document controller

receptionist

maintenance supervisor

executive assistant

operations director

office administrator

Supertech Group

<div>Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?
If yes, then this is the job you're looking for ,webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales. webook.com is part of the Supertech Group also consisting of UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA.
Key Responsibilities:<ul>
<li>Provide general administrative support to ensure the smooth operation of the office.</li>
<li>Manage and distribute incoming and outgoing correspondence, including emails, letters, and packages.</li>
<li>Schedule and coordinate meetings, appointments, and travel arrangements for staff members.</li>
<li>Maintain office supplies inventory and place orders when necessary.</li>
<li>Handle and prioritize incoming requests and inquiries from internal and external stakeholders.</li>
<li>Assist in the preparation of reports, presentations, and other documents as required.</li>
<li>Manage office facilities, including maintenance, repairs, and security.</li>
<li>Ensure that office equipment, such as computers, printers, and telecommunication systems, are in good working condition.</li>
<li>Coordinate with vendors and service providers for office-related services.</li>
<li>Implement and maintain office policies and procedures to ensure efficiency and adherence to company standards.</li>
<li>Support the onboarding process for new employees, including setting up workstations and providing necessary equipment and resources.</li>
<li>Maintain and update physical and electronic records and files.</li>
<li>Ensure the confidentiality and security of sensitive information and documents.</li>
<li>Develop and implement record-keeping systems to facilitate easy retrieval of information.</li>
<li>Conduct regular audits to ensure data accuracy and compliance with record-keeping policies and regulations.</li>
<li>Coordinate the disposal and archiving of records in accordance with retention guidelines.</li>
</ul>Requirements<ul>
<li>High school diploma or equivalent; additional certification or training in office administration is a plus.</li>
<li>Proven experience as an office administrator, office assistant, or similar role.</li>
<li>Familiarity with office management procedures and basic accounting principles.</li>
<li>Knowledge of office equipment and computer systems.</li>
<li>Strong written and verbal communication skills in the local language.</li>
<li>Proficiency in using office software and applications.</li>
<li>Ability to handle stressful situations and resolve conflicts effectively.</li>
<li>Strong organizational and multitasking skills.</li>
<li>Proficient in office management software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools.</li>
<li>Strong organizational and time management skills to handle multiple tasks and prioritize accordingly.</li>
<li>Attention to detail and accuracy in handling administrative duties.</li>
<li>Ability to maintain confidentiality and handle sensitive information with discretion.</li>
<li>Excellent problem-solving and decision-making abilities.</li>
<li>Effective verbal and written communication skills.</li>
<li>Ability to interact professionally with internal and external stakeholders at all levels.</li>
<li>Strong customer service orientation and interpersonal skills.</li>
<li>Ability to work well in a team environment and collaborate with colleagues.</li>
<li>Ability to work in a dynamic and fast-paced environment.</li>
<li>Willingness to take on new responsibilities and adapt to changing priorities.</li>
<li>Demonstrated ability to work independently with minimal supervision.</li></ul></div>

