executive assistant

front office manager

it administrator

office operations coordinator Jobs in Riyadh

office operations coordinator

office secretary

office administrator

MillerKnoll

<div>
 
 Why join us?
 
 
 
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
 
 
 
 Job Description &ndash; Office Administrator KSA
 
 
 
 
 Purpose of the job
 
 
 
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
 
 
 
 Specific Responsibilities
 
 
 
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
 
 
 
 Resource management
 
 
 
 Financial:
 
 
 None
 
 
 Human:
 
 
 None
 
 
 
 Contacts and relationships
 
 
 
 Internal contacts:
 
 
 Sales Staff and Managers
 
 
 HM Staff throughout International and the US
 
 
 External contacts:
 
 
 Clients
 
 
 Dealers
 
 
 
 Person profile
 
 
 
 
 Education And Experience
 
 
 
 Essential:
 
 
 Good level of Education
 
 
 Excellent English &ndash; spoken and written
 
 
 Fluency in verbal and written Arabic is preferred.
 
 
 Experience of administration/sales support
 
 
 
 Competences
 
 
 
 Essential:
 
 
 Able to communicate effectively at all levels, by telephone and face-to-face
 
 
 Computer skills &ndash; word, excel and email
 
 
 Good organisational skills
 
 
 Good level of financial awareness
 
 
 
 Characteristics
 
 
 
 Essential:
 
 
 Very professional, friendly and confident
 
 
 Well presented and smartly dressed
 
 
 Able to keep work area tidy at all times
 
 
 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
 
 
 Happy to work on own initiative.
 
 
 Flexible
 
 
 Mature attitude essential
 
 
 
 Who We Hire?
 
 
 
