administrative assistant

office manager

executive assistant

executive office manager

executive secretary

office administrator

Sysmex Saudi Arabia

<div>
 
 
 
 Job Summary
 
 
 
 
 The office Admin acts mainly as the GM&rsquo;s personal assistant and shall perform a variety of administrative tasks and support SSL staff to work efficiently.
 
 
 
 
 
 
 Roles and Responsibilities
 
 
 <ul>
 <li>
 Acting as the point of contact among department heads, employees, clients, visitors, and other external partners.
 </li>
 <li>
 Managing the reception area, including greeting visitors, answering phone calls, responding to emails, and receiving all the company&rsquo;s shipments.
 </li>
 <li>
 Making Travel arrangements for GM, Managers and invited guests.
 </li>
 <li>
 Overseeing travel arrangements for Sysmex staff.
 </li>
 <li>
 Oversea Jeddah office admin assistant
 </li>
 <li>
 Coordinating facility management in office locations.
 </li>
 <li>
 Supporting indoors and outdoors company events.
 </li>
 <li>
 Planning for company events and ensuring Sysmex staff participate in external events.
 </li>
 <li>
 Contracting with third parties like travel agencies, couriers, and suppliers.
 </li>
 <li>
 Managing a team of office helpers and overseeing their leaves and expenses.
 </li>
 <li>
 Participate in employee happiness activities like office celebrations, recognition, and gifts.
 </li>
 <li>
 Attending non-confidential meetings with the GM and being in charge of Minutes of meeting and follow-up with involved parties.
 </li>
 <li>
 Managing office stock of giveaways, promotional materials, and other occasional items.
 </li>
 <li>
 Overseeing and maintaining office stationaries and ensuring their proper functioning.
 </li>
 <li>
 Managing office budgets and expenses.
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 Proficiency in all Microsoft Office applications.
 </li>
 <li>
 English language fluency.
 </li>
 <li>
 Well-Organized
 </li>
 <li>
 Advanced Time Management Skills
 </li>
 <li>
 Excellent verbal and written communications skills
 </li>
 <li>
 Discretion and confidentiality
 </li>
 <li>
 Accountability and attention to details
 </li>
 <li>
 Multi-tasking Skills.
 </li>
 <li>
 Interpersonal Skills.
 </li>
 </ul>
 
 
 About Sysmex LLC
 
 
 
 Sysmex Corporation supports healthcare professionals around the world in lighting the way with diagnostics by providing a broad range of medical diagnostic products and solutions. In the fields of Haematology, urinalysis, hemostasis, life science, flow cytometry, essential healthcare and immunochemistry, we combine highly dependable, multi-functional and easy-to-operate instruments, a variety of reagents and software, plus reliable service and support.
 
 
 Sysmex LLC, located in Riyadh, Saudi Arabia, is a subsidiary of the Sysmex Corporation from Kobe, Japan. From our Riyadh offices, we serve our customers in Saudi Arabia and support healthcare professionals by providing medical diagnostic products, solutions and services.
 
 
 
 
 
 
 International Reputation
 
 
 
 Sysmex ranks among the top diagnostic companies, being a world leader in haematology diagnostics and services. Globally, the company operates in more than 190 countries and regions around the world and employs more than 10,000 people.
 
 
 The company's net sales at the fiscal year ended March 2022 were 2.79 &euro; billion (&yen;363.7 billion: &euro;1=&yen;130), with the EMEA region accounting for 27.9% of that amount.
 