Office Administrator

Production Resource Group

<div>Overview:
<div>
Collaborating closely with the Operations and Administrative teams, ensuring seamless support across all facets of operations. Coordinating in streamlining administrative processes, managing schedules, and facilitating communication between departments to optimize workflow efficiency. Upholding meticulous attention to detail in documentation and record-keeping while maintaining the utmost confidentiality. Dedicated to fostering a cohesive and productive environment, prioritizing organizational excellence and client satisfaction in every aspect of support provided.</div>
Qualifications:
<ul><li>Previous administration experience within an office environment.</li><li>
Strong communication &ndash; fluent in English and Arabic, both verbal and written, with excellent interpersonal skills.</li><li>
Smart and Presentable.</li></ul><ul><li>
Excellent administrative skills.</li><li>
Able to work independently.</li><li>
Attention to detail and high level of accuracy</li><li>
Ability to take ownership of problems and act quickly.</li><li>
Good level of computer skills. ( Microsoft Outlook, Word, Excel)</li></ul><ul><li>
Mature approach to dealing with people at all levels of the organisation.</li><li>
Ability to learn and retain information within a reasonable time frame.</li><li>
High level of accuracy, attention to detail and pride in your work.</li><li>
Reliable with a good time keeping record.</li></ul>
Responsibilities:
<ul><li>Provide administrative support to the Project Management Team.</li><li>
Assist the Heads of Department in an administrative support role when required.</li><li>
Implement and maintain procedures to ensure that continuity of the administrative service is maintained at all times.</li><li>
Ensure that all purchase orders are processed and approved for payment with margin sheets and competitive quotations attached.</li></ul><ul><li>
Provide cover for reception when required.</li><li>
Occassional reception duties such as typing and distribution of Purchase Orders.</li><li>
Provide day to day administrative support to the Accounts Department where necessary.</li><li>
Assist the with booking support crew and compiling details for accreditation.</li><li>
Organize catering requirements for delivery on-site.</li></ul><ul><li>
Ensure that the Company&rsquo;s policies, rules, procedures and obligations are observed in carrying out the above duties.</li><li>
Support the Operations team as required.</li><li>
Support the Logistics Administrator as required.</li></ul><div></div><div> 
The above list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required. These tasks will be in keeping with the general profile of the role.</div></div>

Admin & Operations Associate (Saudi National)

PRG EMEA

<div>
 Collaborating closely with the Operations and Administrative teams, ensuring seamless support across all facets of operations. Coordinating in streamlining administrative processes, managing schedules, and facilitating communication between departments to optimize workflow efficiency. Upholding meticulous attention to detail in documentation and record-keeping while maintaining the utmost confidentiality. Dedicated to fostering a cohesive and productive environment, prioritizing organizational excellence and client satisfaction in every aspect of support provided.
 
 
 <ul>
 <li>
 Previous administration experience within an office environment.
 </li>
 <li>
 Strong communication - fluent in English and Arabic, both verbal and written, with excellent interpersonal skills.
 </li>
 <li>
 Smart and Presentable.
 </li>
 <li>
 Excellent administrative skills.
 </li>
 <li>
 Able to work independently.
 </li>
 <li>
 Attention to detail and high level of accuracy
 </li>
 <li>
 Ability to take ownership of problems and act quickly.
 </li>
 <li>
 Good level of computer skills. ( Microsoft Outlook, Word, Excel)
 </li>
 <li>
 Mature approach to dealing with people at all levels of the organisation.
 </li>
 <li>
 Ability to learn and retain information within a reasonable time frame.
 </li>
 <li>
 High level of accuracy, attention to detail and pride in your work.
 </li>
 <li>
 Reliable with a good time keeping record.
 </li>
 <li>
 Provide administrative support to the Project Management Team.
 </li>
 <li>
 Assist the Heads of Department in an administrative support role when required.
 </li>
 <li>
 Implement and maintain procedures to ensure that continuity of the administrative service is maintained at all times.
 </li>
 <li>
 Ensure that all purchase orders are processed and approved for payment with margin sheets and competitive quotations attached.
 </li>
 <li>
 Provide cover for reception when required.
 </li>
 <li>
 Occassional reception duties such as typing and distribution of Purchase Orders.
 </li>
 <li>
 Provide day to day administrative support to the Accounts Department where necessary.
 </li>
 <li>
 Assist the with booking support crew and compiling details for accreditation.
 </li>
 <li>
 Organize catering requirements for delivery on-site.
 </li>
 <li>
 Ensure that the Company&rsquo;s policies, rules, procedures and obligations are observed in carrying out the above duties.
 </li>
 <li>
 Support the Operations team as required.
 </li>
 <li>
 Support the Logistics Administrator as required.
 
