administrative assistant

executive secretary

accounting executive

administration specialist

administrative secretary

executive assistant

HungerStation | هنقرستيشن

<div>
 
 Enhances executive's effectiveness by providing information management support to handling incoming and outgoing communication, filing and clerical work, scheduling meetings, maintaining complex filing systems and databases and document review within the Organizational policies and procedures.
 
 
 
 
 
 
 
 
 Executive Support:
 
 <ul>
 <li>
 Prepare and edit correspondence, communications, presentations and other documents.
 </li>
 <li>
 Design and maintain databases.
 </li>
 <li>
 File and retrieve documents and reference materials.
 </li>
 <li>
 Conduct research, collect and analyses data to prepare reports and documents.
 </li>
 <li>
 Manage and maintain executives' schedules, appointments and travel arrangements.
 </li>
 <li>
 Arrange and coordinate meetings and events.
 </li>
 <li>
 Record, transcribe and distribute minutes of meetings.
 </li>
 <li>
 Monitor, screen, respond to and distribute incoming communications.
 </li>
 <li>
 Answer and manage incoming calls.
 </li>
 <li>
 Receive and interact with incoming visitors.
 </li>
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 Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
 </li>
 <li>
 Maintains customer confidence and protects operations by keeping information confidential.
 </li>
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 Follow all relevant policies, procedures, and processes in order for the daily work to be carried out in a controlled and consistent manner.
 </li>
 <li>
 Contribute to the identification of opportunities for continuous improvement of processes, practices, work processes, cost effectiveness, and productivity enhancement.
 </li>
 <li>
 Follow daily operations relating to the job to ensure work continuity.
 </li>
 <li>
 Contribute to preparing timely and accurate reports that concern the line of work to meet the requirements, objectives, and standards.
 </li>
 <li>
 Ensure the satisfaction of both internal and external customers by addressing their needs in a courteous and timely manner.
 </li>
 </ul>
 
 
 
 
 Governance and Resilience:
 
 <ul>
 <li>
 Follow all relevant policies, procedures, and processes in order for the daily work to be carried out in a controlled and consistent manner.
 </li>
 <li>
 Contribute to the identification of opportunities for continuous improvement of processes, practices, work processes, cost effectiveness, and productivity enhancement.
 </li>
 </ul>
 
 Promote to other employees within the organization the implementation and adherence to policies, procedures, processes, and instructions.
 
 
 
 
 
 Daily Operations:
 
 <ul>
 <li>
 Follow daily operations relating to the job to ensure work continuity.
 </li>
 <li>
 Contribute to preparing timely and accurate reports that concern the line of work to meet the requirements, objectives, and standards.
 </li>
 </ul>
 
 Ensure the satisfaction of both internal and external customers by addressing their needs in a courteous and timely manner.
 
</div>

Senior Executive Assistant

Balich Wonder Studio s.r.l

<div>BWS-KSA , the Riyadh-based branch of Balich Wonder Studio , is seeking a sharp, highly organized Executive Assistant to support the CEO. 
 
This role is critical to maintaining focus, structure, and disciplined execution at the executive level. The Executive Assistant will act as a trusted operational partner to the CEO, helping structure priorities, protect time, and ensure seamless coordination across leadership and external engagements. 
 
This is a high-exposure role working closely with executive leadership in a fast-moving environment. 
 
Key Responsibilities 
 
<ul><li>Manage and optimize the CEO&rsquo;s calendar aligned with strategic priorities
 
</li><li>Structure weekly agendas to balance internal leadership and external market activity
 
</li><li>Prepare the CEO for key meetings, board sessions, and strategic reviews
 
</li><li>Track action items across leadership and ensure follow-through
 
</li><li>Coordinate executive travel, logistics, and scheduling
 
</li><li>Support preparation of executive presentations and materials
 
</li><li>Maintain documentation of key decisions and governance records
 
</li><li>Facilitate coordination between departments when required
 
</li>Support planning of external engagements, client meetings, and networking activities 
<li>
 
</li></ul>The objective of this role is to ensure that executive focus remains on high-impact leadership, growth, and strategic positioning. 
 
