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administrative assistant

administrative executive

Waycup Coffee Shop LLC

Position Title: Sales and Administrative ExecutiveCompany Name: Vistron Building Contracting LLCLocation: Dubai, UAESalary Range: (AED)3,000 &ndash; 3,500 (Based on experience &amp; language skills)Employment Type: Full-timeExperience Required: 2&ndash;3 years in sales coordination, administration, data entry, or accounting (UAE experience preferred)Industry: Construction / Interior Fit-outSupervision Level: Requires moderate supervisionRole Summary: Supports sales operations, administration, data entry, and basic accounting. Ideal for organised candidates with strong communication skills (Arabic/Russian advantage).Key Responsibilities: <ul><li>Handle sales inquiries and client follow-ups (English / Arabic / Russian)</li><li>Prepare quotations, invoices, LPOs, and contracts</li><li>Maintain accurate data entry for projects and financial records</li><li>Assist with basic accounting tasks and reconciliation</li><li>Coordinate with suppliers, clients, and internal teams</li><li>Maintain filing systems and company documentation</li><li>Support management with reports and sales tracking</li><li>Ensure smooth day-to-day office operations</li></ul>Technical &amp; Skill Requirements:MS Excel (mandatory); MS Word &amp; Outlook (mandatory); Basic accounting knowledge; Accounting software experience preferred; Strong communication &amp; multitasking skills.Language Requirements: English (mandatory); Arabic (preferred); Russian (preferred)Company Background: Growing construction and fit-out company in Dubai focused on quality and efficiency, backed by Prospera Investments LLC.Company Vision: To build a reliable and respected construction brand through quality, strong client relationships, and sustainable growth.Shareholder Information: Prospera Investments LLC provides strategic direction, investment support, and governance.Why Join Us: Career growth opportunities; Exposure to sales &amp; accounts; Multicultural environment; Performance-based growth.How to Apply: Send your CV to info@proconnectllc.aeJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per month

