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administrative assistant - saudi Jobs in Riyadh

administrative assistant - saudi

administrative manager

executive assistant

Mnzil | منزل

<div>
 Manzil is the leading co-living and transportation platform for blue-collar workers in Saudi Arabia, offering tech-powered, affordable, and dignified housing options at scale. Through our hybrid model, subleasing, building, and a C2B marketplace &mdash; we help companies house and move their workers without operational headaches, while unlocking income for landlords and real estate owners.
 
 
 Description
 
 
 Job Description: Executive Assistant to the CEO
 
 
 
 
 Location:
 
 Riyadh, Saudi Arabia (On-site/Hybrid)
 
 
 
 Type:
 
 Full-Time
 
 
 
 Reports To:
 
 CEO
 
 
 &nbsp;
 
 
 At Mnzil, partnerships with the public sector and operational excellence are at the heart of our mission. As a fast-growing prop-tech company transforming labor housing and real estate services, we require a high-caliber
 
 Executive Assistant
 
 to serve as a strategic and operational partner to our CEO.
 
 
 &nbsp;
 
 
 This is a senior-level role for a professional who thrives in a complex environment. You will act as a force multiplier, ensuring that the CEO&rsquo;s strategic priorities are executed across all departments while maintaining a high-standard office environment.
 
 Requirements
 
 
 <ul>
 <li>
 
 
 Experience:
 
 5+ years of professional experience supporting C-level executives, ideally in a fast-paced or multi-entity environment.
 
 </li>
 <li>
 
 
 Language:
 
 Professional fluency in
 
 English
 
 (written and spoken) is required.
 
 </li>
 <li>
 
 
 Technical Savvy:
 
 High proficiency in Microsoft Office Suite, ERP systems, and digital workflow tools.
 
 </li>
 <li>
 
 
 Proactive Mindset:
 
 A strong sense of responsibility and the ability to anticipate needs before they are articulated.
 
 </li>
 <li>
 
 
 Professionalism:
 
 High level of executive presence and the ability to interact with government entities and key partners.
 
 
 
 </li>
 </ul>
 
 
 &nbsp;
 
 
 Roles And Responsibilities
 
 
 
 
 Strategic Calendar &amp; Time Management:
 
 
 <ul>
 <li>
 
 
 Executive Support:
 
 Provide direct support to the CEO, managing a complex calendar, high-level meetings, and priorities across multiple business units.
 
 </li>
 <li>
 
 
 Meeting Lifecycle:
 
 Attend leadership meetings to record action items and proactively follow up with department heads to ensure deliverables are met. Prepare reports, presentations, and meeting materials for senior management.
 
 </li>
 <li>
 
 
 Logistics &amp; Admin:
 
 Coordinate complex travel logistics and manage the CEO&rsquo;s administrative requirements (expenses, memberships, reservations, and documentation).
 
 
 
 </li>
 </ul>
 
 
 Office Operations:
 
 
 <ul>
 <li>
 
 
 CEO Correspondence:
 
 Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation/prep for hiring, approvals, and admin tasks.
 
 </li>
 <li>
 
 
 Logistics Management:
 
 Oversee office logistics, such as ordering supplies, maintaining records, and ensuring compliance with company policies.
 
 
 
 </li>
 </ul>
 
 
 Cross-Functional Collaboration:
 
 
 <ul>
 <li>
 
 
 Point of Contact:
 
 Serve as the primary POC for internal and external stakeholders, managing inquiries and facilitating communication.
 
 </li>
 <li>
 
 
 Strategic Projects:
 
 Assist with special projects, event planning, and ad-hoc tasks as required to support the CEO's strategic objectives.
 
 
 
 </li>
 </ul>
 
 
 Document &amp; Workflow Excellence:
 
 
 <ul>
 <li>
 
 
 Confidentiality:
 
 Handle confidential information and communications with utmost professionalism and discretion.
 
 </li>
 <li>
 
 
 Quality Control:
 
 Prepare and edit correspondence, reports, presentations, and other documents with a high level of accuracy and attention to detail.
 
