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service coordinator

administrative coordinator

TMC Middle East

<div>
 
 TMC Middle East is currently engaged in a consulting project with one of the Top Client in UAE.
 
 
 
 
 
 We are seeking a highly capable expert to join our client for this prestigious assignment.
 
 
 
 
 
 
 About the Role:
 
 
 
 Position: Administrative Co-ordinator
 
 
 Location: Abu Dhabi, UAE
 
 
 Experience: 2+ Years
 
 
 Department: VAT &amp; FTA
 
 
 Mandatory: Arabic communication
 
 
 Salary: 5,000 to 8,000 AED + Self Benefits
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 
 &squf; Analyses and document business process and problems to develop solutions to enhance efficiencies.
 
 
 &squf; FTA cases registration (Share Folder, excel and oracle system)
 
 
 &squf; FTA reconciling (weekly &amp; monthly basis)
 
 
 .Business monthly reports (Performance Indicator KPI, Pending cases, and under process cases reports.
 
 
 &squf; Draft &amp; issue VAT verification reports.
 
 
 &squf; Monthly MIS preparation.
 
 
 &squf; Manage and follow up all kind of e-mails related to the department, contact the customers and clients based on business needs.
 
 
 Ensure a high standard of report output and quality control.
 
 
 
 
 
 
 
 
 Please share your CV with the title of Admin
 
 
 Mail ID : vigneshwari.sivalingam@tmc-employeneurs.com
 
</div>

Administrative Coordinator

Skills Hub Recruitment Solutions

Location: Abu Dhabi, United Arab Emirates Department: Operations / Administration Employment Type: Full-TimeAbout Us: Skills Hub Recruitment is hiring for its client which is a leading healthcare provider in Abu Dhabi dedicated to delivering exceptional patient care. We are currently seeking a qualified and experienced Schedule Coordinator to join our committed team. If you are a skilled healthcare professional with leadership capabilities, we invite you to apply for this rewarding position.Key Responsibilities<ul><li>Schedule Management: Organize and maintain calendars for staff, meetings, and events to ensure optimal use of time and resources.</li><li>Coordination: Collaborate with various departments to understand scheduling needs and ensure alignment with organizational goals.</li><li>Conflict Resolution: Address and resolve scheduling conflicts promptly to minimize disruptions.</li><li>Communication: Notify relevant parties of schedule changes, cancellations, or updates in a timely manner.</li><li>Documentation: Maintain accurate records of all scheduled appointments, meetings, and events.</li><li>Resource Allocation: Ensure that necessary resources, such as meeting rooms and equipment, are available and properly prepared for scheduled activities.</li><li>Reporting: Generate reports on scheduling metrics and performance for management review.</li><li>Administrative Support: Provide general administrative support to ensure efficient scheduling processes.</li></ul>Qualifications<ul><li>Education: Bachelor's degree in business administration, Management, or a related field.</li><li>Experience: Minimum of 2 years in a scheduling or administrative role, preferably within a Healthcare sector.</li><li>Skills:</li><li>Proficiency in scheduling software and Microsoft Office Suite.</li><li>Strong organizational and time-management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Ability to multitask and prioritize effectively.</li></ul>

Scheduler Coordinator

Bloom Holding

<div>
 Admin Coordinator with experience in the Design Department
 
 
 Job purpose:
 
 
 Responsible for all administration and document control for the department through all stages of Architecture and Interior design. Administration tasks, maintaining organized and updated documents using document management software where required, coordinate internal and external resources to expedite workflow and provide administrative support to senior leaders.
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Deliver effectively on all administrative tasks including preparing communications such as memos, emails, invoices, reports, travel itinerary&rsquo;s and perform bookkeeping.
 </li>
 <li>
 Handling office tasks such as generating reports, issuing purchase orders, following up on payments to vendors, setting up for meetings, and reordering supplies.
 </li>
 <li>
 Coordinating with and supporting the design team with all documentation requirements including printing and distributing documents as needed.
 </li>
 <li>
 Establishing via direct input documentation systems and its maintenance/control. This will involve creating a customized system where none may exist for all design-related documents.
 </li>
 <li>
 Sorting, storing and retrieving electronic and hard copy documents on behalf of the company and industry professionals.
 </li>
 <li>
 Serve as the eyes and ears of the office, providing information, coordinating requests, assisting the team, contact database, employee list, and inventories.
 </li>
 <li>
 File documents in physical and digital records and ensure appropriate storage.
 </li>
 <li>
 Creating templates for documents, file types, and document databases.
 </li>
 <li>
 Filing and archiving relevant documentation including clean up of duplicates and errors.
 
