admin assistant Jobs in Sharjah United Arab Emirates

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admin assistant - training & development part time - uaen Jobs in Sharjah United Arab Emirates

admin assistant - training & development part time - uaen

administrative assistant (front-office) Jobs in Sharjah United Arab Emirates

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administrative assistant talent acquisition Jobs in Sharjah United Arab Emirates

administrative assistant talent acquisition

administrative officer-part time | office of advancement and alumni affairs Jobs in Sharjah United Arab Emirates

administrative officer-part time | office of advancement and alumni affairs

administrative officer part time office of advancement and alumni affairs

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
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 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
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 Prepare and maintain documents, reports, and correspondence.
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 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
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 Serve as Secretary for the AUS Alumni CEO Club:
 </li>
 <ul>
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 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
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 Maintain accurate records of all club activities, including membership lists and meeting notes.
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 Facilitate communication among members and distribute relevant information.
 </li>
 </ul>
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 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
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 Collaborate with team members to support ongoing projects and departmental initiatives.
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 Identify and implement improvements to administrative processes to enhance efficiency.
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field.
 </li>
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 Excellent organizational and time management skills.
 </li>
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 Proficiency in Microsoft Office Suite and other office management software.
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 maintain confidentiality and handle sensitive information.
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 interpersonal skills and the ability to work collaboratively in a team environment.
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 Adaptable and Multitasking skills.
 
 
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 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Al Ahli Group

Public Relations Officer (PRO)-ONLY EMIRATI NATIONALS (Preferably Male)Note: This is a full-time office-based position. Remote or online work is not available. Only applicants who are based in DUBAI/SHARJAH those who are closer to DUBAI, will be considered.Role Summary: The Public Relations Officer (PRO) is responsible for managing all official documentation and procedures related to government, labor, immigration, and personal family matters as required. This role ensures that the company and its key personnel remain fully compliant with all legal and regulatory requirements, including visa processing, labor permits, trade licenses, family sponsorships, and any other government-related affairs. The PRO plays a vital role in maintaining positive relationships with relevant government bodies and ensuring that all processes are completed accurately and on time.Key Responsibilities:<ul><li>Handle all company and personal PRO documentation, applications, renewals, and approvals related to government authorities.</li><li>Process and monitor visas, work permits, labor cards, and other immigration requirements for employees and family sponsorships where needed.</li><li>Coordinate with government departments to ensure compliance with labor and immigration laws and regulations.</li><li>Manage all required government procedures for personal family matters (e.g., family visas, dependents&rsquo; residency renewals, attestations, etc.).</li><li>Renew, update, and maintain all company trade licenses and other legal documents. Complete any government-related tasks as needed for the company and designated individuals.</li><li>Build and maintain strong relationships with key personnel in relevant government departments. Keep up to date with any changes in relevant laws and regulations and communicate these effectively to management.</li><li>Prepare and submit reports related to government procedures and compliance. Required Skills and Qualifications: Excellent organizational and time-management skills.</li><li>Strong interpersonal and negotiation abilities.</li><li>High attention to detail and accuracy in documentation.</li><li>In-depth knowledge of local labor, immigration, and family sponsorship laws and procedures.</li><li>Proven ability to build and maintain relationships with government personnel.</li><li>Relevant experience as a PRO or in a similar role is preferred.</li><li>Proficiency in relevant languages as required (e.g., Arabic and English).</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Are you an Emirati National?</li><li>Do you live in Dubai or Sharjah Area, preferably on the side closer to Dubai?</li><li>This is a full-time office-based role with an 8-hour shift, from Saturday to Thursday. Are you able to commit to this schedule?</li><li>Do you have UAE DRIVING LICENSE (Required)</li></ul>Language:<ul><li>English - Arabic - Urdu (Preferred)</li></ul>