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 
 
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>

Office Administrator

<div>Overview:
<div>
Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.</div><div></div><div> 
Serves as the Aviation Maintenance Quality Control/Quality Assurance (QC/QA) Technical Inspector under the direction of the QC Manager. Responsibilities encompass the sign-off of all red &lsquo;X&rsquo; and circle red &lsquo;X&rsquo; conditions related to aircraft systems and components. Engages in technical inspection of specific airframe, powertrain, power-plant, armament, electrical, and avionics systems. Evaluates the need for Maintenance Test Flights (MTF) and Maintenance Operational Checks (MOC), providing inspection criteria interpretation to the maintenance staff. Utilizes common measuring tools, precision measuring gauges, and alignment fixtures (GFE). Assists the Customer in maintaining a current technical library and relevant aircraft forms and records. Collaborates with the Customer Weight and Balance (W&amp;B) technician to complete Weight and Balance records for all assigned aircraft, adhering to Customer directives and applicable manuals. Assumes the role of the site QC Data Analyst and the technical and compliance documentation administrator. Establishes maintenance quality control processes, procedures, standards, measures, and reports, supporting the maintenance program for all maintenance support activities. Prioritizes safety in all related operations and conducts maintenance and technical inspector training as required, inputting OJT training data into the learning management system database.</div>
Responsibilities:
<ul><li>Performs quality technical inspection of aircraft, equipment, vehicles, aircraft components, parts, and systems (including avionics, electrical, instrument and armament) as required by functional assignment.</li><li>
Performs quality and safety inspections of on-site equipment and tools used in aircraft maintenance, vehicles, and equipment.</li><li>
Performs in-progress and final quality technical inspections during maintenance, repair, modification, rework, and overhaul of aircraft, aircraft components, and component parts.</li><li>
Inspects job procedural forms and maintenance forms used in the performance of aircraft maintenance, vehicle and equipment maintenance to assure compliance with approved methods and procedures.</li><li>
Assists in preparation, processing, and answering of Quality Deficiency Reports (QDRs). Assists in aircraft accident investigations, prepares estimated cost of damage reports as required.</li><li>
Establish the maintenance quality control processes, procedures, standards, measures, and reports in support of the maintenance program and in coordination with Supply Chain Management (SCM) activities.</li><li>
Directs inquires, investigations, and research analysis related to quality control maintenance processes and supporting maintenance activities, to the QC Manager.</li><li>
Ensures all quality control maintenance operations and related maintenance support activities are conducted in a safe manner.</li><li>
In coordination with the QC Manager, supports the Downed Aircraft Recovery Team (DART) processes and procedures.</li><li>
Conducts maintenance training and technical inspector training as required.</li><li>
Other tasks as directed by the QC Manager.</li><li>
Works within the maintenance quality control processes, procedures, and standards.</li><li>
Ensures all maintenance operations and related maintenance support activities are conducted in a safe manner.</li><li>
Supports, in coordination with the Maintenance Manager and Flight Operations Manager, the Downed Aircraft Recovery Team (DART) process and procedure.</li><li>
Performs within the broad guidelines of duties and responsibilities with significant choice of methods.</li><li>
Authority to select and implement goals and objectives within the execution of duties and responsibilities.</li></ul>
Qualifications:
<div>
Minimum Qualifications
</div><ul><li>Associates degree required; Bachelor&rsquo;s degree preferred.</li><li>
As a condition of employment in Saudi Arabia, all candidates must successfully complete the Saudi Ministry of Human Resources and Social Development&rsquo;s Qualification Verification Program (QVP) to ensure eligibility for visa processing and employment authorization.</li><li>
Federal Aviation Administration (FAA) Inspector Authorization (IA) certificate.</li><li>
FAA Airframe and Powerplant certificate.</li></ul><div>
Experience:
</div><ul><li>Five (5) years&rsquo; experience maintaining specific or similar Mission Design Series (MDS).</li><li>
Able to use the Automated Weight and Balance Software (AWBS).</li><li>
Demonstrated knowledge and experience of rotary wing Aviation operations inclusive of maintenance, Aviation logistics, flight operations and training.</li><li>
Certificates: Army Aviation maintenance certification with rating in the AH-64 or UH-60 or MD500 Series Aircraft (Army Rotary Wing equivalent) or OH-58D desired.</li><li>
FAA, A&amp;P certificate or Equivalent required.</li><li>
Proficient in the use of computer-hosted interactive technical manuals, aircraft maintenance forms, and other aircraft related documentation.</li><li>
Graduate of a US Military Aircraft Maintenance Course or civilian A&amp;P equivalent with a minimum of 5 years&rsquo; experience</li><li>
Possess a valid U.S driver&rsquo;s license and Passport.</li><li>
DD214 required for military experience.</li><li>
Must be able to pass employment and deployment qualification requirements that include medical, drug testing, background checks, etc.</li><li>
Previous experience in a leadership or supervisory role within a military maintenance unit.</li><li>
Strong knowledge of military logistics procedures and regulations.</li></ul><h4 class="jobSectionHeader">
At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.</h4></div>

UH60 Technical Inspector

Confidential Government

<div>
 
 A leading
 
 semi-government entity
 
 in Saudi Arabia&rsquo;s is looking for skilled professionals to join its growing team. Headquartered in
 
 Riyadh
 
 , the organization plays a strategic role in supporting economic development initiatives and driving long-term impact across key sectors.
 
 
 
 
 
 If you are looking for a meaningful career with an organization committed to
 
 sustainability, innovation, and industry excellence
 
 , this is your opportunity to be part of something impactful.
 
