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administrative support specialist

Parsons

<div><p>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
</p><p></p><p>When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
</p><p></p><p><b>Job Description:
</b></p><p>Parsons is looking for an amazingly talented <b>Technical Clerk </b>to join our team. In this role you will be responsible for <b>providing administrative and technical support to ensure the efficient operation of the department. The ideal candidate will have strong clerical skills, technical proficiency, and the ability to manage multiple tasks effectively.
</b></p><p></p><p><b>What You'll Be Doing:
</b></p><ul><li><p>Perform clerical duties such as data entry, filing, and maintaining records.
</p></li><li><p>Prepare and process technical documents, reports, and correspondence.
</p></li><li><p>Assist in the preparation and maintenance of project documentation and technical manuals.
</p></li><li><p>Coordinate with various departments to gather and compile technical information.
</p></li><li><p>Manage and update databases, ensuring accuracy and confidentiality of information.
</p></li><li><p>Schedule and coordinate meetings, appointments, and travel arrangements for team members.
</p></li><li><p>Handle incoming and outgoing communications, including emails, phone calls, and mail.
</p></li><li><p>Support the technical team with administrative tasks and special projects as needed.
</p></li><li><p>Ensure compliance with company policies and procedures.
</p></li></ul><p></p><p><b>What Required Skills You'll Bring:
</b></p><ul><li><p>Bachelor degree in business or equivalent; additional technical or administrative training is a plus.
</p></li><li><p>Minimum of 2 years of experience in a clerical or administrative role, preferably in a procurement environment.
</p></li><li><p>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
</p></li><li><p>Strong organizational and time-management skills.
</p></li><li><p>Excellent written and verbal communication skills.
</p></li><li><p>Attention to detail and accuracy in handling technical documents and data.
</p></li><li><p>Ability to work independently and as part of a team.
</p></li></ul><p></p><p><b>What Desired Skills You'll Bring:
</b></p><ul><li><p>Familiarity with technical terminology and documentation practices is preferred.
</p></li></ul><p></p>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
<p></p><p>We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
</p><p></p><p>Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</p></div>

Technical Clerk

MACNA

<div>
 <p>
  <strong>
   JOB SUMMARY
  </strong>
 </p>
 <p>
  The CEO Assistant provides high-level administrative support directly to the Chief Executive Officer. While the primary responsibility is to ensure the CEO&rsquo;s daily operations run smoothly, approximately 30% of the role includes supporting broader administrative and cross-functional office needs during periods of low CEO demand. The Assistant reports exclusively to the CEO and works with complete confidentiality, professionalism, and flexibility across departments as directed by the CEO.
 </p>
 <p>
  <strong>
   DUTIES &amp; RESPONSIBILITIES
  </strong>
 </p>
 <p>
  <strong>
   CEO Related Responsibilities (70%):
  </strong>
 </p>
 <ul>
  <li>
   Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments.
  </li>
  <li>
   Handle confidential correspondence, emails, and phone calls.
  </li>
  <li>
   Prepare reports, presentations, agendas, and briefing materials for the CEO.
  </li>
  <li>
   Arrange business travel, accommodations, and visa documentation for the CEO.
  </li>
  <li>
   Facilitate follow-ups on the CEO&rsquo;s action items and maintain task trackers.
  </li>
  <li>
   Liaise between the CEO and internal/external stakeholders.
  </li>
  <li>
   Support the preparation and logistics of board and executive meetings.
  </li>
  <li>
   Draft high-level communications and consolidate business updates.
  </li>
  <li>
   Track documents and approvals requiring the CEO's signature or review.
  </li>
  <li>
   Manage confidential files and maintain secure records.
  </li>
 </ul>
 <p>
  <strong>
   Cross-Functional &amp; Administrative Support (30%):
  </strong>
 </p>
 <ul>
  <li>
   Support other departments with administrative tasks when assigned directly by the CEO.
  </li>
  <li>
   Assist HR, Finance, or Marketing teams with documentation or meeting coordination during low CEO demand periods.
  </li>
  <li>
   Participate in internal project coordination or research assignments.
  </li>
  <li>
   Help prepare and update internal policies, procedures, and templates.
  </li>
  <li>
   Act as a backup for executive office administrative needs.
  </li>
  <li>
   Support internal events, workshops, or visits hosted at the executive level.
  </li>
  <li>
   Maintain supplies and oversee vendors related to the executive office or boardroom.
  </li>
 </ul>
 <p>
  <strong>
   QUALIFICATIONS &amp; REQUIMENTS
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, Management, or a related field
  </li>
  <li>
   Minimum 3&ndash;5 years of experience in executive support roles
  </li>
  <li>
   Prior exposure to supporting C-level or senior executives preferred
  </li>
  <li>
   Bilingual preferred (English &amp; Arabic mandatory)
  </li>
  <li>
   Familiarity with Saudi corporate work culture is beneficial
  </li>
  <li>
   Ability to work independently and as part of a team
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Assistant

