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administrator

Transpo Group Middle East

We are looking immediately for an experienced Subcontract Administrator who will be responsible to administer large moderately complex subcontracts. Maintains a continuing review of the progress of each subcontract and provides management with information regarding any financial, legal or technical difficulties. Prepares change order and amendments, negotiates with subcontractors and customers to obtain settlement.Requirements:<ul><li>Bachelor's degree in Engineering, Quantity Surveying</li><li>8-14 years of experience in Onshore Industrial Experience, preferably within GCC countries.</li><li>Willing to work in Al Ruwais.</li></ul>The duration of the project is 3 years, the candidate will be based initially in Musaffah for the first period and thereafter relocate to Ruwais at a later stage.Job Type: Full-timePay: AED20,000.00 - AED25,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>onshore industrial: 10 years (Required)</li><li>large subcontract administration: 10 years (Preferred)</li></ul>

Subcontract Administrator

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, United Arab Emirates 
Industry: Hospital / Healthcare 
Salary: AED 6,500 &ndash; AED 7,500 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking an experienced and highly organized Hospital Administrator in Abu Dhabi to manage daily healthcare operations and support hospital management functions. The ideal candidate will have strong experience in healthcare administration, hospital operations management, compliance, staff coordination, and medical facility supervision.
This role is ideal for candidates searching for Hospital Administrator jobs in Abu Dhabi, Healthcare Administration UAE, Medical Operations Manager, or Hospital Management positions.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Oversee daily hospital administrative operations</li><li>
Coordinate between medical, nursing, billing, and support departments</li><li>
Manage hospital policies, procedures, and compliance standards</li><li>
Ensure adherence to UAE healthcare regulations and accreditation requirements</li><li>
Supervise administrative staff and support departments</li><li>
Monitor budgets, reports, and operational performance</li><li>
Improve workflow efficiency and patient service quality</li><li>
Handle documentation, reporting, and hospital records management</li><li>
Support strategic planning and healthcare service development</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Healthcare Administration, Business Administration, or related field</li><li>
Strong knowledge of hospital operations and healthcare systems</li><li>
Experience in regulatory compliance within UAE healthcare sector preferred</li><li>
Excellent leadership and organizational skills</li><li>
Strong communication and problem-solving abilities</li><li>
Proficiency in Microsoft Office and hospital management systems</li><li>
Immediate joiners preferred</li></ul></div>

Hospital Administrator

<div></div><div><div><div><div><div><div><div><div><div>About Emirates Global Aluminium</div>
<div>
Emirates Global Aluminium is the world&rsquo;s biggest &lsquo;premium aluminium&rsquo; producer and the largest industrial company in the United Arab Emirates outside the oil and gas industry. EGA is an integrated aluminium producer, with operations on four continents from bauxite mining to the production of cast primary aluminium and recycling. EGA employs over 7,000 of these people including more than 1,200 UAE Nationals. EGA operates aluminium smelters in Jebel Ali and Al Taweelah in the United Arab Emirates, an alumina refinery in Al Taweelah, a bauxite mine and associated export facilities in the Republic of Guinea, a speciality foundry in high strength recycled aluminium in Germany, and a recycling plant in the United States.</div></div></div> 
</div>
</div></div> 
</div></div><div></div><div>Grade: N</div>
<div>
Location: Abu Dhabi</div>
<div>
Targeted: UAE Nationals</div>
<div>
To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.</div> 
<div></div>
<div>
Note: Secretary Level 1 
This is the intermediate level. The employee performs a range of secretarial assignments in a developing capacity.</div> 
<div></div>
<div>
NOTE: The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty. 
3. KEY ACCOUNTABILITIES: 
Correspondence and Documentation 
 Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms 
 Proofreads and corrects prepared materials for correct grammar, format, completeness, and content 
 Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports 
 Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records 
Visitors and Incoming Calls 
 Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures 
Meetings 
 Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed 
 Takes minutes or recordings of meetings for distribution to participants 
Information Recording and Archiving 
 Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control. 
 Enters, retrieves, updates, verifies, and deletes information from electronic files. 
Office Supplies 
 Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that inventory stocks meet demand 
Safety, Quality &amp; Environment 
 Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment 
Related Assignments 
 Performs other related duties or assignments as directed</div>
<div>
4. QUALIFICATIONS &amp; SKILLS: 
Minimum Qualifications: 
 High School Completion 
Minimum Experience:</div>
<div>
 Up to two years of administrative support experience 
Skills:</div>
<div>
 Knowledge of office practices, procedures, and computer software programs 
 Knowledge of correct English usage and grammar 
 Knowledge of the organisation and composition of letters, minutes, reports, charts, and spreadsheets</div></div>

