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assistant director of finance

Rosewood Doha

<div>
 
 OVERVIEW/BASIC FUNCTION:
 
 Responsible for directly managing the Accounting Department&rsquo;s daily activities. Responsible for the preparation of an accurate financial statement each month. In addition, prepares Balance Sheet reconciliations monthly.
 
 
 
 RESPONSIBILITIES:
 
 <ul>
 <li>
 Maintain complete knowledge of and comply with all departmental policies, service procedures and standards.
 </li>
 <li>
 Ensure that standards are maintained at a superior level on a daily basis.
 </li>
 <li>
 Supervises the month-end financial closing. Assigns and enforces deadlines for all stages of the closing process.
 </li>
 <li>
 Prepare journal entries in accordance with required procedures.
 </li>
 <li>
 Prepare Balance Sheet Reconciliations on a monthly basis; provide backup for each account.
 </li>
 <li>
 Clear any reconciling items within the next month.
 </li>
 <li>
 Hire, coach, counsel and motivate Accounting Staff.
 </li>
 <li>
 Ensure general ledger accounts adhere to USALI and company policies.
 </li>
 <li>
 Count General Cashier Safe no less than once a month; report results to Director of Finance.
 </li>
 <li>
 Reviews and confirms the cost control calculations on monthly cost reporting as well as inventories.
 </li>
 <li>
 Work with Purchasing Manager in regular market and price comparison reviews.
 </li>
 <li>
 Ensure all taxes are filed and prepared accurately each month. (I.e., VAT, sales, occupancy, etc.) and keep abreast of all regulatory changes.
 </li>
 <li>
 Prepare and participate with annual public accounting firm audit of books and records, owner audits and corporate office audits.
 </li>
 <li>
 Prepare annual performance reviews of staff.
 </li>
 <li>
 Cover responsibilities of Director of Finance in their absence.
 </li>
 <li>
 Participate in required meetings.
 </li>
 <li>
 Directly handle all/any taxing authority audits, defending any inaccuracies presented in an audit.
 </li>
 <li>
 Perform any special projects required by Director of Finance.
 </li>
 <li>
 Perform a self-audit on one Accounting position each month.
 </li>
 <li>
 Request Change Orders from bank for General Cashier.
 </li>
 <li>
 Fund Reserve for Replacement Bank Account based on HMA and reimburse operating account, if any, for Capital Expenditures.
 </li>
 <li>
 Maintain end of month working papers in organized and easily accessible files.
 </li>
 <li>
 Enforce regular vacations of accounting personnel.
 </li>
 <li>
 Maintain a tax calendar noting due dates each year in a visible area of the office.
 </li>
 <li>
 Balance each month intercompany accounts.
 </li>
 <li>
 Assist in the preparation of budgets; help to maintain compliance to budget guidelines.
 </li>
 <li>
 Work with the Division Heads in preparation of monthly forecasts and prepare comparisons for review of Director of Finance.
 </li>
 <li>
 Prepare and review with the Director of Finance, various month end review documents (owners, corporate, internal P&amp;L review etc.).
 </li>
 <li>
 Maintain/update the various checklists book.
 </li>
 <li>
 All other duties as required.
 
 
 </li>
 </ul>
 
 ACCOUNTABILITY:
 
 <ul>
 <li>
 Held accountable and committed whatever it takes to comply with the company&rsquo;s OSHMS Policies, OSHMS Procedure, &amp; Operational Works Instruction and any other relevant legislation applies within the organization.
 </li>
 <li>
 Held accountable to take care of his own health and safety, other person in the workplace that may be affected by their acts or omission at work.
 </li>
 <li>
 To report to his supervisor or respective Manager.
 
 
 </li>
 </ul>
 
 QUALIFICATIONS:
 
 <ul>
 <li>
 Experience: Minimum five years&rsquo; experience in hotel accounting.
 </li>
 <li>
 Education: College degree in Accounting (preferably post-graduate degree or any professional qualification in Finance)
 </li>
 <li>
 General Skills: Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest&rsquo;s service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data. Knowledge of Uniform System of Accounting (USALI) is a must.
 </li>
 <li>
 Technical Skills: Ability to input and access information into all hotel systems; ability to maintain concentration and think clearly; ability to prioritize, organize and follow-up; ability to promote positive relations with staff; ability to maintain confidentiality of Accounting information; ability to perform job functions with minimal supervision; ability to remain stationary at assigned post for extended periods of time; ability to focus on details and resolve numerical problems; ability to work cohesively with other departments and co-workers as part of a team; ability to perform multiple tasks at one time. Must possess in-depth knowledge of the basic hospitality software - SUN, Vision Excel, Opera, Micros as well as knowledge of the MS Office functionalities.
 </li>
 <li>
 Language: Required to speak, read and write English, with fluency in other languages preferred.
 </li>
 </ul>
</div>