PRG EMEA

<div>
 Collaborating closely with the Operations and Administrative teams, ensuring seamless support across all facets of operations. Coordinating in streamlining administrative processes, managing schedules, and facilitating communication between departments to optimize workflow efficiency. Upholding meticulous attention to detail in documentation and record-keeping while maintaining the utmost confidentiality. Dedicated to fostering a cohesive and productive environment, prioritizing organizational excellence and client satisfaction in every aspect of support provided.
 <br/>
 <br/>
 <ul>
  <li>
   Previous administration experience within an office environment.
  </li>
  <li>
   Strong communication - fluent in English and Arabic, both verbal and written, with excellent interpersonal skills.
  </li>
  <li>
   Smart and Presentable.
  </li>
  <li>
   Excellent administrative skills.
  </li>
  <li>
   Able to work independently.
  </li>
  <li>
   Attention to detail and high level of accuracy
  </li>
  <li>
   Ability to take ownership of problems and act quickly.
  </li>
  <li>
   Good level of computer skills. ( Microsoft Outlook, Word, Excel)
  </li>
  <li>
   Mature approach to dealing with people at all levels of the organisation.
  </li>
  <li>
   Ability to learn and retain information within a reasonable time frame.
  </li>
  <li>
   High level of accuracy, attention to detail and pride in your work.
  </li>
  <li>
   Reliable with a good time keeping record.
  </li>
  <li>
   Provide administrative support to the Project Management Team.
  </li>
  <li>
   Assist the Heads of Department in an administrative support role when required.
  </li>
  <li>
   Implement and maintain procedures to ensure that continuity of the administrative service is maintained at all times.
  </li>
  <li>
   Ensure that all purchase orders are processed and approved for payment with margin sheets and competitive quotations attached.
  </li>
  <li>
   Provide cover for reception when required.
  </li>
  <li>
   Occassional reception duties such as typing and distribution of Purchase Orders.
  </li>
  <li>
   Provide day to day administrative support to the Accounts Department where necessary.
  </li>
  <li>
   Assist the with booking support crew and compiling details for accreditation.
  </li>
  <li>
   Organize catering requirements for delivery on-site.
  </li>
  <li>
   Ensure that the Company&rsquo;s policies, rules, procedures and obligations are observed in carrying out the above duties.
  </li>
  <li>
   Support the Operations team as required.
  </li>
  <li>
   Support the Logistics Administrator as required.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 The above list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required. These tasks will be in keeping with the general profile of the role.
</div>


Admin & Operations Associate (Saudi National)

LEO MEA (Middle East & Africa)

<div>
 <strong>
  Company Description
  <br/>
  <br/>
 </strong>
 We help grow many of the world's most iconic brands at Leo Burnett. We help grow even more of the world's most talented people. You'll find at Leo Burnett an agency built on ideas and dependent upon the people behind them. A culture that doesn't just respect creativity but cherishes it. And a community where the path you choose is your own, the places you can go limitless.
 <br/>
 <br/>
 Today, Leo Burnett is one of the most awarded creative networks in the world. We believe creativity has the power to transform human behavior, and we use ours to help our clients' brands discover their "human purpose" and play meaningful, active roles in people's lives.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Administrative Support:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative assistance to various departments, including data entry, document preparation, and filing.
  </li>
  <li>
   Coordinate meetings, conferences, and appointments as required.
  </li>
  <li>
   Assist in managing office supplies and inventory.
  </li>
  <li>
   Collaborate with the Talent Team to assist in seating arrangements for employees.
  </li>
  <li>
   Coordinate with messengers/Runners to deliver clients, Vendors and governmnetal stuff (Invoices/Documents) as required.
  </li>
  <li>
   Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
  </li>
  <li>
   Coordinate with finance team to manage all invoices and expenses POs.
  </li>
  <li>
   Coordinate office related stuff with office Boys as required.
  </li>
  <li>
   Issuing all Expenses Pos and register invoices
  </li>
  <li>
   Drafting Manual Invoices
  </li>
  <li>
   Creating new Expenses Vendor and clients in the New System
  </li>
  <li>
   Tracking &amp; reporting office attendance &amp; rotation plans
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Travel Arrangements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
  </li>
  <li>
   Prepare travel itineraries and ensure all travel-related documents are in order.
  </li>
  <li>
   Monitor and reconcile travel expenses and ensure compliance with company policies.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Communication
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
  </li>
  <li>
   Handle and distribute incoming and outgoing mail and packages.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Calendar Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist in managing calendars for management.
  </li>
  <li>
   Schedule appointments and meetings, ensuring efficient use of their time.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience in the same field is preferable.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 R-2408P-2700
</div>


