(senior) department assistant Jobs in Test Jobs In Giza Egypt

(senior) department assistant

personal assistant Jobs in Test Jobs In Giza Egypt

personal assistant

receptionist & admin assistant Jobs in Test Jobs In Giza Egypt

receptionist & admin assistant

administrative assistant

Nile University - NU

<div>
 Category: Staff Positions
 
 
 Type: Full Time
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Assist in organizing and managing the Provost&rsquo;s calendar, scheduling meetings, and coordinating appointments.
 </li>
 <li>
 Prepare, proofread, and format correspondence, memos, reports, and presentations in both Arabic and English.
 </li>
 <li>
 Maintain and update filing systems, ensuring accessibility and confidentiality of documents.
 </li>
 <li>
 Handle incoming calls, emails, and inquiries, redirecting them as appropriate.
 </li>
 <li>
 Support the organization of meetings, workshops, and academic events led by the Provost&rsquo;s Office.
 </li>
 <li>
 Assist in preparing agendas, taking minutes, and following up on action items.
 </li>
 <li>
 Serve as a point of contact for routine inquiries to the Provost&rsquo;s Office, ensuring timely and accurate responses.
 </li>
 <li>
 Facilitate communication and collaboration between the Provost&rsquo;s Office and other departments within Nile University.
 </li>
 <li>
 Support the preparation and distribution of announcements, newsletters, or updates from the Provost&rsquo;s Office.
 </li>
 <li>
 Monitor office supplies and place orders as needed to maintain efficient office operations.
 </li>
 <li>
 Ensure all tasks comply with Nile University&rsquo;s policies, procedures, and standards of operation.
 </li>
 <li>
 Maintain a high level of confidentiality in handling sensitive information related to academic and administrative matters.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 Minimum 3 years of relevant experience.
 </li>
 <li>
 Previous experience in Educational / Academic fields is preferred.
 </li>
 <li>
 Fluent English Speaker.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent Communication skills.
 </li>
 <li>
 Presentable.
 
 
 </li>
 </ul>
 If you are interested, kindly submit your CV to: Recruitment@nu.edu.eg
 
 
 Please mention (Administrative Assistant) in the subject field.
</div>

Administrative Assistant

Grand Technology

Receptionist &amp; Admin Assistant Company: Grand Technology Location: Giza, Egypt Employment Type: Full-Time Job Overview Grand Technology, a subsidiary of the Mohammed Saif Thabet Group and a leading provider of next-generation digital solutions, is seeking a professional and highly organised Receptionist &amp; Admin Assistant to join our team in Giza, Egypt. As the first point of contact for our company, you will play a crucial role in shaping the first impression of our organisation. This position requires a proactive and resourceful individual who can manage front-of-house duties while providing comprehensive administrative support across the business. You will be an integral part of our result-driven organisation, contributing to the vibrant and innovative culture that thrives on teamwork and continuous improvement. Responsibilities &nbsp;<ul><li>Serve as the face of Grand Technology by welcoming clients, visitors, and partners in a professional and friendly manner.</li><li>Manage a multi-line switchboard, answering, screening, and forwarding incoming phone calls efficiently.</li><li>Handle all incoming and outgoing correspondence, including emails, couriers, and post.</li><li>Maintain a tidy, presentable, and well-organised reception and office area.</li><li>Schedule appointments, book meeting rooms, and coordinate catering for meetings and company events.</li><li>Perform general administrative and clerical duties, including photocopying, filing, data entry, and mailing.</li><li>Monitor and maintain office supply inventories, placing orders as needed.</li><li>Provide administrative support to various departments to ensure the smooth running of daily operations.</li><li>Assist with travel arrangements and accommodation booking for staff when required. &nbsp;</li></ul>Qualifications &nbsp;<ul><li>Proven experience as a Receptionist, Administrative Assistant, or in a similar front-office role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Exceptional verbal and written communication skills in both English and Arabic.</li><li>Strong organisational and multitasking abilities with a keen eye for detail.</li><li>A professional attitude and polished appearance.</li><li>Excellent time-management skills and the ability to prioritise work effectively.</li><li>Resourceful, proactive, and able to work independently with minimal supervision.</li><li>A customer-focused approach and a commitment to delivering high-quality service.</li></ul> Benefits &nbsp;<ul><li>A competitive salary package.</li><li>The opportunity to work within a leading technology company recognised for its innovation.</li><li>A vibrant and supportive team environment that values collaboration and teamwork.</li><li>Opportunities for professional development and career growth.</li></ul>&nbsp;

