account executive

account manager

sales associate

account director

administrative affairs specialist Jobs in Riyadh

administrative affairs specialist

executive assistant

PROGER

<div>Proger is a global reality that brings together the best of Italian management, engineering and security expertise. A unique partner for public and private clients, able to guarantee the sustainability, development and execution of large-scale multidisciplinary projects.
With more than 70 years' experience, the company is now the leading independent engineering firm in Italy and is firmly established in the world rankings of international companies in the sector, compiled by Engineering News Record.
In Italy, it is responsible for the safety checks of over 7,000 works on the motorway network and is involved in the design of many of the country's largest infrastructure projects. On a national and international level, it is a key player in major urban, social and health development projects and plays a leading role in the energy transition, building renewable energy power plants, hydrogen plants and electrical and thermal energy storage systems.
Proger is present in Europe, Central Asia, Africa and the Middle East with hundreds of professionals who work with sensitivity to the territory and the social fabric to face new and increasingly global challenges with the utmost respect for the local context.
Proger's selection process ensures equal opportunities for all candidates and the transparency and homogeneity of the assessment criteria. Proger is committed to attracting and recruiting people with diverse backgrounds and abilities, and to pursuing gender equality in selection and recruitment.
Experience, skills and competencies are the guidelines for selecting our best candidates. Would you like to join our team? 
 
<h2 class="jobSectionHeader">Position:
</h2>Proger is looking for a Saudi Executive Assistant to join its Regional Headquarters in Riyadh, Saudi Arabia.
About the Role
Reporting to the Regional Headquarters&rsquo; CEO, the Executive Assistant holds the responsibility for preparing and maintaining accurate records; planning and managing project administration related tasks; operating standard office equipment; and utilizing software applications.
Key Responsibilities
<ul><li>Serve as assistant of the Regional Headquarters&rsquo; CEO.</li><li>Organize and program CEO agenda.</li><li>Use a variety of software packages, such as Microsoft Word, Outlook, Power Point, Excel, etc., to produce correspondence, documents and presentations, and maintain records, spreadsheets and databases.</li><li>Liaise with colleagues and external contacts to book travel and accommodation.</li><li>Organize and store paperwork, documents and computer-based information.</li><li>Maintain office systems.</li><li>Book rooms and conference facilities.</li><li>Attend meetings, take minutes and keep notes.</li><li>Manage and maintain administrative budgets, as well as invoice.</li><li>Liaise with staff in other departments and with external contacts.</li><li>Order and maintain stationery and equipment.</li><li>Sort and distribute incoming post and organize and send outgoing posts.</li><li>Make translation from Arabic to English and vice-versa of all required communications.</li></ul><h2 class="jobSectionHeader"> 
Requirements:
</h2>Key Competencies and Skills
<ul><li>A minimum of a high school diploma is required. A Bachelor's degree or Diploma in Business Administration, Office Management, Executive Secretary or a related field, is preferred.</li><li>Strong organizational, communication and multitasking skills.</li><li>Attention to detail and ability to follow instructions accurately.</li><li>Willingness to learn and grow in administrative support functions.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Excellent level of English (written and spoken) is mandatory. Italian language is a plus.</li><li>Saudi National is a mandatory requirement.</li></ul>
Don't wait! Seize the opportunity to join Proger&mdash;apply now.</div>

EXECUTIVE ASSISTANT

Metal Alloys Trading Co.

