administrative assistant

finance manager

administrative officer

executive assistant

executive secretary

executive office manager

CNTXT

<div>
 
 
 Job Summary
 
 
 
 
 
 
 The Executive Office Manager plays a key role in ensuring the smooth, efficient, and compliant operation of the executive office. This position provides high-level, confidential support to senior leadership by managing all complex administrative functions, meticulously controlling the office budget, and streamlining operational workflows. The Manager acts as a central liaison for board/committee coordination and a primary point of contact for internal and external stakeholders, ensuring the executive team operates with maximum professionalism and organizational efficiency.
 
 
 
 
 
 
 Principal Duties
 
 
 
 
 
 <ol>
 <li>
 Manage day-to-day operations of the executive office, including administrative support, scheduling, and office logistics.
 </li>
 <li>
 Provide high-level executive support to C-suite leaders, including calendar management, travel arrangements, and meeting coordination.
 </li>
 <li>
 Act as the point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Prepare, review, and manage confidential correspondence, reports, and presentations.
 </li>
 <li>
 Organize and facilitate executive meetings, board meetings, and offsite events; take meeting minutes and track action items.
 </li>
 <li>
 Supervise and mentor administrative staff, ensuring workflow efficiency and professional development.
 </li>
 <li>
 Travel with executives as needed to provide on-the-ground support for meetings, events, and business engagements.
 </li>
 <li>
 Maintain office systems, policies, and procedures to support organizational goals.
 </li>
 <li>
 Support special projects and company initiatives as directed by executive leadership.
 </li>
 <li>
 Ensure compliance with company policies, data security, and confidentiality requirements.
 </li>
 </ol>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ol>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Management, or related field (or equivalent experience).
 </li>
 <li>
 
 Work Experience:
 
 Minimum of 5+ years of executive-level administrative or office management experience.
 </li>
 <li>
 
 Language:
 
 Strong English written and verbal communication skills.
 </li>
 </ol>
 
 
 
 
 
 Functional Job Competency
 
 
 
 
 
 <ul>
 <li>
 
 Executive Tech Mastery:
 
 Expert proficiency in the executive tech stack: advanced scheduling, video conferencing, and digital document control.
 </li>
 <li>
 
 Financial &amp; Expense Governance:
 
 Manages, tracks, and reconciles the office budget and expense reporting, ensuring strict financial compliance.
 </li>
 <li>
 
 Governance &amp; Board Support:
 
 Expertly manages high-level meeting procedures, including preparing agendas, compiling confidential materials, and tracking action items.
 </li>
 <li>
 
 Office &amp; Vendor Operations Oversight:
 
 Functional expertise in managing the physical executive office environment, coordinating external vendor relationships, and overseeing administrative support staff to maintain smooth daily operations.
 </li>
 </ul>
</div>

Executive Office Manager

Asas Makeen - اساس مكين

<div>
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage executives&rsquo; calendars, prioritizing schedules based on strategic importance and urgency.
 </li>
 <li>
 Coordinate travel arrangements, including bookings, accommodation, and logistics for executives and guests.
 </li>
 <li>
 Prepare and distribute meeting agendas, minutes, and follow-up actions to ensure accountability and transparency.
 </li>
 <li>
 Act as the first point of contact for internal and external stakeholders while maintaining professionalism and strong relationship management.
 </li>
 <li>
 Record and follow up on sensitive information and action items resulting from meetings.
 </li>
 <li>
 Develop efficient filing and archiving systems for both physical and digital documents.
 </li>
 <li>
 Draft, edit, and prepare official correspondence, reports, and documents on behalf of executives.
 </li>
 <li>
 Monitor project timelines, key reminders, and provide updates to management.
 </li>
 <li>
 Support the preparation of presentations and materials for high-level meetings.
 </li>
 <li>
 Improve and streamline administrative processes to enhance efficiency and productivity.
 </li>
 <li>
 Coordinate with various departments to ensure smooth workflow between the executive office and other divisions.
 </li>
 <li>
 Manage the executive office budget, track expenses, and prepare related reports.
 </li>
 <li>
 Execute special assignments and executive-directed projects with accuracy and professionalism.
 </li>
 </ul>
 
