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operations, administration and executive coordinator Jobs in Riyadh

office administrator

MillerKnoll

<div>
 
 Why join us?
 
 
 
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
 
 
 
 Job Description &ndash; Office Administrator KSA
 
 
 
 
 Purpose of the job
 
 
 
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
 
 
 
 Specific Responsibilities
 
 
 
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
 
 
 
 Resource management
 
 
 
 Financial:
 
 
 None
 
 
 Human:
 
 
 None
 
 
 
 Contacts and relationships
 
 
 
 Internal contacts:
 
 
 Sales Staff and Managers
 
 
 HM Staff throughout International and the US
 
 
 External contacts:
 
 
 Clients
 
 
 Dealers
 
 
 
 Person profile
 
 
 
 
 Education And Experience
 
 
 
 Essential:
 
 
 Good level of Education
 
 
 Excellent English &ndash; spoken and written
 
 
 Fluency in verbal and written Arabic is preferred.
 
 
 Experience of administration/sales support
 
 
 
 Competences
 
 
 
 Essential:
 
 
 Able to communicate effectively at all levels, by telephone and face-to-face
 
 
 Computer skills &ndash; word, excel and email
 
 
 Good organisational skills
 
 
 Good level of financial awareness
 
 
 
 Characteristics
 
 
 
 Essential:
 
 
 Very professional, friendly and confident
 
 
 Well presented and smartly dressed
 
 
 Able to keep work area tidy at all times
 
 
 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
 
 
 Happy to work on own initiative.
 
 
 Flexible
 
 
 Mature attitude essential
 
 
 
 Who We Hire?
 
 
 
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 
 
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>

Office Administrator

Bausch + Lomb

<div>
 
 
 Bausch + Lomb
 
 is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 
 
 
 
 
 
 Objectives / Purpose of the Job:
 
 
 
 Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Oversee and support all administrative duties to ensure smooth day-to-day office operations.
 </li>
 <li>
 Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
 </li>
 <li>
 Purchase office supplies and equipment, maintaining proper stock levels.
 </li>
 <li>
 Supervise general office functions and report regularly to management.
 </li>
 <li>
 Provide progress updates to senior management and collaborate on improving office operations.
 </li>
 <li>
 Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
 </li>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
 </li>
 <li>
 Provide comprehensive administrative support across departments.
 </li>
 <li>
 Follow up on administrative invoice payments for accurate financial reporting.
 </li>
 <li>
 Track employee movements, including vacation schedules, ADM requests, and social security updates.
 </li>
 <li>
 Ensure timely processing and follow-up on administrative purchase orders.
 </li>
 <li>
 Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
 </li>
 <li>
 Organize events across the Middle East, including hotel bookings and visa processing.
 </li>
 <li>
 Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
 </li>
 <li>
 Manage contract approvals and signatures using the Evisort platform.
 </li>
 <li>
 Prepare monthly administrative provisions with full justification of related expenses.
 </li>
 <li>
 Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
 </li>
 <li>
 Ensure a safe, clean, and compliant working environment.
 </li>
 <li>
 Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
 </li>
 <li>
 Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
 </li>
 <li>
 Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
 </li>
 <li>
 Maintain custody and availability of all original and copy legal and contractual documents.
 </li>
 <li>
 Assist with Evisort preparation and approvals for the Saudi Arabia team.
 </li>
 <li>
 Lead and track contract approval workflows for Saudi Arabia.
 </li>
 <li>
 Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
 </li>
 <li>
 Validate and proofread contract content to ensure compliance with internal SOPs.
 </li>
 <li>
 Manage contract databases (hard and soft copies) for the region via Evisort.
 </li>
 <li>
 Lead the regional contract database project as a centralized data source.
 </li>
 <li>
 Maintain and update best practices, templates, and contract management guidelines.
 </li>
 <li>
 Ensure proper filing and quick retrieval of all original contracts.
 </li>
 <li>
 Validate distributor signatures on finalized contracts.
 </li>
 <li>
 Liaise with the PRO for all legalizations and departmental document processing.
 </li>
 <li>
 Coordinate with the PRO for the renewal of licenses for Saudi entities.
 </li>
 <li>
 Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
 </li>
 <li>
 Participate in preparing the annual administrative budget and monitoring related expenses.
 </li>
 <li>
 Conduct training on legal contract management and the corporate documentation system.
 </li>
 <li>
 Ensure documentation and contract databases are updated with relevant teams.
 </li>
 <li>
 Administer corporate GEMS system uploads for the TMEA region.
 </li>
 <li>
 Provide audit support through documentation, retrieval, and system compliance.
 </li>
 <li>
 Serve as a Securitate user supporting due diligence processes.
 </li>
 <li>
 Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
 </li>
 </ul>
 
 
 
 
 
 Required Education &amp; Skills:
 
 
 <ul>
 <li>
 Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
 </li>
 <li>
 Advanced computing skills including Word, Excel, Outlook email and Power point.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
 </li>
 <li>
 Knowledge of office management responsibilities, systems, and procedures.
 </li>
 <li>
 Experience in different field is advantageous.
 </li>
 <li>
 Experience of dealing with people at different levels throughout the organization and across the regions.
 </li>
 <li>
 Experience of dealing and price negotiation with vendors/suppliers.
 </li>
 <li>
 Ability to deal with strictly confidential information in a professional manner.
 </li>
 </ul>
 
 
</div>

webook.com

<div>
 Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?
 