Administrator

Penta Global Engineering

<div>
 
 
 Job Summary
 
 
 
 The
 
 Project Administrator (Site)
 
 serves as the primary on-site coordinator responsible for
 
 personnel mobilization, camp administration, and support services
 
 for both
 
 blue-collar and white-collar staff
 
 . The role ensures effective coordination between the
 
 Project Team, Human Resources, Government Relations, and internal departments
 
 to maintain smooth operations, optimal manpower deployment, efficient camp facilities, and full compliance with company policies and local regulations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Manpower Coordination &amp; Mobilization (Blue-Collar &amp; White-Collar)
 
 
 <ul>
 <li>
 Prepare, maintain, and update
 
 Manpower Loading Charts
 
 and mobilization schedules in coordination with Project Management.
 </li>
 <li>
 Liaise closely with HR for
 
 mobilization and demobilization
 
 , ensuring completion of all required forms, approvals, and clearances.
 </li>
 <li>
 Coordinate
 
 arrivals and departures
 
 , including transportation, accommodation, immigration, and permit formalities.
 </li>
 <li>
 Track workforce movements, including
 
 new mobilizations, reassignments, demobilizations, and long-leave status
 
 .
 </li>
 </ul>
 
 
 
 
 
 Regulatory &amp; Compliance
 
 
 <ul>
 <li>
 Coordinate with
 
 Government Relations
 
 for permits, access passes, security clearances, and site regulatory requirements.
 </li>
 <li>
 Ensure all
 
 site-related medical examinations
 
 are scheduled, completed, and recorded.
 </li>
 <li>
 Ensure compliance with
 
 company policies, client requirements, HSE standards, UAE labour laws, and immigration regulations
 
 .
 </li>
 </ul>
 
 
 
 
 
 Onboarding &amp; Employee Support
 
 
 <ul>
 <li>
 Conduct
 
 site induction and onboarding sessions
 
 for newly mobilized personnel.
 </li>
 <li>
 Monitor, process, and track
 
 leave applications
 
 in line with approved manpower plans.
 </li>
 <li>
 Provide administrative and coordination support to
 
 client representatives and project personnel
 
 as required.
 </li>
 </ul>
 
 
 
 
 
 Camp &amp; Facilities Management
 
 
 <ul>
 <li>
 Oversee
 
 camp operations
 
 , including catering services, food quality, hygiene standards, and corrective actions.
 </li>
 <li>
 Supervise
 
 housekeeping services
 
 for accommodation units, toilets, and common/recreational areas to ensure sanitation standards.
 </li>
 <li>
 Maintain and submit
 
 daily camp reports
 
 , including occupancy status, maintenance logs, and cleaning schedules.
 </li>
 <li>
 Receive and address
 
 maintenance requests and employee complaints
 
 , ensuring timely resolution.
 </li>
 <li>
 Monitor and maintain
 
 inventory records of camp assets
 
 , including kitchen equipment, furniture, fixtures, and utilities.
 </li>
 </ul>
 
 
 
 
 
 Timekeeping &amp; Reporting
 
 
 <ul>
 <li>
 Ensure
 
 accurate recording and timely submission of timesheets
 
 for all site personnel.
 </li>
 <li>
 Support payroll and reporting processes by maintaining verified attendance and manpower data.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or Diploma in
 
 Administration, Human Resources, Logistics Management
 
 , or a related field.
 </li>
 <li>
 Minimum
 
 5 years of experience
 
 as a
 
 Project Administrator (Site)
 
 or similar role within
 
 EPC, Oil &amp; Gas, or Mechanical projects
 
 .
 </li>
 <li>
 Proven experience managing
 
 large workforces exceeding 1,000 personnel
 
 (blue-collar and white-collar).
 </li>
 <li>
 Handling of HR grievances
 </li>
 <li>
 Strong working knowledge of
 