 
 Required Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Public Administration, Human Resources, or a related field.
 </li>
 <li>
 A certification or training in office management, executive support, or administrative organization is preferred.
 </li>
 <li>
 Knowledge of administrative systems and automation tools (such as ERP, CRM, or electronic archiving systems) is an advantage.
 </li>
 <li>
 Previous experience in a similar role, preferably within an executive work environment.
 </li>
 <li>
 Excellent communication skills in both Arabic and English.
 </li>
 <li>
 Proficiency in office tools and relevant software (e.g., Microsoft Office).
 </li>
 <li>
 Strong time management skills and ability to handle multiple tasks effectively.
 </li>
 <li>
 High level of confidentiality and professionalism.
 </li>
 <li>
 
 3 to 8 years of prior experience
 
 in the same or similar job responsibilities.
 </li>
 </ul>
 
 
</div>

Confidential Government

<div>
 
 
 Job Summary
 
 
 
 Leads and oversees the governance and administrative operations of the Board, ensuring effective coordination of Board and committee activities, full compliance with governance frameworks and regulatory requirements, and strong alignment between the Board of Directors and executive management. The role enhances Board effectiveness through structured processes, high-quality documentation, and strategic governance support.
 
 
 
 
 
 
 
 
 
 Main Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Lead planning and execution of Board and committee meetings
 </li>
 <li>
 Oversee preparation and quality review of agendas and Board packs
 </li>
 <li>
 Ensure accurate recording of minutes, resolutions, and formal decisions
 </li>
 <li>
 Monitor and follow up on implementation of Board resolutions and action items
 </li>
 <li>
 Ensure compliance with governance frameworks and regulatory requirements
 </li>
 <li>
 Maintain and safeguard confidential Board records and official documentation
 </li>
 <li>
 Liaise between Board members, executive leadership, and external stakeholders
 </li>
 <li>
 Support Board performance evaluations and annual governance reviews
 </li>
 <li>
 Drive continuous improvement of Board processes and governance policies
 </li>
 <li>
 Ensure timely statutory and regulatory submissions
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Law, Corporate Governance, or related field (Master&rsquo;s preferred)
 </li>
 <li>
 6 &ndash; 8 years of experience in board affairs, governance, or executive office roles
 </li>
 <li>
 Strong knowledge of corporate governance practices and regulations
 </li>
 <li>
 Proven experience managing senior stakeholders
 </li>
 <li>
 Excellent documentation, communication, and organizational skills
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality
 </li>
 <li>
 Strong leadership and team management capabilities
 </li>
 </ul>
 
 
</div>

Board Affairs Manager

Metal Alloys Trading Co.

