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administrative supervisor

Emdad By Elm

<div>
 
 
 Job Description:
 
 
 
 The Administrative Supervisor is a key leadership role responsible for overseeing the day-to-day operations of the administrative team, ensuring optimal efficiency and effectiveness in support of organizational objectives. This position requires an individual who possesses advanced competencies in management, communication, and process improvement, with a proven ability to motivate and develop team members. The ideal candidate will demonstrate exceptional organizational and multitasking skills, along with a keen attention to detail, enabling the successful handling of administrative functions such as scheduling, reporting, budget management, and compliance. This role also necessitates strategic thinking and problem-solving abilities to address challenges proactively, while fostering a collaborative work environment that encourages innovation and continuous improvement.
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 A minimum of 3-4 years of experience in an administrative supervisory role or similar leadership capacity in a corporate environment.
 </li>
 <li>
 Proven track record of managing administrative teams, exhibiting strong leadership capabilities and fostering team development.
 </li>
 <li>
 Advanced knowledge of office management applications, project management tools, and data analysis techniques.
 </li>
 <li>
 Exceptional oral and written communication skills in both Arabic and English to interact with diverse stakeholders effectively.
 </li>
 <li>
 Strong interpersonal skills, demonstrating an ability to build relationships, resolve conflicts, and drive team performance.
 </li>
 <li>
 Comprehensive understanding of administrative policies, procedures, and best practices, ensuring compliance and governance within the organization.
 </li>
 <li>
 Budget management experience, with a focus on cost reduction strategies and resource allocation optimization.
 </li>
 <li>
 Ability to adapt to changing priorities and manage multiple tasks in a fast-paced environment.
 </li>
 <li>
 Prior experience in process improvement or streamlining workflows to enhance operational efficiency.
 </li>
 </ul>
 
 
 Job Responsibilities:
 
 
 <ul>
 <li>
 Oversee and coordinate the daily operations of the administrative team to ensure seamless workflow and efficient service delivery.
 </li>
 <li>
 Develop, implement, and optimize administrative policies and procedures to enhance productivity, accuracy, and compliance with organizational standards.
 </li>
 <li>
 Mentor and train team members, fostering an environment of professional growth, skill enhancement, and performance accountability.
 </li>
 <li>
 Monitor and manage resource allocation to ensure effective utilization and adherence to budgetary constraints.
 </li>
 <li>
 Collaborate with other departments to ascertain administrative needs, providing tailored solutions to support overarching organizational goals.
 </li>
 <li>
 Conduct regular performance reviews and provide constructive feedback, recognizing achievements and addressing areas for improvement.
 </li>
 <li>
 Proactively identify challenges within the administrative processes, employing strategic problem-solving techniques to devise and implement effective solutions.
 </li>
 <li>
 Maintain up-to-date documentation of administrative processes, ensuring compliance with internal regulations and external legal requirements.
 </li>
 <li>
 Serve as a liaison between senior management and the administrative team, facilitating communication and alignment of objectives.
 </li>
 </ul>
 
 
 Required Skills:
 
 
 <ul>
 <li>
 Strong leadership abilities with a focus on team development, motivation, and results-oriented management.
 </li>
 <li>
 Advanced problem-solving skills, capable of identifying issues and implementing innovative solutions effectively.
 </li>
 <li>
 Excellent organizational skills, enabling the management of multiple priorities and deadlines without compromising quality.
 </li>
 <li>
 High level of proficiency in office software applications, project management tools, and data analysis platforms.
 </li>
 <li>
 Effective communication skills, both verbal and written, allowing clear and concise interaction with diverse stakeholders.
 </li>
 <li>
 Strong analytical and critical thinking skills, supporting data-driven decision-making processes.
 </li>
 <li>
 Sound understanding of budget management principles and financial acumen, emphasizing cost efficiency.
 </li>
 <li>
 Ability to work collaboratively in a team-oriented environment while maintaining a strong sense of accountability for individual performance.
 </li>
 <li>
 High attention to detail, ensuring accuracy in documentation and adherence to organizational policies and regulations.
 </li>
 </ul>
</div>

Administrative Supervisor

Bayut KSA - بيوت السعودية

<div>
 
 Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 Bayut in Saudi is an integral part of the Dubizzle Group and is now looking to hire an experienced Facility Supervisor who will be responsible for ensuring the smooth operation of our facilities and providing comprehensive administrative support. Also, to oversee facility maintenance, manage administrative tasks, support procurement and foster a conducive work environment.
 