 UAE Labour Law, immigration procedures, camp management, and HSE requirements
 
 .
 </li>
 <li>
 Excellent organizational, communication, and stakeholder management skills.
 </li>
 <li>
 Proficient in
 
 MS Office
 
 ; experience with
 
 ERP systems or site management software
 
 is an advantage.
 </li>
 </ul>
 
 
</div>

Project Administrator (Site)

Amzer Infra Projects LLP

We are looking for a dedicated and detail-oriented Accountant cum Administrator to join our team. The ideal candidate will be responsible for preparing proposals, maintaining accurate financial records, and managing customer relationships effectively.Key Responsibilities:<ul><li>Prepare and submit business proposals and quotations</li><li>Maintain daily accounts, invoices, and financial records</li><li>Track payments, expenses, and outstanding dues</li><li>Handle basic bookkeeping and reporting</li><li>Manage customer communication and follow-ups</li><li>Maintain proper documentation and office administration</li><li>Coordinate with clients and internal team members</li></ul>Requirements:<ul><li>Own visa / Husband&rsquo;s visa / Father&rsquo;s visa is mandatory</li><li>Freshers are welcome to apply</li><li>Must be fluent in English (spoken and written)</li><li>Basic knowledge of accounting principles</li><li>Proficiency in MS Office (especially Excel &amp; Word)</li><li>Good communication and organizational skills</li><li>Ability to multitask and work independently</li></ul>Preferred Skills:<ul><li>Knowledge of accounting software is an added advantage</li><li>Strong customer relationship management skills</li><li>Attention to detail and accuracy</li></ul>If you are enthusiastic, organized, and ready to grow with us, we would love to hear from you.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Accountant cum Administrator

Wood

<div>
 
 Job Description
 
 
 
 Wood is currently recruiting for an experienced Site Subcontract Administrator with extensive experience in the oil and Gas industry to join EPCm team in Abu Dhabi within our Oil, Gas &amp; New Energies business. Due to the nature of the projects and client expectation, the position will be based full time at Abu Dhabi at site.
 
 
 
 Remarkable people, trusted by clients to design and advance the world.
 
 
 
 
 The Role
 
 
 
 We are currently seeking a qualified and experienced
 
 Site-Based Subcontract Administrator
 
 to support the effective administration of subcontract agreements at the project site. This role is focused on managing ancillary subcontract packages, ensuring compliance with contractual obligations, and supporting the successful execution of site-based activities in alignment with project goals.
 
 
 The ideal candidate will have a strong background in subcontract administration, site operations, and coordination with multidisciplinary teams. Familiarity with ADNOC procedures, FIDIC contracts, and site-based procurement and logistics is essential.
 
 
 
 Our Clients and Projects
 
 
 
 
 Designing the future. Transforming the world.
 
 
 
 Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
 
 
 We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
 
 
 Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
 
 
 
 What We Can Offer
 
 
 
 <ul>
 <li>
 Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
 </li>
 <li>
 Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
 </li>
 <li>
 Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
 </li>
 <li>
 Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
 </li>
 <li>
 Group Life and Personal Accident Insurance: The company provides Life Assurance cover
 </li>
 <li>
 End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
 </li>
 <li>
 The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
 </li>
 <li>
 Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5 year service milestones
 </li>
 <li>
 Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
 </li>
 <li>
 Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
 </li>
 <li>
 Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field
 
 
 </li>
 </ul>
 
 The Key Objectives For This Role Are
 
 
 