Administrative Executive

AW Rostamani

<div><div><div><div><div><div>At AWR Group, we are at work for a planet that prospers A world that serves all generations
those of today, and those yet to come We&rsquo;re a group of companies, transforming businesses of today and building purposeful ventures for the future Our greatest endeavour is to enhance the lives of all generations we touch We are AWR Group We embrace generation next 
Job purpose: ( Use one or two sentences to state the major purpose, objective or function of the position and the end result it is intended to accomplish) 
To provide efficient administrative support to ensure the smooth and effective operation of the organization This role typically involves coordinating various office tasks, managing schedules, supporting team members, and ensuring that administrative systems and procedures are in place to enhance productivity and maintain order 
Job responsibilities: ( These are the fundamental job duties regularly performed by the employee in the position) 
&middot; Prepares meeting packages and distributes to Members
&middot; Attends, records, and transcribes minutes of all Meetings
&middot; Transcribes formats, inputs, edits, retrieves, copies, and transmits correspondence, documents, data, and graphics
&middot; Word processes all manuscripts, letters, documents, and proposals
&middot; Records, date stamps and distributes all incoming mail
&middot; Processes outgoing mail
&middot; Compiles and maintain an up-to-date telephone directory of numbers and addresses
&middot; Files all correspondence
&middot; Updates the bulletin board by posting and removal of outdated materials
&middot; Greet and assist visitors in a courteous manner
&middot; Answer phones in a courteous manner
&middot; Record messages accurately
&middot; Direct calls and respond to inquiries
&middot; Please complete the task and send it to me the fastest
&middot; Provide a full range of reception services
&middot; Update files, and maintain a variety of records such as addresses, telephone numbers, vacation schedules, attendance and timesheets, numerical logs, ledgers, and client files
&middot; Photocopy documents, collate, assemble, and distribute materials
&middot; Type or produce reports or correspondence utilizing word processing, spreadsheet
&middot; Receive, review, and compare documents, forms, or applications for completeness
&middot; Responsible for follow-up work to ensure all applications are complete with all necessary data and supporting documents
&middot; Perform complex data entry tasks for which there is a moderate variation of formats and procedures and with general instructions for coding and entering data
&middot; Check and correct entry for input errors
&middot; Gathers and records statistical information for reporting purposes 
The above statements are intended to describe the general nature and level of work performed by people assigned to this job function They are not intended to be construed as an exhaustive list of all job duties performed Management reserves the right to revise or amend duties at any time 
Educational Qualification
(Consider Education/Experience type and minimum level; Special skills; Certifications and licenses etc) 
&middot; High School Diploma or GED,
&middot; Certified Computer Training in MS Word, MS Excel, and MS Outlook 
Work Experience
(Consider work experience requirement to do the job; x of years, ) 
&middot; 1 year of experience (paid or volunteer) performing duties related to office or clerical support 
Competencies
(Consider certain technical skills to do the job, Analytical Skills, Persuasives , Strategic Thinking etc) 
&middot; Knowledge of office administration
&middot; Ability to maintain a high level of accuracy in preparing and entering information
&middot; Excellent interpersonal skills
&middot; Analytical and problem-solving skills
&middot; Decision making skills
&middot; Effective verbal and listening communications skills
&middot; Attention to detail and high level of accuracy
&middot; Very effective organizational skills
&middot; Stress management skills
&middot; Time management skills
&middot; Ability to read, comprehends, explain, and apply written procedures
&middot; Working knowledge of business practices, correspondence and typing formats, including correct English grammar, spelling, and punctuation
&middot; Working knowledge of filing and record keeping systems
&middot; Ability to recognize differences among data, facts, objects, or material
&middot; Ability to compare data from two or more sources for accuracy and completeness
&middot; Ability to perform complex data entry tasks
&middot; Working knowledge of MS Office Suite software and the use of computer systems 
Languages 
&middot; Good written and verbal English language skills</div></div></div></div></div></div>
 <div><div>AW Rostamani Group is a leading multi-sector family business in the Middle East, driven by a legacy of over seven decades. Its operations span across a diverse range of sectors including automotive, real estate, retail, lighting solutions, travel, logistics, agritech and sustainable packaging, the Group serves over 155,000 customers and 24,000 businesses annually, supported by a diverse team of more than 3,000 employees. 
</div><div></div> 
<div>Guided by its purpose to enrich lives across generations, AW Rostamani Group is dedicated to building purposeful businesses that meaningfully impacts people, industries and the planet. By Championing innovation, sustainability, and progress, AW Rostamani Group leads transformative change - creating a future where opportunity and progress go hand in hand. 
</div><div></div> 
<div>Rooted in its rich legacy and guided by its values, AW Rostamani Group continues to lead with focus on the future, nurturing partnerships and delivering excellence across its operations. 
</div><div></div> 
<div>For more information, visit www.awrostamani.com .</div></div>

Zolo Real Estate LLC

Job DescriptionWe are a growing real estate company in Dubai seeking an experienced Admin Executive to manage Trakhees permits, property advertising on online portals, and general office administration. The ideal candidate will have hands-on experience in UAE real estate administration and strong attention to detail.Key Responsibilities- Apply for and manage Trakhees permits for property advertisements and marketing materials. - Upload, update, and manage property listings on:Bayut, Property Finder - Ensure all listings comply with RERA and Trakhees regulations - Coordinate with sales agents to collect listing details, prices, and availability - Prepare and manage real estate documentation (Forms A, B, F, MOUs, NOCs) - Maintain client, property, and transaction records - Handle daily office administration, correspondence, and filing - Coordinate with PROs, developers, and government authorities when requiredRequirements:- Minimum 3&ndash;5 years experience in UAE real estate administration - Proven experience handling Trakhees permits - Experience listing properties on Bayut and Property Finder. - Strong knowledge of Dubai real estate documentation and compliance - Good command of English (Arabic is an advantage) - Proficient in MS Office and CRM systems. - Well-organized, detail-oriented, and able to multitask.Key Competencies<ul><li>Attention to detail</li><li>Strong coordination skills</li><li>Time management</li><li>Problem-solving ability</li><li>Professional communication</li><li>Confidentiality and integrity</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have 3&ndash;5 years experience in UAE real estate administration?</li></ul>Experience:<ul><li>Administrative: 5 years (Required)</li></ul>