Job Purpose:To manage daily cash transactions and client-facing payment activities through the invoicing system while providing direct administrative and operational support. This hybrid role supports smooth front-office operations and executive coordination in a fast-paced trading or service-driven environment.Key Responsibilities:Cashier Responsibilities<ul><li>Operate the invoicing system and process all cash, cheque, card, and credit transactions efficiently.</li><li>Issue accurate sales invoices and payment receipts to clients.</li><li>Reconcile daily cash collections with the accounting system and prepare bank deposit slips.</li><li>Monitor outstanding credit payments and coordinate closely with the accountant for collections.</li><li>Maintain accurate logs of customer collections and credit limits.</li><li>Ensure accuracy of invoice amounts and apply correct taxes (e.g., VAT) as per regulations.</li><li>Handle petty cash disbursements with proper documentation.</li></ul>Executive Assistant Responsibilities<ul><li>Manage the calendar, appointments, meetings, and travel arrangements for the General Manager.</li><li>Prepare quotations, follow up with clients, and maintain client correspondence records and support sales team internal order fulfillment process.</li><li>Prepare RFx, follow up with suppliers, and maintain supplier correspondence records.</li><li>Draft business letters, reports, and documentation for internal and external communication.</li><li>Organize filing systems and maintain digital and physical document archives.</li><li>Assist in coordinating sales visits, logistics updates, and customer service interactions.</li><li>Track internal tasks and deadlines on behalf of the GM across departments (e.g., sales, procurement, logistics).</li><li>Receive visitors, manage calls, and coordinate with clients and suppliers professionally.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Accounting, Business Administration, or a related field.</li><li>3&ndash;7 years of experience in a combined cashier/executive assistant or administrative support role.</li><li>Solid understanding of invoicing systems, invoice processing, and basic accounting principles.</li><li>Strong interpersonal and communication skills in both Arabic and English.</li><li>Proficient in MS Office (Word, Excel, Outlook); familiarity with accounting or ERP systems is a must.</li><li>Discreet, organized, and able to handle confidential information with professionalism.</li></ul>Preferred Attributes:<ul><li>Experience in trading, industrial materials, or B2B customer-facing environments.</li><li>Familiarity with Saudi invoicing and VAT compliance.</li><li>Detail-oriented and customer-service focused with multitasking capability.</li></ul>Soft Skills:<ul><li>Strong analytical and problem-solving abilities.</li><li>High attention to detail and integrity in financial management.</li><li>Excellent communication skills (English is a must).</li><li>Ability to work independently and adapt to changing business needs.</li></ul>Compensation and Benefits:<ul><li>Competitive Salary (based on experience)</li><li>Medical Insurance</li><li>Annual Leave in accordance with Saudi Labor Law</li></ul>Work Environment:<ul><li>Collaborative and fast-paced environment.</li><li>Direct reporting to the General Manager.</li></ul>Additional Information:<ul><li>Working hours: Saturday&ndash;Thursday, 8:00 AM&ndash;5:00 PM.</li></ul>Job Type: Full-timePay: ﷼2,500.00 - ﷼3,500.00 per monthEducation:<ul><li>Master's (Preferred)</li></ul>Experience:<ul><li>Cashier: 5 years (Preferred)</li><li>Executive Assistant: 3 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Cashier & Executive Assistant