 
 
 
 
 
 Apply now and be part of a future-focused organization shaping tomorrow&rsquo;s success.
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 To manage the daily operations of the Executive Office and provide high-level administrative, organizational, and coordination support to the CEO and executive leadership. The Executive Office Assistant ensures smooth workflow, manages executive communications and schedules, oversees office protocols, and acts as a key liaison between the executive office and internal/external stakeholders.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 <ul>
 <li>
 Oversee the day-to-day administrative operations of the Executive Office, ensuring efficiency and confidentiality.
 </li>
 <li>
 Manage the CEO&rsquo;s schedule, meetings, travel arrangements, and communications with accuracy and discretion.
 </li>
 <li>
 Coordinate internal and external meetings, including agenda preparation, minutes, and follow-ups.
 </li>
 <li>
 Act as the primary point of contact between the Executive Office and internal departments, external partners, and government entities.
 </li>
 <li>
 Draft, review, and format high-level correspondence, reports, and presentations.
 </li>
 <li>
 Supervise and support other Executive Office staff to ensure consistent quality and service standards.
 </li>
 <li>
 Ensure the implementation and compliance with executive office policies, protocols, and document control.
 </li>
 <li>
 Manage sensitive information and communications with professionalism, integrity, and discretion.
 </li>
 <li>
 Support executive-level events, visits, and board or committee meeting preparations.
 </li>
 <li>
 Track action items and ensure timely execution of decisions made by the CEO or executive leadership.
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 Minimum 7 years of experience in similar position.
 </li>
 </ul>
 
 
 
</div>

Executive Assistant

Land Laboratories

Mannai Corporation is excited to announce the launch of a new specialized venture in Riyadh, Saudi Arabia, Mannai Technologies. As we expand our footprint in the Kingdom, we are seeking a highly skilled and proactive Administrative Assistant to join our founding team.Administrative Assistant Location: Riyadh GalleryPosition Overview: We are seeking a proactive and organized Administrative Assistant to support our corporate operations in Riyadh. This versatile role manages front-desk reception, essential office organization, document control, and routine administrative tasks on government portals.Key Responsibilities:<ul><li>Act as the initial point of contact for visitors and clients, managing the reception area professionally and routing inquiries.</li><li>Oversee general office operations, including the procurement and inventory management of office stationery and supplies.</li><li>Maintain an impeccable physical and digital filing system for corporate documents, contracts, and internal correspondence.</li><li>Assist the HR team with basic candidate screening, CV profiling, and coordinating interview schedules.</li><li>Perform basic data entry and administrative updates on corporate and standard government portals as directed.</li></ul>Qualifications &amp; Requirements:<ul><li>High School Diploma, Secretarial Diploma, or Bachelor&rsquo;s degree.</li><li>Previous experience in a receptionist, administrative assistant, or office coordinator role.</li><li>Basic familiarity with navigating local corporate administrative portals or government platforms.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Language: Good command of both English and Arabic (written and spoken).</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Salary Expectation in Saudi Riyals</li><li>Current Salary Saudi Riyals</li></ul>Experience:<ul><li>Goverment Portals: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Riyadh (Required)</li></ul>Work Location: In person

Administrative Assistant (Saudi National)