 
 If yes, then this is the job you're looking for ,webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.
 
 
 
 Role Overview:
 
 
 
 We are looking for a proactive and highly organized Office Manager to oversee office operations and support the execution of key operational initiatives under the direction of the CEO.
 
 
 This role will ensure the office runs efficiently while coordinating across departments to support operational priorities, manage vendors and facilities, and drive administrative excellence. The ideal candidate is structured, detail-oriented, and comfortable working in a fast-paced environment with direct exposure to executive leadership.
 
 
 
 Key Responsibilities:
 
 
 
 
 Office &amp; Operational Management
 
 
 
 <ul>
 <li>
 Oversee the day-to-day operations of the office to ensure an efficient and well-organized working environment
 </li>
 <li>
 Manage office facilities, maintenance, and workplace services
 </li>
 <li>
 Coordinate with vendors, service providers, and building management
 </li>
 <li>
 Monitor office budgets related to supplies, services, and operational needs
 
 
 </li>
 </ul>
 
 Cross-Department Coordination
 
 
 
 <ul>
 <li>
 Act as a coordination point between departments to support operational execution
 </li>
 <li>
 Follow up on operational tasks and ensure alignment across teams when needed
 </li>
 <li>
 Support internal initiatives and projects assigned by the CEO
 </li>
 <li>
 Assist in tracking action items from leadership discussions and operational meetings
 
 
 </li>
 </ul>
 
 Office Infrastructure &amp; Environment
 
 
 
 <ul>
 <li>
 Ensure the office environment supports productivity, collaboration, and employee experience
 </li>
 <li>
 Coordinate office improvements, renovations, or workspace planning when needed
 </li>
 <li>
 Maintain office policies, procedures, and operational standards
 
 
 </li>
 </ul>
 
 Operational Support to Leadership
 
 
 
 <ul>
 <li>
 Support the CEO on operational follow-ups and implementation of internal initiatives
 </li>
 <li>
 Prepare operational reports, summaries, or documentation when required
 </li>
 <li>
 Assist in coordinating internal leadership meetings and ensuring follow-ups on key action items
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Operations Management, or a related field
 </li>
 <li>
 4-7 years of experience in Office Management, Operations, or Administrative Leadership roles
 </li>
 <li>
 Strong organizational and operational coordination skills
 </li>
 <li>
 Ability to manage multiple stakeholders and priorities
 </li>
 <li>
 Excellent communication and problem-solving abilities
 </li>
 <li>
 High level of professionalism and discretion
 </li>
 <li>
 Proficiency in Google Workspace
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience working closely with executive leadership
 </li>
 <li>
 Experience managing office operations in fast-growing companies
 </li>
 <li>
 Strong vendor management and operational planning skills
 </li>
 </ul>
</div>

Office Manager

SEDIVER

<div>
 
 
 Company Description
 
 
 
 
 SEDIVER
 
 is the global market leader in specialized equipment for the energy transition. The international manufacturing group has production facilities in Italy, Czech Republic, China, and the United States, sales offices and warehouses in Brazil, Canada, and France, representative office in the Kingdom of Saudi Arabia, and R&amp;D laboratories in France. More than 1,000 employees serve customers in &gt;150 countries. The company is on a strong organic growth trajectory.
 
 
 
 
 
 Sediver presence in the Kingdom of Saudi Arabia plays a key role in supporting the Group&rsquo;s growth strategy. Being close to our customers, including major Power Utilities as well as global and local Engineering, Procurement, and Construction companies allows us to strengthen relationships and provide effective, timely support in one of Sediver most strategic markets.
 
 
 The Riyadh office serves as an important hub for managing relationships with key clients and end-users, ensuring continuous coordination and high-quality service.
 
