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assistant manager academic programs

New York University

<div>Position Summary:
<div><b>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</b></div><div></div><div><br>
New York University Abu Dhabi (NYUAD) seeks to appoint an Assistant Manager of Academic Programs reporting to the Director of Academic Programs.</div><div></div><div><br>
The Assistant Manager of Academic Programs is responsible for the full lifecycle management of academic conferences and workshops at the Institute (approx. 25- 30 per year), from development through execution and post-program evaluation. The role ensures that all programs are strategically aligned with the Institute&rsquo;s mission, meets high academic and operational standards, and fosters engagement with diverse stakeholders.</div><div></div><div><br>
This position exists to provide professional, efficient, and innovative support for academic programming, ensuring smooth coordination, compliance with university policies, and effective representation of the Institute within NYUAD and the broader academic community.</div><div></div><div><b><br>
Key Responsibilities:</b></div><div>
Plan Conference and Workshop Logistics:</div><ul><li>
Manage the planning, coordination, and implementation of academic conferences, symposia, and</li><li>
workshops logistics</li><li>
Liaise with faculty and program organizers to confirm event details, including scheduling, promotional materials, compliance with policies, and special requirements</li><li>
Coordinate with the Director of Events to secure venues, catering, AV support, and other infrastructure needs</li><li>
Create and manage event pages in Salesforce for program promotion</li><li>
Consolidate and communicate event details, such as speaker bios, participant lists, and schedules, to leadership and relevant stakeholders</li><li>
Identify opportunities for continuous improvement to elevate faculty and participant experience while ensuring cost efficiency</li></ul><div>
On site Program Administration:</div><ul><li>
Manage the on-ground execution of events, including registration, venue setup, AV functionality, and speaker preparation</li><li>
Coordinate ushers and student assistants, assigning clear responsibilities and ensuring smooth program flow</li><li>
Ensure high visibility and responsiveness throughout the program duration</li><li>
Provide staffing support for evening talks and Institute-related events as needed</li></ul><div>
Conduct Post-Program Evaluation and Reporting:</div><ul><li>
Collect program and participant data as well as feedback to assess program effectiveness and identify areas for enhancement</li><li>
Prepare summary reports, drawing connections between outcomes and goals</li><li>
Apply insights to inform planning of future events and contribute to broader program strategy</li></ul>
Qualifications:
<div><b>
Required Education:</b></div><ul><li>
Bachelor&rsquo;s Degree in Higher Education Administration, Business Administration, Communications or related field</li></ul><div><b>
Preferred Education:</b></div><ul><li>
Doctoral Degree in Higher Education, International Affairs, Business or related field</li></ul><div><b>
Required Experience:</b></div><ul><li>
More than 5 years of progressively responsible experience in academic program management, higher education administration, or event/project management</li><li>
Demonstrated experience managing budgets</li><li>
Experience using CRM systems, preferably Salesforce, for program management and stakeholder engagement</li><li>
Spoken and written Arabic</li><li>
Strong organizational and project management skills with the ability to manage multiple priorities and meet deadlines</li><li>
Excellent communication and interpersonal skills, with the ability to interact effectively with faculty, students, senior leadership, and external stakeholders</li><li>
Problem-solving skills with the ability to act independently and make decisions under pressure</li><li>
Proficiency with Microsoft Office Suite and familiarity with CRM/databases</li><li>
Ability to supervise and train administrative staff</li></ul><div><b>
Preferred Experience:</b></div><ul><li>
More than one year experience in an international academic environment</li><li>
Experience in developing assessment reports and program evaluation</li><li>
Prior exposure to cultural diplomacy, public engagement, or academic outreach</li><li>
Project Management Certification (PMP, PRINCE2) or equivalent training</li><li>
Knowledge of NYU and NYUAD policies, procedures, and systems</li><li>
Familiarity with events marketing and communications</li><li>
Strong intercultural communication skills and sensitivity to diverse perspectives</li><li>
Ability to represent the Institute with professionalism and serve as an ambassador in external forums</li><li>
Capacity to innovate and improve systems for program management, CRM, and event delivery</li></ul>
Additional Information:<div></div><div><br>
The University is an equal opportunity employer committed to equity, diversity and social inclusion.</div></div>