Marriott International

<div>Additional Information 
Job Number26087733 
Job CategoryRooms &amp; Guest Services Operations 
LocationKing Abdullah Ibn Abdulaziz Road Al Woroud District, Riyadh, Saudi Arabia, Saudi Arabia, 11544 
ScheduleFull Time 
Located Remotely?N 
Position Type Management 
<div><div>JOB SUMMARY 
Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest and employee satisfaction and maximizes the financial performance of the department. 
CANDIDATE PROFILE 
Education and Experience
<ul><li>High school diploma or GED; 2 years experience in the guest services, front desk, or related professional area.</li></ul>
OR
<ul><li>2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required.</li></ul> 
CORE WORK ACTIVITIES 
Supporting Management of Front Desk Team
<ul><li>Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.</li></ul>
<ul><li>Encourages and builds mutual trust, respect, and cooperation among team members.</li></ul>
<ul><li>Supervises and manages employees. Managing all day-to-day operations. Understanding employee positions well enough to perform duties in employees' absence.</li></ul>
<ul><li>Ensures employee recognition is taking place on all shifts.</li></ul>
<ul><li>Establishes and maintains open, collaborative relationships with employees.</li></ul> 
Monitoring and Supporting Progress Toward Guest Services and Front Desk Goals
<ul><li>Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.</li></ul>
<ul><li>Develops specific goals and plans to prioritize, organize, and accomplish your work.</li></ul>
<ul><li>Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.</li></ul>
<ul><li>Strives to improve service performance.</li></ul>
<ul><li>Collaborates with the Front Office Manager on ways to continually improve departmental service.</li></ul>
<ul><li>Communicates a clear and consistent message regarding the Front Office goals to produce desired results.</li></ul>
<ul><li>Participates in the development and implementation of corrective action plans based on review of comment cards and guest satisfaction results.</li></ul>
<ul><li>Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.</li></ul> 
Ensuring Exceptional Customer Service
<ul><li>Provides services that are above and beyond for customer satisfaction and retention.</li></ul>
<ul><li>Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.</li></ul>
<ul><li>Serves as a role model to demonstrate appropriate behaviors.</li></ul>
<ul><li>Sets a positive example for guest relations.</li></ul>
<ul><li>Displays outstanding hospitality skills.</li></ul>
<ul><li>Empowers employees to provide excellent customer service.</li></ul>
<ul><li>Interacts with customers on a regular basis to obtain feedback on quality of product, service levels and overall satisfaction.</li></ul>
<ul><li>Provides feedback to employees based on observation of service behaviors.</li></ul>
<ul><li>Handles guest problems and complaints effectively.</li></ul>
<ul><li>Interacts with guests to obtain feedback on product quality and service levels.</li></ul> 
Managing Projects and Policies
<ul><li>Implements the customer recognition/service program, communicating and ensuring the process.</li></ul>
<ul><li>Ensures compliance with all Front Office policies, standards and procedures.</li></ul>
<ul><li>Monitors adherence to all credit policies and procedures to reduce bad debts and rebates.</li></ul> 

Additional Responsibilities
<ul><li>Provides information to supervisors and co-workers by telephone, in written form, e-mail, or in person.</li></ul>
<ul><li>Analyzes information and evaluating results to choose the best solution and solve problems.</li></ul>
<ul><li>Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.</li></ul>
<ul><li>Functions in place of the Front Office Manager in his/her absence.</li></ul>
<ul><li>Communicates critical information from pre- and post-convention meetings to the Front Office staff.</li></ul>
<ul><li>Participates in department meetings.</li></ul></div><div> 
</div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
At Le M&eacute;ridien, we are inspired by the era of glamorous travel, celebrating each culture through the distinctly European spirit of savouring the good life. Our guests are curious and creative, cosmopolitan culture seekers that appreciate moments of connection and slowing down to savour the destination. We provide authentic, chic and memorable service along with experiences that inspire guests to savour the good life. We&rsquo;re looking for curious and creative people to join our team. If you appreciate connecting with like-minded guests and have a deep desire to create memorable experiences, we invite you to explore career opportunities with Le M&eacute;ridien. In joining Le M&eacute;ridien, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div>