<div></div> 
 
<h3 class="jobSectionHeader">Requirements
</h3>Profile &amp; Qualifications 
 
<ul><li>Bachelor&rsquo;s degree preferred (Business Administration, Communications, or related field)
 
</li><li>Proven experience supporting senior leadership or C-level executives
 
</li><li>Strong organizational and prioritization capabilities
 
</li><li>Proactive mindset with the ability to anticipate needs
 
</li><li>Comfortable operating in a fast-paced, evolving environment
 
</li><li>Clear and confident communicator (written and verbal)
 
</li><li>High level of trustworthiness and sound judgment
 
</li><li>Strong proficiency in PowerPoint/Keynote and digital tools, mainly AI
 
</li><li>Fluent English required; Arabic is a plus</li></ul></div><div></div>

Executive Assistant to BWS-KSA CEO I KSA based

Six Flags Qiddiya City and Aquarabia

<div>At Six Flags &amp; AquArabia Qiddiya City, The Executive - Admin Assistant is responsible for assisting the Division leader
with a variety of tasks and projects. Additionally, this position assists other team members as needed.
Collective
<ul><li>Comply with the Six Flags Qiddiya&rsquo;s code of conduct and ethics</li><li>Promote the Six Flags Qiddiya vision, mission, values and model desired behaviors</li><li>Promote Six Flags Qiddiya and spread its culture</li><li>Commit to Six Flags Qiddiya&rsquo;s rules and regulations</li><li>Perform tasks as directed in the pursuit of the achievement of organizational goals</li><li>Share with team know-how and encourage their development</li></ul>
Job-Specific<ul><li>Provide day-to-day in administration support</li><li>Answer high volume of incoming calls to the Line Manager</li><li>Provide reporting and report analysis for the Line Manager and the Assigned Department</li><li>Sort incoming mail. Prioritize and route outgoing items to department mailboxes.</li><li>Ensure needed materials are prepared for any meetings or special events.</li><li>Coordinate and maintain relationships with other Park Department heads</li><li>Prepare Minutes of Meeting.</li><li>Prepare various reports.</li><li>Develop Power Point Presentations when needed.</li><li>Maintain the Department filing system and archiving of all data.</li><li>Maintain any requests for the Line Manager.</li><li>Order and maintain office supplies.</li><li>Coordinate travel arrangements for department personnel to include the completion of expense reports for Line Manager.</li><li>Handle Guest Concerns, inquiries, compliments, and complaints.</li><li>Provide administrative support to include drafting emails and written correspondence.</li><li>Ensuring that the Record Policy is adhered to.</li><li>Create and maintain the park duty schedules.</li><li>Take and distribute notes from Line Manager in staff meetings.</li><li>Other duties as assigned.</li></ul> 
Requirements 
Education
Bachelor&rsquo;s degree in business administration, Office Management, or Diploma in similar field.
Experience
A minimum of 2 years of experience in a similar role.
Skills
Computer Skills: Advanced in Microsoft Office Tools.
Languages: Fluent in English and Arabic.
Advanced knowledge of contracts cycle end to end and archiving.
Core Competencies
Self-Actualization &amp; Fulfilment: Proficiency Level &ndash; MEDIUM.
Team Synergy &amp; Development: Proficiency Level &ndash; MEDIUM.
Entrepreneurial Mindset &amp; Drive: Proficiency Level &ndash; MEDIUM.
Business Acumen &amp; Diligence: Proficiency Level &ndash; MEDIUM.</div>

Executive - Admin Assistant

CNTXT

<div>
 
 
 Job Summary
 
 
 
 
 
 
 The Executive Office Manager plays a key role in ensuring the smooth, efficient, and compliant operation of the executive office. This position provides high-level, confidential support to senior leadership by managing all complex administrative functions, meticulously controlling the office budget, and streamlining operational workflows. The Manager acts as a central liaison for board/committee coordination and a primary point of contact for internal and external stakeholders, ensuring the executive team operates with maximum professionalism and organizational efficiency.
 
