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business co-ordinator / executive assistant Jobs in Riyadh

business co-ordinator / executive assistant

executive assistant

RW AGENCY

<div>
 
 
 Company Description
 
 
 
 
 
 RW AGENCY is a Saudi-based organization renowned for mastering business growth through creative solutions and swift business development strategies. The agency is committed to delivering not just solutions but measurable success for its clients. With a strong focus on innovation, RW AGENCY helps businesses achieve their goals effectively and efficiently. Its collaborative approach and results-driven mindset have established it as a trusted partner in driving business excellence.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 This part-time on-site role, based in Riyadh, is for an Executive Assistant who will provide comprehensive administrative and executive support. Responsibilities include managing schedules, handling communication, organizing expense reports, and supporting overall operational efficiency. The ideal candidate will coordinate meetings, manage correspondences, and ensure the smooth running of day-to-day executive and administrative tasks.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 Proficiency in Executive Administrative Assistance and Administrative Assistance tasks.
 </li>
 <li>
 Experience in creating and managing Expense Reports and providing general Executive Support.
 </li>
 <li>
 Excellent Communication skills to manage correspondences and facilitate interactions effectively.
 </li>
 <li>
 Strong organizational skills and attention to detail are required to ensure the smooth execution of tasks.
 </li>
 <li>
 Ability to work efficiently in an on-site, part-time environment in Riyadh.
 </li>
 </ul>
</div>

Executive Assistant

Al Jazirah Vehicles Agencies Co. Ltd.

<div>
 
 
 Job Purpose
 
 :
 
 
 
 
 <ul>
 <li>
 To facilitate and be responsible for the efficient functioning of an office through a range of administrative, clerical, financial and managerial tasks performed within the office, including office management, implementation of procedures, processing, records management, collection, and reporting of statistics.
 </li>
 </ul>
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Regularly monitor the accuracy, completeness, and timeliness of processing activities within the office.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Plan, develop, and facilitate changes in procedures, forms and practices, workflows, personnel assignment and equipment.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution/ next course of action.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 File and retrieve corporate documents, records, and reports.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Manage and maintain Schedules &amp; make necessary travel arrangements.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Record, Compile, transcribe, and distribute minutes of meetings.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Comply with all relevant safety, quality and environmental management policies, procedures, and controls to ensure a healthy and safe work environment
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 3 - 4 years experience as a Executive Assistant
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Strong ability to multitask
 </li>
 <li>
 Bachelor degree in Business Management / Administration
 </li>
 </ul>
 
 
</div>

Infinite pl

<div>
 
 Infinite pl
 
 , is a digital led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through in-house, external, network, &amp; other investment capabilities which we utilize to orchestrate &amp; build innovative platforms that tackle complex problems within logistics &amp; adjacent sectors.
 
 
 Infinite pl&rsquo;s mission is nothing short of a logistics revolution! We're here to enrich the experiences of governments, businesses, and residents around the world through cutting-edge digital solutions. "We're not just players; we're game-changers."
 
 
 
 Role Overview
 
 
 The Office of the CEO serves as the control center of Infinite pl, coordinating strategy, operations, investor relations, and execution across the group.
 
 
 This role blends two essential dimensions:
 
 
 &emsp;&emsp;1.&emsp;&emsp;
 
 Executive Assistance
 
 &mdash; ensuring seamless day-to-day management of the CEO&rsquo;s time, meetings, travel, and communication.
 
 
 &emsp;&emsp;2.&emsp;&emsp;
 
 Strategic Coordination
 
 &mdash; driving alignment, follow-up, and delivery across high-priority projects and board commitments.
 