Assistant Manager, Academic Programs

Abu Dhabi University

<div>
 <p>
  <strong>
   KEY INFORMATION ON THE ROLE
  </strong>
 </p>
 <p>
  <strong>
   Position Title
  </strong>
  : Administrative Assistant
 </p>
 <p>
  <strong>
   Department:
  </strong>
  College of Business
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   JOB PURPOSE
  </strong>
 </p>
 <p>
  The purpose of this role is to provide administrative support to the College of Business (CoB). The Administrative Assistant ensures smooth day-to-day operations by managing correspondence, documentation, filing, and logistics. The role supports the departments, programs, and faculty of the College, while coordinating closely with the CoB Executive Assistant to facilitate effective communication, scheduling, and record management across all units.
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  The Administrative Assistant provides operational and administrative support to the College, departments, and programs as outlined below:
 </p>
 <p>
  <strong>
   Communication &amp; Correspondence
  </strong>
 </p>
 <ul>
  <li>
   Coordinates the process of distributing internal documents, memos, and announcements across the College.
  </li>
  <li>
   Administers schedules and messages to students as instructed by the departments or the Dean&rsquo;s Office.
  </li>
  <li>
   Delivers messages and official communication from faculty and department chairs to relevant recipients.
  </li>
  <li>
   Responds to general student, parent, or vendor inquiries, redirecting or escalating them as appropriate.
  </li>
  <li>
   Maintains proper records of incoming and outgoing correspondence (electronic and hard copy) for the College.
  </li>
 </ul>
 <p>
  <strong>
   Departmental &amp; Faculty Support
  </strong>
 </p>
 <ul>
  <li>
   Provides administrative assistance to department chairs, program coordinators, and faculty members in preparing documents, reports, and forms.
  </li>
  <li>
   Supports the preparation of course files, survey results, and accreditation-related documentation under the guidance of the Executive Assistant.
  </li>
  <li>
   Compiles and formats data for departmental reports and college-level submissions.
  </li>
  <li>
   Assists in scheduling departmental meetings, preparing agendas, and drafting minutes.
  </li>
  <li>
   Coordinates and follows up on BRFs, purchase requests, and logistics for departmental needs.
  </li>
 </ul>
 <p>
  <strong>
   Student &amp; Academic Support
  </strong>
 </p>
 <ul>
  <li>
   Handles student-facing administrative tasks including document collection, attendance sheets, and registration-related requests.
  </li>
  <li>
   Screens and organizes requests such as change of major, grade entry, or other academic forms prior to Dean&rsquo;s review.
  </li>
  <li>
   Coordinates with faculty, students, and the Registrar&rsquo;s Office to ensure proper documentation flow.
  </li>
  <li>
   Assists in generating invigilation and proctoring schedules when required.
  </li>
  <li>
   administrative
  </li>
 </ul>
 <p>
  <strong>
   Office &amp; Administrative Operations
  </strong>
 </p>
 <ul>
  <li>
   Attends to walk-in visitors and phone calls, screening and directing them appropriately.
  </li>
  <li>
   Maintains organized filing systems (electronic and paper) for departmental and college-level documents.
  </li>
  <li>
   Prepares and edits documents, letters, reports, and presentations.
  </li>
  <li>
   Arranges travel and accommodation logistics for faculty and staff as required.
  </li>
  <li>
   Follows up on action items assigned during meetings to ensure timely completion.
  </li>
  <li>
   Assists in preparing meeting minutes and tracking follow-up actions.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Events &amp; Logistics
  </strong>
 </p>
 <ul>
  <li>
   Supports the organization of College and departmental events, student activities, and workshops.
  </li>
  <li>
   Assists with logistical arrangements such as room booking, materials preparation, and participant coordination.
  </li>
  <li>
   Coordinates with vendors, suppliers, and service providers as needed for College events or operational needs.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Minimum Educational Qualifications Required for the Role
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree
  </li>
 </ul>
 <p>
  <strong>
   Minimum Years of Experience Required
  </strong>
 </p>
 <ul>
  <li>
   2-3 years&rsquo; Experience as Admin Assistant
  </li>
 </ul>
 <p>
  <strong>
   Nature of Relevant Experience Required
  </strong>
 </p>
 <ul>
  <li>
   Experience as an Administrative Assistance in educational field
  </li>
  <li>
   Higher education experience highly preferred
  </li>
 </ul>
 <p>
  <strong>
   Language - Skills
  </strong>
 </p>
 <ul>
  <li>
   English is required
  </li>
  <li>
   Arabic is preferred
  </li>
 </ul>
 <p>
  <strong>
   Special Skills and Abilities
  </strong>
 </p>
 <ul>
  <li>
   Highly organized, detail-oriented, and committed to deadlines; strong interpersonal and communication skills; proficient in MS Word, Excel, and PowerPoint; ability to manage multiple priorities; professional demeanor and customer service orientation; capable of working under pressure in a fast-paced academic environment.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Apply the CV: Administrative Assistant
 </p>
</div>


