document controller

contract administrator

administrative assistant

executive assistant

hr assistant

office administrator

Armada

<div>
 
 &nbsp;
 
 
 
 About the Company
 
 
 
 Armada is an edge computing startup that provides computing infrastructure to remote areas where connectivity and cloud infrastructure is limited, as well as areas where data needs to be processed locally for real-time analytics and AI at the edge. We&rsquo;re looking to bring on the most brilliant minds to help further our mission of bridging the digital divide with advanced technology infrastructure that can be rapidly deployed&nbsp;
 
 anywhere
 
 .
 
 
 &nbsp;
 
 
 
 About the Role
 
 
 
 We are seeking a professional, highly organized Office Administrator to lead the day-to-day operations of our office in Riyadh, Kingdom of Saudi Arabia, with additional administrative oversight for our United Arab Emirates operations via Regus.
 
 
 This role also includes coordination of business travel and visa processes for team members and visitors across the Middle East. The ideal candidate will thrive in a fast-paced environment, demonstrate discretion with sensitive information, and be capable of working independently while collaborating across distributed teams.
 
 
 Saudi nationals are strongly encouraged to apply.
 
 
 
 Key Responsibilities
 
 
 
 
 Saudi Arabia Office Operations:
 
 
 <ul>
 <li>
 Oversee daily office operations to ensure a smooth, efficient, and professional workplace
 </li>
 <li>
 Maintain office supplies, manage deliveries, and coordinate with local vendors and property managers
 </li>
 <li>
 Issue staff and visitor access passes and support reception duties as needed
 </li>
 <li>
 Organize in-office events, team gatherings, and meeting logistics
 </li>
 <li>
 Ensure adherence to company standards and local business practices
 </li>
 </ul>
 
 
 United Arab Emirates (Remote Oversight via Regus):
 
 
 <ul>
 <li>
 Liaise with Regus and vendors for office-related needs and logistics in the United Arab Emirates
 </li>
 <li>
 Coordinate scheduling and remote workspace access for United Arab Emirates-based team members and visitors
 </li>
 </ul>
 
 
 Administrative, Human Resources, and Travel Support:
 
 
 <ul>
 <li>
 Support onboarding for new hires in Saudi Arabia and the United Arab Emirates in coordination with the People Operations team
 </li>
 <li>
 Maintain accurate employee&nbsp;documentation in line with Saudi and Emirati labor laws
 </li>
 <li>
 Assist with interview scheduling and recruitment logistics
 </li>
 <li>
 Manage local employee engagement initiatives and distribution of company-branded merchandise
 </li>
 <li>
 Coordinate travel bookings, hotel accommodations, and visa processing for employees and business visitors across the Middle East region
 </li>
 <li>
 Track and process local invoices, expense reimbursements, and vendor payments in coordination with the Finance team
 </li>
 <li>
 Assist in budget tracking and basic financial reporting for regional administrative activities
 </li>
 </ul>
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 Saudi nationality
 </li>
 <li>
 Minimum three (3) years of experience in office administration or administrative support roles
 </li>
 <li>
 Strong organizational and time management skills with the ability to work independently
 </li>
 <li>
 Professional written and verbal communication skills in English
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
 </li>
 <li>
 Knowledge of travel coordination and visa procedures across the Gulf Cooperation Council (GCC) region
 </li>
 <li>
 Ability to handle confidential information with professionalism and discretion
 </li>
 <li>
 Comfortable supporting geographically distributed teams and working across multiple time zones
 </li>
 </ul>
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Proficiency in Arabic (spoken and written)
 </li>
 <li>
 Experience working with serviced office providers, such as Regus
 </li>
 <li>
 Familiarity with business and labor regulations in both Saudi Arabia and the United Arab Emirates
 </li>
 <li>
 Prior experience providing administrative support in finance or human resources departments
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 &nbsp;
 
 
 
 You're a Great Fit if You're
 
 
 <ul>
 <li>
 A go-getter with a growth mindset.&nbsp;You're intellectually curious, have strong business acumen, and actively seek opportunities to build relevant skills and knowledge&nbsp;
 </li>
 <li>
 A detail-oriented problem-solver.&nbsp;You can independently gather information, solve problems efficiently, and deliver results with a "get-it-done" attitude&nbsp;
 </li>
 <li>
 Thrive in a fast-paced environment.&nbsp;You're energized by an entrepreneurial spirit, capable of working quickly, and excited to contribute to a growing company
 </li>
 <li>
 A collaborative team player.&nbsp;You focus on business success and are motivated by team accomplishment vs personal agenda&nbsp;
 </li>
 <li>
 Highly organized and results-driven.&nbsp;Strong prioritization skills and a dedicated work ethic are essential for you&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Equal Opportunity Statement
 
 
 
 At Armada, we are committed to fostering a work environment where everyone is given equal opportunities to thrive. As an equal opportunity employer, we strictly prohibit discrimination or harassment based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other characteristic protected by law. This policy applies to all employment decisions, including hiring, promotions, and compensation. Our hiring is guided by qualifications, merit, and the business needs at the time.
 
