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administrative officer

Al Rabia Investment

Position Overview:The Administrative Officer is responsible for providing comprehensive administrative and clerical support to ensure the smooth operation of daily office functions. This role involves coordinating office activities, maintaining records, handling correspondence, supporting HR and finance functions, and ensuring effective communication across departments.Key Responsibilities:1. Administrative &amp; Office Support<ul><li>Manage day-to-day office operations and ensure a well-organized work environment.</li><li>Handle incoming and outgoing correspondence (emails, letters, memos).</li><li>Maintain office supplies, equipment, and inventory; coordinate with suppliers.</li><li>Prepare and maintain filing systems&mdash;electronic and manual.</li><li>Draft, edit, and format documents, reports, and internal communications.</li></ul>2. HR Support<ul><li>Assist in recruitment activities (posting jobs, scheduling interviews, collecting documents).</li><li>Maintain employee records, attendance, and leave tracking.</li><li>Support onboarding and offboarding processes.</li><li>Prepare HR letters, memos, and documentation as required.</li></ul>3. Finance &amp; Procurement Assistance<ul><li>Prepare purchase requests, purchase orders, and follow up with vendors.</li><li>Support basic accounting tasks such as scanning invoices, maintaining petty cash records, and tracking payments.</li><li>Coordinate with finance for invoice submissions, reimbursements, and expense reports.</li></ul>4. Coordination &amp; Communication<ul><li>Serve as a point of contact between departments, management, and external parties.</li><li>Schedule meetings, prepare agendas, and take minutes when required.</li><li>Support logistics for events, trainings, and staff activities.</li></ul>5. Compliance &amp; Documentation<ul><li>Maintain company licenses, permits, and ensure timely renewals.</li><li>Keep track of contracts, service agreements, and official documents.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 1&ndash;3 years of experience in administrative or office support roles.</li><li>Strong communication and interpersonal skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Excellent organizational and multitasking abilities.</li></ul>Skills Required:<ul><li>Attention to detail</li><li>Time management</li><li>Problem-solving</li><li>Professional communication</li><li>Ability to work under pressure</li><li>Teamwork and coordination</li></ul>Job Type: Full-time

Administrative Officer

ALRABIA INVESTMENT AND MANAGEMENT

Al Sharq Technology

We are looking for a highly organized and detail-oriented Administrative &amp; Operations Officer to support daily administrative tasks, manage data on internal systems, and provide customer support when needed. The ideal candidate should be capable of handling operational workflows, working with digital platforms, and communicating effectively with users in both Arabic and English.Key Responsibilities1. Administrative Support<ul><li>Manage email correspondence and follow up on requests.</li><li>Prepare and maintain simple reports as required.</li></ul>2. Web Application / System Operations<ul><li>Manage and update data through an internal system and dashboard.</li><li>Review, verify, and approve submitted information based on internal guidelines.</li><li>Report any system issues and coordinate with the technical team to resolve them.</li><li>Ensure the accuracy and smooth flow of operational processes.</li></ul>3. Customer &amp; User Support<ul><li>Respond to customer inquiries through email, phone, or internal channels.</li><li>Provide guidance to users on how to navigate the internal system.</li><li>Follow up on cases, ensure issues are resolved, and maintain positive communication.</li></ul>4. Quality Control<ul><li>Review submitted content or data before approval.</li><li>Ensure all information meets internal quality standards.</li><li>Monitor activity within the system and report irregularities.</li></ul>5. Reporting &amp; Coordination<ul><li>Prepare weekly and monthly operational reports.</li><li>Identify recurring issues and suggest improvements.</li><li>Coordinate with different departments to ensure smooth workflow.</li></ul>RequirementsExperience &amp; Skills<ul><li>1&ndash;3 years of experience in administrative or operational roles.</li><li>Strong experience working with CMS, digital systems, dashboards, or any data-entry platforms.</li><li>Excellent communication skills in Arabic (mandatory) and English.</li><li>Strong organizational and multitasking abilities.</li><li>High attention to detail and accuracy in handling data.</li><li>Ability to work independently and manage time efficiently.</li></ul>Preferred (Not Required)<ul><li>Experience in customer support or handling user inquiries.</li><li>Familiarity with CRM or any administrative management tools.</li><li>Ability to prepare clear and structured reports.</li></ul>Job Type: Full-time