Public Relation Officer (PRO) Emirati National Only

<div>
 The Procurement Officer is responsible for managing the procurement of goods and services for the university, ensuring efficient and cost-effective sourcing while maintaining quality standards. This role involves coordinating with departments to understand purchasing needs, sourcing and negotiating with suppliers, and overseeing the procurement process to ensure compliance with AUS policies and regulations. The Procurement Officer plays a key role in optimizing spending and managing vendor relationships to support the university&rsquo;s operational objectives.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
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 Procurement Process Management
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 Execute procurement processes for the acquisition of goods, services, and works in alignment with AUS policies and procedures.
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 Prepare purchase orders, request quotes, and issue tenders as needed, ensuring the transparency and competitiveness of the procurement process.
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 Coordinate with relevant departments to verify procurement needs and specifications, ensuring accuracy and compliance.
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 Vendor Sourcing and Evaluation
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 Identify, evaluate, and select suppliers based on quality, cost, and delivery capacity to meet AUS standards and requirements.
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 Develop and maintain strong relationships with vendors to ensure reliable service, competitive pricing, and timely delivery of goods and services.
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 Conduct regular evaluations of supplier performance, including delivery schedules, quality standards, and pricing.
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 Cost Optimization and Budget Compliance
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 Analyze pricing proposals and negotiate terms with vendors to optimize costs without compromising quality.
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 Ensure all procurement activities align with budgetary constraints and contribute to AUS's cost-saving initiatives.
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 Compliance and Documentation
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 Ensure all procurement activities comply with AUS policies, UAE regulations, and procurement best practices.
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 Maintain accurate records of purchases, pricing, and supplier evaluations, ensuring transparency and audit readiness.
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 Monitor contract terms and conditions to ensure adherence to AUS requirements, including renewal and termination timelines.
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 Market Research and Trend Analysis
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 Conduct market research to stay updated on industry trends, emerging products, and potential suppliers, making recommendations for procurement strategies.
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 Benchmark AUS procurement practices against industry standards, identifying areas for improvement and cost-saving opportunities.
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 Support in Tendering and Contract Management
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 Assist in preparing tender documents, evaluating proposals, and selecting vendors through a competitive bidding process.
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 Support contract negotiations and the finalization of agreements, ensuring favorable terms and compliance with AUS procurement policies.
 </li>
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 Stakeholder Collaboration
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 Work closely with various AUS departments to ensure procurement needs are met efficiently and aligned with their operational goals.
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 Communicate effectively with stakeholders to manage expectations and resolve any procurement-related issues.
 
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field: Business Administration/ Supply Chain Management
 </li>
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 Minimum of 5-8 years of experience in procurement, preferably within higher education, logistics, or a similar sector.
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 Strong knowledge of procurement processes, policies, and best practices.
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 Excellent negotiation, communication, and relationship management skills.
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 Proficiency in procurement software, ERP systems, and Microsoft Office Suite.
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 Strong organizational skills, attention to detail, and analytical abilities.
 
 
 </li>
 </ul>
 
 Preferred Qualifications And Skills
 
 
 
 <ul>
 <li>
 9 years of experience in contract management and tendering, preferably within a major institution/company that has diverse requirements in IT, facilities, and construction.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Procurement Officer | Supply Chain

<div>
 
 Position Summary
 
 
 
 The HR Coordinator will assist and support the Employee Services department with the day-to-day operations related to employee relations and play a key role in implementation and be the contact person for the IT and employees to ensure policy changes are accurately configured, tested and communicated across the organization.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Assist in the rollout and integration of new HR policies into Oracle HCM.
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 Coordinate with IT Department to configure and update policy-related modules (such as leaves).
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 Conduct data entry, audits and testing the modules in Oracle HCM to ensure system accuracy post implementation.
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 Document system changes and maintains up-to-date records of policy configurations.
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 Support employee queries related to Oracle system changes or new HR policies.
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 Assist in drafting internal communications, templates and guides related to policy updates.
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 Where applicable, participate in UAT sessions (User Acceptance Testing), provide and gather feedback.
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 Creates and maintains secure and confidential HR databases, filing systems and assists in data entry.
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 Maintain accurate and up-to-date employee records, ensuring confidentiality.
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 Assist to prepare the official letters, employee contracts and create and update process templates.
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 Prepare reports and presentations on HR-related metrics.
 </li>
 <li>
 Support general HR administrative tasks assigned.
 