 
 &nbsp;
 
 
 
 Unsolicited Resumes and Candidates
 
 
 
 
 Armada does not accept unsolicited resumes or candidate submissions from external agencies or recruiters. All candidates must apply directly through our careers page. Any resumes submitted by agencies without a prior signed agreement will be considered unsolicited and Armada will not be obligated to pay any fees.
 
 
 
 &nbsp;
 
</div>

Office Administrator

Antal

About the job General Administrator - Saudi NationalsJob Title: General Administrative Staff (Junior Level)Location: Saudi ArabiaNationality: Saudi National (mandatory)Salary: 4000 - 5000 Only (Please do not apply if you are not okay with the salary offered)Education &amp; Experience:Bachelors degree (Graduate)0 - 2 years of relevant experienceValid Saudi driving license is an advantageJob Purpose:To provide day-to-day administrative and operational support to ensure smooth office functioning, includinghandling utilities, coordinating with internal departments, and assisting with general business support activities.Key Responsibilities:Assist in general administrative tasks, filing, documentation, and correspondence.Support utility management and coordination with service providers.Coordinate with banks for account opening and related administrative requirements.Assist IT team with basic coordination and support activities.Schedule and manage appointments, meetings, and internal bookings.Handle travel-related arrangements such as ticket booking.Provide support in company events, staff requirements, and office operations.Maintain confidentiality and ensure compliance with company policies.Skills &amp; Competencies:Strong organizational and multitasking skillsBasic knowledge of MS Office (Word, Excel, Outlook, PowerPoint)Good communication skills in Arabic &amp; English is an advantageAbility to work independently and as part of a teamAttention to detail and proactive approachJob Type: Full-timePay: &#65020;4,000.00 - &#65020;5,000.00 per month

Office Administrator Saudi National

Avis AV Group

Administrative Assistant &ndash; Audio Visual Company | Riyadh, Saudi ArabiaA reputable Audio Visual company based in Riyadh is seeking a proactive and well-organized Administrative Assistant to support our office operations and project teams.Key Responsibilities:<ul><li>Manage day-to-day administrative duties and ensure smooth office operations</li><li>Prepare and maintain documents, reports, and filing systems</li><li>Handle internal and external correspondence (emails, calls, courier, etc.)</li><li>Assist in coordinating meetings, appointments, and travel arrangements</li><li>Communicate with clients, vendors, and team members for project-related support</li><li>Monitor office supplies and handle procurement as needed</li><li>Support HR and finance teams with basic administrative tasks</li></ul>Requirements:<ul><li>Minimum 1 year&rsquo;s experience in a similar administrative role</li><li>Proficient in Microsoft Office (Excel, Word, Outlook)</li><li>Excellent communication skills in English (Arabic is a plus)</li><li>Strong organizational and multitasking skills</li><li>Driving License is required</li><li>Ability to work independently and within a team</li><li>Knowledge of basic accounting or logistics is an advantage</li><li>Transferable Iqama will get preference.</li></ul>Location: Riyadh, Saudi ArabiaJob Types: Full-time, PermanentEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administrative: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>License/Certification:<ul><li>Driving License (Required)</li></ul>Location:<ul><li>Riyadh (Preferred)</li></ul>

Admin Assistant

Mafan Al Rasam "Atelier21"