 
 The selected individual will operate as the CEO&rsquo;s
 
 right hand
 
 , maintaining clarity, discipline, and flow across everything that reaches or leaves the CEO&rsquo;s desk. They must combine administrative excellence with strategic intelligence, moving effortlessly from managing logistics to drafting notes or following up with board members.
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Executive &amp; Administrative Management
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Manage the CEO&rsquo;s calendar, schedule, travel, meetings, and personal appointments with meticulous organization
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Filter and prioritize incoming communication &mdash; ensuring only critical matters reach the CEO while all others are handled proactively
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Coordinate logistics for all internal and external meetings, including documentation, briefings, and action follow-ups
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Handle confidential correspondence, expenses, and executive administration with discretion and accuracy
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Prepare meeting notes, summaries, and next-step trackers following CEO engagements
 </li>
 <li>
 Strategic Project &amp; Investor Coordination
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Track the progress of CEO-led initiatives
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Prepare briefings, slides, and documentation for meetings, presentations, and stakeholder updates
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Serve as the focal point between the CEO and internal functions (Finance, Legal, Ventures)
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Ensure follow-through on all decisions made by the CEO or board &mdash; creating accountability and visible progress
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Coordinate sensitive materials such as Information Memoranda, Q&amp;A documents, and shareholder correspondence
 </li>
 <li>
 Executive Communication &amp; Interface
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Draft and proofread emails, letters, executive notes, and official correspondence with clarity and tone alignment
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Liaise with senior executives, investors, government partners, and advisors to schedule discussions or obtain updates
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Maintain and update the CEO&rsquo;s internal communication channels &mdash; ensuring clarity of direction and timely responses
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Support internal presentations and messaging related to board, audit, or investor engagements
 </li>
 <li>
 Operational Rhythm &amp; Governance
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Manage the CEO&rsquo;s operational rhythm &mdash; weekly leadership meetings, board preparation, and performance dashboards
 
 
 
 
 </li>
 </ul>
 &emsp;&emsp;
 
 
 
 <ul>
 <li>
 &emsp;&emsp;Coordinate with departments to consolidate progress reports and ensure alignment with Infinite pl&rsquo;s priorities
 
 
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 
 <ul>
 <li>
 8&ndash;12 years of experience in executive administration, office management, or project coordination &mdash; ideally supporting a CEO or Managing Director
 </li>
 <li>
 Strong exposure to board-level communication, investor-facing material, or corporate documentation
 </li>
 <li>
 Experience in a fast-paced environment &mdash; ideally within consulting, investment, or digital/technology sectors
 </li>
 <li>
 Bilingual (English essential, Arabic preferred) with excellent writing and communication skills
 </li>
 <li>
 Proficiency in Microsoft Office, Google Workspace, and modern productivity tools (Asana, Notion, or similar)
 
 
 
 
 </li>
 </ul>
 
 Attributes:
 
 
 
 
 <ul>
 <li>
 Highly organized, anticipatory, and disciplined: always two steps ahead
 </li>
 <li>
 Analytical and literate: can read a board document and summarize it for the CEO clearly
 </li>
 <li>
 Composed under pressure: thrives in high-speed, high-stakes environments
 </li>
 <li>
 Discreet and trustworthy: handles confidential matters with absolute integrity
 </li>
 <li>
 Professional presence: able to represent the CEO&rsquo;s office with calm confidence
 </li>
 <li>
 Emotionally intelligent: knows when to push, when to hold, and when to
 
 
 
 
 </li>
 </ul>
 Infinite pl ♾️ - where innovation meets logistics, and the journey is Infinitely boundless!
 