Assistant Director of Finance

ANdAZ

<div>
 
 Organization- Andaz Doha
 
 
 
 
 Summary
 
 
 
 
 Duties and responsibilities related to the Chief Accountant role:
 
 
 
 <ul>
 <li>
 Lead and manage all daily accounting operations, including Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), and fixed asset accounting.
 </li>
 <li>
 Oversee the entire month-end, quarter-end, and year-end closing process to ensure timely and accurate financial reporting.
 </li>
 <li>
 Prepare and review comprehensive financial statements in strict compliance with International Financial Reporting Standards (IFRS).
 </li>
 <li>
 Maintain the integrity of the general ledger by reviewing and approving all journal entries and ensuring monthly reconciliation of all balance sheet accounts.
 </li>
 <li>
 Act as the primary point of contact for external and internal auditors, managing the audit process and ensuring all schedules and documentation are prepared.
 </li>
 <li>
 Ensure full compliance with Qatari corporate tax laws, including the preparation and filing of tax returns with the General Tax Authority.
 </li>
 <li>
 Supervise, train, and mentor the accounting team, delegating tasks and conducting performance reviews to foster a high-performing department.
 </li>
 <li>
 Develop and implement improvements to accounting processes, systems, and internal controls to enhance efficiency and accuracy.
 </li>
 <li>
 Assist in the preparation of budgets and financial forecasts, and conduct variance analysis to support management decision-making.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Ideally with a university degree or diploma in Finance or Hospitality/Tourism management
 </li>
 <li>
 CA certification would be an advantage
 </li>
 <li>
 Minimum 2 years work experience as Assistant Director of Finance or Finance Manager
 </li>
 <li>
 Good problem solving, administrative and interpersonal skills are a must
 </li>
 </ul>
</div>

Chief Accountant

<div>
 
 Organization- Andaz Doha
 
 
 
 
 Summary
 
 
 
 
 Duties and responsibilities related to the Accounting Manager role:
 
 
 
 <ul>
 <li>
 Oversee the full cycle of accounting operations, including Accounts Receivable (A/R), Accounts Payable (A/P), General Ledger (GL), and payroll.
 </li>
 <li>
 Manage the month-end and year-end closing processes to ensure timely and accurate completion.
 </li>
 <li>
 Prepare and present comprehensive financial statements (Profit &amp; Loss, Balance Sheet, Cash Flow Statement) in compliance with International Financial Reporting Standards (IFRS).
 </li>
 <li>
 Ensure all balance sheet accounts are reconciled on a monthly basis and resolve any discrepancies.
 </li>
 <li>
 Analyze financial data and provide insightful reports and variance analysis to senior management to support strategic decision-making.
 </li>
 <li>
 Act as the primary point of contact for both internal and external auditors, managing the entire audit process and providing all necessary documentation.
 </li>
 <li>
 Develop, implement, and maintain robust internal controls to safeguard company assets and ensure the integrity of financial reporting.
 </li>
 <li>
 Stay updated on changes in local regulations, accounting standards, and best practices to ensure the company remains compliant.
 </li>
 <li>
 Lead the annual budgeting and forecasting process in collaboration with department heads.
 </li>
 <li>
 Monitor company expenditures and analyze performance against the budget, reporting on significant variances.
 </li>
 <li>
 Manage the company&rsquo;s cash flow and liquidity, preparing regular cash flow forecasts to ensure operational needs are met.
 </li>
 <li>
 Oversee credit control and collections to optimize the accounts receivable aging and improve cash flow.
 </li>
 <li>
 Lead, mentor, and develop the accounting team, setting clear goals and conducting regular performance reviews.
 </li>
 <li>
 Manage the daily workload and responsibilities of the department to ensure efficient and effective operations.
 </li>
 <li>
 Foster a culture of continuous improvement by identifying opportunities for process enhancements and system upgrades (e.g., ERP systems).
 </li>
 <li>
 Facilitate training and professional development for accounting staff to enhance their skills and knowledge.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Ideally with a university degree or diploma in Finance or Hospitality/Tourism management
 </li>
 <li>
 CA certification would be an advantage
 </li>
 <li>
 Minimum 2 years work experience as Assistant Director of Finance or Finance Manager
 </li>
 <li>
 Good problem solving, administrative and interpersonal skills are a must
 </li>
 </ul>
</div>