Job Purpose:To manage daily cash transactions and client-facing payment activities through the invoicing system while providing direct administrative and operational support. This hybrid role supports smooth front-office operations and executive coordination in a fast-paced trading or service-driven environment.Key Responsibilities:Cashier Responsibilities<ul><li>Operate the invoicing system and process all cash, cheque, card, and credit transactions efficiently.</li><li>Issue accurate sales invoices and payment receipts to clients.</li><li>Reconcile daily cash collections with the accounting system and prepare bank deposit slips.</li><li>Monitor outstanding credit payments and coordinate closely with the accountant for collections.</li><li>Maintain accurate logs of customer collections and credit limits.</li><li>Ensure accuracy of invoice amounts and apply correct taxes (e.g., VAT) as per regulations.</li><li>Handle petty cash disbursements with proper documentation.</li></ul>Executive Assistant Responsibilities<ul><li>Manage the calendar, appointments, meetings, and travel arrangements for the General Manager.</li><li>Prepare quotations, follow up with clients, and maintain client correspondence records and support sales team internal order fulfillment process.</li><li>Prepare RFx, follow up with suppliers, and maintain supplier correspondence records.</li><li>Draft business letters, reports, and documentation for internal and external communication.</li><li>Organize filing systems and maintain digital and physical document archives.</li><li>Assist in coordinating sales visits, logistics updates, and customer service interactions.</li><li>Track internal tasks and deadlines on behalf of the GM across departments (e.g., sales, procurement, logistics).</li><li>Receive visitors, manage calls, and coordinate with clients and suppliers professionally.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Accounting, Business Administration, or a related field.</li><li>3&ndash;7 years of experience in a combined cashier/executive assistant or administrative support role.</li><li>Solid understanding of invoicing systems, invoice processing, and basic accounting principles.</li><li>Strong interpersonal and communication skills in both Arabic and English.</li><li>Proficient in MS Office (Word, Excel, Outlook); familiarity with accounting or ERP systems is a must.</li><li>Discreet, organized, and able to handle confidential information with professionalism.</li></ul>Preferred Attributes:<ul><li>Experience in trading, industrial materials, or B2B customer-facing environments.</li><li>Familiarity with Saudi invoicing and VAT compliance.</li><li>Detail-oriented and customer-service focused with multitasking capability.</li></ul>Soft Skills:<ul><li>Strong analytical and problem-solving abilities.</li><li>High attention to detail and integrity in financial management.</li><li>Excellent communication skills (English is a must).</li><li>Ability to work independently and adapt to changing business needs.</li></ul>Compensation and Benefits:<ul><li>Competitive Salary (based on experience)</li><li>Medical Insurance</li><li>Annual Leave in accordance with Saudi Labor Law</li></ul>Work Environment:<ul><li>Collaborative and fast-paced environment.</li><li>Direct reporting to the General Manager.</li></ul>Additional Information:<ul><li>Working hours: Saturday&ndash;Thursday, 8:00 AM&ndash;5:00 PM.</li></ul>Job Type: Full-timePay: ﷼2,500.00 - ﷼3,500.00 per monthEducation:<ul><li>Master's (Preferred)</li></ul>Experience:<ul><li>Cashier: 5 years (Preferred)</li><li>Executive Assistant: 3 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Cashier & Executive Assistant

Esnad Contracting

<div>
 
 
 Esnad Contracting Company is seeking an Executive Secretary to support the Deputy Project Manager in administrative and secretarial tasks.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prepare and draft correspondence, letters, and reports in Arabic and English, including communications with government authorities (e.g., Ministry of Transport).
 </li>
 <li>
 Receive, register, and distribute incoming and outgoing correspondence.
 </li>
 <li>
 Arrange meetings, prepare agendas, and take meeting minutes.
 </li>
 <li>
 Maintain organized filing systems (electronic and hard copy).
 </li>
 <li>
 Coordinate with project teams and departments.
 </li>
 <li>
 Handle confidential information professionally.
 </li>
 <li>
 Support the Deputy Project Manager in day-to-day administrative tasks.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Administration, Secretarial Studies, or related field.
 </li>
 <li>
 3&ndash;5 years of experience in a secretarial or administrative role, preferably in construction, engineering, or infrastructure projects.
 </li>
 <li>
 Above-average English proficiency
 </li>
 <li>
 Proficiency in Microsoft Office.
 </li>
 <li>
 Saudi nationality required.
 </li>
 </ul>
 