Visa

<div>Company Description 
Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.
At Visa, you'll have the opportunity to create impact at scale &mdash; tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world. Join Visa and do work that matters &mdash; to you, to your community, and to the world.
Progress starts with you. 
Job Description 
Executive Administrator<ul><li>Ensure a good flow of communication and excellent secretarial support is provided for the Function Heads (FHs).</li><li>Work closely with, keep and update list of common stakeholders for close communication: all Executive Assistants, FHs, etc. across CEMEA.</li><li>Provide assistance to the FHs with private and confidential arrangements.</li><li>Organize agendas, briefing papers and any preparatory paperwork.</li><li>Sort, prioritize and where possible delegate and distribute incoming mail.</li><li>Handle expense claims.</li><li>Prepare correspondence, documents and presentation materials - adjusting grammar and spelling as appropriate. Drafting of correspondence where possible and ensuring response is sent in a timely manner.</li><li>Organisation of the daily schedule of the FHs to ensure the most effective use of time. Ensure all internal and external meeting requirements are met. Forward planning of itineraries and travel schedules to make certain timings and trips are feasible.</li><li>Ensure the smooth running of the FHs office in their absence. Keep in close communication with the FHs when they are travelling and despatch of any urgent mail that needs attention.</li><li>Ensure all administrative tasks meet all compliance standards.</li><li>Provide documents and files for meetings.</li><li>Coordinate regular meetings with direct reports, monthly management meetings and Quarterly Client Reviews and others as required.</li><li>Screen incoming calls, fielding calls if appropriate and assisting where possible.</li><li>Liaison with Executive Leadership and International staff on a daily basis and extensive liaison with other departments within Visa.</li></ul>
Travel &amp; Immigration<ul><li>Book and co-ordinate travel arrangements through Visa&rsquo;s approved travel agency within tight deadlines.</li><li>Compile itineraries and liaise with regional offices to ensure business trips run smoothly.</li><li>Reserve flights and hotels all per Visa T&amp;E policy and other compliance policies</li><li>Organising entry visas for travel and UAE immigration for FH and family &amp; dependants (when necessary).</li><li>Corporate Hospitality.</li><li>Organise agendas, bookings for business dinners, entertainment for corporate events, assist with menus, RSVPs and other correspondence.</li><li>Ensure appropriate approvals are in place for events, register event with Visa online, create SIRAs, set up vendors and POs complete due diligence in time for the event.</li><li>Organize and execute events related to corporate hospitality in the relevant markets.</li><li>Manage, forecast and update event planner reports.</li><li>Budgeting, costing and coordination with external event management companies.</li><li>Provide general coordination and support.</li><li>Ad hoc admin i.e. Updating contact lists &amp; org charts.</li><li>Ad hoc project/research.</li><li>Complete ad hoc project/research and presentation work and other relevant initiatives as requested.</li></ul>
Technical<ul><li>System savvy &ndash; Oracle, Concur etc.</li><li>Superb diary management &ndash; Outlook.</li><li>Strong PC skills and high proficiency with Microsoft Office Suite products (Excel, Outlook, Word, and PowerPoint)</li></ul>
This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager. 
Qualifications 
Preferred Qualifications<ul><li><ul><li>Minimum of 10 years&rsquo; experience in an office support role</li></ul></li><li>
3+ years&rsquo; experience supporting CXO leaders in a multi-national organisation</li><li>
Strong administration and analytical skills</li><li>
Experience working in a multinational organisation</li><li>
Experience of working for more than one Senior Leader at the same time</li><li>
Able to work independently and manage multiple tasks simultaneously in a changing environment with a high degree of accuracy</li><li>
Ability to recognize potential issues as they arise and escalate appropriately</li><li>
Excellent organisation skills, time management</li><li>
Excellent interpersonal skills, relationship skills, with the ability to communicate well with colleagues, senior management and other stakeholders</li><li>
Customer focused, both internal and external with the ability to build effective working relationships</li><li>
Multicultural sensitivity is essential including the ability to work effectively as part of a team</li><li>
Exceptional communication skills in person, over email, telephone etc.</li><li>
Innovative and creative thinker with a track record of delivery and proven ability to manage several projects concurrently and see them through from conception to conclusion</li><li>
Must be proactive and solution oriented, looking for ways to add value and assist the team</li><li>
Intuitive and not afraid to challenge</li><li>
Knowledge/experience of the CEMEA region would be an advantage</li><li>
Self-motivated and able to use own initiative</li><li>
Can-do attitude</li><li>
Creative problem solver</li><li>
Impeccable English and Arabic is a must</li></ul> 

Additional Information 
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.</div>

Executive Assistant - KSA

Confidential

Executive Secretary to the CEO and Board Location: Riyadh, Saudi Arabia Employment Type: Full-time Job Overview Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our Chief Executive Officer (CEO) and the Board of Directors. This pivotal role requires an individual with outstanding administrative skills, the ability to handle sensitive information with the utmost discretion, and the capacity to thrive in a fast-paced executive environment. The successful candidate will be instrumental in ensuring the seamless and efficient operation of the CEO's office. Responsibilities * Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors. * Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments, ensuring optimal use of their time. * Organise all aspects of Board and committee meetings, including the preparation and distribution of agendas, collation of board packs, and the accurate recording and circulation of minutes. * Act as the primary point of contact and gatekeeper, fielding calls, emails, and enquiries on behalf of the CEO, and responding or redirecting as appropriate. * Prepare, proofread, and format a wide range of documents, including correspondence, reports, presentations, and confidential materials. * Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries. * Liaise professionally with internal and external stakeholders, including senior management, clients, and partners. * Maintain an efficient and organised filing system for both electronic and paper-based documents, ensuring easy retrieval of information. * Handle confidential information with integrity and discretion. * Undertake ad-hoc projects and research as required by the CEO or the Board. Qualifications * Proven experience as an Executive Secretary, Executive Assistant, or a similar role supporting C-level executives and/or a Board of Directors. * Exceptional organisational and time-management skills with a demonstrated ability to prioritise a heavy workload and meet tight deadlines. * An impeccable level of discretion and a deep understanding of the importance of confidentiality. * Excellent written and verbal communication skills in both English and Arabic are essential. * Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Strong interpersonal skills with the ability to build professional relationships with stakeholders at all levels. * A proactive and resourceful approach to problem-solving. * A degree in Business Administration, Secretarial Studies, or a related field is highly desirable. * Previous experience working within a corporate environment in Saudi Arabia or the wider GCC region would be a significant advantage.