Accounting Manager

Helitrope Ventures

We are seeking a highly qualified and multilingual Executive Assistant to provide comprehensive administrative, technical, and strategic support directly to the Director. The ideal candidate possesses advanced academic credentials (MBA in Finance/Business), project management and business analysis experience, and the ability to work independently using business language across multicultural environments. This role involves managing complex schedules, coordinating projects, handling confidential matters, and supporting the Director in decision-making, while leveraging technical and analytical knowledge to optimize office operations and strategic initiatives.KEY RESPONSIBILITIESExecutive Support &amp; Administration<ul><li>Manage and coordinate the Director&rsquo;s calendar, meetings, and appointments efficiently.</li><li>Prepare, edit, and review correspondence, reports, presentations, and meeting materials.</li><li>Handle sensitive and confidential information with discretion.</li><li>Conduct research and prepare business reports, financial summaries, and strategic insights.</li><li>Assist with project management and ensure timely completion of strategic initiatives.</li><li>Provide personal support to the Director, including private scheduling and planning.</li></ul>Travel &amp; Event Coordination <ul><li>Arrange and manage domestic and international travel, including itineraries, accommodations, and logistics.</li><li>Plan and execute corporate events, leadership meetings, conferences, and team building activities.</li><li>Liaise with vendors, service providers, and internal teams to ensure smooth operations.</li></ul>Office &amp; Operations Management<ul><li>Oversee daily office operations to ensure efficiency and productivity.</li><li>Manage budgets, expenses, and office supply inventories.</li><li>Implement and maintain office procedures, systems, and policies.</li><li>Supervise and support administrative staff, including training and onboarding.</li></ul>Stakeholder Communication <ul><li>Serve as the main point of contact between the Director, internal teams, clients, and external partners.</li><li>Facilitate communication across teams and stakeholders to streamline workflows.</li><li>Prepare agendas, meeting briefs, minutes, and follow-ups for executive sessions.</li></ul>Continuous Improvement &amp; Strategic Initiatives <ul><li>Own and execute special projects, including operational improvements, corporate initiatives, and strategic programs.</li><li>Support corporate communications, leadership calls, webinars, and virtual town halls.</li><li>Optimize administrative workflows and implement tools to enhance efficiency.</li></ul>QUALIFICATIONSEducation <ul><li>MBA in Finance or Business preferred &bull; Master&rsquo;s in Correspondence advantageous</li><li>Bachelor&rsquo;s degree in Commerce, Psychology, Business Administration, or related field</li></ul>Experience <ul><li>5+ years supporting C-level executives or Directors in multinational or technical environments</li><li>Project management and business analysis experience preferred</li><li>Proven experience in office management, corporate travel management, and event coordination</li></ul>Technical Skills <ul><li>Proficiency in MS Office (Excel, Word, PowerPoint, Outlook), Teams, Zoom, Asana, Salesforce, and project management tools</li><li>Technical knowledge and understanding of business, finance, and operational processes</li><li>Familiarity with corporate communication tools and travel booking systems</li></ul>Communication &amp; Language Skills <ul><li>Multilingual; fluent in English and business language</li><li>Strong business communication skills for internal and external stakeholder engagement</li></ul>Core Competencies <ul><li>Highly organized, proactive, and detail-oriented</li><li>Able to work independently and handle multiple priorities simultaneously</li><li>Strong analytical, problem-solving, and decision-making skills</li><li>Professional integrity and discretion in all dealings</li><li>Fluent in business language and capable of translating complex instructions into actionable tasks</li><li>Successfully organized international conferences and corporate events with 200+ participants.</li><li>Executed strategic projects and corporate initiatives, optimizing workflows and office efficiency.</li><li>Provided extensive support in executive decision-making, business reporting, and project coordination.</li></ul>Job Type: Full-timePay: From QAR4,000.00 per monthAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Are you multi-lingual? If yes, please specify.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li> supporting C-level executives or Directors : 5 years (Preferred)</li><li>supporting in Multinational and Technical environment: 5 years (Preferred)</li><li>business, finance, and operational processes : 5 years (Preferred)</li><li> organized international conferences and corporate events : 3 years (Preferred)</li><li>Project management and business analysis: 5 years (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>