 
 
 </li>
 </ul>
 The above list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required. These tasks will be in keeping with the general profile of the role.
</div>

Charterhouse Recruitment

The Role
 Charterhouse is currently working with a Global Law Firm to assist in their hiring of an Office Manager to support the daily operations and ensure the smooth running of the office. The Office Manager oversees the day-to-day functioning of the office, managing administrative tasks, supervising front-of-house services, and ensuring the overall efficiency of daily operations. Key responsibilities include facilities management, negotiating with suppliers while maintaining strong relationships, monitoring contract and trade license renewals, and managing office supplies by tracking inventory and placing orders as needed. In addition, the Office Manager will also be accountable for health and safety compliance, ensuring procedures are aligned with required standards, and ensuring staff adhere to them. Furthermore, you will manage the office budget and petty cash. This role also involves professional support to the legal team, including matter openings, billing, and expense management. Assisting with calendar management, meeting coordination, and travel arrangements. Collaboration with the BD, Marketing, Events, and Finance teams will be essential, along with supporting any other ad hoc administrative needs.
 
Requirements
 To be considered for this role, you must have a minimum of 3 years’ experience in Office Management or Senior Administrative roles, with a strong background in facilities management, ideally within Legal or Professional Services. In addition to exceptional communication skills in both English and Arabic, written and verbal. As a proven Office Manager; you will be highly organised, a self-starter with proven experience at managing tight deadlines. Our client is looking to recruit a proactive, solutions-oriented individual who is a strong team player but also confident working independently, yet demonstrate excellent teamworking skills. It is essential that the candidate you possess KSA working experience.
 
About the company
 The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets. Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Qatar, Hong Kong, Singapore, Melbourne and Sydney.

Office Manager (Arabic Speaker)

Kafaat Business Solutions شركة كفاءات حلول الأعمال

<div>
 
 A leading Real Estate Company in Riyadh is seeking an
 
 Office Manager
 
 to support the CEO Office. The selected candidate will be responsible for managing all secretarial and administrative services, ensuring smooth daily operations and maintaining the highest level of professionalism and confidentiality.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Act as the primary point of contact and coordination between the CEO and internal/external stakeholders.
 </li>
 <li>
 Handle day-to-day administrative matters, documents, and visitor interactions independently.
 </li>
 <li>
 Manage CEO&rsquo;s travel arrangements, meeting schedules, and incoming communications.
 </li>
 <li>
 Prepare information, reports, and data required for the CEO&rsquo;s internal and external meetings.
 </li>
 <li>
 Organize and coordinate meetings, including preparing minutes and ensuring follow-up on key actions.
 </li>
 <li>
 Maintain secure and effective filing and data management systems for the CEO office.
 </li>
 <li>
 Ensure office equipment, resources, and logistics are available and well-maintained.
 </li>
 <li>
 Ensure compliance with company policies, standards, and reporting requirements.
 </li>
 <li>
 Contribute to continuous improvement of office systems and practices.
 </li>
 </ul>
 
 Requirements
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in a relevant field.
 </li>
 <li>
 
 3&ndash;5 years of experience
 
 in a similar Office Manager or Executive Assistant role.
 </li>
 <li>
 Advanced proficiency in
 
 Arabic &amp; English
 
 (spoken and written).
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 High sense of urgency, professionalism, and confidentiality.
 </li>
 <li>
 Ability to adapt to a dynamic executive schedule and travel requirements.
 </li>
 </ul>
 