Receptionist & Admin Assistant

Block Gemini

Job Title: Personal AssistantLocation: El-Mohandessen, Egypt Shift: Morning Shift, 5 Days a WeekAbout the Company: We have developed an innovative Personal Assistant App and are looking for a professional and enthusiastic individual to provide high-quality support and services to our clients.Job Responsibilities:<ul><li>Act as a professional point of contact for clients using the Personal Assistant App.</li><li>Provide timely assistance and support to app users, addressing queries and requests.</li><li>Maintain clear and professional communication with clients via calls, emails, and chat.</li><li>Coordinate with internal teams to ensure smooth service delivery.</li><li>Maintain personal presentation and a professional demeanor while representing the company.</li><li>Handle basic administrative tasks as required.</li></ul>Candidate Requirements:<ul><li>Female candidate, well-dressed and professional in appearance.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work in a morning shift, 5 days a week.</li><li>Prior experience in customer service, personal assistance, or office support is a plus.</li><li>Strong organizational skills and attention to detail.</li><li>Comfortable working in a fast-paced environment and learning new tools quickly.</li></ul>Benefits:<ul><li>Competitive salary.</li><li>Friendly and professional work environment.</li><li>Opportunity to work with an innovative tech product.</li></ul>Job Type: Full-time

Personal Assistant

Unilever

<div>ABOUT UNILEVER 
With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a 
real impact on the world. Work on brands that are loved and improve the lives of our consumers and the 
communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our 
belief that doing business the right way drives superior performance. At the heart of what we do is our people 
&ndash; we believe that when our people work with purpose, we will create a better business and a better world. 
At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working 
environment. We don&rsquo;t believe in the &lsquo;one size fits all&rsquo; approach and instead we will equip you with the tools 
you need to shape your own future. 
JOB PURPOSE 
Unilever is the place where you can bring your purpose to life with the work that you do &ndash; creating a better 
business and a better world. If you are a highly organized and proactive individual who thrives on providing 
seamless executive support, managing schedules, coordinating meetings, and ensuring efficient 
communication, then this role is just for you! 
WHAT WILL YOUR MAIN RESPONSIBILITIES BE<div><ul><li> 
Complex diary management &ndash; managing competing priorities effectively working across multiple time</li><li>Organising local and international meetings.</li></ul>
Event Organisation 
<ul><li>Assisting with the organisation of annual conferences, meetings</li></ul>
Logistics 
<ul><li>Organisation and coordination of international and local travel, including preparation of itineraries, visas</li></ul>
and logistics together with management of out of office requirements 
<ul><li>Visitor management</li><li>Booking catering and meeting rooms</li></ul>
Administrative Support 
<ul><li>Screening, redirecting and responding to email correspondence, as appropriate</li><li>Responding to queries and requests for information from all parts of the organisation on an ad hoc basis.</li><li>Responding to external speculative requests and queries as necessary.</li><li>Processing expenses and invoices using relevant systems</li><li>Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.</li><li>Setting up and maintaining both electronic and manual filing systems.</li></ul>
Confidential 
Executive Support 
<ul><li>Liaison with internal and external contacts &ndash; developing knowledge of key individuals, including PA</li></ul>
network and wider team. 
<ul><li>Organising and preparing meeting materials at least 24hrs in advance</li><li>Screening all emails and flagging issues; seeking inputs from senior leadership team / other supports</li></ul>
where necessary to assist with issue management. 
<ul><li>Working flexibly outside of core hours</li><li>Managing approval processes at the request of the executive</li></ul></div> 
WHAT YOU NEED TO SUCCEED 
Experiences &amp; Qualifications<div><ul><li> 
At least 5 &ndash; 7 years of Relevant Experience</li><li>Bachelor's degree in business administration, communications, or related field (preferred)</li><li>Proven track record as a personal assistant, executive assistant, or administrative support role</li><li>Experience in managing complex calendars, scheduling, and travel arrangements</li><li>Prior exposure to corporate environments and executive-level support</li><li>Strong background in handling confidential information with discretion</li><li>Familiarity with event coordination and meeting preparation</li><li>Ability to manage multiple priorities in fast-paced settings</li></ul> 