Executive Secretary to CEO/Board

CATRION

<div>
 
 
 Job Summery
 
 
 
 To perform a variety of administrative and clerical tasks. Duties of the administrative assistant include but not limited to providing support to managers and employees, assisting in daily office needs, and managing company&rsquo;s general administrative activities.
 
 
 
 
 
 
 Job Description
 
 
 
 &bull; Manages and implements CATRION systems to ensure that processes are followed.
 
 
 &bull; Maintains adequate staffing levels and rosters in accordance with the labour budget.
 
 
 &bull; Complete paperwork in timely and efficient manner.
 
 
 &bull; Prepare and gather information for company and client presentations.
 
 
 &bull; Develop and maintain recordkeeping systems and procedures.
 
 
 &bull; Raise recruitment requests for replacement staff when staff resigns, being terminated, and not return from leave.
 
 
 &bull; Liaise with executive administrative to handle requests and queries from senior managers.
 
 
 &bull; Inform team leaders in advance of staff movements, ensuring master file is updated and appropriate cost centre is assigned, ensuring staff movement to camp is minimal.
 
 
 &bull; Assist in the preparation of regularly scheduled reports.
 
 
 &bull; Act as the point of contact for internal and external clients.
 
 
 &bull; Update and maintain office policies and procedures as instructed.
 
 
 &bull; Prepare clearance paper for employee. Collect present time sheet of employee from site. Prepare current time sheet base on office format and take approval from RM/OM. Attach previous time sheet.
 
 
 &bull; Coordinate with various trainers to provide training schedule when available.
 
 
 &bull; Ensure all employees are aware of the training schedule and has all the necessary documents.
 
 
 &bull; Prepare training materials and visual aids for FF, CPR &amp; FA trainer.
 
 
 &bull; Look for alternative replacement for employees going for vacation or exit. Prepare feasible replacement and/or swap for employees on emergency cases.
 
 
 &bull; Receiving of evaluation and annual appraisal from site.
 
 
 &bull; Manage staff under control effective and as directed by your superiors.
 
 
 &bull; Keep staff board up to date and personnel records up to date.
 
 
 &bull; Manage RO Petty cash and safe keeping as per company policy.
 
 
 &bull; Ensure that each staff member is issued with a JD, signed and a copy is placed on his personal file.
 
 
 &bull; Any other task being given by his superior for action.
 
 
 
 Skills
 
 
 
 &bull; Flexible schedule.
 
 
 &bull; Good oral and written communication skills, with the ability to solve problems.
 
 
 &bull; Good organization skills, able to work as part of a team as well as on own abilities.
 
 
 &bull; Fluency in written and spoken English.
 
 
 &bull; The proven ability to prioritize incoming works and the ability to manage on-site works to the highest standard possible.
 
 
 &bull; Basic understanding of Health and Safety and ability to apply principles.
 
 
 &bull; Ability to read, understands, follow, and enforce safety procedures.
 
 
 &bull; Ability to process computer data and to format and generate reports.
 
 
 
 Qualifications
 
 
 
 
 Education Certificate
 
 
 
 Diploma Degree
 
 
 
 Qualifications
 
 
 
 Public Administration
 
 
 
 General Years of Experience
 
 
 
 4- 5 Years
 
 
 
 Special Years of Experience
 
 
 