Administrative & Operations Officer

Inspire Management Training Center

The Administrator will manage daily administrative operations for a Veterinary Support Center in Qatar. The role includes coordinating with internal departments, maintaining documentation, supporting operational tasks, and ensuring effective communication between management, veterinary staff, trainers, and other support teams. Experience in equestrian, veterinary, or stable environments is preferred.Key Responsibilities:<ul><li>Coordinate daily administrative activities between management, veterinarian, trainers, accountant, storekeeper, and PRO.</li><li>Manage documentation, attendance tracking, filing systems, and administrative records.</li><li>Handle purchasing follow-ups, supplier coordination, and delivery monitoring.</li><li>Support budgeting, expense tracking, and preparation of periodic reports.</li><li>Facilitate communication between departments to ensure smooth operations.</li><li>Provide logistical and general administrative support as required.</li><li>Apply knowledge of horse operations or veterinary/stable workflows when relevant.</li><li>Ensure proper adherence to organizational procedures and accurate record-keeping.</li></ul>Qualifications, Experience and Skills:<ul><li>Minimum 5 years of experience in administration or coordination roles.</li><li>Experience in stud farms, equestrian centers, or veterinary clinics is strongly preferred.</li><li>Strong organizational, communication, and coordination skills.</li><li>Proficiency in documentation, reporting, and basic administrative systems.</li><li>Fluency in Arabic and English.</li><li>Locally available candidates with a valid visa and QID are preferred</li><li>Overseas candidates are also welcome to apply.</li></ul>Benefits:<ul><li>Competitive Salary and other Benefits</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Administrator (Horse Breeding / Veterinary Support Center: 5 years (Required)</li></ul>Language:<ul><li>Arabic and English (Required)</li></ul>Location:<ul><li>Doha (Preferred)</li></ul>

Administrative Officer (Stud Farms / Veterinary Support Center)

Excellence Training Center

We&rsquo;re Hiring: Administrative OfficerLocation: Excellence Training Centre, Doha, QatarExcellence Training Centre is on the lookout for a young, energetic, and experienced administrative professional to join our dynamic team!Key Responsibilities:<ul><li>Manage daily operational errands efficiently</li><li>Coordinate with departments and maintain schedules</li><li>Be active, hardworking, and able to multitask under pressure</li><li>Demonstrate excellent communication skills and coordinate effectively with staff and clients</li><li>Bank-related experience is a plus</li></ul>Compensation &amp; Benefits:<ul><li>Basic Salary &amp; Allowances: QAR 2,000</li><li>Accommodation Allowance: QAR 750</li><li>Health Insurance: Hammad Hospital Health Card</li><li>Annual Leave: 21 paid days per year</li><li>Airfare: One-way ticket every year or round-trip every two years</li><li>Gratuity: Eligible upon completion of contract, as per Qatar Labour Law (based on final salary and duration of service)</li></ul>Commission Structure:<ul><li>Refund Avoidance: 5% commission on avoided refunds</li><li>Sales: 10% commission on successful sales</li><li>Recruitment: QAR 100&ndash;300 per successful hire</li><li>Staff Training: QAR 100&ndash;300 per staff member trained</li></ul>This role is ideal for someone who&rsquo;s dedicated, enthusiastic, and looking to grow&mdash;with great potential to earn through attractive commissions.Kindly apply by filling out this form: https://forms.gle/1QcpPnVWKWeBFKNG6Thank youJob Type: Full-time

Admin Officer for Qatar

Fusion Group Holding

The Role
 The Administration Coordinator will provide high-level executive and administrative support to the Managing Director of Fusion Integrated Solutions. This role ensures smooth daily operations by managing schedules, communications, documentation, and cross-department coordination. The position requires strong organizational skills, professionalism, and the ability to operate effectively in a fast-paced, technology-driven environment. Key responsibilities include managing calendars and travel, preparing reports and presentations, coordinating with HR, Finance, and Operations, maintaining confidential records, and supporting special projects and stakeholder communications. The ideal candidate is detail-oriented, proactive, and technologically adept, with strong communication skills in Arabic and English.
 