Executive Assistant

Rixos

<div>Company Description 
The Iconic Rixos Gulf Hotel Doha introduces a unique lifestyle and luxurious services and products, Rixos warm hospitality, the vibrant Entertainment programs, and the trendy and distinguished ALL INCLUSIVE Food and Beverage concepts with 378 beautifully appointed guest Rooms, dream bedding and luxurious atmosphere. Join our motivated and vibrant Team as Assistant Manager, People &amp; Culture and build your career with us. 
Job Description 
The Job description includes but not limited to the below:<ul><li>
To anticipate employees&rsquo; needs wherever possible and react to these to enhance employee satisfaction.</li><li>
To maintain professional confidentiality and never disclose any confidential pertaining to the Company.</li><li>
To operate an efficient and accurate administration process in order to meet statutory, legal and internal requirements (internal and external audits).</li><li>
Management of personnel files, on the basis of hiring, transfer, promotion, resignation and other modification of data.</li><li>
Supervise adherence to remuneration guidelines and discusses any deviations with the Director, P&amp;C.</li><li>
Maintain good co-ordination with the Finance team for payroll and other finance related matters.</li><li>
To manage departmental time sheets.</li><li>
Prepare monthly reports as per requirements.</li><li>
Maintain a monthly overview of leave balances of all staff and deliver a monthly consolidated summary to the relevant stakeholders.</li><li>
Co-ordinate and initiate yearly performance evaluations at all staff levels.</li><li>
Oversee to medical insurance administration, notifies Director, P&amp;C in case of deviation or irregularity.</li><li>
Oversee recruitment in co-ordination with the various Department Heads.</li><li>
Coordinate with the hotel&rsquo;s travel agency to arrange for air tickets (arrivals, repatriation, vacations, business trips).</li><li>
Conduct Exit Interviews with all resigning employees to establish reason patterns for resignation.</li><li>
Organise social and leisure activities in co-ordination with Department Heads for the employees.</li><li>
Analyse the working atmosphere and discusses possible improvements with the Department Heads.</li><li>
Efficiently manage the indirect reports.</li><li>
Ensure effective communication internally and externally.</li><li>
Attend meetings and draft minutes of meeting to be circulate</li><li>
Adapt to new situations and requirements whenever necessary</li></ul> 

Qualifications 
Education: Bachelor&rsquo;s Degree, in Human Resources or Business Management
Experience: Minimum 1 year in a similar role and at least 5 years in Human Resources Function. 
 
Other: Excellent coordination and multi-tasking ability, strong interpersonal and analytical skills, ability to work under pressure and respond to tight deadlines.</div>