Administrative Assistant

<div>Position Summary:
<div><b>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</b></div><div></div><div><br>
New York University Abu Dhabi (NYUAD) seeks to appoint a Digital Marketing Assistant reporting to the Head of CGSB Research Management and Outreach.</div><div></div><div><br>
The Digital Marketing Assistant will contribute to existing marketing programs while developing new initiatives aligned with the center and its goals. In addition to creating graphics including illustrations, logos, layouts, photos, and videos, the candidate will assist in content creation for CGSB social media and promotional materials in Arabic and English. Furthermore, this position will be responsible for creating a comprehensive marketing plan to guide the center's marketing efforts. The Digital Marketing Assistant is expected to handle various tasks, including print advertising, website updating, and other projects, to effectively execute the marketing plan and achieve organizational objectives.</div><div></div><div><b><br>
Job Responsibilities:</b></div><div></div><div><i><br>
Marketing</i></div><ul><li>
Designing and creating graphic elements such as logos, digital ads, and promotional materials</li><li>
Assisting in the development and implementation of digital marketing strategies and campaigns</li><li>
Monitoring and analyzing the performance of digital marketing efforts across various channels, and providing insights and recommendations for improvement</li><li>
Supporting email marketing efforts by creating and designing newsletters, campaigns, and automated workflows</li><li>
Keeping abreast of industry trends, emerging technologies, and best practices in digital marketing</li><li>
Collaborating with internal teams and external partners to ensure brand consistency and alignment with marketing goals</li><li>
Contributing to the development of marketing reports and presentations for stakeholders</li><li>
Adhering to established timelines, budgets, and quality standards for all digital marketing projects</li><li>
Continuously seeking opportunities for innovation and improvement in digital marketing strategies and tactics</li></ul><div><i>
Content Creation</i></div><ul><li>
Create visual assets including but is not limited to prints, social channels, emails, websites, digital ads/promo, and data visualization</li><li>
Produce multimedia content, including videos, graphics, and written content</li><li>
Keeping and maintain the center electronic content, including photographs, videos, and podcasts</li><li>
Providing administrative support, such as organizing files, scheduling meetings, and maintaining documentation</li></ul><div><i>
Managing Social Media and Website updates</i></div><ul><li>
Managing social media accounts by creating and scheduling posts, engaging with followers, and monitoring trends</li><li>
Assisting in the creation and optimization of website content, including landing pages, blog posts, and product descriptions</li><li>
Conducting keyword research and optimization to improve search engine rankings and visibility</li></ul><div><i>
Events</i></div><ul><li>
Assisting with the coordination of online events, webinars, and virtual conferences</li><li>
Assist in the Center&rsquo;s outreach activities and Events, such as the annual CGSB Conference, Fikret Science Caf&eacute;, and other seminars and workshops</li></ul>
Qualifications:
<div><b>
Required Education:</b></div><ul><li>
Bachelor's Degree in marketing, digital marketing, communications, advertising, or a related field</li></ul><div><b>
Required Experience:</b></div><ul><li><div>
1+ years Previous experience as a digital marketing coordinator or graphical designer</div></li><li><div>
Experience using social media platforms including Twitter, Instagram, Facebook, LinkedIn, Pinterest, and Google+</div></li><li><div>
Experience in using relevant software applications such as InDesign, Photoshop, Illustrator, Lightroom, Dreamweaver, Captivate, Final Cut Pro or Premier</div></li><li><div>
Experience using Adobe Audition, and Experience Manager</div></li><li><div>
Experience in developing and managing electronic content, including photographs, videos, and podcasts</div></li><li>
Strong command of written Arabic and English</li><li>
Results-oriented while ensuring high quality of work</li><li>
Effective time management skills and consistency in meeting deadlines</li><li>
Good Knowledge of clerical and administrative procedures and systems such as filing and record keeping</li><li>
Advance level of customer service orientation and professionalism in all interactions</li><li>
Able to work in a multi-cultural environment and promote teamwork and knowledge sharing</li></ul><div><b>
Preferred Education:</b></div><ul><li>
Training or coursework in graphic design, multimedia production, video editing, or other relevant skills</li></ul>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Digital Marketing Assistant - Center for Genomics and Systems Biology