Skills 
<ul><li>Strong organizational and multitasking abilities</li><li>Excellent communication skills</li><li>Prior regional/global experience</li><li>Exceptional stakeholder management</li><li>Proficiency in negotiation and influencing</li><li>High level of discretion and confidentiality</li><li>Problem-solving and decision-making skills</li><li>Strategic thinking</li><li>Tech-savvy with strong analytical capabilities</li><li>Adaptability and change management</li></ul>
Leadership 
<ul><li>You are energized by delivering fantastic results. You are an example to others &ndash; both your results and</li></ul>
your resilience. You are constantly on the lookout for better ways to do things, engaging and 
collaborating with others along the way. 
<ul><li>As an individual you are the one responsible for your own wellbeing and delivering high standards of</li></ul>
work. You must also focus on the Consumer and what they need. You are humble and have your head 
up, looking around to interpret evidence and data smartly, spot issues and opportunities to make 
things better. 
<ul><li>Critical SOL (Standards of Leadership) Behaviors</li></ul>
o PASSION FOR HIGH PERFORMANCE: Takes personal responsibility and accountability for 
execution and results. Has an owner&rsquo;s mindset, using data and insight to make decisions. 
o PERSONAL MASTERY: Sets high standards for themselves. Actively builds own wellbeing and 
resilience. 
o CONSUMER LOVE: Whatever their role, always looks for better ways to serve consumers. 
Invests time inside and outside to understand the needs of consumers. 
Confidential 
o PURPOSE &amp; SERVICE: Has humility, understanding that leadership is service to others, inside 
and outside Unilever. 
o AGILITY: Explores the world around them, continually learning and developing their skills.</div> 
Unilever embraces diversity and encourages applicants from all walks of life! This means giving full and fair 
consideration to all applicants and continuing development of all employees regardless of age, disability, 
gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.
Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their &lsquo;Whole Self&rsquo; to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.</div>

NALI Executive Assistant

ElSewedy Engineering Industries SEI

<div>
 We are seeking a professional and friendly
 
 Receptionist
 
 to join our team. The ideal candidate will be the first point of contact for our company, providing administrative support across the organization and ensuring a smooth front-desk experience for all visitors and staff.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Greet and welcome visitors in a professional and friendly manner.
 </li>
 <li>
 Answer and direct incoming phone calls.
 </li>
 <li>
 Manage front desk operations, including receiving and distributing mail and deliveries.
 </li>
 <li>
 Maintain a tidy and organized reception area.
 </li>
 <li>
 Schedule appointments and manage meeting room bookings.
 </li>
 <li>
 Assist with administrative tasks as needed (e.g., data entry, document preparation).
 </li>
 <li>
 Coordinate with internal departments to support daily operations.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 University degree in any relevant field.
 </li>
 <li>
 Presentable with a professional attitude.
 </li>
 <li>
 Very good in English (spoken and written).
 </li>
 <li>
 Very good command of Microsoft Office (Word, Excel, Outlook, etc.).
 </li>
 <li>
 Strong communication skills and the ability to interact effectively with people at all levels.
 </li>
 <li>
 Previous experience in a similar role is a plus.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Attractive incentives and benefits.
 </li>
 <li>
 Transportation Provided.
 </li>
 <li>
 Medical ,social insurance and life insurance.
 </li>
 <li>
 A dynamic, growth-driven work environment.
 </li>
 </ul>
</div>