Requirements
 <ul>
<li>Diploma or bachelor’s degree in IT, Computer Science, Business Administration, or related field • 3–6 years’ experience in administrative or executive support roles, ideally in an IT environment • Exceptional organizational, communication & multitasking skills • Strong attention to detail and professionalism • Ability to manage confidential information • Tech-savvy mindset; understanding of IT systems is a plus • Experience with helpdesk or ticketing systems is an advantage • Proactive, solutions-driven attitude • High proficiency in Microsoft Office; familiarity with Jira is a plus</li>
</ul>
About the company
 Specialised in business support services, Fusion Group Holding provides foreign investors, companies, and individuals with a streamlined and financially efficient approach to conducting business successfully in Qatar, Oman, and the UAE. With several highly specialised subsidiaries, the Group offers its clients over 360 services, ranging from immigration services through to company formation and local company partnership. Our team of experts prides themselves on their wealth of knowledge and local connections, allowing foreign investors to establish a commercial presence.

Administration Coordinator

One Imperium

Role Summary Handles the backbone of the academy&rsquo;s operations: managing student records, scheduling, communication, compliance, and facility coordination. Reports to the Facility (or Admin) Supervisor.Key Responsibilities<ul><li>Maintain accurate student records: registration forms, medical waivers, attendance, incident reports. Ensure records are stored both digitally (ERP) and, if needed, physically. (Per Admin SOPs, Section 5B)</li><li>Track student attendance daily: manage the occupancy sheet, forecast vs actual attendance.</li><li>Handle scheduling tasks: communicate class changes, reschedules, or make-up classes to parents and coaches at least 24 hours in advance.</li><li>Ensure staff documentation is current: track lifeguard/coach first aid certification, staff leaves, attendance, and escalate expiring certificates.</li><li>Coordinate pool bookings: liaise with facility management to secure deck time, inform coaches and sales team of schedule changes.</li><li>Manage incident reporting: ensure any accident, injury, or complaint is documented same day in the Incident Report Form, and escalate to the Swim School Manager as required.</li><li>Communicate schedule updates and operational announcements via approved internal channels (email, WhatsApp broadcast) &mdash; not personal numbers.</li><li>Support the Sales team: confirm class availability, help with data validation, and ensure seamless registration experience.</li><li>Assist in facility logistics: ensure pool deck is ready before class (equipment, clean, safe), and coordinate storage.</li><li>Generate administrative reports: weekly or monthly reports on attendance, incidents, staff certification status, and facility usage.</li><li>Support performance evaluation: input data for KPIs (attendance accuracy, incident reporting, response times) and provide insights for the Admin Supervisor.</li><li>Uphold customer service standards: respond to parent inquiries in a polite, professional manner; escalate complaints through the correct channels.</li><li>Ensure adherence to health, safety, and emergency protocols (Section 6), and support staff in drills and reporting.</li></ul>Qualifications &amp; Requirements<ul><li>Experience in administrative roles, preferably in education, recreation, or service business.</li><li>Strong organizational and data management skills; familiarity with ERP / CRM systems is a plus.</li><li>Excellent communication skills, both written and oral; ability to interact professionally with parents, staff, and management.</li><li>Attention to detail: accurate record-keeping, scheduling, and compliance tracking.</li><li>Customer-service mindset: patient, empathetic, and professional.</li><li>Understanding of health &amp; safety procedures; willingness to be trained on incident reporting and emergency protocols.</li><li>Ability to multitask, prioritize, and manage time effectively.</li><li>Punctual, reliable, and committed to Elite Swim Academy&rsquo;s standards of conduct and professionalism.</li></ul>Performance Indicators (KPIs)<ul><li>Accuracy of attendance &amp; scheduling</li><li>Timeliness of communication with parents and coaches</li><li>Compliance in documentation (waivers, certifications, incident reports)</li><li>Responsiveness to inquiries and administrative tasks</li><li>Incident reporting completeness and speed</li><li>Administrative staff attendance &amp; punctuality</li></ul>Job Type: Full-time

Female Senior Administrative Executive

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