Assistant Manager, People & Culture

Conservatorium Hotel

<div><div><div>Hygiene and Security Coordinator
 <div></div><div><div><ul><li>JR-04055
</li> </ul></div><div></div><div><ul><li>Security
</li> </ul></div><div></div><div><ul><li>Full time
</li> </ul></div><div></div><div><ul><li>Permanent
</li><div></div><li><div>Mandarin Oriental, Doha
</div></li>
</ul></div></div><div>Mandarin Oriental, Doha is looking for a Hygiene &amp; Security Coordinator to join our team.
Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.
Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.
Mandarin Oriental, Doha is an intimate and stylish urban retreat, blending Qatari-influenced heritage with modern design. Located in the heart of Msheireb Downtown Doha, within walking distance to Souq Waqif, Museum of Islamic Art and a short distance to the business district, West Bay.
About the job
Based at Mandarin Oriental, Doha within the Admin &amp; General Department in Doha, As a Hygiene Coordinator, you will oversee cleanliness and sanitation to ensure a safe and healthy environment. Your role involves implementing food safety &amp; hygiene standards and addressing hygiene issues promptly to your manager. The Hygiene Coordinator reports to the Assistant Director of Hygiene.
As Hygiene &amp; Security Coordinator, you will be responsible for the following duties<ul>
<li>
Assist the Assistant Director of Hygiene to develop and implement hygiene policies and procedures to maintain cleanliness and prevent contamination in the workplace</li>
<li>Conduct regular inspections to ensure compliance with Food Safety &amp; Hygiene standards in all F&amp;B areas and report findings to the Assistant Director of Hygiene</li>
<li>Keep abreast of industry trends and regulatory changes related to hygiene and sanitation</li>
<li>Responsible to assist the Assistant Director of Hygiene handling the Food Safety &amp; Hygiene in the Hotel</li>
<li>Maintaining HACCP/ISO, Food Safety related Standards</li>
<li>Conducting regular checks to ensure food handlers are adhering to good food and personal hygiene practices.</li>
<li>Carrying out internal Food Hygiene Audits in all Food &amp; Beverage areas and report to Assistant Director of Hygiene</li>
<li>Developing, implement, reviewing and updating the food safety management system procedures, in accordance with local regulations and international standards in collaboration with the Assistant Director of Hygiene</li>
</ul>
As Hygiene &amp; Security Coordinator, we expect from you<ul>
<li>
Minimum 2 year of experience working in a 5-star hotel environment</li>
<li>Thorough knowledge of Food Safety standards and regulations locally and internationally</li>
<li>International work experience in at least two of the following regions: Asia and Middle East</li>
<li>Ability to work long &amp; flexible hours with a strong focus on Hygiene operation</li>
</ul>
Our commitment to you
<ul><li>Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.</li>
<li>MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.</li>
<li>Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.</li>
<li>Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.</li>
<li>A competitive salary and benefits packages</li>
<li>Transportation and Housing provided</li>
<li>Relocation and Vacation Tickets</li>
</ul>
We&rsquo;re Fans. Are you?</div></div></div></div>

Hygiene and Security Coordinator

Hot n cool

Job SummarySenior Executive Assistant will provide high-level administrative support to the Managing Director, ensuring efficient operation of the executive office. Role requires exceptional organizational, communication, and time-management skills, with the ability to handle confidential information with discretion. Acts as a key liaison between the Managing Director, internal teams, clients, and external stakeholders.Key Responsibilities1. Manage the Managing Director&rsquo;s calendar, scheduling meetings, appointments, and travel arrangements efficiently.2. Screen calls, emails, and correspondence, prioritizing urgent matters and drafting responses when appropriate.3. Prepare and review reports, presentations, and other documents to ensure accuracy and consistency.4. Organize and coordinate meetings, including agendas, minutes, follow-ups, and action items.5. Maintain a filing system and ensure documents, contracts, and confidential information are stored securely.6. Serve as the primary point of contact for internal and external stakeholders on behalf of the Managing Director.7. Draft and edit emails, letters, reports, and presentations with a professional tone.8. Coordinate and communicate effectively with board members, senior management, clients, and partners.9. Represent the Managing Director in meetings and correspondence as required.10. Assist in strategic projects, tracking progress, deadlines, and deliverables.11. Conduct research, compile data, and prepare briefing notes to support decision-making.12. Support HR, operations, and other departments as needed for executive initiatives.13. Facilitate internal communication between the Managing Director and other departments.14. Coordinate team events, executive retreats, and important corporate meetings.15. Ensure smooth office operations, including administrative workflows, travel logistics, and vendor coordination.16. Handle sensitive information with absolute discretion and maintain the highest ethical standards.17. Exercise sound judgment and anticipate the needs of the Managing Director and the organization.18. Performs other duties assigned.Qualification, Experience &amp; Knowledge&middot; Bachelor's degree in business administration, or a related field.&middot; Minimum 5 years proven experience as an Executive Assistant or Senior Executive Assistant supporting senior leadership.&middot; Proven track record of managing complex schedules and high-volume administrative tasks.&middot; Excellent written and verbal communication skills.&middot; Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.&middot; Strong interpersonal skills and the ability to manage relationships at all organizational levels.&middot; Exceptional organizational, multitasking, and problem-solving abilities.&middot; Demonstrated ability to maintain confidentiality and handle sensitive information.&middot; Highly proactive, resourceful, and self-motivated.&middot; Strong analytical and strategic thinking skills.&middot; Ability to work under pressure and manage multiple priorities.&middot; Professional, approachable, and adaptable demeanor.&middot; Strong attention to detail and commitment to excellence.Job Types: Full-time, PermanentApplication Question(s):<ul><li>What is your Nationality?</li><li>How much is your Expected Salary?</li><li>You can join Immediately?</li></ul>

EXECUTIVE ASSISTANT

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