 
 
 </li>
 </ul>
 
 &nbsp;
 
 Skills
 
 
 
 
</div>

Executive Assistant

KPMG Saudi Arabia

<div>
 
 
 Job Summary
 
 
 
 
 
 
 The Executive Assistant (EA) at KPMG will provide high-level administrative and business support to our Partners. This role requires excellent organizational and interpersonal skills to effectively manage schedules, coordinate communications, and support daily operations. The EA acts as a key point of contact and ensures the efficient handling of confidential information and priorities across two dynamic leadership functions.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Organizing, arranging, and prioritizing meetings to ensure efficient scheduling
 </li>
 <li>
 Booking international and domestic flights, hotels, and transportation
 </li>
 <li>
 Preparing and submitting visa applications and required travel documents
 </li>
 <li>
 Processing and claiming business expenses in a timely manner
 </li>
 <li>
 Completing and maintaining accurate timesheets
 </li>
 <li>
 Managing and optimizing the executive&rsquo;s calendar and daily agenda
 </li>
 <li>
 Handling signature requests and approvals to ensure smooth workflow operations
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 </ul>
 
 
</div>

Confidential

Executive Secretary to CEO/VP Job Overview Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. Our success is driven by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly professional and experienced Executive Secretary to provide comprehensive, high-level administrative support to our Chief Executive Officer (CEO) and Vice President (VP). The ideal candidate will be a proactive, organised, and discreet individual capable of managing a demanding workload in a fast-paced environment. This role is critical to ensuring the smooth and efficient operation of our executive office. Responsibilities  <ul><li>Manage and maintain the complex and demanding schedules of the CEO and VP, including arranging appointments, meetings, and conferences.</li><li>Coordinate all aspects of executive travel, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.</li><li>Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executives.</li><li>Act as the primary point of contact between the executives and internal/external stakeholders, screening and directing phone calls and emails.</li><li>Organise and attend meetings, ensuring the executives are well-prepared; this includes taking minutes, distributing them, and following up on agreed action points.</li><li>Handle confidential information with the utmost discretion and integrity.</li><li>Manage executive expenses, process invoices, and assist with budget tracking for the executive office.</li><li>Conduct research and compile data to prepare documents for review and presentation by executives.</li><li>Maintain an efficient and organised filing system for both electronic and physical documents.</li></ul>Qualifications  <ul><li>Proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role, supporting C-level executives.</li><li>Exceptional organisational, planning, and time-management skills with a proven ability to multitask and prioritise work.</li><li>High proficiency in the complete Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Excellent verbal and written communication skills in English; fluency in Arabic is highly advantageous.</li><li>A high degree of professionalism, discretion, and an understanding of the importance of confidentiality.</li><li>The ability to work independently, remain calm under pressure, and meet tight deadlines.</li><li>A proactive approach to problem-solving with strong decision-making capabilities.</li><li>A bachelor's degree in Business Administration, Secretarial Studies, or a related field is preferred.</li></ul> Benefits  <ul><li>A competitive remuneration package.</li><li>An opportunity to work in a dynamic and professional environment that supports career growth and development.</li><li>Play an integral role within a forward-thinking company that is a leader in its field.</li></ul>