Executive - Operations

GovCIO

<div>Overview:
<div>
GovCIO is currently hiring for a Government Relations Officer (GRO) to provide GRO and administrative support services to Salient Arabia Military Support (SAMS) company employees. This position will be located in Riyadh, KSA at the SAMS Office and will be a fully onsite position. This position is advertised to support the Saudi 2030 Vision and applicants should be Saudi National with reliable transportation.</div>
Responsibilities:
<div>
Performs a variety of activities in support of functional areas such as government platforms and relations to support obtaining work permits, iqamas, visas, driver's licenses, attestation processes, arrangements at/with banking institutions, coordination with Ministry of Defense and Royal Military Forces on behalf of employees.</div><div></div><div><br>
Additionally, the GRO may be asked to support finance, purchasing, security, or human resources or for a specific project/business/technical unit. Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor's assignment. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. Provides data and information to others on functional unit processes and procedures.</div><ul><li>
Performs general clerical and administrative duties to include but not limited to: photocopying, faxing, mailing, filing, answering telephones and transferring calls to appropriate staff members.</li><li>
Creates and modifies documents, spreadsheets and presentations using the Microsoft Office suite.</li><li>
Schedules and coordinates meetings, conferences, and travel.</li><li>
Sorts and distributes mail. Drafts written responses or replies by phone or email when necessary. Responds to regularly occurring requests for information.</li><li>
Acts as a liaison with other departments and outside contacts, including high-level staff members.</li><li>
Handles confidential and non-routine information and explains policies when necessary.</li></ul>
Qualifications:
<div>
High School with 2 - 5 years (or commensurate experience)</div><div><br>
Required Skills and Experience</div><ul><li>
Works well in a team environment and understands mutual respect for peers.</li><li>
Excellent use of the Microsoft Suite (Word, Excel, PowerPoint, Teams)</li><li>
Self-Motivated, professional who understands timeliness<br>
<br>
Preferred Skills and Experience</li><li>
English and Arabic speaking/writing ability</li></ul><p></p><p><br>
#NSS</p><p>
#DL</p><p>
#RSNF</p>
Company Overview:
<div>
GovCIO is a team of transformers-people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens.<br>
<br>
But we can't do it alone. We need great people to help us do great things - for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this mission. Are you ready to be a transformer?</div><div></div><div><b><br>
What You Can Expect</b></div><div></div><div><b><br>
Interview &amp; Hiring Process</b></div><div>
If you are selected to move forward through the process, here&rsquo;s what you can expect:</div><ul><li>
During the Interview Process</li><li><ul><li>
Virtual video interview conducted via video with the hiring manager and/or team</li><li>
Camera must be on</li><li>
A valid photo ID must be presented during each interview</li></ul></li></ul><ul><li>
During the Hiring Process</li><li><ul><li>
Enhanced Biometrics ID verification screening</li><li>
Background check, to include:</li><li><ul><li>
Criminal history (past 7 years)</li><li>
Verification of your highest level of education</li><li>
Verification of your employment history (past 7 years), based on information provided in your application</li></ul></li></ul></li></ul><div><b>
Employee Perks</b></div><div>
At GovCIO, we consistently hear that meaningful work and a collaborative team environment are two of the top reasons our employees enjoy working here. In addition, our employees have access to a range of perks and benefits to support their personal and professional well-being, beyond the standard company offered health benefits, including:</div><ul><li>
Employee Assistance Program (EAP)</li><li>
Corporate Discounts</li><li>
Learning &amp; Development platform, to include certification preparation content</li><li>
Training, Education and Certification Assistance*</li><li>
Referral Bonus Program</li><li>
Internal Mobility Program</li><li>
Pet Insurance</li><li>
Flexible Work Environment</li><li>Available to full-time employees</li></ul><div></div><div><br>
Our employees&rsquo; unique talents and contributions are the driving force behind our success in supporting our customers, which ultimately fuels the success of our company. Join us and be a part of a culture that invests in its people and prioritizes continuous enhancement of the employee experience.</div><div></div><div><b><br>
We are an Equal Opportunity Employer.</b> All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran. EOE, including disability/vets.</div><div></div><div><b><br>
Posted Pay Range</b></div><div>
The posted pay range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an &ldquo;at-will position&rdquo; and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, GovCIO or individual department/team performance, and market factors.</div>
Posted Salary Range: USD $33,770.00 - USD $50,000.00 /Yr.</div>