Receptionist

EFG Holding

<div>
 
 
 Purpose
 
 
 
 
 
 
 Provide administrative support to the Group Chief Human Resources Officer and the Human Resources team, ensuring the smooth operation of the department.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ol>
 <li>
 Process travel arrangements for the various team members, transfer employees and out-of-town trainers in coordination with the travel desk and in line with the firm&rsquo;s travel and expense policies (from airport pickups and drop offs to airlines, hotels and visas).
 </li>
 <li>
 Keep all employee files complete and up to date, keeping track of document withdrawals, returns and required updates, in coordination with the relevant team(s).
 </li>
 <li>
 Sort incoming courier deliveries for distribution and process the department&rsquo;s courier requirements.
 </li>
 <li>
 Keep a running inventory of all available stationery items on a regular basis and replenish when required to avoid shortages.
 </li>
 <li>
 Budget, Procurement System &amp; Purchase Orders (POs):
 </li>
 <li>
 On an annual basis, input all HR expense items on the procurement system ensuring accuracy in figures budget line codes, etc.
 </li>
 <li>
 Produce quarterly reports comparing expenditure from each line to the original budget.
 </li>
 <li>
 Create Purchase Orders (POs) on the procurement system in operation, and ensure all details are complete and accurate.
 </li>
 <li>
 Track the status of POs throughout the entire procurement cycle, from initial creation to final payment, ensuring timely payment to vendors.
 </li>
 <li>
 Address and resolve any issues that arise throughout the payment process to avoid unnecessary delays and issues arising from delayed payments.
 </li>
 <li>
 Keep an eye on various budget lines, as requested by the GCHRO from time to time, ensuring spending habits are in line with corporate direction.
 </li>
 <li>
 Portal:
 </li>
 <li>
 Review portal announcements on a regular bsiss and ensure that the portal is updated with the latest announcements and offers.
 </li>
 <li>
 Work with the team to ensure the department&rsquo;s workspace, and the corresponding public portal are always up to date with the latest versions of policies and forms.
 </li>
 <li>
 On a quarterly basis, create an announcement timetable, circulating critical reminders in sync with our corporate calendar.
 </li>
 <li>
 Attendance System:
 </li>
 <li>
 Register employee responses to attendance alerts promptly and ensure that any attendance-related notifications are accurately recorded in the system.
 </li>
 <li>
 Suspend attendance alerts for employees as needed based on requests from the Travel Desk, Learning &amp; Development, etc.
 </li>
 <li>
 HR Documents Keeper
 </li>
 <li>
 Keep track of the department&rsquo;s policies &amp; procedures document; keep track of the update schedule of the various workflows and ensure they are appropriately incorporated into the compiled document and duly distributed among the team.
 </li>
 <li>
 Keep track of all new and updated policies for inclusion in new versions of the Employee Handbook and ensure they are reflected.
 </li>
 <li>
 Keep a log of the department&rsquo;s internal documentation guidelines, including HR logos, formatting guidelines, and document codes and ensure they are accurately utilised
 </li>
 <li>
 HR Technology:
 </li>
 <li>
 Own the app and all HR features on the company portal, on HR&rsquo;s behalf, testing various tech features as required with various teams.
 </li>
 <li>
 Ensure the app is always up to dated and coordinate with IT to give feedback on any issues, etc.
 </li>
 <li>
 Participate in testing of various HR tech platforms as requested.
 </li>
 <li>
 On an annual basis, collect and collate the team&rsquo;s annual vacation plan. Update regularly, highlighting any scheduling clashes or issues to the GCHRO or the relevant manager.
 </li>
 <li>
 Plan and arrange the logistics for various HR events including venue bookings, handouts, catering, etc.
 </li>
 <li>
 Create and maintain a database for all general service providers the team uses (translators, hotel contacts, etc.)
 </li>
 <li>
 Handle the department&rsquo;s petty cash and settle in line with the applicable policies and procedures.
 </li>
 <li>
 Actively participate in HR projects and initiatives on a group level as assigned.
 </li>
 <li>
 Ensure compliance with all applicable AML/CTF rules and regulations as required in the conduct of the role.
 </li>
 <li>
 Ensure timely completion of all relevant AML/CTF training provided by the Group.
 </li>
 <li>
 Ensure response to AML, CTF &amp; sanctions inquiries in a timely manner.
 </li>
 </ol>
 