 
 
 In this role you will:
 
 
 
 
 Facility Management:
 
 
 
 ● Oversee day-to-day facility operations, including maintenance, repairs, and space utilisation;
 
 
 ● Coordinate with vendors, contractors, and service providers for facility-related tasks;
 
 
 ● Conduct regular inspections to identify maintenance needs and address them promptly;
 
 
 ● Develop and implement strategies to optimise facility operations and ensure workplace safety.
 
 
 
 Vendor Management
 
 
 
 ● Identify and evaluate potential suppliers, negotiate contracts, and manage vendor relationships to secure favourable terms and pricing.
 
 
 
 Procurement and Inventory Management:
 
 
 
 ● Handle procurement processes to maintain inventory levels and ensure monthly stock count;
 
 
 ● Track assets: Handing over, taking over of assets for new joiners /leavers;
 
 
 ● Ensure accurate records of store items, managing stock levels, and replenishing supplies;
 
 
 ● Coordinate with finance to process invoices and track expenses related to procurement.
 
 
 
 Administrative Support:
 
 
 
 ● Assist in administrative tasks, including managing correspondence, scheduling, and record-keeping;
 
 
 ● Handle office supplies, equipment inventory, and procurement processes efficiently;
 
 
 ● Support the development and implementation of administrative policies and procedures;
 
 
 ● Serve as a point of contact for internal and external queries, redirecting them appropriately.
 
 
 
 Health and Safety Compliance:
 
 
 
 ● Ensure compliance with health, safety, and environmental regulations;
 
 
 ● Participate in risk assessments, maintain records, and assist in emergency preparedness;
 
 
 ● Coordinate and participate in training sessions on safety protocols and emergency procedures.
 
 
 
 Financial Oversight:
 
 
 
 ● Support budget planning and monitoring for facility and administrative operations;
 
 
 ● Identify cost-effective solutions and contribute to cost-saving initiatives;
 
 
 ● Maintain accurate financial records and generate reports as required.
 
 
 
 
 Requirements
 
 
 
 
 
 Qualifications
 
 
 
 ● Bachelor's degree preferably in Management Marketing.
 
 
 
 Experience
 
 
 
 ● Minimum 3 years of experience in facility management or administrative roles.
 
 
 
 Knowledge
 
 
 
 ● Proficient in ERP and Excel;
 
 
 ● Knowledge of industry standards, regulations, and best practices in facilities management.
 
 
 
 Skills
 
 
 
 ● Excellent negotiating skills to negotiate the terms of lease agreement with landlord, cost negotiation/rationalisation with potential suppliers;
 
 
 ● High communication and influencing skills;
 
 
 ● Good Analytical and problem-solving skills;
 
 
 ● Swift and economical Decision-making skills;
 
 
 ● The ability to lead and manage teams and projects.
 
 
 
 Traits
 
 
 
 ● Work in a highly collaborative manner with internal and external stakeholders to effectively communicate the value proposition
 
 
 ● Professionally represent the Company before brands, partners, and vendors for business development/ procurement;
 
 
 ● Attention to detail but also the ability to see the implications for the bigger picture;
 
 
 ● Commercial awareness;
 
 
 ● Customer service savviness;
 
 
 ● Well organised;
 
 
 ● Ability to handle a complex and varied workload.
 
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 High-performing and fast-paced work environment
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Rewards and recognition
 </li>
 <li>
 Learning &amp; Development
 