Executive Secretary to CEO/VP

MC Designers

المسمى الوظيفي: مساعد تنفيذي ومنسق عمليات تشغيلية​الهدف من الوظيفة:لست مجرد منسق بل أنت محرك العمليات في مكتبنا بالرياض.يتمثل دورك في خلق بيئة عمل متناغمة وضمان تدفق العمليات بسلاسة بين الإدارة والعملاء والموردين مع تقديم صورة احترافية تليق بطموحاتنا.​المسئوليات الجوهرية:​إدارة الفضاء المكتبي: تولي مسئولية الافتتاح والإغلاق اليومي وضمان جاهزية المكتب لاستقبال النجاح.​التميز الإداري: تنظيم الأرشيف الرقمي والورقي وإدارة المهام الإدارية بدقة متناهية.​هندسة المواعيد: التنسيق الذكي للاجتماعات وإدارة أجندة المدير لضمان استغلال الوقت بأفضل شكل ممكن.​سفير التواصل: بناء جسور الثقة مع العملاء من خلال متابعة احترافية ومستمرة.​الضبط المالي: مراقبة التدفقات النقدية (التحصيلات والمدفوعات) بالتنسيق الوثيق مع القسم المالي.​سلاسل الإمداد: إدارة المشتريات الأساسية والتفاوض الفعال مع الموردين لضمان الجودة والقيمة.​عين الإدارة: إعداد تقارير أداء دورية (يومية/أسبوعية) تتسم بالشفافية والدقة، مع التنبيه الفوري لأي تحديات.​المؤهلات والمتطلبات:​الخبرة: (2-5 سنوات) في التنسيق الإداري أو العمليات.​المهارات التقنية: براعة في استخدام Excel و Google Sheets لتحويل البيانات إلى رؤى واضحة.​الذكاء التواصلي: مهارات اتصال استثنائية وقدرة على المتابعة.​السمات الشخصية:​الموثوقية: نعتمد عليك كركيزة أساسية.​الاستباقية: لا تنتظر حدوث المشكلة، بل توقعها وحلها مسبقاً.​روح الملكية: تتعامل مع أعمالنا وكأنها ملكك الخاص.Job Title: Executive Assistant &amp; Operations Rockstar​Job Purpose:More than an assistant, you are the &quot;Operational Backbone&quot; of our Riyadh office. Your mission is to orchestrate daily activities, harmonize client relations, and ensure our management is empowered with real-time insights to drive the business forward.​Key Strategic Responsibilities:​ Office Stewardship: Orchestrate the daily opening and closing rituals, ensuring the workspace is always &quot;business-ready.&quot;​ Administrative Mastery: Maintaining a clutter-free environment through meticulous filing and high-level admin support.​ Calendar Architecture: Expertly managing the Manager&rsquo;s schedule and coordinating high-stakes meetings.​ Client Advocacy: Acting as the primary touchpoint for clients, ensuring their needs are met with prompt and professional follow-ups.<ul><li>​Financial Gatekeeping: Tracking collections and payments in synergy with the accounting team to maintain a healthy cash flow.</li><li>​Procurement &amp; Logistics: Managing essential supplies and vendor relationships with an eye for efficiency.</li></ul>​ Insightful Reporting: Transforming daily activities into concise, actionable reports for management.​What You Bring to the Table:​ The Track Record: 2&ndash;5 years of proven excellence in admin or coordination roles.​ The Tech Stack: Proficiency in Excel and Google Sheets for data organization.​ The Connector: Top-tier communication skills with a &quot;never-let-it-drop&quot; approach to follow-ups.​The Ideal Profile:​ Reliable: You are the person everyone can count on.​ Proactive: You see around corners and solve problems before they escalate.​ Ownership Mindset: You take full accountability for the office&rsquo;s success.​KPIs (How We Measure Success):​1. Reporting Integrity: Accuracy and punctuality of all data shared.​Follow-up Velocity: Speed and effectiveness in closing open loops with clients/suppliers.​3. Operational Harmony: The seamless, frictionless flow of daily office life.نوع الوظيفة: دوام كاملالراتب المدفوع: ﷼٣٬٠٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

مساعد تنفيذى ومنسق عمليات تشغيلة

El Seif Operation and Maintenance

<div>
 
 
 Job Summary
 
 
 
 We are seeking a highly organized
 
 Administrator
 
 to support the
 
 Operational Excellence function
 
 by coordinating with multiple departments and assisting senior leadership with operational reporting, documentation, and administrative support.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide executive coordination and calendar management support for senior leadership.
 </li>
 <li>
 Prepare meeting minutes, action trackers, and follow-up logs.
 </li>
 <li>
 Consolidate operational data and prepare reports using
 
 Microsoft Excel
 
 (pivot tables, trackers, dashboards).
 </li>
 <li>
 Compile and analyze operational data from multiple departments.
 </li>
 <li>
 Prepare structured reports, summaries, and operational dashboards.
 </li>
 <li>
 Coordinate with
 
 Operations, Finance, HR, Procurement, and IT
 
 teams.
 </li>
 <li>
 Track project deliverables, deadlines, and escalate pending actions when required.
 </li>
 <li>
 Maintain document control including
 
 SOPs, policies, and improvement initiatives
 
 .
 </li>
 <li>
 Support preparation of
 
 presentations and executive reports (PowerPoint)
 
 .
 </li>
 <li>
 Assist in maintaining operational records within
 
 ERP or CAFM systems
 
 .
 </li>
 <li>
 Draft professional emails and internal communications.
 </li>
 <li>
 Ensure high standards of organization, confidentiality, and task prioritization.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Business Administration, Management, or related field
 
 .
 </li>
 <li>
 
 3&ndash;5 years of administrative or operations support experience
 
 , preferably in a corporate environment.
 </li>
 <li>
 Experience supporting senior management or operational teams is preferred.
 </li>
 </ul>
 
 
 
 
 
 
 Key Skills:
 
 
 