</div>

Office Administrator

Dar Al Riyadh

<div>Responsibilities:
<ul><li>Manage day-to-day office and site administration activities to ensure smooth operations.
</li><li>Maintain and update project records, databases, and filing systems (both digital and hardcopy).
</li><li>Draft, review, and distribute official correspondence, memos, and reports.
</li><li>Organize and schedule meetings, prepare agendas, take minutes, and follow up on action items.
</li><li>Coordinate travel arrangements, visas, accommodations, and logistics for staff and visitors.
</li><li>Handle procurement requests for office supplies, ensuring timely availability and cost efficiency.
</li><li>Monitor and maintain office equipment, ensuring proper functionality and arranging repairs when needed.
</li><li>Assist HR with onboarding new employees, processing timesheets, leave records, and employee documentation.
</li><li>Liaise with finance team for petty cash handling, expense reports, and invoice follow-ups.
</li><li>Ensure compliance with company policies, procedures, and project documentation requirements.
</li><li>Support project managers in preparing progress reports, presentations, and client submissions.
</li><li>Act as the first point of contact for internal and external stakeholders.
</li><li>Coordinate with contractors, suppliers, and service providers for administrative requirements.
</li><li>Manage confidential information with discretion and professionalism.
</li><li>Assist in HSE-related administrative tasks such as maintaining safety records and training logs.
</li><li>Ensure proper document control and retrieval process in line with ISO/project standards.
</li><li>Monitor attendance, access cards, and office/site entry permits for staff and visitors.
</li><li>Provide general clerical and administrative support to all project departments as needed.
</li></ul>Essential Requirements:
<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
</li><li>Proven experience as an Administrator, Office Assistant, or similar role.
</li><li>Strong organizational and multitasking skills.
</li><li>Excellent written and verbal communication skills.
</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
</li><li>Ability to work independently and as part of a team.
</li><li>Attention to detail with a high level of accuracy.</li></ul></div>

Administrator

Fairmont

<div>Company Description 
Fairmont RAMLA RIYADH seeks passionate and adventurous individuals to join our incredible team in the KSA heart of Riyadh. Our hotel offers various jobs in over thirty departments and is sure to have something that sparks your interest. We pride ourselves on the work/play lifestyle that is working in Fairmont RAMLA Riyadh, and we do our best to ensure your quality of life is elevated when working for us. If you have ever dreamed of working in a luxury hotel, don't miss out on this opportunity.
Our commitment to Diversity &amp; Inclusion:
Since 1907, Fairmont Hotels &amp; Resorts has been dedicated to crafting unforgettable experiences for both guests and colleagues alike. Essential to this success has been diversity, equity, and inclusion woven into the fabric of our brand&rsquo;s DNA. We pride ourselves on being an equal-opportunity employer, fostering an open and inclusive culture that welcomes everyone, empowers all colleagues, and cultivates individual and collective innovation and performance. Our ambition is to provide all of our People with fair and equitable opportunities to grow to attain their full potential. We believe that diversity in our teams not only enriches the lives of our People but also provides the best possible experience to everyone who visits our iconic hotels and resorts worldwide. 
Job Description 
Basic Function
Responsible for performing secretarial duties of such nature as to relieve the General Manager of all possible routine and detail.
Duties &amp; Responsibilities:<ul><li>
Types minutes, letters, circulars, memos, reports, forms, contracts, and other correspondence, including those of a confidential nature; sees their mailing or distribution to all concerned.</li><li>
Takes down and transcribes dictations and minutes of meetings, such as Executive committee and Department Heads meetings, and drafts routine or simple correspondence for approval of superior.</li><li>
Files correspondence, memos, reports, and other related materials for ready reference; maintains individual files for each concessionaire and expatriates &lsquo; transfers obsolete material to inactive file or storeroom.</li><li>
Receives screens, places phone calls, and arranges appointments for the superior.</li><li>
Receives, screens office callers and visitors; schedules and sets up appointments.</li><li>
Receives, opens, and reads all inter-office memos and incoming mail for the General Manager, except those marked &ldquo;Confidential or Personal&rdquo;; brings to the superior&rsquo;s attention those which are urgent and important requiring his action; forwards to appropriate personnel mail which they can attend to; dispatches all outgoing mail.</li><li>
Operates fax machines and sends faxes, including those of a confidential nature, for the General Manager.</li><li>
Receives, dates, opens, and forwards to the General Manager all incoming faxes, and forwards copies of the same to appropriate departments.</li><li>
Maintains a trace file containing a list of letters or reports that have to be prepared on specific dates in the future; informs the General Manager or other personnel concerned of the same at an appropriate time; assists in clarifying to those personnel the details of, and requirements for carrying out such activities.</li><li>
Opens, reads and sorts all incoming hotel mail in the absence of the Secretary to Resident Manager; forwards to departments or personnel concerned; prepares and forwards a list of cheques received by mail to Accounting.</li><li>
. Ensures that conference rooms are cleaned and furnished with necessary materials for hotel meetings and conferences; reminds personnel who are supposed to attend; ensures it that snacks, lunch &amp; other foodstuffs are served to participants as instructed.</li><li>
Maintains an adequate stock of office supplies; accomplishes necessary requisitions.</li><li>
Prepares daily absences/Tardiness report for all personnel in the executive office; submits it to personnel.</li><li>
Ensures proper handling, use, and maintenance of office equipment and supplies, and the cleanliness and maintenance of her office and that of her superior.</li><li>
Keeps track of activities and whereabouts of the driver &ndash; Executive Office; notifies the latter of his assignments.</li></ul> 