 
 Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees
 </li>
 </ul>
 
 #KSABayut
 
</div>

Assistant Facility Manager

انالة الفندقية

Hotels Maintenance SupervisorWe are looking for a Hotels Maintenance supervisor to take care of our hotel&rsquo;s infrastructure (e.g. buildings, electricity.) You will manage maintenance personnel and plan various renovation and repair projects.In this role, it should be organized and proactive. Familiarity with electrical, plumbing and HVAC systems is essential. also, committee to meeting health and safety standards,The goal will be to ensure our hotel premises are safe and functional for guests and employees alike.Responsibilities<ul><li>Inspect hotel regularly to ensure it meets safety standards</li><li>Arrange for routine maintenance in hotel rooms, lobbies and facilities (e.g. kitchens, tennis courts)</li><li>Organize repair projects in a manner that does not disturb guests</li><li>Plan and oversee renovations and construction</li><li>Act fast to resolve emergency issues (e.g. power outages)</li><li>Find ways to reduce hotel operating costs and conserve energy</li><li>Supervise team of maintenance technicians</li><li>Manage relationships with contractors and service providers</li><li>Maintain budgets, expenses and activity logs</li></ul>Requirements and skills<ul><li>Proven experience as a Hotel Maintenance Manager or maintenance supervisor</li><li>In-depth knowledge of health and safety regulations</li><li>Familiarity with plumbing, electrical, sewer and HVAC systems; hotel industry experience is a plus</li><li>Experience in administrative processes (e.g. budgeting, performance management)</li><li>Ability to spot safety risks and address needs quickly</li><li>Problem-solving aptitude</li><li>Excellent organizational and leadership skills</li><li>BSc or equivalent; degree from a vocational school in Facility Management is preferred</li><li>Valid Certified Professional Maintenance Manager (CPMM) is a plus</li></ul>Job Type: Full-timePay: &#65020;3,500.00 - &#65020;4,500.00 per month

Hotels Maintenance supervisor

Lana Al Arab Contracting

Rigger-I (Offshore) - Oil &amp; GasWe are seeking an experienced Rigger-I for offshore operations with Saudi Aramco projects.Key Requirements:Qualifications &amp; Certifications:<ul><li>Valid Saudi Aramco ITD Card/Aramco Approval (Rigger-I)</li><li>NEBOSH IGC, OSHA 30 Hours, or IOSH Membership</li><li>Rigging, Slinging &amp; Lifting Certificates from recognized international institutions (ABS Group, Bureau Veritas-BV, DNV, TUV, SURVIVEX, API, CTSI, etc.)</li><li>BOSIET/FOET certification</li><li>Basic H2S training</li></ul>Experience:<ul><li>Minimum 5 years of safety experience in Oil &amp; Gas EPC sector</li><li>Must have previous Saudi Aramco offshore experience</li><li>Proven experience in heavy lifting operations (GI 7.028, GI 7.025, GI 7.029)</li><li>Foreman/Leadman/Supervisor level experience preferred</li></ul>Skills:<ul><li>Fluent in spoken and written English</li><li>Proficient in MS Office (Word, Excel) for record updates and maintenance per Saudi Aramco GI &amp; CSM standards</li><li>Demonstrated job competence through training and applicable experience</li></ul>Additional Requirements:<ul><li>Compliant with Saudi Aramco CSM Construction Safety Administrative Requirements (Sec. 8.6)</li><li>Home Country Certificate from recognized international institutions</li></ul>Only candidates meeting the mandatory Saudi Aramco offshore experience and valid ITD Card requirements will be considered.Job Type: Contract Contract length: 12 monthsApplication Question(s):<ul><li>Do you hold a valid offshore-required certificate(BOSIET, H2S, OGUK, HUET, and First Aid?</li><li>Do you hold a valid Saudi Aramco ITD Card/Aramco Approval?</li><li>How many years of experience do you have as a Rigger 1 on the Saudi Aramco Offshore Project?</li></ul>Experience:<ul><li>Scaffolding Supervisor: 8 years (Preferred)</li><li>Rigger 1: 6 years (Preferred)</li></ul>Application Deadline: 09/12/2025 Expected Start Date: 01/01/2026

Rigger-I (Offshore)

