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administrative officer

khales.ae

<div>
 Position Title: Administration Officer (HR &amp; PRO)
 
 
 Industry:
 
 Engineering Consultancy
 
 
 
 Location:
 
 UAE
 
 
 
 Experience Required:
 
 Minimum 4 years
 
 
 Job Summary
 
 We are seeking a detail-oriented and reliable
 
 Administration Officer
 
 with proven experience in
 
 HR operations, PRO services, and administrative support
 
 within an
 
 engineering consultancy environment
 
 . The ideal candidate will have strong knowledge of
 
 UAE Labour Law
 
 , government procedures, and
 
 software systems
 
 , and will support both
 
 technical teams and management
 
 in daily operations.
 
 
 
 
 Key Responsibilities
 
 
 
 Administration
 <ul>
 <li>
 Manage daily office administration for the engineering consultancy
 </li>
 <li>
 Maintain organized filing systems for project, HR, and company records
 </li>
 <li>
 Prepare official letters, reports, memos, and engineering-related documentation
 </li>
 <li>
 Coordinate administrative support for engineering projects and consultants
 </li>
 <li>
 Manage office supplies, vendors, and service providers
 </li>
 </ul>
 
 
 
 Human Resources (HR)
 <ul>
 <li>
 Support recruitment, onboarding, and offboarding of technical and non-technical staff
 </li>
 <li>
 Maintain employee files, contracts, certifications, and CV records
 </li>
 <li>
 Manage leave, attendance, timesheets, and coordination with payroll
 </li>
 <li>
 Assist in performance appraisals, training records, and compliance documentation
 </li>
 <li>
 Ensure HR practices align with
 
 UAE Labour Law
 
 and company policies
 </li>
 </ul>
 
 
 
 PRO &amp; Government Relations
 <ul>
 <li>
 Handle visa processing, renewals, cancellations, and status changes
 </li>
 <li>
 Process Emirates ID, medical tests, labour cards, and immigration applications
 </li>
 <li>
 Liaise with MOHRE, GDRFA, municipalities, free zones, and other authorities
 </li>
 <li>
 Track expiry dates for visas, licenses, and staff certifications
 </li>
 <li>
 Maintain accurate PRO trackers and compliance reports
 </li>
 </ul>
 
 
 
 Software &amp; Systems
 <ul>
 <li>
 Proficient in
 
 MS Office (Excel, Word, Outlook, PowerPoint)
 
 </li>
 <li>
 
 Experience using HRMS / ERP / Document Control Systems
 
 </li>
 <li>
 
 Support project documentation, trackers, dashboards, and reporting
 
 </li>
 <li>
 
 Maintain digital records for engineering projects and HR documentation
 
 </li>
 <li>
 
 Ability to adapt to engineering and project management software
 
 </li>
 </ul>
 
 
 
 Qualifications &amp; Experience
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, HR, Engineering Administration, or related field
 </li>
 <li>
 Minimum
 
 4 years of experience
 
 in administration with HR &amp; PRO exposure
 </li>
 <li>
 Mandatory experience in an
 
 engineering consultancy or related technical firm
 
 </li>
 <li>
 
 Strong understanding of UAE Labour Law and government procedures
 
 </li>
 <li>
 
 Experience supporting engineers, consultants, and project teams
 
 </li>
 </ul>
 
 
 
 
 
 
 Skills &amp; Competencies
 <ul>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Fluency in Arabic and English (spoken and written) &ndash; mandatory
 </li>
 <li>
 Strong written and verbal communication skills (English required; Arabic preferred)
 </li>
 <li>
 High attention to detail and confidentiality
 </li>
 <li>
 Ability to work under pressure and meet deadlines
 </li>
 <li>
 Professional attitude and strong coordination skills
 </li>
 </ul>
 
 
 
</div>

Administrative Officer

DICETEK LLC

<div>Qualification required: Bachelor's degree in
<ul><li>Health Informatics</li><li>Health Information Management</li><li>Health Data Science</li><li>Or related field</li></ul>
Experience required:
Healthcare / hospital experience in health data<ul><li>Total ( 5 Years ) experience Or related field</li></ul>
Nationality: Arab nationals only 
 
Main Tasks
1. Assist the Head of Section on all aspects of data quality audit. Such support shall include the preparation and development of process, communication with the entities and responding to enquiries.
2. Ensures that the data quality standards are achieved through a series of regular data maintenance activities.
3. Responsible for ensuring that Entities produce health data or provide services in accordance with data standards requirements.
4. Inspect, monitor, record and report quality data for production and incoming Inspection activities to assist in operations.
5. Assist and service the health data governance section in the delivery of the annual key performance indicators and programmes of work.
6. Coordinate and maintain internal data quality register.
7. Undertake such other duties as may be determined by the Head of Section.</div>

Müller's Solutions

<div>
 M&uuml;ller's Solutions, a premier tech consulting firm operating in multiple regions including Germany, Saudi Arabia, United Arab Emirates, and Egypt, is searching for an experienced Senior Administrative Officer who is fluent in Arabic to join our dedicated team. In this role, you will play a key part in enhancing operational efficiency and supporting executive-level management across various business functions. Your expertise and fluency in Arabic will enable effective communication with our diverse client base and stakeholders in the region.
 