AsstMgr-Front Office I

Vertex Pharmaceuticals

<div>Job Description
Location: Saudi Arabia
 
Function: Technical Scientific Office / External Affairs
 
Program Type: Undergraduate Summer Training Program
 
Reporting To: Technical Scientific Office Lead / External Affairs Director
 
Duration: As per the approved summer training program
Role Purpose
The Summer Trainee will support the Technical Scientific Office and External Affairs functions through administrative, operational, and coordination activities. This role is intended to provide undergraduate students with practical exposure to a professional healthcare/pharmaceutical environment, while contributing to scientific support activities, stakeholder engagement, reporting, and cross-functional coordination.
Key Responsibilities
<ul><li>Provide administrative and operational support to the Technical Scientific Office and External Affairs teams.
</li><li>Assist in preparing presentations, reports, meeting materials, and internal documentation.
</li><li>Maintain trackers, records, timelines, and project files to support follow-up and execution.
</li><li>Support the organization of internal meetings, including preparation of agendas, meeting minutes, and action tracking.
</li><li>Assist with coordination of stakeholder-related activities, meetings, and event logistics, as required.
</li><li>Conduct basic research and information gathering on topics relevant to healthcare, scientific affairs, public affairs, and business priorities.
</li><li>Ensure all assigned tasks are completed in accordance with company policies, compliance standards, and confidentiality requirements.
</li></ul>Candidate Profile
<ul><li>Currently enrolled in a Bachelor&rsquo;s degree program in Pharmacy,
</li><li>Eligible to undertake an undergraduate summer training program in Saudi Arabia.
</li><li>Demonstrated interest in the healthcare/pharmaceutical industry and corporate functions.
</li><li>Proficient in Microsoft Office applications , particularly Word, Excel, and PowerPoint .
</li><li>Strong written and verbal communication skills in English ; Arabic is an advantage.
</li><li>Strong organizational skills, attention to detail, and ability to manage multiple tasks.
</li><li>Eagerness to learn, collaborate, and contribute in a professional environment.
</li></ul>Core Competencies
<ul><li>Communication
</li><li>Teamwork and collaboration
</li><li>Planning and organization
</li><li>Attention to detail
</li><li>Learning agility
</li><li>Professionalism
</li><li>Accountability
</li><li>Research and analytical thinking
</li></ul>Learning Opportunity
This training opportunity offers exposure to:
<ul><li>Technical Scientific Office support activities
</li><li>External Affairs coordination and stakeholder engagement
</li><li>Reporting, documentation, and business communication
</li><li>Cross-functional collaboration in a regulated healthcare environment
</li><li>Corporate standards relating to compliance, confidentiality, and professional conduct
</li></ul>Flex Designation:
Hybrid-Eligible Or On-Site Eligible
Flex Eligibility Status:
In this Hybrid-Eligible role, you can choose to be designated as:
 
1. Hybrid : work remotely up to two days per week; or select
 
2. On-Site : work five days per week on-site with ad hoc flexibility.
Note: The Flex status for this position is subject to Vertex&rsquo;s Policy on Flex @ Vertex Program and may be changed at any time.
#LI-Hybrid
Company Information
Vertex is a global biotechnology company that invests in scientific innovation.
Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com</div>

Summer Trainee – Technical Scientific Office & External Affairs

شركه اوج

تعلن شركة مقاولات في مدينة الرياض عن توفر شاغر وظيفي بمسمى:مهندس مكتب فني (Technical Office Engineer)المتطلبات:<ul><li>درجة البكالوريوس في الهندسة المدنية أو ما يعادلها.</li><li>خبرة لا تقل عن 5 سنوات في أعمال المكتب الفني بمجال المقاولات.</li><li>يشترط وجود خبرة سابقة في مشاريع الخطوط الحديدية السعودية (SAR).</li><li>خبرة في إعداد واعتماد المخططات التنفيذية (Shop Drawings)، وحصر الكميات، والمستخلصات، وطلبات المواد (Material Submittals)، وطلبات المعلومات (RFIs).</li><li>الإلمام بالمواصفات الفنية والعقود الخاصة بمشاريع البنية التحتية والسكك الحديدية.</li><li>إجادة استخدام برامج AutoCAD وMicrosoft Office، ويفضل الإلمام ببرنامج Primavera P6.</li><li>مهارات عالية في إعداد التقارير والتنسيق مع الاستشاري والجهات ذات العلاقة.</li></ul>مكان العمل: الرياضللتقديم: يرجى إرسال السيرة الذاتية مع كتابة (مهندس مكتب فني &ndash; SAR) في عنوان البريد الإلكتروني career@awj-holding.saWork Location: In person

مهندس مكتب فني

Explore 89+ Office administrator in Riyadh this August. Find roles across top companies and apply now to boost your career.