Marriott Hotels Resorts

Description Entry level management position that leads the banquet staff while personally assisting in executing events based on requirements and standards. Develops and directs team to provide consistent high quality service. Communicates performance expectations and trains staff in processes. Responsible for managing financial and administrative duties. Candidate Profile Education and Experience High school diploma or GED; 2 years experience in the event management food and beverage or related professional area. Core Work Activities <ul> <li>Supporting Management of Department Operations and Inventories: Manages departmental inventories and assets including par levels and maintenance of equipment.</li> <li>Conducts monthly department meetings with the Banquet captains and employees.</li> <li>Maintains attendance log for banquet employees.</li> <li>Maintains and enforces established sanitation levels.</li> <li>Adheres to and reinforces all standards policies and procedures (SOPs LSOPs etc.).</li> <li>Ensures employee awareness of the event phase portion of the Meeting Planner Survey and Guest Satisfaction Scores.</li> <li>Orders supplies for the department (e.g. china glass silver buffet presentations props and other service equipment needs).</li> <li>Uses banquet beverage use records to guide banquet beverage supervisor in controlling liquor costs managing the banquet beverage perpetual inventory and requisitioning liquor.</li> <li>Understands the impact Banquet operations has on the overall success of an event and manages activities to maximize customer satisfaction.</li> <li>Schedules banquet service staff to forecast and service standards while maximizing profits.</li> <li>Participating in and Leading Banquet Teams</li> <li>Attends and participates in all pertinent meetings.</li> <li>Leads shifts and actively participates in the servicing of events.</li> <li>Applies and continually broadens knowledge of food and wine pairings and cutting edge cuisine and overall event presentation.</li> </ul> Providing and Ensuring Exceptional Customer Service <ul> <li>Sets a positive example for guest relations.</li> <li>Interacts with guests to obtain feedback on product quality and service levels.</li> <li>Responds to and handles guest problems and complaints.</li> <li>Empowers employees to provide excellent customer service.</li> <li>Strives to improve service performance.</li> <li>Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.</li> <li>Reviews quarterly Meeting Planner Survey and participates in the development and implementation of corrective action to address service challenges; focuses on continuous improvement of guest satisfaction.</li> </ul> Conducting Human Resources Activities <ul> <li>Interviews and hires Banquet captains and employees with appropriate skills.</li> <li>Supports a departmental orientation program for employees to receive the appropriate new hire training to successfully perform their job.</li> <li>Ensures employees understand expectations and parameters.</li> <li>Observes service behaviors of employees and provides feedback to individuals.</li> <li>Reviews comment cards and guest satisfaction results with employees.</li> <li>Participates in the development and implementation of corrective action plans.</li> <li>Communicates and executes departmental and property emergency procedures and ensures staff are trained in safety procedures.</li> </ul> Marriott International is an equal opportunity believe in hiring a diverse workforce and sustaining an inclusive peoplefirst are committed to nondiscrimination onanyprotectedbasis such as disability and veteran status or any other basis covered under applicable law. Required Experience : Manager Key Skills Administrative Skills, Time Management, Leadership skills, Organizational Skill, Business Process Skill, Reservation Skills, Banqueting Skills, Banquet Operations, Communication, Relationship Management, Quality Management, Strategic Thinking Skills, Team Player Spirit, Marketing Skills, Problem Solving Skills Employment Type : Full-Time Department / Functional Area : Event Management Experience : years Vacancy : 1

Banquet Assistant Manager

SD (Middle East) LLC

<div>Together we make the difference

We are a leading provider of innovative and high-performance solutions for airport logistics. Our portfolio includes products and solutions for baggage and cargo handling, high-end software for the digitalization of logistics processes as well as an extensive range of maintenance and services. Major customers include renowned airports and airlines around the globe.

Be part of our team as Shift Leader &ndash; Operations &amp; Maintenance in Riyadh, KSA. 

What are my responsibilities?
<ul><li>Supervise and monitor all related tasks of the BHS's Preventive and Corrective maintenance activities in accordance with workflows (MAXIMO), QMS, HSE plan, and related Standard Operating Procedures.</li>
<li>Ensure technical issues are resolved on time for any operational impact regarding bag processing and technical solutions.</li>
<li>Prepare daily maintenance reports based on MAXIMO work orders.</li>
<li>Ensure all activities are documented with MAXIMO work orders in close cooperation with CAMM Operator.</li>
<li>Ensure smooth cooperation with BHIS Engineers to overcome any anomaly of the BHS.</li>
<li>Enable maintenance teams to perform tasks by providing technical expertise together with the O&amp;M Engineer and needed administrative support, e.g., spare part packages, tools, PPE, conducting toolbox talks, explaining SOPs, etc.</li>
<li>Allocating the daily workforce according to work orders, generating maintenance reports, and troubleshooting any mechanical/ electrical anomaly.</li>
<li>Provide technical expertise to ensure/increase the quality of services.</li>
<li>Control and cross-check the accuracy of the technicians' daily checks and upload the summarized report in MAXIMO.</li>
<li>Ensure that requirements of QHSE departments are adhered to by all staff and take appropriate precautions at all times during working hours and are responsible for maintaining a clean work area during and after the maintenance.</li>
</ul>What do I need to qualify for the role?
<ul><li>Engineering background (bachelor&rsquo;s in mechanical/electrical engineering or a relevant field).</li>
<li>Minimum 2 years of BHS / industry experience (Baggage Handling Systems or Process Automation / Industrial / Manufacturing Plants) experience at Supervisor/Team Leader level is preferred but not mandatory.</li>
<li>Strong knowledge and hands-on experience in operations, maintenance, and technical troubleshooting of automated systems.</li>
<li>Strong understanding of MAXIMO &ndash; Work Order Management module is required.</li>
<li>Hands-on experience in monitoring, controlling, and analyzing operational areas of the system.</li>
<li>Experience reviewing and improving operational processes, documentation, and manuals.</li>
<li>Good understanding of automated material flow systems.</li>
<li>Good awareness of quality and safety procedures.</li>
<li>Technical know-how of PLC systems and IT-based SCADA is an advantage.</li>
<li>Excellent communication skills.</li></ul></div>