Administrative AssistantIn some circumstance contacting various Ministries such as Ministry of Labor, LMRA, GOSI, CPR and Immigration.<ul><li>Answer phones and greet visitors in a pleasant manner and directs them to concerned individuals in the office</li></ul><ul><li>Organize, maintain and update the office file system and reference library ensuring easy extraction of documents and up-to-date references.</li></ul><ul><li>Receive, distribute and send out mail.</li></ul><ul><li>Types purchase &amp; job orders, invoices, travel authorization, travel reports and expense claims etc.</li></ul><ul><li>Maintains and updates mailing lists (Supplier &amp; Customers).</li></ul><ul><li>To provide effective administrative support to all staff and assist supervisors on administrative procedures.</li></ul><ul><li>To provide effective support and assist sales team in different procedures.</li></ul><ul><li>Provide effective support and assist accounts in different procedures</li></ul><ul><li>Conduct research and related competitive intelligence activities for key clients, prospects, associations, industries, and monitor the marketing and business development strategies and related activities of key competitors.</li></ul><ul><li>Develop and manage marketing and business development budgets for each practice, consistent with the goals and objectives of each marketing plan.</li></ul><ul><li>Implement Marketing strategies, monitor market trends, create advertising campaigns, develop pricing strategies and targeting strategies based on demographic data and work with the company to develop more awareness of what we offer. Cover digital media, printed and non-printed material according to company needs, conduct research and analyse data to identify and define audiences, devise and present ideas and strategies&rsquo;, compile and distribute financial and statistical information, write and proofread creative copy.</li></ul><ul><li>Plan and develop training plans through Tamkeen or directly with training institutions</li></ul><ul><li>Perform any other miscellaneous job-related duties as assigned.</li></ul><ul><li>Any other ad-hoc duties may be assigned.</li></ul>Requirements4 years experienceEnglish language Excellentbachelors degreemicrosoft Office programs ExcellentJob Type: Full-time

Flat6Labs

<div>
 
 About Flat6Labs
 
 
 
 Flat6Labs is the leading entrepreneurship platform in emerging markets, empowering entrepreneurs to build, launch, and grow transformative ideas through acceleration programs, ecosystem development, and tailored innovation services.
 
 
 For more information, visit www.flat6labs.com.
 
 
 
 Main Responsibilities:
 
 
 
 <ul>
 <li>
 Assist with the management of daily operational activities
 </li>
 <li>
 Manage contract and price negotiations with office vendors, service providers, and office leases
 </li>
 <li>
 Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff
 </li>
 <li>
 Manage petty cash and make sure invoices are recorded on time.
 </li>
 <li>
 Manage office setup process, PO creation, and ensure the efficiency of workflow processes
 </li>
 <li>
 Manage all procurement activities and maintain an updated list of suppliers/vendors with competitive quotations.
 </li>
 <li>
 Support team members with operational queries (e.g., stationery, office equipment, Hardware, and travel arrangements)
 </li>
 <li>
 Liaise with facility management vendors, including cleaning, catering, and security services
 </li>
 <li>
 Compile, proofread, and edit drafts of contracts, leases, licenses, policies, and other legal documents in accordance with other regional offices
 </li>
 <li>
 Assist in planning and implementing internal/external events, including meetings, program events, conferences, and managing related catering and logistics activities
 </li>
 <li>
 Coordinate with the marketing team for all events happening locally to develop social media content
 </li>
 <li>
 Schedule meetings and appointments for team members
 </li>
 <li>
 Coordinate with HR to update and maintain office policies as necessary
 </li>
 <li>
 Assist in the onboarding process for new hires
 </li>
 <li>
 Design, implement filing systems, and ensure the confidentiality of data.
 </li>
 <li>
 Observe, review, and analyze processes to identify inefficiencies and areas where improvements could be made
 </li>
 <li>
 Support with all tasks related to F6L programs throughout the different cycles
 </li>
 <li>
 Perform miscellaneous job-related duties as assigned
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree from an accredited institution
 </li>
 <li>
 Proven experience, at least 2- 3 years, as an Office Manager, Front Office Manager, Administrative Assistant, or Operations Coordinator
 </li>
 <li>
 Must have Knowledge of Operations responsibilities, systems, and procedures
 </li>
 <li>
 Knowledge of administrative management &amp; HR procedures
 </li>
 <li>
 Experience in basic accounting activities is preferred
 </li>
 <li>
 Excellent written and verbal communication skills in Arabic &amp; English
 </li>
 <li>
 Proficiency in MS Office (MS Excel and MS Outlook, in particular)
 </li>
 <li>
 Strong organizational and planning skills in a fast-paced environment
 </li>
 <li>
 Excellent time management skills and ability to multitask and prioritize work
 </li>
 <li>
 Familiarity with email scheduling tools and email software packages
 </li>
 <li>
 Knowledge of legal practices (office setup stage) procedures is preferred
 </li>
 <li>
 Experience in Event Management is preferred
 </li>
 <li>
 Attention to detail and problem-solving skills
 </li>
 <li>
 A creative mind with an ability to suggest improvements
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Get the chance to work with high potential for growth startups and bright entrepreneurs in the MENA region and from di&fflig;erent countries around the world
 </li>
 <li>
 Exposure to di&fflig;erent local, regional and international investors and VCs
 </li>
 <li>
 Engage in the buzzing startup community in the MENA region
 </li>
 <li>
 Work in an environment supporting creativity and proactivity, and be a part of a small dynamic team
 </li>
 <li>
 Medical &amp; Social Insurance
 </li>
 </ul>
</div>

