination tasks.
 </li>
 <li>
 Ensure branch activities are in sync with HO directives and standards.
 </li>
 </ul>
 
 
 General Team Support:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the branch team, including managers and engineers.
 </li>
 <li>
 Answer and direct phone calls in a professional manner.
 </li>
 <li>
 Greet visitors and clients, creating a positive first impression of the company.
 </li>
 <li>
 Assist in organizing company events and team activities.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Job Requirements:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field is required.
 </li>
 <li>
 5-10 years of proven experience as an Administrative Assistant or similar role.
 </li>
 <li>
 Experience in UAE corporate market is required
 </li>
 <li>
 Experience in construction or related industry is a significant advantage.
 </li>
 </ul>
 
 
 
 
 At Rowad Modern Engineering, we provide equal opportunities to all regardless of race, color, ancestry, religion, national origin, age, citizenship, marital status, disability, or gender identity. we do not just hire Talents-We invest in potential. If you are ready to grow, we are ready to meet you.
 
 
 
</div>

Confidential

<div>
 
 
 About the Organization:
 
 
 
 
 
 
 We are a newly established government organization based in Abu Dhabi, committed to improving education through innovation, high standards of excellence, and strong community involvement. As we build our dynamic team, we are looking for passionate and creative individuals who are ready to shape the future of education in the UAE.
 
 
 
 
 
 
 About the Role:
 
 
 
 
 
 
 We are seeking a talented and detail-oriented Administration Assistant to join our growing team. The ideal candidate will be responsible for coordinating all activities and tasks related to academic affairs, including scheduling courses and the necessary resources for their effective and organized delivery, preparing classrooms (for teaching and administering exams), and communicating and coordinating with suppliers of textbooks and reference materials&mdash;whether print or digital&mdash;as well as other related activities, in accordance with the policies and procedures followed by the department and the organization.
 
 
 
 
 
 
 Tasks and Responsibilities:
 
 
 <ul>
 <li>
 Oversee academic activities in compliance with organizational policies.
 </li>
 <li>
 Provide administrative support for curriculum delivery, student projects, and examinations.
 </li>
 <li>
 Coordinate faculty scheduling, class planning, and exam logistics.
 </li>
 <li>
 Manage student attendance, respond to inquiries, and support educational needs.
 </li>
 <li>
 Collaborate with departments, HR, and external partners to support faculty, staffing, and onboarding.
 </li>
 <li>
 Maintain academic records and assist with accreditation processes and review visits.
 </li>
 <li>
 Ensure effective use of resources, including textbooks, library systems, and facilities.
 </li>
 <li>
 Perform additional duties as assigned by management.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications and Experience:
 
 
 <ul>
 <li>
 Diploma or Bachelor's degree in Educational Administration, Human Resources Management, or a related field.
 </li>
 <li>
 Professional experience from 0 to 2 years in coordinating academic affairs within the academic or educational sector, or a related field.
 </li>
 <li>
 Prior experience in coordinating academic affairs within reputable academic or educational institutions is preferred.
 </li>
 </ul>
 
 
</div>

Albishara medical center

We are hiring a Female Arabic Administration Staff for our medical center located in Shahama, Abu Dhabi.Requirements:<ul><li>Arabic-speaking (mandatory)</li><li>Experience in administrative and reception work</li><li>Good communication and customer service skills</li><li>Knowledge of clinic operations is an advantage</li><li>Ability to handle daily administrative tasks, coordination, and documentation</li></ul>Location: Shahama, Abu Dhabi &ndash; UAE Contact: samaalshamclinic@gmail.com WhatsApp: 0502924673Interested candidates are requested to send their CVs to the above email or WhatsApp number.Job Type: Permanent

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