 
 
 
 
 Job Requirements
 
 
 
 
 
 <ol>
 <li>
 Bachelor&rsquo;s degree in any discipline.
 </li>
 <li>
 4-8 years&rsquo; experience supporting a business head and a team of 20+ employees in a highly pressurized environment.
 </li>
 <li>
 Solid experience in diary and travel management of multiple senior individuals.
 </li>
 <li>
 Tech savvy individual with excellent organizational skills.
 </li>
 <li>
 Excellent Microsoft Office skills (Word, Excel and Power point).
 </li>
 <li>
 Excellent command of Arabic and English.
 </li>
 <li>
 Excellent communication skills (written, verbal and listening).
 </li>
 <li>
 Able to build partnerships and work well in teams.
 </li>
 <li>
 Can identify problems and refer/escalate complex issues to a higher level.
 </li>
 <li>
 Detail oriented; ensure deliverables are always of a high quality.
 </li>
 <li>
 Flexible in taking on new tasks.
 </li>
 <li>
 Multi-tasker, highly capable of meeting changing deadlines, prioritisation and handling multiple projects simultaneously.
 </li>
 <li>
 Manage pressure and conflicting demands.
 </li>
 <li>
 Able to work with remote teams.
 </li>
 <li>
 Self-starter- works with minimal supervision; motivated and eager to excel and develop.
 </li>
 </ol>
 
 
 
 
 Any other tasks required within the general scope of the department
 
 
 
 
 
 
 
 
 
 
 
 
 &ldquo;Thank you for your interest in applying to EFG Holding. Due to the high volume of applications/interest, please note that we are only able to respond directly to applicants that are shortlisted for interviews.&rdquo;
 
 
</div>

(Senior) Department Assistant

VOIS

<div>
 
 Who We Are
 
 
 
 VOIS (Vodafone Intelligent Solutions) is a strategic arm of Vodafone Group Plc, creating value for customers by delivering intelligent solutions through Talent, Technology &amp; Transformation.
 
 
 As the largest shared services organisation in the global telco industry with 30,000 FTE, our portfolio of next-generation solutions and services are designed in partnership with customers across Vodafone Group, local markets, and partner markets to simplify and drive growth. With our strategic partner Accenture, we work alongside our Vodafone customers, other Telco and tech companies to drive transformation, meet the challenges of our industry and ensure we stay relevant and resilient. This partnership is a unique, industry-first model which brings together the best of in-house and 3rd party capability.
 
 
 We work with customers across 28 countries from 10 VOIS locations: Albania, Egypt, Hungary, India, Romania, Spain, Turkey, UK, Germany, Ireland, and with a network of teams in Czech Republic, Italy, Greece, and Portugal.
 
 
 #VOIS #BeUnrivalled #CreateTheFuture
 
 
 
 About This Role
 
 
 