 
 Let's disrupt logistics together and explore infinite opportunities!
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Maximus KSA | ماكسيموس السعودية

<div>
 
 We are seeking a
 
 highly experienced Senior Executive Assistant
 
 to provide professional, high-level support to a Senior Manager in Riyadh. This role requires a seasoned individual who can seamlessly manage both professional and personal matters, ensuring the smooth operation of the manager&rsquo;s daily activities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive executive-level support, including calendar management, correspondence, document preparation, and meeting coordination.
 </li>
 <li>
 Handle sensitive and confidential information with discretion and professionalism.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and logistics for both business and personal purposes.
 </li>
 <li>
 Manage home-related administrative duties, including scheduling household staff, overseeing vendors and services, and coordinating family appointments or events.
 </li>
 <li>
 Anticipate needs and proactively resolve issues to optimize the manager&rsquo;s time and focus.
 </li>
 <li>
 Serve as a trusted point of contact, liaising with internal departments, government entities, and external stakeholders.
 </li>
 <li>
 Support in organizing both corporate and personal events.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 
 4+ years of experience
 
 as an Executive Assistant or Personal Assistant at a senior level, preferably within government or large organizations.
 </li>
 <li>
 Strong bilingual communication skills (Arabic and English, spoken and written).
 </li>
 <li>
 Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
 </li>
 <li>
 High level of discretion, integrity, and professionalism.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and digital collaboration tools.
 </li>
 <li>
 Strong interpersonal skills with the ability to work with senior stakeholders and household staff alike.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Competitive government package and benefits.
 </li>
 <li>
 Opportunity to work closely with senior leadership in a prestigious role.
 </li>
 <li>
 A dynamic and professional working environment in Riyadh.
 </li>
 </ul>
 
 
 
 
 If you are a highly organized, resourceful, and discreet professional who thrives in fast-paced environments and can balance both office and home-related executive support, we invite you to apply.
 
</div>

Senior Executive Assistant

<div><div>Infinite pl, is a digital led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through in-house, external, network, &amp; other investment capabilities which we utilize to orchestrate &amp; build innovative platforms that tackle complex problems within logistics &amp; adjacent sectors.</div><div>
</div><div>
Infinite pl&rsquo;s mission is nothing short of a logistics revolution! We're here to enrich the experiences of governments, businesses, and residents around the world through cutting-edge digital solutions. &quot;We're not just players; we're game-changers.&quot;</div><div></div><div> 
Role Overview</div><div>
The Office of the CEO serves as the control center of Infinite pl, coordinating strategy, operations, investor relations, and execution across the group.</div><div>
This role blends two essential dimensions:</div><div>
 1. Executive Assistance &mdash; ensuring seamless day-to-day management of the CEO&rsquo;s time, meetings, travel, and communication.</div><div>
 2. Strategic Coordination &mdash; driving alignment, follow-up, and delivery across high-priority projects and board commitments.</div><div></div><div> 
The selected individual will operate as the CEO&rsquo;s right hand, maintaining clarity, discipline, and flow across everything that reaches or leaves the CEO&rsquo;s desk. They must combine administrative excellence with strategic intelligence, moving effortlessly from managing logistics to drafting notes or following up with board members.</div><div></div><div> 
Responsibilities:</div><div>
1. Executive &amp; Administrative Management</div><ul><li>Manage the CEO&rsquo;s calendar, schedule, travel, meetings, and personal appointments with meticulous organization.</li><li>Filter and prioritize incoming communication &mdash; ensuring only critical matters reach the CEO while all others are handled proactively.</li><li>Coordinate logistics for all internal and external meetings, including documentation, briefings, and action follow-ups.</li><li>Handle confidential correspondence, expenses, and executive administration with discretion and accuracy.</li><li>Prepare meeting notes, summaries, and next-step trackers following CEO engagements.</li></ul><div></div><div> 
2. Strategic Project &amp; Investor Coordination</div><ul><li>Track the progress of CEO-led initiatives
</li><li>Prepare briefings, slides, and documentation for meetings, presentations, and stakeholder updates.</li><li>Serve as the focal point between the CEO and internal functions (Finance, Legal, Ventures)</li><li>Ensure follow-through on all decisions made by the CEO or board &mdash; creating accountability and visible progress.</li><li>Coordinate sensitive materials such as Information Memoranda, Q&amp;A documents, and shareholder correspondence.</li></ul><div></div><div> 
3. Executive Communication &amp; Interface</div><ul><li>Draft and proofread emails, letters, executive notes, and official correspondence with clarity and tone alignment.</li><li>Liaise with senior executives, investors, government partners, and advisors to schedule discussions or obtain updates.</li><li>Maintain and update the CEO&rsquo;s internal communication channels &mdash; ensuring clarity of direction and timely responses.</li><li>Support internal presentations and messaging related to board, audit, or investor engagements.</li></ul><div></div><div> 
4. Operational Rhythm &amp; Governance</div><ul><li>Manage the CEO&rsquo;s operational rhythm &mdash; weekly leadership meetings, board preparation, and performance dashboards.</li><li>Coordinate with departments to consolidate progress reports and ensure alignment with Infinite pl&rsquo;s priorities.</li></ul>
<h3 class="jobSectionHeader">Experience:</h3><ul><li>
8&ndash;12 years of experience in executive administration, office management, or project coordination &mdash; ideally supporting a CEO or Managing Director.</li><li>
Strong exposure to board-level communication, investor-facing material, or corporate documentation.</li><li>
Experience in a fast-paced environment &mdash; ideally within consulting, investment, or digital/technology sectors.</li><li>
Bilingual (English essential, Arabic preferred) with excellent writing and communication skills.</li><li>
Proficiency in Microsoft Office, Google Workspace, and modern productivity tools (Asana, Notion, or similar).</li></ul><h3 class="jobSectionHeader">
Attributes:</h3><ul><li>
Highly organized, anticipatory, and disciplined: always two steps ahead.</li><li>
Analytical and literate: can read a board document and summarize it for the CEO clearly.</li><li>
Composed under pressure: thrives in high-speed, high-stakes environments.</li><li>
Discreet and trustworthy: handles confidential matters with absolute integrity.</li><li>
Professional presence: able to represent the CEO&rsquo;s office with calm confidence.</li><li>
Emotionally intelligent: knows when to push, when to hold, and when to</li></ul><div>
Infinite pl &#65039; - where innovation meets logistics, and the journey is Infinitely boundless!</div><div>
Let's disrupt logistics together and explore infinite opportunities!</div>