Operations Coordinator | KSA

Alfanar Projects

<div>
 
 
 Position Overview:
 
 The Executive Secretary provides high-level administrative support, ensuring the smooth functioning of the office and enabling the Managing Director to focus on strategic responsibilities. This role requires exceptional organizational skills, discretion, and professionalism.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the Managing Director's calendar, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Handle correspondence, including emails, phone calls, and letters, with confidentiality.
 </li>
 <li>
 Prepare and edit reports, presentations, and other documents.
 </li>
 <li>
 Organize and maintain files, records, and documentation.
 </li>
 <li>
 Coordinate travel arrangements, including itineraries and accommodations.
 </li>
 <li>
 Act as a liaison between the Managing Director and internal/external stakeholders.
 </li>
 <li>
 Assist in planning and organizing events, meetings, and conferences.
 </li>
 <li>
 Monitor and prioritize tasks to ensure deadlines are met.
 </li>
 <li>
 Perform other administrative duties as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Proven experience as an Executive Secretary or similar role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle sensitive information with discretion.
 </li>
 <li>
 Professional demeanor and appearance.
 </li>
 <li>
 Bachelor's degree in business administration or a related field is preferred.
 </li>
 </ul>
 
 
 
 
 
 Why Join Alfanar Projects
 
 
 
 Since 1976, we&rsquo;ve grown and diversified our business to meet the evolving needs of a changing world. Alfanar Projects is an integrated global project developer and engineering, construction, and technology solutions provider with a robust portfolio of landmark projects across the energy, water, and infrastructure sectors.
 
 
 From Saudi Arabia to the rest of the world, we work closely with governments and partners to deliver strategic projects that support national goals and long-term visions. Our work directly contributes to sustainable development and infrastructure modernization in multiple countries.
 
 
 At the heart of our success are more than 10,000 professionals, diverse, skilled, and united by purpose. Our global teams are committed to delivering impact-driven solutions that shape a better, more sustainable future.
 
 
 
</div>

Executive Secretary

Turner & Townsend Pty Limited

<div>Company Description 
Turner &amp; Townsend is a global professional services company with over 22,000 people in more than 60 countries. 
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people&rsquo;s lives. Working in partnership makes it possible to deliver the world&rsquo;s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. 
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. 
We are majority-owned by CBRE Group, Inc., the world&rsquo;s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner &amp; Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. 
Please visit our website: www.turnerandtownsend.com 
Job Description 
To comply with the Saudization law in the KSA, Turner and Townsend is looking for young, ambitious and career driven KSA nationals to join our fast-growing business and develop their career.<ul><li>
Looking after the front office.</li><li>
Welcoming the guests.</li><li>
Answering the telephone and taking messages.</li><li>
Maintaining safety, cleanliness and tidiness at the reception, meeting rooms and office facilities area by complying with procedures, rules, and regulations.</li><li>
Maintaining the office supplies inventory and purchasing.</li><li>
In charge of document control for the head office.</li><li>
Any Admin ad hoc task like formatting of documents, assisting in preparation of reports, printing, etc.</li><li>
Managing other office expenses.</li></ul> 

Qualifications 
<ul><li>
Minimum experience of at least 1 year in a similar role.</li><li>
Bachelor Degree or equivalent.</li><li>
Excellent in time management.</li><li>
Must be confident working under pressure and multi- tasking.</li><li>
Advance knowledge in MS Word, Excel and PowerPoint.</li></ul> 

Additional Information 
Turner &amp; Townsend is a global management consultancy and professional services firm focusing on the construction and asset management sectors. We work with the most prominent clients on the largest projects and asset bases across real estate, infrastructure and natural resources. Our focus is on programme and project management, cost and commercial management and asset management strategy. 
We deliver projects on time and to budget, and to optimise the whole life value of assets on behalf of our clients. We work on projects such as HS2, The Shard, Battersea Power Station, Hinkley Point, Changi Airport, and clients such as Shell, Google, Microsoft, Intel, Nissan and Citibank. 
The products we are building are cutting edge in our industry, allowing us to deliver these projects better than our competitors.<div></div>
Join our social media conversations for more information about Turner &amp; Townsend and our exciting future projects:
Twitter
Instagram
LinkedIn

It is strictly against Turner &amp; Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner &amp; Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner &amp; Townsend personal e-mail accounts, are considered property of Turner &amp; Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner &amp; Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.</div>

Receptionist

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Office Administrator

Office Administrator Saudi National

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Admin Assistant

Operations Coordinator | KSA

Executive Secretary

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