<div></div><div><div><div><div><div><div>New York University: NYU - Global: Abu Dhabi: AD_Stern at NYUAD: AD_Stern at NYUAD Finance
</div></div></div><div><div><h3 class="jobSectionHeader"><b>Location
</b></h3><div>Abu Dhabi
</div></div><div><h3 class="jobSectionHeader"><b>Open Date
</b></h3><div>Oct 23, 2025
</div></div><div><h3 class="jobSectionHeader"><b>Deadline
</b></h3><div>Dec 01, 2025 at 11:59 PM Eastern Time
</div></div></div><div><div><h3 class="jobSectionHeader"><b>Description
</b></h3><div><div><p>NYU Abu Dhabi, in partnership with NYU Stern, invites applications for a tenure-track assistant or tenure-track associate professor in the field of Finance for the Stern School of Business at NYU Abu Dhabi (Stern at NYUAD). We seek scholars of the highest caliber who are committed to transformative teaching and innovative research, and who embody the global society in which we live.</p>
<p>
Advanced assistant professors and (untenured) associate professors with a proven track record of excellent scholarship and business school teaching in Finance and Financial Economics will be given priority for this tenure-track position. Responsibilities include conducting rigorous academic research and teaching/developing core and elective courses in Finance and related areas of expertise.<br>
<br>
Stern at NYUAD offers world-class compensation and benefits packages, and a competitive teaching load.</p>
<p><b>
About Stern at NYUAD</b><br>
In 2023, NYU Abu Dhabi and NYU Stern entered into an agreement to create the Stern School of Business at NYU Abu Dhabi (Stern at NYUAD), an extension of NYU Stern in the emirate of Abu Dhabi. Stern at NYUAD will leverage NYU Stern&rsquo;s leadership in business education and research, and NYU Abu Dhabi&rsquo;s established academic excellence and local expertise, to offer world-class business programming in the heart of the UAE that will reach all business centers of the world.</p>
<p><b>
About NYU Stern</b><br>
NYU Stern School of Business was established in 1900 as one of the first business schools in the United States. Located in Greenwich Village and deeply connected with the dynamic global business city for which it is named, NYU Stern is one of the world&rsquo;s premier management education schools and research centers. It has an internationally diverse faculty and student body, a broad portfolio of programs at the graduate, undergraduate, and executive levels, and a welcoming community that inspires its members to embrace and lead change in a rapidly transforming world.</p>
<p><b>
About NYU Abu Dhabi</b><br>
Established in partnership between New York University (NYU) and the emirate of Abu Dhabi in 2007, NYUAD has assembled a remarkable community of scholars, students, researchers, artists, inventors, and others to become an internationally recognized center of excellence in teaching and research. By attracting talent from virtually every part of the globe, NYUAD has contributed to the emergence of Abu Dhabi as a global hub of knowledge and culture. Stern at NYUAD represents a key pillar in NYU Abu Dhabi&rsquo;s growth in the next decade, adding outstanding business education to first-class foundations in the liberal arts, sciences, and engineering.</p>
<p><b>
Working for NYUAD</b><br>
At NYUAD, we recognize that Abu Dhabi is more than where you work; it&rsquo;s your home. In order for faculty/academic staff to thrive, we offer a comprehensive benefits package. This starts with a generous relocation allowance; educational assistance for your dependents; access to health and wellness services; and more. NYUAD is committed to faculty/academic staff success throughout the academic trajectory, providing support for ambitious and world-class research projects and innovative, interactive teaching approaches. Support for dual-career families is a priority. Visit our website for more information on benefits for you and your dependents.</p></div>
</div>
</div></div><div><div><h3 class="jobSectionHeader"><b>Qualifications
</b></h3><div><div><p>This position requires a Ph.D. or equivalent in Finance, Economics or related disciplines.</p></div>
</div>
</div></div><div><div><h3 class="jobSectionHeader"><b>Application Instructions
</b></h3><div><div><p>To apply for this position, please submit the following items:</p>
<ul>
<li>Curriculum Vitae (CV)</li>
<li>Cover Letter</li>
<li>Teaching Statement</li>
<li>Research Statement</li>
<li>Recent teaching evaluations (if available)</li>
<li>Three (3) representative publications/writing samples</li>
<li>Names and email addresses of three (3) individuals who will provide reference letters (Each referee will be contacted to upload their reference letter via Interfolio).</li>
</ul>
<p>The application deadline is <b>December 1, 2025. </b>For questions about this position, please email faculty.affairs@sternad.nyu.edu.<br>
<br>
<i>Stern@NYUAD</i> is an equal-opportunity employer. We welcome applications from all qualified candidates and seek individuals who will contribute to the excellence and vibrancy of our academic community.<br>
<br>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</p>
<p><b><i>
Join Stern@NYUAD, </i></b><b><i>an exceptional place for exceptional people.</i></b></p>
<p>
NYUAD values belonging and respect; such principles are fundamental to the university&rsquo;s commitment to excellence. NYUAD is an equal-opportunity employer. We welcome applications from all qualified candidates and seek individuals who will contribute to our vibrant, multidisciplinary research and teaching community. Multidisciplinary research and exceptional teaching in a global campus community are hallmarks of the University&rsquo;s mission.</p>
<p><i>
#nyuadfacultycareers</i></p></div>
</div>
</div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Application Process
</b></h3><div>This institution is using Interfolio's Faculty Search to conduct this search. Applicants to this position receive a free Dossier account and can send all application materials, including confidential letters of recommendation, free of charge.</div></div></div></div></div></div><p></p>