Admin Executive

Asasi Dubai

We are a growing organization committed to excellence, innovation, and employee development. We are seeking a dedicated HR Admin Executive to support our human resources and administrative operations.Job Responsibilities<ul><li>Manage employee records, attendance, and HR documentation</li><li>Assist in recruitment, onboarding, and exit formalities</li><li>Handle visa processing, labor contracts, and government-related paperwork</li><li>Coordinate payroll inputs, leaves, and benefits administration</li><li>Maintain office administration and staff coordination</li><li>Support performance reviews and HR policies implementation</li><li>Prepare HR reports and maintain confidential files</li><li>Handle employee queries and provide HR support</li><li>Ensure compliance with UAE labor laws</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field</li><li>2+ years experience in HR/Admin role (UAE experience preferred)</li><li>Knowledge of UAE labor law, visa, and PRO processes</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong communication and organizational skills</li><li>Ability to handle confidential information professionally</li><li>Multi-tasking and time-management abilities</li></ul>Skills &amp; Competencies<ul><li>Attention to detail</li><li>Problem-solving mindset</li><li>Team coordination</li><li>Professional attitude</li><li>Strong documentation skills</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>Malayalam (Preferred)</li><li>Hindi (Preferred)</li></ul>

HR & Admin Executive

Al Sharq Al Aqssa Trading Co LLC

Job SummaryThe HR and Administration Associate provide essential administrative support across Human Resources and general office operations. A primary function is to serve as the custodian of confidential client data, specializing in securely managing, organizing, and maintaining all documentation required for the KYC (Know Your Customer) and CDD (Customer Due Diligence) processes for clients.Essential Duties &amp; Responsibilities1. Compliance and KYC Documentation Management<ul><li>Securely manage, process, and maintain all confidential client documentation for the KYC/CDD process.</li><li>Control document retention and destruction cycles, adhering strictly to regulatory record-keeping standards.</li><li>Provide prompt, professional support to the AML team by retrieving and compiling files for internal audits or external regulatory requests.</li></ul>2. Human Resources and General Administration<ul><li>Manage the administrative components of the employee lifecycle, including onboarding, record maintenance, and offboarding.</li><li>Support in recruitment process and find right candidate for the role described</li><li>Post job descriptions and job on the portal, maintain relationship with HR recruitment</li><li>Maintain the security and confidentiality of all sensitive personnel records.</li><li>Oversee general office operations, correspondence, and facility management to ensure efficient workflow.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Emirates Talent Solution

Position Title: Executive Secretary &ndash; Property DevelopmentIndustry: Property Development Location: Dubai, UAE Employment Type: Full-TimeJob OverviewA reputable property development firm in Dubai is seeking a competent and detail-focused Executive Secretary to assist senior management in daily executive functions. This role centers on managing high-level communication, scheduling, confidential documentation, and ensuring seamless administrative operations. The ideal applicant will demonstrate strong coordination skills and prior exposure to the real estate or property development sector.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, appointments, and meeting arrangements.</li><li>Handle emails, phone calls, and formal correspondence with professionalism and accuracy.</li><li>Prepare, edit, and organize executive reports, presentations, and official documents.</li><li>Maintain secure and well-structured records, contracts, and confidential files.</li></ul>Office Coordination &amp; Documentation<ul><li>Develop and manage filing systems for legal papers, agreements, and company records.</li><li>Assist management with property listings, marketing materials, and internal communications.</li><li>Track executive instructions and ensure timely completion of assigned tasks.</li></ul>Sales &amp; Management Assistance<ul><li>Coordinate with sales teams regarding client meetings, proposals, and documentation.</li><li>Provide administrative support during business presentations and negotiations.</li><li>Enable smooth communication between leadership, sales departments, and clients.</li></ul>Candidate ProfileQualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related discipline.</li><li>5&ndash;10 years of proven experience as an Executive Secretary, preferably within property development or real estate environments. (Mandatory)</li></ul>Technical Skills<ul><li>Strong command of Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Working knowledge of CRM platforms and property-related documentation processes.</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently.</li></ul>Soft Skills<ul><li>Outstanding verbal and written communication abilities.</li><li>Professional attitude with strong interpersonal skills.</li><li>High level of discretion, confidentiality awareness, and effective time management.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>property development: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Urdu (Required)</li></ul>