 
 </li>
 </ul>
 Qualifications and Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree (Project management qualification will be an advantage)
 </li>
 <li>
 Proven ability to independently establish a documentation system (non-software based)
 </li>
 <li>
 Knowledge of Electronic Document Management Systems (EDMS)
 </li>
 <li>
 UAE experience in a similar role with a Developer is essential.
 </li>
 <li>
 Proficient typing and editing skills, MS Excel &amp; Word, PPT (basic autocad knowledge an advantage)
 </li>
 </ul>
</div>

Admin Coordinator

WorleyParsons

Overview Job Description - Admin Coordinator (ABU024C) Company: Worley Role Administrative Support Schedule Full-time Employment Type Employee Job Posting Posting date: Oct 12, 2025 Unposting Date - Reporting Reporting Manager Title: Administrative Services Supervisor II Role Purpose The Administrative Assistant helps project managers and teams by organizing tasks, tracking progress, and handling paperwork. This role ensures smooth communication and coordination to keep projects/operations running efficiently. Key Accountabilities <ul> <li>Assist with scheduling and preparation of meetings.</li> <li>Communicate with team members and help with coordination.</li> <li>Monitor project deadlines and support team members with tasks.</li> <li>Prepare basic reports and presentations.</li> <li>Help with budget tracking and expense management.</li> <li>Follow up on action items to keep projects on track.</li> </ul> Job Specific Skills (knowledge, experience, capabilities, systems) <ul> <li>Organization skills: Ability to manage documents and schedules.</li> <li>Basic computer skills: Familiarity with tools like Microsoft Word, Excel, and email.</li> <li>Communication skills: Clear and professional English writing and speaking.</li> <li>Attention to detail: Keeping track of deadlines and project updates.</li> <li>Time management: Prioritizing tasks to meet deadlines.</li> <li>Teamwork: Working well with different people.</li> </ul> Qualifications <ul> <li>High school diploma.</li> </ul> Moving forward together We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law. We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change. Recruitment fraud notice Worley has been notified of fraudulent employment inquiries and/or offers being made to prospective candidates. These activities have generally occurred via email but may occur by other means. Generally prospective candidates are being asked to provide detailed personal information and possibly being asked to pay application fees. Worley does NOT require any payment or fees from prospective candidates. Do not provide any personal/financial information whatsoever, and do not make any payments requested by any email or other communication requesting such data to secure employment with Worley or any of its subsidiaries. If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. If you are interested in employment with Worley, please view the career information on our website and follow application instructions for career opportunities for which you are qualified.

ITPulse Innovative Technologies

The Admin/Sales Coordinator supports the sales team in achieving business goals by managing sales operations, coordinating client communications, and ensuring smooth execution of sales processes. This role involves preparing quotations and proposals, handling order processing, maintaining CRM data, and providing administrative and logistical support to the sales and technical teams. The ideal candidate combines strong organizational and communication skills with a good understanding of IT products, solutions, and services.Key Responsibilities1. Sales Coordination &amp; Support<ul><li>Assist the sales team in preparing quotations, proposals, and tenders for IT products and services.</li><li>Coordinate with technical teams to ensure accurate solution scoping, pricing, and delivery timelines.</li><li>Process sales orders, track deliveries, and follow up with vendors and clients to ensure timely completion.</li><li>Maintain accurate and up-to-date sales records, reports, and client databases in CRM systems.</li></ul>2. Client &amp; Vendor Communication<ul><li>Serve as a liaison between clients, vendors, and internal departments to facilitate smooth communication.</li><li>Respond to client inquiries and provide updates on quotations, orders, and deliveries.</li><li>Coordinate with vendors and distributors for pricing, product availability, and delivery schedules.</li><li>Support relationship-building efforts by scheduling meetings, demos, and client visits.</li></ul>3. Documentation &amp; Reporting<ul><li>Prepare and manage documentation for proposals, purchase orders, invoices, and contracts.</li><li>Track and report on sales performance metrics, forecasts, and pipeline activities.</li><li>Support compliance with internal sales policies and documentation standards.</li></ul>4. Administrative &amp; Operational Support<ul><li>Maintain organized electronic and physical records of all sales transactions and communications.</li><li>Assist in planning sales campaigns, marketing initiatives, and promotional events.</li><li>Support onboarding of new clients and coordinate post-sales follow-up with service teams.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>UAE: 1 year (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Admin & Sales Coordinator

Fulkrum

<div>Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide.

Our commitment to excellence has been recognised with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, Fulkrum was named the 2025 winner in the People, Culture &amp; Optimisation category at the EIC North &amp; Central America Regional Awards. 