Government Relations Officer (GRO)

Mace

<div>
 At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.
 <br/>
 <br/>
 Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.
 <br/>
 <br/>
 <strong>
  The Project
  <br/>
  <br/>
 </strong>
 MACE has been appointed to partner on a new project focusing on the events industry in the Kingdom and build cutting-edge venues to host world-class events in the culture, entertainment, tourism, and sports sectors. Venues will include indoor arenas, art galleries, theatre&rsquo;s, and conference centres, horse-racing tracks, and motor racing tracks.
 <br/>
 <br/>
 <strong>
  You&rsquo;ll Be Responsible For
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provides document management and general administrative support to the project team.
  </li>
  <li>
   Organizes internal and external meetings, including presentations, documents, and equipment setup.
  </li>
  <li>
   Maintains electronic file-sharing systems such as SharePoint and Unifier.
  </li>
  <li>
   Administers user access permissions to ensure secure and appropriate access.
  </li>
  <li>
   Conducts quality checks on all incoming documents as per standard procedures.
  </li>
  <li>
   Creates, updates, and manages distribution groups to ensure accurate information flow.
  </li>
  <li>
   Maintains the project work package matrix and assigns documents accordingly.
  </li>
  <li>
   Generates system reports as required by the project team.
  </li>
  <li>
   Ensures compliance with key processes like the RFI process.
  </li>
  <li>
   Develops workflows and process maps; arranges meetings and records minutes when needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  You&rsquo;ll Need To Have
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Middle East experience.
  </li>
  <li>
   Proficient in core IT systems, including Microsoft 365 (MS365) suite.
  </li>
  <li>
   Experienced with project management and document control platforms such as Unifier, Autodesk Construction Cloud (ACC), and SharePoint.
  </li>
  <li>
   Solid understanding of core construction processes and project information flows.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Please note:
 </strong>
 Obtaining a visa in the Kingdom of Saudi Arabia is subject to a criminal record check, qualifications and may encounter age restrictions.
 <br/>
 <br/>
 <strong>
  Our values
  <br/>
  <br/>
 </strong>
 <strong>
  Safety first - Going home safe and well:
 </strong>
 We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.
 <br/>
 <br/>
 <strong>
  Client focus - Deliver on our promise:
 </strong>
 We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.
 <br/>
 <br/>
 <strong>
  Integrity - Always do the right thing:
 </strong>
 We influence positive outcomes within our industry, while always aligning with our compliance obligations.
 <br/>
 <br/>
 <strong>
  Create opportunity - For our people to excel:
 </strong>
 We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.
 <br/>
 <br/>
 Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.
 <br/>
 <br/>
</div>


Document Controller

EVA Pharma

<p></p><div><p>Join EVA Pharma, a leading pharmaceutical company dedicated to empowering the fight for Health and well-being as a fundamental human right. Recognized and certified as a best place to work, we are committed to fostering a supportive and innovative environment for our team members.</p><p><b><br>
Job Summary</b><br>
We are seeking a passionate and talented <b>Senior Administration Specialist </b>to support administrative operations through efficient handling of office management tasks, employee services, and compliance processes to ensure smooth factory operations.
</p><p>The ideal candidate will contribute to our mission of enhancing human health and well-being,<br>
ensuring that we meet the highest standards of excellence in our industry.</p><p></p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><ul>
<li>Handle daily administrative activities including office facilities, services, and supplies.</li>
<li>Coordinate with internal teams to support HR, finance, and operations requirements.</li>
<li>Manage documentation, records, and reports related to administration.</li>
<li>Support vendor management and follow up on contracts and services.</li>
<li>Assist in monitoring administrative expenses and cost-saving initiatives.</li>
<li>Ensure compliance with company policies and local regulations.</li>
</ul><p></p><p><b>Requirements</b></p><ul>
<li>Bachelor&rsquo;s degree in Business Administration or a related discipline.</li>
<li>3&ndash;5 years of experience in administration, preferably in industrial/manufacturing.</li>
<li><b>Saudi Market Experience is a Must</b></li>
<li>Strong organizational and multitasking skills.</li>
<li>Good communication and vendor coordination abilities.</li>
<li>Proficiency in MS Office and administrative tools.</li></ul></div>

Senior Administration Specialist

Explore 1572+ Administrative support specialist in Riyadh this September. Find roles across top companies and apply now to boost your career.