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in human resources, Business Administration, or related field.
 </li>
 <li>
 Minimum of 2-3 years experience working in an HR Department
 </li>
 <li>
 Strong written and verbal communication in English and Arabic.
 </li>
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 2+ years of HR experience, Oracle HCM or similar HRIS experience preferred
 </li>
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 Strong understanding of HR policies and procedures
 </li>
 <li>
 Strong interpersonal skills.
 </li>
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 Excellent organizational and time-management abilities.
 </li>
 <li>
 Proficient in Microsoft Office Suite, Visio and Adobe Acrobat
 </li>
 <li>
 Knowledge of PowerB1 is preferred
 </li>
 <li>
 Must be independent and able to work on own initiatives
 </li>
 <li>
 Attention to details and accuracy
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

HR Coordinator - Part Time | Employee Services

Crystal Corporation L.L.C.

Location: United Arab Emirates Job Type: Full-timeJob SummaryWe are looking for a detail-oriented Supply Chain Officer to support daily warehouse operations, logistics coordination, inventory control, and accounts documentation. The role focuses on ensuring smooth supply chain activities, accurate record-keeping, and timely movement of goods across the operation.Key Responsibilities: Warehouse &amp; Inventory Management<ul><li>Support daily warehouse operations and stock movement.</li><li>Maintain accurate inventory records and update stock reports.</li><li>Assist with periodic stock counts and report discrepancies.</li><li>Ensure proper storage, labeling, and adherence to basic safety standards.</li></ul>Logistics &amp; Coordination<ul><li>Coordinate with suppliers, transporters, and customers for deliveries.</li><li>Prepare and track delivery schedules, shipment status, and logistics documents.</li><li>Assist in arranging inbound/outbound shipments and maintain related records.</li><li>Follow up with logistics partners to ensure timely dispatch and delivery.</li></ul>Accounts &amp; Documentation<ul><li>Prepare invoices, delivery notes, purchase orders, and GRNs.</li><li>Coordinate with the accounts team regarding payment follow-ups and supplier reconciliation.</li><li>Maintain organized documentation and ensure accurate data entry in ERP/system.</li></ul>Vendor &amp; Internal Communication<ul><li>Communicate with suppliers regarding order status and basic inquiries.</li><li>Support procurement tasks such as collecting quotations and comparing prices.</li><li>Coordinate with warehouse and logistics teams to maintain smooth workflow.</li></ul>Reporting &amp; Administrative Tasks<ul><li>Prepare daily, weekly, and monthly supply chain and inventory reports.</li><li>Maintain documentation files, stock registers, and shipment logs.</li><li>Assist the Supply Chain Manager with administrative and operational tasks.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Commerce, Logistics, Supply Chain, or Business Administration.</li><li>Minimum 1 year of experience in supply chain, logistics, warehouse coordination, or accounts.</li><li>Basic understanding of inventory and logistics processes.</li><li>Strong communication, coordination, and organizational skills.</li><li>Proficiency in MS Office; ERP system knowledge is an advantage.</li></ul>Preferred Skills<ul><li>Experience with warehouse or logistics operations.</li><li>Ability to multitask and work with multiple departments.</li><li>High attention to detail and accuracy in documentation.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>