 
 
 
 
 
 
 
 
 Scope of the role:
 
 
 
 
 The Office Manager oversees office operations, administration, and events. Responsibilities include managing procedures, coordinating personnel, handling administrative duties and maintaining supplies. The role maintains a productive environment and ensures effective communication and coordination internally with other site's colleagues and externally with suppliers
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Office operations:
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organize and manage daily office activities, such as scheduling meetings, arranging travel and accommodation, and managing databases
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Purchase office supplies
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Track and maintain inventory
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Handle vendor contracts
 
 
 
 
 Administrative Support:
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Take care of paperwork including letters, reports, and presentations
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage correspondence and office supplies
 
 
 
 
 Communication and Coordination:
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Promote effective communication in the office
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate with different departments, and serve as contact point for clients and visitors
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Liaise with Group finance and HR teams
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Liaise with external finance and HR organizations in KSA
 
 
 
 
 Policy and Procedures:
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Implement and maintain office procedures
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ensure regulatory compliance
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Review policies if necessary
 
 
 
 
 Facilities Management:
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate with facility management vendors
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Handle repairs
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain a safe work environment
 
 
 
 
 Special Projects and Additional Responsibilities:
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support special projects and initiatives
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support new employees onboarding process
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage employee records and HR-related tasks
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Handle customer inquiries
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Join meetings with senior management
 
 
 
 
 
 
 
 Required Experience / Skills:
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Bachelor&rsquo;s degree in business administration, HR or related field
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;5-10 years of relevant professional experience as Office Manager, Administrative Manager, or Executive Assistant
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficiency with MS Office and Administrative tools
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Budgeting &amp; Expense Management&nbsp;
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Strong knowledge of KSA labor laws
 
 
 
 
 
 
 
 Key Competencies:
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Strong communication and interpersonal skills
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Problem-solving and decision-making
 
 
 
 
 -&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organizational and time management skills
 
 
 
 
 
</div>

Tilke Focus Design

The Role
 We are looking for a reliable and organized Office Secretary to join our team at our Riyadh head office. The successful candidate will be the first point of contact for visitors and callers, and will provide essential administrative and secretarial support to ensure smooth day-to-day office operations. Key Responsibilities: - Manage the reception desk and greet visitors in a professional manner - Answer and direct phone calls, emails, and correspondence - Schedule and coordinate meetings, appointments, and travel arrangements - Maintain and organize office files, records, and documentation - Prepare letters, memos, reports, and other documents as required - Handle incoming and outgoing mail and courier services - Monitor and order office supplies as needed - Support various departments with general administrative tasks - Ensure the reception area is tidy and presentable at all times
 
Requirements
 Requirements: - 0 to 2 years of experience in an administrative, secretarial, or receptionist role - Strong communication and interpersonal skills - Proficiency in Microsoft Office (Word, Excel, Outlook) - Well-organized with attention to detail - Ability to multitask and work in a fast-paced environment - Fluency in English
 
About the company
 Tilke Focus Design (TFD) is a multidisciplinary architecture and engineering consultancy headquartered in Riyadh, KSA formed through a strategic partnership between Tilke Engineers & Architects (Germany) and Focus Design Partners (Qatar). From high-performance racetracks to visionary urban planning and iconic hospitality projects, TFD brings together world-class precision and regional insight to deliver innovative, integrated design solutions.

Office Secretary

Hilton

<div>Front Office Manager
A Front Office Manager supervises the Front Office Team to ensure that Team Members are prepared and well-informed to deliver our Guests an exceptional experience from check-in through check-out. 
 
What will I be doing? 
As Front Office Manager, you will oversee the Front Office Team which is the main connection between the Guest, the hotel, and the various hotel departments. A Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:
<ul><li>Oversee the entire Front Office operation to maintain high standards</li>
<li>Evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li>
<li>Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li>
<li>Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li>
<li>Set departmental objectives, work schedules, budgets, policies, and procedures</li>
<li>Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li>
<li>Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li>
<li>Maintain good communication and working relationships with all hotel departments</li>
<li>Monitor staffing levels to meet cover business demands</li>
<li>Conduct monthly communication meetings and produce minutes</li>
<li>Manage staff performance issues in compliance with company policies and procedures</li>
<li>Recruit, manage, train and develop the Front Office team</li>
<li>Comply with hotel security, fire regulations and all health and safety legislation</li>
<li>Act in accordance with policies and procedures when working with front of house equipment and property management systems</li>
<li>Assist with other departments, as necessary</li>
</ul>What are we looking for? 
Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
A degree or diploma in Hotel Management or equivalent</li><li>
A minimum of 3 years of Front Office supervisory experience in the hotel, leisure, and/or retail sector</li><li>
High level of IT proficiency</li><li>
High level of commercial awareness and sales capabilities</li><li>
Experience of managing people and developing people</li><li>
Previous experience of managing a department and Profit and Loss account</li><li>
Excellent leadership, interpersonal and communication skills</li><li>
Accountable and resilient</li><li>
Commitment to delivering a high level of customer service
</li><li>Flexibility to respond to a variety of work situations</li><li>
Ability to work on your own and as part of a team</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Familiar with Property Management Systems</li><li>
A degree or diploma in Hotel Management or equivalent</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Front Office Manager

Explore 484+ Office administrator in Riyadh this April. Find roles across top companies and apply now to boost your career.

484 office administrator jobs In Riyadh

Office Administrator

Office Administrator

Office Administrator

Office Manager

Office Manager

Office Secretary

Front Office Manager