Qualifications 
Educational Background<ul><li>
A degree in Business Administration, Hospitality Management, or related fields.</li><li>
Certifications in office management or secretarial skills may be advantageous.</li></ul>
Experience<ul><li>
Previous experience as an executive secretary or in a similar administrative role, preferably in the hospitality industry.</li><li>
Familiarity with hotel operations and management.</li></ul>
Skills<ul><li>
Proficient in office software (Microsoft Office Suite, email platforms, etc.).</li><li>
Excellent organizational and multitasking skills.</li><li>
Strong written and verbal communication abilities.</li><li>
Ability to maintain confidentiality and handle sensitive information.</li></ul>
Personal Attributes<ul><li>
Professional demeanor and strong interpersonal skills.</li><li>
Ability to work under pressure and meet deadlines.</li><li>
Proactive and detail-oriented mindset.</li></ul>
Language Proficiency<ul><li>
Fluency in English; additional languages may be preferred depending on the location and clientele.</li></ul> 

Additional Information 
What is in it for you:<ul><li>
Competitive extended benefits package including medical, vision, and dental for full-time permanent status</li><li>
Employee Travel Program</li><li>
Comprehensive Wellness Platform</li><li>
Discounts on food &amp; beverage</li><li>
Opportunity to develop your talent and grow within Fairmont RAMLA RIYADH and over 5,000 properties with Accor</li></ul>
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. To discover the life that awaits you at Accor, visit: https://careers.accor.com/
Do what you love, care for the world, and dare to challenge the status quo! #BELIMITLESS</div>

Excretive Secretary

Dussmann-Ajlan & Bros

<div>
 
 
 Project Administrator
 
 
 
 Dussmann Ajlan &amp; Bros is hiring a
 
 Project Administrator
 
 across multiple locations:
 
 Dammam, Qassim, Hail, Madinah, Makkah, and Jeddah
 
 .
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; Diploma or bachelor&rsquo;s in business administration or related field
 
 
 &bull; 1&ndash;2 years of admin or project support experience
 
 
 &bull; Proficient in MS Office
 
 
 &bull; Strong communication and organizational skills
 
 
 &bull; Basic FM knowledge is a plus
 
 
 &bull; English required
 
 
 
 
 
 
 Job Details:
 
 
 
 &bull; Locations: Dammam, Qassim, Hail, Madinah, Makkah, Jeddah
 
 
 &bull; Employment Type: Full-time
 
 
 
 
 
 
 Application Period:
 
 
 
 From: 28/04/1447 AH (October 20, 2025)
 
 
 To: 28/05/1447 AH (November 20, 2025)
 
</div>

Project Administrator

شركة سليمان الراجحي العقارية

<div>
 
 To ensure smooth office operations and provide high-level administrative support to management.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 &bull; Manage daily office operations and administrative tasks.
 
 
 &bull; Coordinate schedules, meetings, and communications.
 
 
 &bull; Prepare reports, correspondence, and documentation.
 
 
 &bull; Act as a point of contact between management and staff.
 
 
 &bull; Ensure office efficiency and compliance with policies.
 
 
 
 
 
 
 Qualifications:
 
 
 
 &bull; Diploma or bachelor&rsquo;s degree in business administration or related field.
 
 
 &bull; 10+ years of experience as an Office Manager.
 
 
 &bull; Strong organizational and communication skills.
 
 
 &bull; Proficiency in MS Office and office management systems.
 
 
 &bull; Ability to handle confidential information with professionalism.
 
 
 
 
 
 
 Benefits:
 
 
 <ul>
 <li>
 Supportive work environment.
 </li>
 <li>
 Training and development.
 </li>
 <li>
 Attractive salaries &amp; benefits.
 </li>
 <li>
 Flexible work hours.
 </li>
 </ul>
 
 
</div>

Office Manager

Hosuk Travel

<div>At Hosuk Travels, we pride ourselves on delivering exceptional travel and tourism services with efficiency and professionalism. We are seeking an organized and proactive Office Manager to join our team in Riyadh. The ideal candidate will oversee daily office operations, manage administrative staff, and ensure smooth coordination across departments to maintain a productive and organized workplace.