Supply Chain Officer

Strong Room Real Estate Brokers LLC

Admin AssistantJob Summary/OverviewAn Admin Assistant plays a pivotal role in maintaining the seamless operation of an office environment. This position supports various administrative tasks, contributing significantly to the productivity and efficiency of the organization. As an Admin Assistant, you will be responsible for a broad range of duties that include supporting executives, managing schedules, and handling office tasks, which are critical in ensuring that all operations run smoothly. You will serve as a key point of contact for internal and external stakeholders, necessitating a high level of professionalism and discretion.Your role will involve working closely with management to coordinate meetings, prepare documents, and facilitate communication across departments. The ideal candidate will possess excellent organizational skills, the ability to multitask, and a knack for problem-solving, ensuring that all administrative tasks are completed accurately and delivered with high quality and in a timely manner.We are looking for a proactive and detail-oriented individual with a passion for organization and efficiency. In this role, you will have the opportunity to work in a dynamic environment that values excellence, teamwork, and integrity.Key Responsibilities<ul><li>Assist in the preparation of regularly scheduled reports and presentations.</li><li>Organize and schedule meetings and appointments, ensuring all necessary arrangements are made in advance.</li><li>Documents review and data entry to submit clients application on various platform and act as the point of contact for internal and external clients.</li><li>Handle requests and queries from senior managers and provide administrative support to ensure efficient operation of the office.</li><li>Develop and maintain a filing system for easy retrieval and storage of documents.</li><li>Coordinate office procedures and manage the office.</li><li>Assist in the preparation and editing of correspondence, communications, presentations, and other documents.</li><li>Provide administrative support to brokers and supply parties.</li><li>Manage and maintain executives&rsquo; schedules, including planning and scheduling meetings, appointments, and travel.</li><li>Handle sensitive information in a confidential manner and ensure the security of all data.</li><li>Collaborate with other departments to ensure smooth operations and effective communication.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field, or equivalent work experience.</li><li>Proven experience as an Administrative Assistant or Office Admin Assistant.</li><li>Knowledge of office management systems and procedures.</li><li>Excellent time management skills and ability to multitask and prioritize work.</li><li>Attention to detail and problem-solving skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in MS Office (MS Excel and MS PowerPoint, in particular).</li><li>Strong organizational and planning skills in a fast-paced environment.</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Experience with office management software and tools such as SAP, Oracle, or other ERP systems is a plus.</li><li>Ability to quickly learn new software and applications as needed.</li><li>Familiarity with scheduling tools and calendar management.</li><li>Basic understanding of data management and filing systems.</li><li>Competency in using virtual communication tools such as Zoom, Microsoft Teams, etc.</li></ul>Job Type: Part-timePay: From AED1,500.00 per monthExpected hours: 30 per weekApplication Question(s):<ul><li>Are you based in Sharjah Sustainable City ?</li></ul>Location:<ul><li>Sharjah (Required)</li></ul>

Admin Assistant

Linden Shipping International LLC

We are looking for the immediate hiring of an expert and committed Safety Officer at our Sharjah Hamriyah Free Zone office who would be responsible for the safety and security of the vessel and yard operations, and the crew of our vessels.This requires skills in safety management systems, hazards identification, and risk evaluation. Marine safety officer will collaborate with the management, yard personnel, ship crew, and maintain environmental complianceLinden Shipping International LLC (LSI) is a Marine Chartering and Towage Company. In 2007 LSI opened its new premises in Sharjah Hamriyah Free Zone with a 13,545 sq. mt yard adjacent to the port Jetty reserved for LSI vessels and their associates. LSI currently owns 62 vessels, and 8 cranes, as well as managing several vessels for their owners, and employs around 315 full-time staff. Our services include marine chartering, marine transportation, ship management, towages, offshore support, and marine construction projects.Roles and Duties<ul><li>Perform safety checks and inspections of vessels.</li><li>Create and execute safety management systems.</li><li>Examine the compliance of ships with international maritime safety standards.</li><li>Instruct crew members on safety procedures and emergency response measures.</li><li>Conduct an in-depth incident investigation to identify key causes.</li><li>Draft reports and documentation for the assessment of safety performance and compliance.</li><li>Engage with the regulatory authorities during safety inspections and audits.</li><li>Advance a culture of safety and regular development on board.</li></ul>Qualifications And Certifications<ul><li>Occupational Health and Safety</li><li>Professional certifications of Certified Marine Safety Officer (CMSO), Certified Safety Professional (CSP)</li></ul>Skills And ExpertiseBelow is the list of skill sets and experience for the role of marine safety officer sought by the employers:<ul><li>3-8 years of prior professional experience in marine safety.</li><li>Knowledge of marine safety software like the Marine Safety Management System (MSMS), Safety Management System (SMS).</li><li>Knowledge of regulations and standards of marine and safety for crew and package.</li><li>Proper communication and interpersonal skills.</li><li>Strong leadership and team management skills.</li><li>Organizational and project management skills.</li><li>Ability to think and act analytically in solving issues.</li><li>Attention to detail.</li></ul>Job Type: Full-time

Marine Safety Officer

Explore 940+ Administrative officer part time office of advancement and alumni affairs in Sharjah United Arab Emirates this December. Find roles across top companies and apply now to boost your career.