 <ul>
 <li>
 Effective Subcontract Administration: Ensure accurate and timely administration of all ancillary subcontract packages in accordance with project requirements, contractual obligations, and ADNOC standards.
 </li>
 <li>
 Contractual Compliance: Monitor and enforce compliance with FIDIC-based contracts, ensuring all subcontractor activities align with scope, schedule, and quality expectations.
 </li>
 <li>
 Vendor Coordination &amp; Performance: Maintain strong working relationships with subcontractors and vendors, ensuring performance is tracked, evaluated, and aligned with project KPIs.
 </li>
 <li>
 Documentation &amp; Reporting: Maintain comprehensive records of subcontractor documentation, including progress reports, variations, claims, and approvals, ensuring transparency and audit readiness.
 </li>
 <li>
 Cost &amp; Risk Management: Support cost control efforts by identifying potential risks, managing variations, and contributing to dispute resolution processes.
 </li>
 <li>
 Cross-Functional Collaboration: Work closely with engineering, procurement, construction, and commercial teams to ensure seamless integration of subcontractor activities into the overall project execution plan.
 </li>
 <li>
 HSSE Compliance: Ensure all subcontractor operations adhere to site-specific HSSE (Health, Safety, Security &amp; Environment) requirements and contribute to a safe working environment.
 </li>
 <li>
 Support Project Delivery: Contribute to the successful and timely delivery of ancillary packages, supporting overall project milestones and client satisfaction
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Administer and manage subcontract agreements related to ancillary packages at the project site.
 </li>
 <li>
 Ensure compliance with contractual terms, project specifications, and ADNOC standards.
 </li>
 <li>
 Coordinate with engineering, procurement, construction, and commercial teams to align subcontractor activities with project milestones.
 </li>
 <li>
 Monitor subcontractor performance, progress, and deliverables to ensure timely and quality execution.
 </li>
 <li>
 Review and process subcontractor documentation including invoices, variations, and progress reports.
 </li>
 <li>
 Support resolution of claims, disputes, and change orders in coordination with the contracts team.
 </li>
 <li>
 Maintain accurate records of subcontractor activities and ensure timely reporting to project leadership.
 </li>
 <li>
 Participate in site meetings, inspections, and audits as required.
 </li>
 <li>
 Ensure adherence to HSSE requirements and site safety protocols in all subcontractor operations.
 </li>
 <li>
 Contribute to continuous improvement of subcontract administration processes and procedures.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Skills And Qualifications
 
 
 
 
 What makes you remarkable?
 
 
 
 At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Engineering, Construction Management, Quantity Surveying, or a related discipline
 </li>
 <li>
 Additional certifications in Contract Management, Procurement, or Project Controls are an advantage
 </li>
 <li>
 Minimum of 8&ndash;10 years of relevant experience in subcontract administration, with at least 5 years in a site-based role within the oil &amp; gas or infrastructure sector
 </li>
 <li>
 Prior experience working on ADNOC or other major Middle East projects is highly desirable
 
 
 </li>
 </ul>
 
 Knowledge
 
 
 
 <ul>
 <li>
 Strong understanding of FIDIC contract frameworks and subcontracting principles
 </li>
 <li>
 In-depth knowledge of procurement processes, subcontractor management, and site logistics
 </li>
 <li>
 Familiarity with ADNOC standards, procedures, and compliance requirements
 </li>
 <li>
 Working knowledge of construction sequencing, project execution plans, and interface coordination
 </li>
 <li>
 Understanding of change management, claims handling, and variation control
 </li>
 <li>
 Awareness of HSSE regulations and site safety protocols
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Excellent contractual and commercial acumen
 </li>
 <li>
 Strong negotiation, analytical, and problem-solving skills
 </li>
 <li>
 Proficient in MS Office Suite, with working knowledge of ERP systems (e.g., SAP, Oracle) and document control platforms
 </li>
 <li>
 Effective communication and stakeholder management skills across multidisciplinary teams
 </li>
 <li>
 Ability to prioritize tasks, manage multiple subcontract packages, and work under pressure in a fast-paced site environment
 </li>
 <li>
 Strong reporting and documentation skills with attention to detail
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
 
 
 
 Diversity Statement
 
 
 
 We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
</div>

Subcontracts Administrator-Mechanical

Office Administrator (Fit-Out Experience Required)Abu Dhabi, UAEInterior Fit-Out / ConstructionWe are looking for an experienced Office Administrator with fit-out industry experience to join our team.Responsibilities:Handle daily office administrationCoordinate with suppliers &amp; subcontractorsPrepare LPOs, invoices &amp; project documentationMaintain project files and correspondenceSupport PRO coordination and accounts tasksRequirements:Minimum 1 year experience in a fit-out/interior companyGood knowledge of project documentationGood communication skillsProficient in MS OfficeUAE experience preferredImmediate joiners preferredJob Type: Full-time

Office Administrator (Fit-Out Experience Required)

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