Key Responsibilities:
<ul>
<li>Supervise day-to-day office operations and administrative functions.</li>
<li>Manage and coordinate the work of administrative staff to ensure smooth workflow.</li>
<li>Maintain office supplies, equipment, and vendor relationships.</li>
<li>Oversee scheduling, meetings, and internal communication between teams.</li>
<li>Prepare and maintain company records, reports, and documentation.</li>
<li>Assist in budgeting, expense tracking, and financial reporting.</li>
<li>Ensure compliance with company policies and local regulations.</li>
<li>Support HR processes including recruitment, onboarding, and employee engagement.</li>
<li>Handle confidential documents and correspondence securely.</li>
<li>Foster a positive and efficient office culture.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager or similar administrative role.</li>
<li>Strong leadership, organizational, and multitasking abilities.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li>
<li>Experience in travel or tourism industry is a plus.</li>
</ul>
At Hosuk Travels, we value efficiency, teamwork, and professionalism. Joining our Riyadh office as an Office Manager provides the opportunity to contribute to a dynamic travel organization while ensuring smooth operations and a supportive work environment.</div>

National Medical Care

<div>
 
 
 
 Job Summary
 
 
 
 
 
 
 
 The Office Coordinator will provide a comprehensive and quality secretarial service to the designated department. She will be expected to manage and prioritize their workload liaising closely with the other medical secretaries in the department.
 
 
 
 
 
 The Office Coordinator completes special work projects, and performs administrative/secretarial work with discretion of confidentiality, materials and information.
 
 
 
 
 
 
 
 Major Duties and Responsibilities
 
 
 
 
 
 
 <ul>
 <li>
 Ensures through his actions, either directly or indirectly, that a superior quality of medical treatment, compassion and understanding is given to every patients served at the Care National Hospital.
 </li>
 <li>
 To provide secretarial support including word processing/typing, minute taking and the organization of departmental meetings.
 </li>
 <li>
 Arrange and organize departmental meetings as requested by the designated/assigned Department head.
 </li>
 <li>
 To answer the telephones, take messages and deal with enquiries from patients, doctors and company representatives as appropriate.
 </li>
 </ul>
 <ol>
 <li>
 Coordinates and supervises the daily administrative operations of the Office of the Chief of Medical Staff.
 </li>
 <li>
 Receives, logs, and distributes all incoming and outgoing correspondences.
 </li>
 <li>
 Creates and maintains an efficient and comprehensive filing/records system to facilitate quick and easy access to all documents and information required; ensuring at all times that such documents and information are treated with strict confidentiality.
 </li>
 <li>
 Accomplishes basic studies and special projects as assigned by the Head of Department.
 </li>
 <li>
 Assist the Head of department for day to day work schedule.
 </li>
 <li>
 Composes correspondences as instructed and prepares various statistical reports as required by the Head of department.
 </li>
 <li>
 Undertakes administrative work related to Committees chaired or attended by the assigned Head (s) of Department including arranging meetings venues/times; taking and transcribing minutes of meetings, and ensuring that all open issues discussed are followed up to its completion..
 </li>
 <li>
 Monitors the monthly statistical reports being submitted by assigned head(s) of departments including the performance assessments and leaves of all staff under the assigned department(s).
 </li>
 <li>
 Responsible in maintaining all fixed assets of the office of assigned department(s) including all office supplies, through regular inventory and monitor issuance.
 </li>
 <li>
 Operates office machines such as fax, copy machine and computer.
 </li>
 <li>
 Performs other applicable tasks and duties assigned within the realm of the employee's knowledge, skills and abilities.
 </li>
 </ol>
 
 
 
 
 
 
 Qualifications
 
 :
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 
 Required:
 
 </li>
 </ul>
 
 Diploma in secretarial studies
 
 
 
 
 <ul>
 <li>
 
 Desirable:
 
 </li>
 </ul>
 
 Bachelor's Degree/Diploma in Medical Secretarial Course.
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 
 Required:
 
 </li>
 </ul>
 
 Required (2) years experience as Secretary
 
</div>

Office Coordinator "Secretary"

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496 office administrator jobs IN Riyadh

Office Administrator

Administrator

Excretive Secretary

Project Administrator

Office Manager

Office Manager

Office Coordinator "Secretary"