 
</div>

Office Manager

Tasheel Law Firm

OVERVIEWJob Title: Administration SupervisorDepartment: Shared ServicesLocation: Riyadh, KSARole PurposeInsights is looking for an Administration Supervisor to oversee and manage all administrative operations, ensuring smooth functioning of the office, effective coordination with and support to internal departments, by maintaining compliance with KSA government regulations. The role involves supervising office support staff, handling official documentation, and liaising with government bodies, banks, and service providers.Key Accountabilities / Key Activities1. Office Administration &amp; Supervision<ul><li>Ensure execution of and compliance to administrative policies, processes, and SOPs.</li><li>Oversee day-to-day office operations, ensuring a clean, organized, efficient and welcoming work environment within a fast-paced consultancy setup.</li><li>Supervise and monitor performance of administrative support staff.</li><li>Oversee office services, equipment maintenance, relevant procurement, and inventory by managing vendor relationships to ensure cost-effectiveness.</li><li>Support execution of internal/external office operations, events, celebrations, and meetings in compliance with company guidelines and local HSE policies.</li></ul>2. Government Relations &amp; Regulatory Compliance<ul><li>Handle all interactions with Saudi government entities.</li><li>Provide active support in the processes related to Iqama issuance/renewal, work permits, visas, Saudization compliance, and other legal documentation in accordance with KSA labour laws and government requirements.</li><li>Ensure all company operations are compliant with local laws and regulations.</li></ul>3. Support for Banking &amp; Financial Operations <ul><li>Coordinate for company bank account operations, including deposits, withdrawals, and online transactions.</li><li>Liaise with banks for account opening, closing, corporate cards, and other financial services.</li><li>Support Finance Department in ensuring timely payment of utilities and vendor invoices.</li></ul>4. Employee Services &amp; Support<ul><li>Coordinate employee on-boarding/off-boarding processes by providing support to HR &amp; the concerned department.</li><li>Manage accommodation, transportation, and travel arrangements for staff when required.</li></ul>5. Records Management &amp; Reporting<ul><li>Maintain accurate records of contracts, legal documents, licenses, and company certificates.</li><li>Prepare periodic reports on administrative activities, government transactions, and operational expenses.</li><li>Ensure confidential handling of sensitive company documents.</li></ul>Knowledge / Skills&middot; Strong knowledge of Saudi labour laws, visa processes, and government portals.&middot; Proficiency in Microsoft Office (Excel, Word, PowerPoint) and office management software&middot; Excellent communication skills in English &amp; Arabic proficiency highly preferred.&middot; A proactive and adaptable mindset with strong problem-solving, and execution skills.&middot; Ability to multitask and work under pressure.Education / Certifications&middot; Bachelor&rsquo;s degree in business administration or related field.Experience&middot; 3&ndash;5 years of experience in administration preferably in services sector in KSA.How to applySend your CVs at careers@insightss.coJob Type: Full-time

Administration Supervisor

TÜV SÜD

<div>
 
 Description
 
 
 
 <ul>
 <li>
 Coordinating and assigning projects to inspectors.
 </li>
 <li>
 Follow up on completing reports and uploading it to the Tawuniya portal.
 </li>
 <li>
 Support the other teams in all sub-department like Inspectors, QC/QA, design team, and accountant team.
 </li>
 <li>
 Handle the visit appointments and upload the visit reports to the Malath portal.
 </li>
 <li>
 Handle complaints from clients and Tawuniya.
 
 
 </li>
 </ul>
 
 Department
 
 
 
 Riyadh
 
 
 
 Open Positions
 
 
 
 1
 
 
 
 Skills Required
 
 
 
 Operations Executive, Operations Administrator, Coordination, Client Coordination, Administration Coordinator, Operations Management
 
 
 
 Location
 
 
 
 Riyadh - Saudi Arabia
 
 
 
 Years Of Exp
 
 
 
 2 to 5 years
 
 
 
 tags
 
 
 
 admin,operation-coordinator,costumer,costumer-satisfaction,administration,office-administration,Operations Executive, Operations Administrator, Coordination, Client Coordination, Administration Coordinator, Operations Management
 
 
 
 Posted On
 
 
 
 1752559079000
</div>

Operations Coordinator for Riyadh

Explore 539+ Office administrator in Riyadh this September. Find roles across top companies and apply now to boost your career.

539 office administrator jobs IN Riyadh

Office Administrator

Admin & Operations Associate (Saudi National)

Admin & Operations Associate (Saudi National)

Office Manager (Arabic Speaker)

Office Manager

Administration Supervisor

Operations Coordinator for Riyadh