Our Abu Dhabi office is currently seeking a highly motivated and experienced Coordination Assistant to join our dynamic team. 
Role Overview:

The role will be to directly support the coordination team in your regional office with all administration and coordination matters. The role will be varied and fast-paced. 
Key Responsibilities and Duties
<ul>
<li>Support the Coordination team with all administrative and coordination tasks.</li>
<li>Handle internal and external office enquiries efficiently.</li>
<li>Regularly update our database with client and inspector data and reports</li>
<li>Research on behalf of managers as needed.</li>
<li>You will be expected to ensure that the database is up to date, and to input client/inspector data and reports into the system regularly.</li>
<li>Source candidates in line with client requirements.</li>
<li>Prepare and manage client timesheets for the QCC.</li>
<li>Review and approve inspectors&rsquo; invoices promptly.</li>
<li>Provide backup coordination support during urgent or emergency situations when assistance is required by the lead QC coordinator. 
</li>
<li>Contact Technical Personnel for up-to-date certificates and CVs.</li>
<li>Formatting inspector CVs to maintain professional standards.</li>
<li>Book meetings for managers and colleagues, ensuring smooth scheduling.</li>
<li>Manage incoming calls and draft correspondence.</li>
<li>Taking minutes during meetings and handling various day-to-day administrative tasks</li>
<li>Plan and arrange social events and team-building activities with local managers</li>
<li>Support the Accounts team with AP/AR enquiries</li></ul> 


Skills and Qualifications:
<ul>
<li>Excellent time management and efficiency</li>
<li>Ability to meet deadlines and keen eye for detail.</li>
<li>Must be able to read and interpret instructions carefully</li>
<li>Extensive working knowledge of MS Office programs</li>
<li>Strong Administration skills</li></ul> 


Personal Skills:
<ul>
<li>Organisational skills and ability to multitask</li>
<li>Excellent communication skills</li>
<li>Strong team ethics</li>
<li>Working flexibly, providing continued support to the Fulkrum team where required</li></ul> 


HSE Awareness:

All personnel are made aware of Fulkrum&rsquo;s Health and Safety policy and procedures during the Onboarding process. 
Why Join Us?

This is an exciting opportunity for a driven Coordination Assistant to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you&rsquo;ll make a tangible impact while advancing your career in the thriving global business sector. 
We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated. 
Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation. 
Apply now and become a valued part of our growing team! 


Fulkrum</div>

Coordination Assistant

<div>
 
 Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide.
 
 
 Our commitment to excellence has been recognised with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, Fulkrum was named the 2025 winner in the People, Culture &amp; Optimisation category at the EIC North &amp; Central America Regional Awards.
 
 
 
 
 Our
 
 Abu Dhabi office
 
 is currently seeking a highly motivated and experienced
 
 Coordination Assistant
 
 to join our dynamic team.
 
 
 
 
 
 
 Role Overview:
 
 
 
 The role will be to directly support the coordination team in your regional office with all administration and coordination matters. The role will be varied and fast-paced.
 
 
 
 
 
 
 Key Responsibilities and Duties
 
 
 <ul>
 <li>
 Support the Coordination team with all administrative and coordination tasks.
 </li>
 <li>
 Handle internal and external office enquiries efficiently.
 </li>
 <li>
 Regularly update our database with client and inspector data and reports
 </li>
 <li>
 Research on behalf of managers as needed.
 </li>
 <li>
 You will be expected to ensure that the database is up to date, and to input client/inspector data and reports into the system regularly.
 </li>
 <li>
 Source candidates in line with client requirements.
 </li>
 <li>
 Prepare and manage client timesheets for the QCC.
 </li>
 <li>
 Review and approve inspectors&rsquo; invoices promptly.
 </li>
 <li>
 Provide backup coordination support during urgent or emergency situations when assistance is required by the lead QC coordinator.
 </li>
 <li>
 Contact Technical Personnel for up-to-date certificates and CVs.
 </li>
 <li>
 Formatting inspector CVs to maintain professional standards.
 </li>
 <li>
 Book meetings for managers and colleagues, ensuring smooth scheduling.
 </li>
 <li>
 Manage incoming calls and draft correspondence.
 </li>
 <li>
 Taking minutes during meetings and handling various day-to-day administrative tasks
 </li>
 <li>
 Plan and arrange social events and team-building activities with local managers
 </li>
 <li>
 Support the Accounts team with AP/AR enquiries
 </li>
 </ul>
 
 
 
 
 
 Skills and Qualifications:
 
 
 <ul>
 <li>
 Excellent time management and efficiency
 </li>
 <li>
 Ability to meet deadlines and keen eye for detail.
 </li>
 <li>
 Must be able to read and interpret instructions carefully
 </li>
 <li>
 Extensive working knowledge of MS Office programs
 </li>
 <li>
 Strong Administration skills
 </li>
 </ul>
 
 
 
 
 
 Personal Skills:
 
 
 <ul>
 <li>
 Organisational skills and ability to multitask
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Strong team ethics
 </li>
 <li>
 Working flexibly, providing continued support to the Fulkrum team where required
 </li>
 </ul>
 
 
 
 
 
 HSE Awareness:
 
 
 
 All personnel are made aware of Fulkrum&rsquo;s Health and Safety policy and procedures during the Onboarding process.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 This is an exciting opportunity for a driven
 
 Coordination Assistant
 
 to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you&rsquo;ll make a tangible impact while advancing your career in the thriving global business sector.
 
 
 
 
 
 We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated.
 
 
 
 
 
 Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation.
 
 
 
 
 
 
 Apply now
 
 and become a valued part of our growing team!
 
 
 
 
 Fulkrum
 
</div>

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