 
 
 
 
 
 Principal Duties
 
 
 
 
 
 <ol>
 <li>
 Manage day-to-day operations of the executive office, including administrative support, scheduling, and office logistics.
 </li>
 <li>
 Provide high-level executive support to C-suite leaders, including calendar management, travel arrangements, and meeting coordination.
 </li>
 <li>
 Act as the point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Prepare, review, and manage confidential correspondence, reports, and presentations.
 </li>
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 Organize and facilitate executive meetings, board meetings, and offsite events; take meeting minutes and track action items.
 </li>
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 Supervise and mentor administrative staff, ensuring workflow efficiency and professional development.
 </li>
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 Travel with executives as needed to provide on-the-ground support for meetings, events, and business engagements.
 </li>
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 Maintain office systems, policies, and procedures to support organizational goals.
 </li>
 <li>
 Support special projects and company initiatives as directed by executive leadership.
 </li>
 <li>
 Ensure compliance with company policies, data security, and confidentiality requirements.
 </li>
 </ol>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ol>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Management, or related field (or equivalent experience).
 </li>
 <li>
 
 Work Experience:
 
 Minimum of 5+ years of executive-level administrative or office management experience.
 </li>
 <li>
 
 Language:
 
 Strong English written and verbal communication skills.
 </li>
 </ol>
 
 
 
 
 
 Functional Job Competency
 
 
 
 
 
 <ul>
 <li>
 
 Executive Tech Mastery:
 
 Expert proficiency in the executive tech stack: advanced scheduling, video conferencing, and digital document control.
 </li>
 <li>
 
 Financial &amp; Expense Governance:
 
 Manages, tracks, and reconciles the office budget and expense reporting, ensuring strict financial compliance.
 </li>
 <li>
 
 Governance &amp; Board Support:
 
 Expertly manages high-level meeting procedures, including preparing agendas, compiling confidential materials, and tracking action items.
 </li>
 <li>
 
 Office &amp; Vendor Operations Oversight:
 
 Functional expertise in managing the physical executive office environment, coordinating external vendor relationships, and overseeing administrative support staff to maintain smooth daily operations.
 </li>
 </ul>
</div>

Executive Office Manager

Vaccine Industrial Company

<div>
 
 We are seeking a highly organized and proactive Secretary to provide comprehensive administrative support to our Research &amp; Development team. The ideal candidate will be detail-oriented, discreet, and comfortable working in a fast-paced, innovation-driven environment.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Manage and maintain executives' calendars, schedule meetings, and coordinate appointments
 </li>
 <li>
 Handle incoming and outgoing correspondence (emails, letters, calls) on behalf of the R&amp;D department
 </li>
 <li>
 Prepare, format, and proofread technical documents, reports, presentations, and meeting minutes
 </li>
 <li>
 Organize and maintain confidential files, records, lab documentation, and research archives
 </li>
 <li>
 Coordinate travel arrangements and itineraries for R&amp;D staff and visiting researchers
 </li>
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 Liaise with internal departments, external vendors, academic institutions, and regulatory bodies
 </li>
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 Assist in tracking research project timelines, deadlines, and deliverables
 </li>
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 Manage procurement of office and lab supplies; monitor departmental budgets and expenses
 </li>
 <li>
 Support organization of seminars, conferences, workshops, and R&amp;D review meetings
 </li>
 <li>
 Maintain confidentiality of proprietary research and sensitive company information at all times
 </li>
 </ul>
 
 Qualifications &amp; Requirements
 
 
 
 Education:
 
 Bachelor's degree in Business Administration, Office Management, or related field. Diploma in Secretarial Studies is an advantage.
 
 
 
 Experience:
 
 Minimum 2&ndash;4 years as a secretary or executive assistant; experience in a technical or R&amp;D environment is strongly preferred.
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Excellent written and verbal communication in English
 </li>
 <li>
 Proficiency in MS Office Suite and document management systems
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 High level of discretion with confidential information
 </li>
 <li>
 Familiarity with scientific terminology and research documentation is a plus
 </li>
 </ul>
 
 Competencies
 
 
 Attention to detail &middot; Proactive &amp; self-motivated &middot; Strong interpersonal skills &middot; Problem-solving &middot; Adaptability
 