 3 - 4 Years
 
</div>

Admin Assistant

Grand Community Co

Job Title : CEO AssitantLocation : Riyadh Industry: Marketing &amp; AdvertisingEmployment Type : Full timeWorking days : 6 working daysJob Summary:Provide high-level administrative and organizational support to the CEO by managing schedules, coordinating tasks, and facilitating effective communication with internal teams and external stakeholders to ensure smooth executive operations.Key ResponsibilitiesExecutive Support &amp; Coordination<ul><li>Manage and organize the CEO&rsquo;s calendar, appointments, and travel arrangements.</li></ul><ul><li>Follow up on tasks and action items with internal teams to ensure timely execution and alignment with priorities.</li></ul>Meetings &amp; Communication<ul><li>Coordinate internal and external meetings, prepare agendas, and document minutes when required.</li></ul><ul><li>Attend external meetings and events on behalf of, or alongside, the CEO when needed.</li></ul><ul><li>Act as a key point of contact between the CEO and internal teams, partners, and stakeholders.</li></ul>Planning &amp; Organization<ul><li>Support the CEO in planning daily, weekly, and strategic activities to ensure efficient time management.</li></ul><ul><li>Assist in preparing presentations, reports, and executive correspondence.</li></ul>General Executive Assistance<ul><li>Handle confidential information with a high level of professionalism and discretion.</li></ul><ul><li>Perform additional executive and administrative duties as assigned to support business</li></ul>Requirements&middot; Bachelor&rsquo;s degree in a relevant field.&middot; Minimum of 2 years of relevant work experience&middot; Good command of English (written and spoken).&middot; Strong communication and interpersonal skill.&middot; Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).&middot; Valid driver&rsquo;s license.Job Type: Full-timePay: From ﷼1,000.00 per monthApplication Question(s):<ul><li>هل أنت على راس العمل ؟</li><li>فترة الإشعار ( الأيام )</li><li>هل يوجد لديك رخصة قيادة ؟</li><li>الحالة الاجتماعية </li><li>الراتب المسجل بقوى</li><li>مستوى اللغة الانجليزية ( مبتدئ - متوسط - متقدم )</li></ul>

CEO Assistant

WALTER P MOORE

<div>Responsibilities:
<div>
We have an immediate opening for a bright, energetic individual with the requisite skills to join our firm in the role of Administrative Assistant to leaders in the firm&rsquo;s Saudi Arabia office. This individual will be responsible for providing extensive support to Director-level professionals and their broad range of activities and will also serve in the capacity of Government Relation Officer; processing and carrying out legal matters relating to visas, permits, licenses and registration of employees.</div><div></div><div> 
In this role, the Administrative Assistant will provide support such as:</div><ul><li>
Coordinate with the Saudi Arabian government departments and agencies to obtain licenses, permits, and visa processing.</li><li>
Handle all government portals and update the company profiles on such portals as GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem and others as needed.</li><li>
General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receiving/routing/handling all incoming/outgoing mail and deliveries; maintaining sign-in/sign-out of staff; scheduling conference rooms.</li><li>
Taking initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support including IT and translation support, compiling and drafting letters, assistance with accessing and maintaining government portals to ensure compliance, typing, copying, coordinating calendars/scheduling, general and project filing and archiving, ordering supplies.</li><li>
Maintain appearance and organization of all public spaces including conference rooms, break rooms and casual meeting areas.</li><li>
Assist with internal and external activities such as staff activities, in-office lunches, trainings, social events, and client development activities as needed.</li><li>
Perform other duties as required.</li></ul> 
<div></div>
Qualifications:
<div>
Education: Bachelor&rsquo;s degree in business administration, IT, or English</div><div>
Experience: 5 years&rsquo; experience in an Administrative Assistant position with knowledge in Microsoft Office, and IT support. Prior experience with Saudi Arabian government relations processes is preferred.</div><ul><li>
Saudi National</li><li>
Excellent verbal and written communication skills with staff, management, and clients.</li><li>
Fluent in both Arabic and English (speaking, writing)</li><li>
Ability to plan, organize, manage, prioritize, coordinate workflow, and successfully execute multiple tasks.</li><li>
Strong computer and office equipment operation skills including competence in Microsoft Office Suite (specifically Outlook, Word, Excel, and PowerPoint).</li><li>
Proven competence in managing all administrative activities and needs of a small office environment.</li><li>
A/E/C industry experience and knowledge a plus.</li><li>
Strong organizational and communication skills</li><li>
Attention to detail</li><li>
Discrete, dependable and conscientious</li><li>
Excellent inter-personal skills</li><li>
Proactive</li><li>
Client-service oriented</li></ul><div>
Physical presence in the office is required</div>
Overview:
<div>
Walter P Moore is an international company of engineers, architects, innovators, and creative people who solve some of the world&rsquo;s most complex structural and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, WPM technology and construction engineering services, we design solutions that are cost- and resource-efficient, forward-thinking, and help support and shape communities worldwide. Founded in 1931 and headquartered in Houston, Texas, our 1000+ professionals work across 27 U.S. offices and 8 international locations.</div></div>

Administrative Assistant

Explore 161+ Executive assistant in Riyadh this February. Find roles across top companies and apply now to boost your career.