Shift Leader – Operations & Maintenance (KSA National)

Vanderlande

<div>
 
 Together we make the difference
 
 
 
 We are a leading provider of innovative and high-performance solutions for airport logistics. Our portfolio includes products and solutions for baggage and cargo handling, high-end software for the digitalization of logistics processes as well as an extensive range of maintenance and services. Major customers include renowned airports and airlines around the globe.
 
 
 Be part of our team as
 
 Shift Leader &ndash; Operations &amp; Maintenance
 
 in
 
 Riyadh, KSA.
 
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Supervise and monitor all related tasks of the BHS's Preventive and Corrective maintenance activities in accordance with workflows (MAXIMO), QMS, HSE plan, and related Standard Operating Procedures.
 </li>
 <li>
 Ensure technical issues are resolved on time for any operational impact regarding bag processing and technical solutions.
 </li>
 <li>
 Prepare daily maintenance reports based on MAXIMO work orders.
 </li>
 <li>
 Ensure all activities are documented with MAXIMO work orders in close cooperation with CAMM Operator.
 </li>
 <li>
 Ensure smooth cooperation with BHIS Engineers to overcome any anomaly of the BHS.
 </li>
 <li>
 Enable maintenance teams to perform tasks by providing technical expertise together with the O&amp;M Engineer and needed administrative support, e.g., spare part packages, tools, PPE, conducting toolbox talks, explaining SOPs, etc.
 </li>
 <li>
 Allocating the daily workforce according to work orders, generating maintenance reports, and troubleshooting any mechanical/ electrical anomaly.
 </li>
 <li>
 Provide technical expertise to ensure/increase the quality of services.
 </li>
 <li>
 Control and cross-check the accuracy of the technicians' daily checks and upload the summarized report in MAXIMO.
 </li>
 <li>
 Ensure that requirements of QHSE departments are adhered to by all staff and take appropriate precautions at all times during working hours and are responsible for maintaining a clean work area during and after the maintenance.
 
 
 </li>
 </ul>
 
 What do I need to qualify for the role?
 
 
 
 <ul>
 <li>
 Engineering background (bachelor&rsquo;s in mechanical/electrical engineering or a relevant field).
 </li>
 <li>
 Minimum 2 years of BHS / industry experience (Baggage Handling Systems or Process Automation / Industrial / Manufacturing Plants) experience at Supervisor/Team Leader level is preferred but not mandatory.
 </li>
 <li>
 Strong knowledge and hands-on experience in operations, maintenance, and technical troubleshooting of automated systems.
 </li>
 <li>
 Strong understanding of MAXIMO &ndash; Work Order Management module is required.
 </li>
 <li>
 Hands-on experience in monitoring, controlling, and analyzing operational areas of the system.
 </li>
 <li>
 Experience reviewing and improving operational processes, documentation, and manuals.
 </li>
 <li>
 Good understanding of automated material flow systems.
 </li>
 <li>
 Good awareness of quality and safety procedures.
 </li>
 <li>
 Technical know-how of PLC systems and IT-based SCADA is an advantage.
 </li>
 <li>
 Excellent communication skills.
 </li>
 </ul>
</div>

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256 administrative supervisor jobs IN Room Dining Four Seasons Hotel Riyadh Jobs In Riyadh

Administrative Supervisor

Assistant Facility Manager

Hotels Maintenance supervisor

Rigger-I (Offshore)

Banquet Assistant Manager

Shift Leader – Operations & Maintenance (KSA National)

Shift Leader – Operations & Maintenance (KSA National)