 We are seeking a highly organised and proactive individual to provide confidential administrative support to two senior leaders within the Business Operations &amp; Transformation function. Based in Cairo, Egypt, this role requires excellent communication skills, sound judgement, and the ability to manage multiple priorities. The successful candidate will act as a key point of contact across VOIS and partner teams, ensuring seamless coordination of diaries, travel, and communications.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Manage diaries and commitments for senior leaders, ensuring meetings are well-prepared and outcomes are tracked
 </li>
 <li>
 Exercise discretion in accepting or declining meeting requests
 </li>
 <li>
 Handle email correspondence, responding or redirecting as appropriate
 </li>
 <li>
 Coordinate travel arrangements and approvals, ensuring documentation is accurate and timely
 </li>
 <li>
 Prepare presentation materials for internal and external events
 </li>
 <li>
 Submit expense claims with precision and timeliness
 </li>
 <li>
 Collaborate with other Personal Assistants to share best practices and maintain continuity during absences
 
 
 
 </li>
 </ul>
 
 Who You Are
 
 
 
 <ul>
 <li>
 Proficient in Microsoft Office applications
 </li>
 <li>
 Experienced in supporting senior executives in a fast-paced environment
 </li>
 <li>
 Skilled in project management and organisation
 </li>
 <li>
 Calm under pressure, with a positive and adaptable approach
 </li>
 <li>
 Strong communicator with the ability to influence and challenge constructively
 </li>
 <li>
 Relationship builder who fosters collaboration and breaks down barriers
 </li>
 <li>
 Detail-oriented and familiar with VOIS/Vodafone Technology objectives
 
 
 
 </li>
 </ul>
 
 Not a perfect fit?
 
 
 
 Concerned you may not meet every requirement? Vodafone is committed to creating an inclusive workplace where everyone can thrive. If you are excited about this role but your experience does not align exactly with every aspect of the job description, you are encouraged to apply. You may be the right candidate for this or another opportunity, and the recruitment team will support you in exploring where your skills fit best.
 
 
 
 What's In It For You
 
 
 
 <ul>
 <li>
 Opportunity to work closely with senior leadership and gain exposure to strategic operations
 </li>
 <li>
 Collaborative environment with access to best practices across global teams
 </li>
 <li>
 Development of project coordination and stakeholder management skills
 </li>
 <li>
 Experience in supporting transformation initiatives within a leading global organisation
 
 
 
 </li>
 </ul>
 
 What Skills You Will Learn
 
 
 
 <ul>
 <li>
 Advanced diary and travel management techniques
 </li>
 <li>
 Professional communication and stakeholder engagement
 </li>
 <li>
 Presentation preparation for high-level meetings and conferences
 </li>
 <li>
 Cross-functional collaboration and process optimisation
 </li>
 <li>
 Exposure to transformation and business operations strategies
 
 
 
 </li>
 </ul>
 VOIS Equal Opportunity Employer Commitment
 
 
 Vodafone recognises and celebrates the value of diversity in building a workforce that reflects the customers and communities it serves. No form of discrimination is tolerated. This includes, but is not limited to, discrimination based on race, colour, age, veteran status, pregnancy, maternity or parental status, ethnicity, disability, religion or belief, political affiliation, trade union membership, nationality, citizenship, indigenous status, medical condition, HIV status, neurodiversity, social origin, cultural background, marital or civil partnership status, or socio-economic background.
 
 
 
 Join Us
 
 
 
 At Vodafone, we&rsquo;re working hard to build a better future. A more connected, inclusive and sustainable world. As a dynamic global community, it's our human spirit, together with technology, that empowers us to achieve this.
 
 
 We challenge and innovate in order to connect people, businesses, and communities across the world. Delighting our customers and earning their loyalty drive us, and we experiment, learn fast and get it done, together.
 
 
 With us, you can be truly be yourself and belong, share inspiration, embrace new opportunities, thrive, and make a real difference.
 
 
 Alert
 
 
 Apply for Vodafone jobs only through the official Vodafone Careers website to avoid job scams and fraud.
 
 
 #JDEnhancedByTARA
 
 
 Follow us on social media and #StayConnected
 
 
 <ul>
 <li>
 LinkedIn
 </li>
 <li>
 Facebook
 </li>
 <li>
 Instagram
 </li>
 <li>
 You can also chat with our employees to learn more about our projects: Click here
 </li>
 </ul>
</div>

Personal Assistant- VOIS

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