 <ul>
 <li>
 Strong
 
 Microsoft Excel and reporting skills
 
 </li>
 <li>
 Excellent
 
 organizational and coordination abilities
 
 </li>
 <li>
 Professional
 
 written and verbal communication
 
 </li>
 <li>
 Ability to manage
 
 multiple tasks and deadlines
 
 </li>
 <li>
 Experience with
 
 ERP or CAFM systems
 
 is an advantage
 </li>
 </ul>
 
 
</div>

Administrator- Operations / Executive Coordinator

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
 <li>
 Plan and execute meetings and events with some supervision.
 </li>
 <li>
 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
 <li>
 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
 <li>
 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
 <li>
 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
 <li>
 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
 <li>
 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
 <li>
 Assistance to the company employees with respect to various administrative tasks including:
 </li>
 <li>
 Travel arrangements i.e. flight, car rental, accommodation bookings
 </li>
 <li>
 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
 <li>
 Prepare meeting minutes
 </li>
 <li>
 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
 <li>
 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
 <li>
 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
 <li>
 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
 <li>
 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
 <li>
 6 years of experience in similar role including executive experience.
 </li>
 <li>
 Strong command of English, both written and verbal.
 </li>
 <li>
 Solid communication and interpersonal skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Previous experience in event coordination and booking management is preferred.
 </li>
 <li>
 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
 <li>
 Background in science or healthcare-related fields is a plus.
 </li>
 <li>
 Completes tasks in resourceful and effective ways.
 </li>
 <li>
 Ability to manage internal and external confidential information with utmost discretion.
 </li>
 <li>
 Works autonomously within established procedures and practices.
 </li>
 <li>
 Ability to work in a fast paced, dynamic work environment.
 </li>
 <li>
 Strict attention to detail.
 </li>
 <li>
 Ability to interact professionally with all organizational levels.
 </li>
 <li>
 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
 </li>
 <li>
 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
 </li>
 <li>
 Works well under pressure.
 </li>
 </ul>
</div>

Office Operations Coordinator

Brand Options Advertising LLC

We are seeking an experienced HR &amp; Admin Executive to join our team in Riyadh, KSA.The ideal candidate will be a self-driven and motivated professional with strong HR and administrative experience, empathy, integrity, and the ability to manage employee relations while supporting organizational growth.Key Responsibilities* Manage the HR function, including reviewing, developing, and implementing HR policies and procedures.* Handle recruitment activities, including preparing job descriptions and coordinating hiring processes.* Conduct labor forecasting and selection of technical candidates.* Manage employee grievance and disciplinary processes, ensuring employee well-being and counselling when required.* Administer leave management, payroll coordination, employee records, advances, and end-of-service processes.* Oversee camp management and facilities management (cleaning, security, front office) in coordination with the camp supervisor.* Implement and manage performance appraisal processes across the organization.* Ensure compliance with KSA labor laws and coordinate closely with the Head Office in Dubai.* Support management in maintaining a positive and productive work culture.Requirements* Bachelor&rsquo;s degree in Human Resources or equivalent.* 5&ndash;7 years of HR &amp; Admin experience in services or manufacturing industries.* Experience managing both blue-collar and white-collar employees.* Minimum 2 years of HR managerial experience in KSA preferred.* Up-to-date knowledge of KSA Labor Law.* Experience working with government platforms and entities such as:QiwaMedical InsuranceVehicle InsuranceMISABaladiyaCivil DefenceMinistry of EnvironmentMinistry of CommerceLabor outsourcing* Strong communication, interpersonal, and leadership skills.* Ability to act as a bridge between management and employees.* Advanced proficiency in MS Office, especially Excel for reporting.* Experience with ERP systems such as Odoo is an advantage.Job Details* Job Type: Full-time | Contract / Permanent* Contract Length: 12 months* Location: Riyadh, Saudi Arabia* Number of Positions: 1Apply NowInterested candidates can send their CV to:Suhail@brandoptionsksa.comhr@brandoptions.aeSubject Line: HR &amp; Admin Executive &ndash; RiyadhOnly shortlisted candidates will be contacted. Application Deadline: 25 March 2026Job Type: Full-timeWork Location: In person

HR & Admin Executive

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175 executive assistant jobs In Riyadh

Executive Assistant

Executive Assistant

Executive Secretary to CEO/VP

مساعد تنفيذى ومنسق عمليات تشغيلة

Administrator- Operations / Executive Coordinator

Office Operations Coordinator

HR & Admin Executive