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

Takamol Holding

<div>
 
 Job Description
 
 
 
 <ul>
 <li>
 Provide high administrative support for Office of Strategic Management &amp; Boards Affairs executives and chief officers (including executive itineraries, executive correspondence, executive expenses) in order to ensure that executive support is efficient, and executives&rsquo; needs, and expectations are met.
 </li>
 <li>
 Manage and maintain executives&rsquo; itinerary and diary, schedule appointments, meetings, and conference calls, collect and prepare meeting documents and update all participants as required in order to ensure that the diary is accurate and up-to-date, participants are informed, and all necessary documents are distributed in advance.
 </li>
 <li>
 Screen all incoming communication and correspondence (letters, emails, phone calls, etc) and independently manage outbound correspondence in order to ensure that incoming correspondence is filtered, distributed and answered promptly, professionally and in line with Shared Services standards and guidelines.
 </li>
 <li>
 Draft and edit communications, presentations and other documents and update documentation and templates in order to support executives in their daily work and ensure that documents and templates are structured, accurate and up-to date.
 </li>
 <li>
 Provide any other clerical or secretarial duties as required (including managing executives&rsquo; expenses and securing appropriate signatures as required) in order to ensure accuracy and alignment with Shared Services standards.
 </li>
 <li>
 Actively seek to develop and deepen expertise in line with function requirements
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Minimum Qualifications:
 </li>
 <li>
 Bachelor&rsquo;s degree in business administration or, Management
 </li>
 <li>
 Minimum Experience:
 </li>
 <li>
 10 years of experience in Administration, preferably with experience in executive administrative support
 </li>
 <li>
 Competencies (Knowledge, Skills &amp; Abilities):
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Excellent command of Arabic and English
 </li>
 <li>
 Empathy and emotional intelligence
 </li>
 <li>
 Time Management.
 </li>
 <li>
 Teamwork.
 </li>
 <li>
 Analysis Report.
 </li>
 <li>
 Documentation
 </li>
 </ul>
</div>

Umq Design

<div>
 
 
 Job Description:
 
 
 
 
 
 
 1.
 