 
 As a Senior Administrative Officer, you will be responsible for supervising administrative operations, mentoring junior staff, and ensuring that all administrative tasks align with our organizational goals. You will work closely with various departments to facilitate smooth processes and implement best practices in administration.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Oversee daily administrative functions and ensure efficient office operations
 </li>
 <li>
 Provide comprehensive administrative support to senior management, including calendar management, meeting coordination, and travel arrangements
 </li>
 <li>
 Serve as the primary point of contact for Arabic-speaking clients and stakeholders, ensuring clear and efficient communication
 </li>
 <li>
 Prepare and present reports, correspondence, and documentation as required
 </li>
 <li>
 Assist in the development and implementation of administrative policies and procedures
 </li>
 <li>
 Supervise and mentor junior administrative staff, fostering a collaborative environment
 </li>
 <li>
 Coordinate projects and initiatives with cross-functional teams, ensuring timely completion
 </li>
 <li>
 Maintain strict confidentiality and professionalism while handling sensitive information
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience in an administrative role, with at least 5 years in a senior or supervisory capacity
 </li>
 <li>
 Fluency in Arabic and English, both spoken and written
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Exceptional attention to detail and problem-solving abilities
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software
 </li>
 <li>
 Outstanding communication and interpersonal skills
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment
 </li>
 <li>
 Familiarity with basic office procedures and administrative processes
 </li>
 <li>
 Bachelor's degree in Business Administration or a related field is preferred
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Why Join Us:
 
 
 Opportunity to work with a talented and passionate team.
 
 
 Competitive salary and benefits package.
 
 
 Exciting projects and innovative work environment.
</div>

Senior Administrative Officer (Arabic Speaker)

Muller's Solutions

<div>M&uuml;ller's Solutions, a premier tech consulting firm operating in multiple regions including Germany, Saudi Arabia, United Arab Emirates, and Egypt, is searching for an experienced Senior Administrative Officer who is fluent in Arabic to join our dedicated team. In this role, you will play a key part in enhancing operational efficiency and supporting executive-level management across various business functions. Your expertise and fluency in Arabic will enable effective communication with our diverse client base and stakeholders in the region.
As a Senior Administrative Officer, you will be responsible for supervising administrative operations, mentoring junior staff, and ensuring that all administrative tasks align with our organizational goals. You will work closely with various departments to facilitate smooth processes and implement best practices in administration.<h3 class="jobSectionHeader">
Responsibilities</h3><ul>
<li>Oversee daily administrative functions and ensure efficient office operations</li>
<li>Provide comprehensive administrative support to senior management, including calendar management, meeting coordination, and travel arrangements</li>
<li>Serve as the primary point of contact for Arabic-speaking clients and stakeholders, ensuring clear and efficient communication</li>
<li>Prepare and present reports, correspondence, and documentation as required</li>
<li>Assist in the development and implementation of administrative policies and procedures</li>
<li>Supervise and mentor junior administrative staff, fostering a collaborative environment</li>
<li>Coordinate projects and initiatives with cross-functional teams, ensuring timely completion</li>
<li>Maintain strict confidentiality and professionalism while handling sensitive information</li>
</ul>Requirements<ul>
<li>Proven experience in an administrative role, with at least 5 years in a senior or supervisory capacity</li>
<li>Fluency in Arabic and English, both spoken and written</li>
<li>Strong organizational and time management skills</li>
<li>Exceptional attention to detail and problem-solving abilities</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software</li>
<li>Outstanding communication and interpersonal skills</li>
<li>Ability to work independently and collaboratively in a fast-paced environment</li>
<li>Familiarity with basic office procedures and administrative processes</li>
<li>Bachelor's degree in Business Administration or a related field is preferred</li>
</ul>Benefits
Why Join Us:
Opportunity to work with a talented and passionate team.
Competitive salary and benefits package.
Exciting projects and innovative work environment.</div>

THE PIANO GALLERY

We are looking for a well-spoken, organized Admin Officer who has experience working in school environment, to support daily operations at Melodica Music &amp; Dance Academy. The role involves coordinating with teachers, students, and parents, and working closely with the Partnerships Manager.Key Responsibilities<ul><li>Communicate professionally with teachers, students, and parents.</li><li>Support the Partnerships Manager with coordination and follow-ups.</li><li>Handle daily admin tasks: data entry, documentation, typing, scheduling.</li><li>Maintain accurate records and update systems regularly.</li><li>Assist with events, activities, and partnership-related tasks.</li></ul>Requirements<ul><li>Excellent communication skills; fluent and confident.</li><li>Experience working in a school environment.</li><li>Strong administrative and typing skills.</li><li>Good organizational and multitasking abilities.</li><li>Proficient in MS Office.</li><li>Experience in an educational or customer-facing environment is a plus.</li></ul>Job Type: Full-timePay: AED4,000.00 per month

Administrative Officer- Schools (Tagalog speaker,female)