 
</div>

Executive Secretary - Saudi

Six Flags Qiddiya City and Aquarabia

<div>At Six Flags &amp; AquArabia Qiddiya City, The Executive - Admin Assistant is responsible for assisting the Division leader
with a variety of tasks and projects. Additionally, this position assists other team members as needed.
Collective
<ul><li>Comply with the Six Flags Qiddiya&rsquo;s code of conduct and ethics</li><li>Promote the Six Flags Qiddiya vision, mission, values and model desired behaviors</li><li>Promote Six Flags Qiddiya and spread its culture</li><li>Commit to Six Flags Qiddiya&rsquo;s rules and regulations</li><li>Perform tasks as directed in the pursuit of the achievement of organizational goals</li><li>Share with team know-how and encourage their development</li></ul>
Job-Specific<ul><li>Provide day-to-day in administration support</li><li>Answer high volume of incoming calls to the Line Manager</li><li>Provide reporting and report analysis for the Line Manager and the Assigned Department</li><li>Sort incoming mail. Prioritize and route outgoing items to department mailboxes.</li><li>Ensure needed materials are prepared for any meetings or special events.</li><li>Coordinate and maintain relationships with other Park Department heads</li><li>Prepare Minutes of Meeting.</li><li>Prepare various reports.</li><li>Develop Power Point Presentations when needed.</li><li>Maintain the Department filing system and archiving of all data.</li><li>Maintain any requests for the Line Manager.</li><li>Order and maintain office supplies.</li><li>Coordinate travel arrangements for department personnel to include the completion of expense reports for Line Manager.</li><li>Handle Guest Concerns, inquiries, compliments, and complaints.</li><li>Provide administrative support to include drafting emails and written correspondence.</li><li>Ensuring that the Record Policy is adhered to.</li><li>Create and maintain the park duty schedules.</li><li>Take and distribute notes from Line Manager in staff meetings.</li><li>Other duties as assigned.</li></ul> 
Requirements 
Education
Bachelor&rsquo;s degree in business administration, Office Management, or Diploma in similar field.
Experience
A minimum of 2 years of experience in a similar role.
Skills
Computer Skills: Advanced in Microsoft Office Tools.
Languages: Fluent in English and Arabic.
Advanced knowledge of contracts cycle end to end and archiving.
Core Competencies
Self-Actualization &amp; Fulfilment: Proficiency Level &ndash; MEDIUM.
Team Synergy &amp; Development: Proficiency Level &ndash; MEDIUM.
Entrepreneurial Mindset &amp; Drive: Proficiency Level &ndash; MEDIUM.
Business Acumen &amp; Diligence: Proficiency Level &ndash; MEDIUM.</div>

Executive - Admin Assistant

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
 <li>
 Plan and execute meetings and events with some supervision.
 </li>
 <li>
 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
 <li>
 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
 <li>
 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
 <li>
 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
 <li>
 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
 <li>
 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
 <li>
 Assistance to the company employees with respect to various administrative tasks including:
 </li>
 <li>
 Travel arrangements i.e. flight, car rental, accommodation bookings
 </li>
 <li>
 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
 <li>
 Prepare meeting minutes
 </li>
 <li>
 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
 <li>
 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
 <li>
 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
 <li>
 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
 <li>
 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
 <li>
 6 years of experience in similar role including executive experience.
 </li>
 <li>
 Strong command of English, both written and verbal.
 </li>
 <li>
 Solid communication and interpersonal skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Previous experience in event coordination and booking management is preferred.
 </li>
 <li>
 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
 <li>
 Background in science or healthcare-related fields is a plus.
 </li>
 <li>
 Completes tasks in resourceful and effective ways.
 </li>
 <li>
 Ability to manage internal and external confidential information with utmost discretion.
 </li>
 <li>
 Works autonomously within established procedures and practices.
 </li>
 <li>
 Ability to work in a fast paced, dynamic work environment.
 </li>
 <li>
 Strict attention to detail.
 </li>
 <li>
 Ability to interact professionally with all organizational levels.
 </li>
 <li>
 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
 </li>
 <li>
 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
 </li>
 <li>
 Works well under pressure.
 </li>
 </ul>
</div>

Office Operations Coordinator

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1125 executive office manager jobs In Riyadh

Executive Office Manager

Executive Office Manager

Board Affairs Manager

Cashier & Executive Assistant

Executive Secretary - Saudi

Executive - Admin Assistant

Office Operations Coordinator