Assistant or Associate Professor of Finance, Tenure-Track - Stern at NYUAD

IFM Facilities Management LLC

<p><b>Role Overview:</b></p><p>The Assistant Soft Services Manager will support the planning, coordination and supervision of cleaning, housekeeping and other soft services across large-scale facilities such as malls, airports and commercial complexes. This role ensures high service quality, compliance with health and safety regulations and strong client relationships, working closely with the Soft Services Manager to achieve operational excellence.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist the Soft Services Manager in day-to-day management of service delivery across assigned sites.</li><li>Supervise site supervisors, team leaders, and operatives to ensure quality standards and operational procedures are followed.</li><li>Conduct regular site inspections, identify service gaps, and implement corrective measures.</li><li>Support the mobilization and demobilization of projects, ensuring assets, consumables, and equipment are prepared and deployed effectively.</li><li>Liaise with clients to address operational requirements, complaints, and improvement opportunities.</li><li>Monitor and ensure compliance with KPIs, SLAs, and contractual obligations.</li><li>Assist in preparing work schedules, rosters, and resource allocation plans.</li><li>Support training and development programs, including BICSc, toolbox talks, and on-the-job training.</li><li>Maintain records of operational activities, incidents, and inspection reports.</li><li>Ensure compliance with QHSE policies, Municipality Codes, and standards such as COSHH, HACCP, ISO, and BICSc.</li><li>Identify opportunities for cost savings, efficiency improvements, and reduction of material wastage.</li><li>Stay updated on industry best practices, new cleaning technologies, and eco-friendly products.</li><li>Support procurement by coordinating with suppliers for equipment and consumable requirements.</li><li>Assist in preparing periodic performance reports, client updates, and meeting presentations.</li><li>Act as point of contact during the Soft Services Manager&rsquo;s absence, ensuring continuity of operations.</li></ul><p><b>Qualifications &amp; Experience:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Facilities Management or a related field.</li><li>Professional certifications such as BICSc, COSHH, HACCP or equivalent are an advantage.</li><li>6&ndash;8 years of proven experience in an Assistant Manager role within Facilities Management soft services.</li><li>Strong track record managing large-scale projects (e.g., malls, airports, hospitality complexes).</li><li>Experience in managing large workforces (400+ employees).</li><li>Excellent leadership, coordination and communication skills in a multi-cultural environment.</li><li>Familiarity with ISO 9001/14001/45001 standards and compliance requirements.</li></ul><p>If interested, please send your updated profile to: careers@ifmuae.net</p><p>Subject Line: Assistant Soft Services Manager</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Salary expectations (AED)</li><li>Notice period (months)</li><li>Current salary (AED)</li></ul><p>Experience:</p><ul><li>Assistant Manager - Soft Service or Senior: 6 years (Required)</li><li>Facilities Management: 6 years (Required)</li><li>Large scale projects (400+ workforce projects): 6 years (Required)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Required)</li></ul>