Executive Secretary – Property Development

GigaBrands

<div>
 
 About GigaBrands
 
 
 
 GigaBrands is an innovative eCommerce solutions provider, dedicated to helping brands succeed across various digital marketplaces, particularly through optimized Amazon strategies. With a focus on empowering businesses through expert guidance and robust operational support, our team thrives in a dynamic environment that rewards ambition and creativity.
 
 
 
 About The Role
 
 
 
 We are seeking a dedicated
 
 Executive Assistant
 
 to join our team and support our executive leadership. The ideal candidate is driven, highly organized, and excels in multitasking while maintaining exceptional attention to detail. This role involves providing critical administrative support and managing various executive functions to enhance operational efficiency and ensure smooth communications.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Act as a point of contact between executives and internal/external stakeholders
 </li>
 <li>
 Coordinate executive meetings, travel arrangements, and schedules
 </li>
 <li>
 Assist in the preparation of meeting agendas, materials, and minutes
 </li>
 <li>
 Manage and prioritize executive communications, including emails and calls
 </li>
 <li>
 Support the execution of special projects and initiatives
 </li>
 <li>
 Maintain confidentiality and exercise discretion in handling sensitive information
 </li>
 <li>
 Perform additional administrative tasks as required to support executive leadership
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 At GigaBrands, we believe in fostering a collaborative and empowering work culture where every team member is encouraged to grow and contribute to our mission. Join us and play a key role in shaping the future of eCommerce success!
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience in an administrative support role, preferably in an executive setting
 </li>
 <li>
 Exceptional organizational skills with the ability to handle multiple priorities
 </li>
 <li>
 Strong communication skills, both verbal and written
 </li>
 <li>
 Ability to operate with discretion and maintain confidentiality
 </li>
 <li>
 Proficient in technology, including Google Workspace and other project management software
 </li>
 <li>
 Self-motivated and able to work independently in a fast-paced environment
 </li>
 <li>
 Demonstrates problem-solving capabilities and a proactive approach to tasks
 </li>
 <li>
 Professional demeanor with a focus on collaboration and teamwork
 </li>
 <li>
 Fluency in English is required; knowledge of other languages is a plus
 
 
 </li>
 </ul>
 
 Expectations:
 
 
 
 <ul>
 <li>
 Full-time commitment (40 hours/week)
 </li>
 <li>
 Ability to adapt to changing priorities and work schedules
 </li>
 <li>
 Willingness to engage in continued professional development and growth opportunities
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Benefits &amp; Working Conditions
 
 
 
 <ul>
 <li>
 Full-time employment (40 hours per week)
 </li>
 <li>
 Competitive salary package
 </li>
 <li>
 Opportunity to work directly with executive leadership
 </li>
 <li>
 Exposure to international operations and travel opportunities
 </li>
 <li>
 High-growth, performance-driven work environment
 </li>
 </ul>
</div>

Executive Assistant

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469 administrative executive jobs In A Nursery School Jobs In A Nursery School Jobs In Dubai

Administrative Executive

Administrative Executive

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HR & Admin Executive

Executive Secretary – Property Development

Executive Assistant