Dubai Health Authority

<div><div><div><ul><li>Coordinate with the Departments/Sections for the preparation of the annual operating budgets and submit to the Director / Head of Section for his review and further actions.</li><li>
Establish and maintain internal and external stakeholder&rsquo;s relationship in order to build an effective stakeholder network.</li><li>
Follow up and monitoring the implementation of the department/section operation &amp; strategic plan and prepare necessary reports as requested by the Director / Head of section.</li><li>
Develop internal communication plan for the department/section based on the guidelines provided and monitors the communications across Sector/Department/Centres for its effectiveness on the follow up issues.</li><li>
Ensure financial, purchase and human resources transactions are properly recorded and entered into the respective systems and manage the tracking.</li><li>
Provide administrative support in preparing strategic plan, polices, procedures and manual of Sector/Department/Section.</li><li>
Ensure the department/section staff are providing their periodical updates on the strategic projects/initiatives in a timely manner and provide feedback to Director/Head of Section on achievements and intervention requirements.</li><li>
Act as a liaison officer with HR and participate in various department/section HR projects and support the HR department with necessary business unit input and coordination.</li><li>
Work closely with management and employees to improve work relationships and raise the concerns with Human Resource department for suitable resolution.</li><li>
Establishing the document control procedures to have effective and safe file keeping mechanism and ensure the high level of confidentiality at all times on the sensitive documents.</li><li>
Assuring high standards and consistency in documents, relating to meetings by retrieving and collating various information from multitude of sources.</li><li>
Coordinate with Legal Office, Finance, Strategy and IT teams to meet the needs of the sector/department/section in the respective areas</li><li>
Mentoring junior members of the team and developing a positive work environment to enhance individual and team performance</li></ul></div> 
<div>
</div></div><div>
Qualifications<div></div><div><div> 
Bachelor degree in Business Administration / relevant field.<div> 
&#1575;&#1604;&#1605;&#1572;&#1607;&#1604;&#1575;&#1578; &#1575;&#1604;&#1593;&#1604;&#1605;&#1610;&#1577;
Required Minimum Qualification</div></div><div> 
4-5 years job experience regulatory environment or similar.<div> 
&#1575;&#1604;&#1582;&#1576;&#1585;&#1575;&#1578; &#1575;&#1604;&#1593;&#1605;&#1604;&#1610;&#1577;
Required Work Experiences</div></div></div></div></div><div></div>

Principal Administrative Officer(UAE National)-Inspection

Platinumlist

<div>About Us: Platinumlist.net, a pioneering leader in the online event guide and ticketing solution industry, has been revolutionizing the event landscape in the Gulf region since 2009. As the largest ticketing provider in the GCC, we proudly serve an extensive array of events across the United Arab Emirates, Saudi Arabia, Oman, Bahrain, Qatar, and Kuwait from our Dubai-based headquarters.
Our Expertise: We specialize in a diverse range of ticketing solutions, catering to various sectors including<ul>
<li>
Large and Small Entertainment Events</li>
<li>Comprehensive Business Events, including Visitor Registration Services and Badging</li>
<li>Diverse Sports Event Ticketing</li>
<li>Tourism Attraction Ticketing</li>
<li>Advanced Box Office Solutions for Venues including Stadiums, Theatres, and Cinemas</li>
<li>Innovative Marketing Solutions for Event Promotion</li>
</ul>
Key Responsibilities:<ul>
<li><ul>
<li>Coordinate with vendors and suppliers for office maintenance and services.</li>
<li>Manage office logistics, including courier services and mail distribution.</li>
</ul></li><li><ul><li>Prepare and edit correspondence, communications, presentations, and other documents in both English and Arabic.</li>
<li>Help with organizing internal and external events, including booking venues, coordinating catering, and managing invitations.</li>
</ul></li><li><ul><li>Maintain an efficient filing and record-keeping system.</li>
<li>Be the central point of contact between HR, Admin and Finance Department</li>
</ul></li>
</ul>Requirements<ul><li>
Must be a UAE National.</li></ul><ul>
<li>High School Diploma required. A diploma or degree in Business Administration, Office Management, or a related field is highly preferred.</li>
<li>Fluency in Arabic and professional proficiency in English (both written and spoken) is essential.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Excellent time management and the ability to prioritize multiple tasks seamlessly.</li>
<li>A keen eye for detail and a commitment to accuracy.</li>
<li>A self-starter who can work independently and maintain strict confidentiality.</li>
<li>A professional and friendly demeanor with strong communication skills.</li>
</ul>
Benefits<ul>
<li>
A competitive salary and benefits package.</li>
<li>Comprehensive health insurance.</li>
<li>Opportunities for professional development and career growth.</li>
<li>A supportive and inclusive work environment.</li></ul></div>

Administrative officer (UAE Nationals Only)

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Administrative Officer

Administrative Officer

Senior Administrative Officer (Arabic Speaker)

Senior Administrative Officer (Arabic Speaker)

Administrative Officer- Schools (Tagalog speaker,female)

Principal Administrative Officer(UAE National)-Inspection

Administrative officer (UAE Nationals Only)