Assistant Soft Services Manager

Advisors Properties L.L.C

<p>Job Description:<br/>We are seeking a highly organized and detail-oriented <b>HR Assistant</b> to join our team.The ideal candidate will provide administrative support to the HR Manager and assist in various HR functions. Responsibilities include maintaining employee records, processing paperwork, coordinating HR projects, scheduling interviews, and assisting with recruitment activities. The HR Assistant will also be responsible for handling inquiries from employees and external partners, ensuring compliance with HR policies and procedures, and contributing to a positive and productive work environment. Strong communication skills, proficiency in HR software, and the ability to handle sensitive information with discretion are essential for this role.</p><p>Key Responsibilities:</p><ul><li>Assist with the day-to-day operations of the HR department.</li><li>Maintain and update employee records, including personal information, attendance, and leave records.</li><li>Process paperwork related to new hires, terminations, promotions, and transfers.</li><li>Supervise recruitment activities, including posting job openings, screening resumes, and scheduling interviews.</li><li>Assist in conducting orientation sessions and preparing onboarding materials for new employees.</li><li>Handle inquiries from employees regarding HR policies, procedures, and benefits.</li><li>Assist in organizing HR events, training sessions, and employee engagement activities.</li><li>Support HR projects and initiatives, such as performance management, employee relations, and diversity and inclusion programs.</li><li>Ensure compliance with federal, state, and local employment laws and regulations.</li><li>Maintain confidentiality of employee information and sensitive HR documents.</li><li>Perform other administrative tasks and duties as assigned by the HR Manager.</li></ul><p>Qualifications:</p><ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).</li><li>Proven experience as an HR Assistant or in a similar administrative role.</li><li>Knowledge of HR functions, policies, and procedures.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong personality is a MUST</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Language:</p><ul><li>Arabic (Preferred)</li></ul>

HR Assistant (Arabic Speaker)

C D General Trading LLC

<p>Job Title: HR &amp; Admin Assistant</p><p>Reports to: HR Manager / Admin Manager / Department Head</p><p>Employment Type: [Full-time / Part-time / Contract]</p><p>Job Summary:</p><p>The HR &amp; Admin Assistant supports the Human Resources and Administrative departments in carrying out a wide range of duties, including recruitment, onboarding, employee record management, office administration, and ensuring company policies are effectively implemented. The role requires a high level of discretion, strong organizational skills, and attention to detail.</p><p>Key Responsibilities:</p><p>Human Resources Support:</p><p>Assist in recruitment processes, including posting job ads, scheduling interviews, and screening candidates.</p><p>Coordinate onboarding and induction programs for new hires.</p><p>Maintain accurate and up-to-date employee records (both digital and physical).</p><p>Assist in organizing training and development programs.</p><p>Support payroll preparation by providing relevant employee information (e.g., absences, bonuses, leaves).</p><p>Help ensure HR policies and procedures are followed.</p><p>Assist in employee engagement activities and internal communications.</p><p>Maintain confidentiality of sensitive HR data.</p><p>Administrative Support:</p><p>Manage day-to-day administrative tasks such as filing, copying, and scanning documents.</p><p>Handle incoming calls, emails, and correspondence.</p><p>Maintain office supplies inventory and place orders as needed.</p><p>Assist in scheduling meetings, preparing agendas, and taking meeting minutes.</p><p>Support facility and equipment maintenance coordination.</p><p>Help organize company events and meetings.</p><p>Ensure the office environment is clean, organized, and welcoming.</p><p>Qualifications &amp; Requirements:</p><p>High School/Diploma or related field preferred.</p><p>1&ndash;2 years of relevant experience in HR and/or administrative roles.</p><p>Familiarity with HR software and MS Office (Word, Excel, PowerPoint, Outlook).</p><p>Strong interpersonal and communication skills.</p><p>High attention to detail and organizational skills.</p><p>Ability to handle sensitive information with discretion.</p><p>Ability to multitask and prioritize effectively.</p><p>Key Competencies:</p><p>Professionalism and confidentiality</p><p>Team collaboration</p><p>Time management</p><p>Problem-solving</p><p>Flexibility and adaptability</p><p>Initiative and proactiveness</p><p>Working Conditions:</p><p>Office-based role with standard working hours [mention if flexible or shift-based].</p><p>May require occasional overtime or weekend support depending on company needs.</p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Application Question(s):</p><ul><li>Can you join immediately ?</li><li>Are you willing to work with alcoholic beverages ?</li><li>Do you have picture in your CV ? If No please don't apply</li></ul>

HR & Admin Assistant

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