 
 Salary 3K
 
</div>

Administrative Secretary

Qiddiya Investment Company

<div>Qiddiya Investment Company is embarking on a transformative journey within the realm of entertainment and culture in Saudi Arabia, and we are searching for a dedicated Analyst for Project Coordination within our Commercial Office. This role will support various commercial initiatives and ensure seamless project execution through effective coordination and stakeholder management.
Key Responsibilities<ul><li>
Assist in the planning coordinations, execution, and monitoring of commercial projects, ensuring alignment with organizational goals and timelines.</li><li>
Facilitate communication between project teams, stakeholders, and external partners to ensure consistency and clarity in project objectives.</li><li>
Prepare and maintain project documentation, including schedules, budgets, and reporting tools to keep track of projects across Commercial Office BU.</li><li>
Support the organization of meetings, workshops, and presentations, ensuring all necessary materials are prepared and distributed in a timely manner.</li><li>
Monitor project risks and issues, escalating concerns as needed to ensure timely resolutions.</li><li>
Maintain an organized repository of project information and documentation for easy access and review.</li></ul> 

Requirements 
<ul><li>
Bachelor&rsquo;s degree in Business Administration, Project Management, or a related field.</li><li>
0&ndash;2 years of experience in project coordination or support, or executive assistant.</li><li>
Strong understanding of project management principles and methodologies.</li><li>
Proficient in project management software and Microsoft Office Suite.</li><li>
Excellent analytical skills and attention to detail, with the ability to generate clear and actionable reports.</li><li>
Strong communication and interpersonal skills, capable of working effectively with diverse teams and stakeholders.</li><li>
A proactive attitude, with the ability to adapt to changing priorities in a fast-paced environment.</li></ul></div>

Analyst - project coordination - Commercial Office - SPA 366

Manpower Middle East

<div>
 
 
 Contract:
 
 12 months (renewable and extendable)
 
 
 
 Employment:
 
 Outsourced through Manpower
 
 
 
 
 
 
 Job Purpose:
 
 
 
 We are seeking an experienced and proactive Administrative Assistant to provide comprehensive support to 2-3 leadership team members. The role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Executive Support:
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to assigned leadership members, including managing schedules, coordinating meetings, and preparing agendas.
 </li>
 <li>
 Act as a liaison between leadership and internal/external stakeholders, ensuring clear and timely communication.
 </li>
 <li>
 Handle confidential and time-sensitive materials and information appropriately.
 </li>
 <li>
 Coordinate projects in terms of timelines, updates, communication and documentation
 </li>
 </ul>
 
 
 Calendar and Travel Management:
 
 
 <ul>
 <li>
 Coordinate complex calendars, ensuring efficient scheduling across time zones.
 </li>
 <li>
 Arrange and manage travel plans, accommodations, and itineraries for leadership team members.
 </li>
 </ul>
 
 
 Document Management:
 
 
 <ul>
 <li>
 Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
 </li>
 <li>
 Maintain organized records, filing systems, and shared documents to ensure accessibility.
 </li>
 </ul>
 
 
 Meeting Coordination:
 
 
 <ul>
 <li>
 Plan and coordinate meetings, including booking rooms, setting up conference calls, and preparing required materials.
 </li>
 <li>
 Take minutes during meetings and follow up on action items as needed.
 </li>
 </ul>
 
 
 Office Operations Support:
 
 
 <ul>
 <li>
 Manage office supplies and liaise with vendors as required.
 </li>
 <li>
 Support event planning and logistics for team functions, training sessions, and workshops.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 
 Nationality:
 
 Saudi local.
 </li>
 <li>
 
 Experience:
 
 5-6 years of experience in administrative roles
 </li>
 <li>
 Proven experience supporting multiple leadership members is highly preferred.
 </li>
 <li>
 
 Education:
 
 Diploma or Bachelor&rsquo;s degree in Business Administration or a related field is preferred.
 </li>
 <li>
 Project management/coordination exposure or experience will be a plus
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent communication skills in Arabic and English, both written and verbal.
 </li>
 <li>
 Highly organized with the ability to manage multiple tasks and priorities.
 </li>
 <li>
 Strong problem-solving skills and attention to detail.
 </li>
 <li>
 Professional demeanor and ability to maintain confidentiality.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

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