 Calendar Management
 
 : Organizing and managing the executive's
 
 
 schedule, including arranging appointments, meetings, and conference calls.
 
 
 They must prioritize tasks and anticipate potential conflicts to ensure the
 
 
 executive's time is used effectively.
 
 
 2.
 
 Communication:
 
 Acting as the primary point of contact
 
 
 for the executive, screening and managing incoming calls, emails, and other
 
 
 forms of communication. Drafting and responding to correspondence on behalf of
 
 
 the executive.
 
 
 3.
 
 Travel Arrangements:
 
 Handling travel logistics, including
 
 
 booking flights, accommodations, transportation, and preparing travel
 
 
 itineraries. Ensuring that the executive's travel plans align with their
 
 
 schedule and business needs.
 
 
 4.
 
 Meeting Support:
 
 Coordinating and preparing materials for
 
 
 meetings, including agendas, presentations, and meeting minutes. They may also
 
 
 attend meetings with the executive to take notes and follow up on action items.
 
 
 5.
 
 Document Preparation:
 
 Drafting, formatting, and proofreading
 
 
 reports, memos, and other documents as needed. Ensuring that all documents are
 
 
 accurate and meet the executive's standards.
 
 
 6.
 
 Database Management:
 
 Maintaining and organizing files,
 
 
 records, and databases, both physical and electronic, to ensure easy access to
 
 
 information when needed.
 
 
 7.
 
 Confidentiality and Discretion:
 
 Handling sensitive and confidential
 
 
 information with the utmost care and discretion. Executives often entrust their
 
 
 Executive Secretary with confidential matters that require strict
 
 
 confidentiality.
 
 
 8.
 
 Office Administration:
 
 Overseeing general office operations,
 
 
 including ordering supplies, managing office equipment, and handling incoming
 
 
 and outgoing mail.
 
 
 9.
 
 Relationship Management:
 
 Building and maintaining positive
 
 
 relationships with key stakeholders, both internally and externally, on behalf
 
 
 of the executive.
 
 
 10.
 
 Problem Solving:
 
 Anticipating and addressing challenges
 
 
 that may arise in the executive's absence or in the course of their
 
 
 responsibilities, making independent decisions when necessary.
 
 
 11.
 
 Special Projects
 
 : Assisting the executive with special
 
 
 projects, research, and other tasks that contribute to the achievement of
 
 
 organizational goals.
 
 
 12.
 
 Time and Expense Management:
 
 Tracking and managing the executive's
 
 
 expenses, ensuring they adhere to company policies and procedures.
 
 
 
 
 
 
 Qualifications and Skills:
 
 
 
 
 
 <ul>
 <li>
 (FLUENT) English Communication Skills Riding, Writing and Speaking.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities (ENGLISH &amp; ARABIC).
 </li>
 <li>
 Proficiency in office software (e.g., Microsoft Office Suite).
 </li>
 <li>
 High level of professionalism and adaptability.
 </li>
 <li>
 Ability to handle multiple tasks and prioritize effectively.
 </li>
 <li>
 Discretion and ability to handle confidential information.
 </li>
 <li>
 Strong problem-solving and decision-making skills.
 </li>
 <li>
 Experience in a similar administrative role is typically required.
 </li>
 </ul>
 
 
</div>

Explore 310+ Executive assistant in Riyadh this November. Find roles across top companies and apply now to boost your career.

310 executive assistant jobs IN Riyadh

Executive Assistant

Executive Assistant

Executive Assistant

Senior Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant