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assistant manager admin and government relations

DP World

<div>
 Job Description:
 
 Compliance Management:-Ensure the organization complies with Saudi government regulations, industry standards, and any legal requirements.-Stay updated on changes in laws, regulations, and governmental procedures and communicate these updates to relevant departments.-Work closely with People and Legal teams to ensure all business operations align with regulatory requirements.-Act as the main point of contact between the organization and various government agencies, fostering positive relationships to aid business operations.-Manage and resolve any issues or concerns raised by government bodies, ensuring a proactive approach to maintaining good relations.-Work closely with relevant departments to troubleshoot issues, resolve disputes, and manage crises with governmental bodies when necessary.
 
 Permit and Licensing Management:-Facilitate the processing, renewal, and cancellation of government permits, licenses, and approvals necessary for business operations.-Coordinate with government authorities on applications for permits or licenses, ensuring that all required documentation is prepared accurately and submitted on time.-Manage visa, work permit, and residency processes for expatriate employees, ensuring compliance with Saudi labor laws.-Coordinate with HR to ensure the timely processing of employee visas, iqamas, and related documentation. Strategic Partnership Development:-Identify and build relationships with key government stakeholders, enhancing the organization&rsquo;s network and influence in the industry.-Facilitate strategic partnerships that align with the organization&rsquo;s objectives and support future growth.
 
 Policy and Process Development:-Assist in developing internal policies and procedures to ensure compliance with government regulations.-Collaborate with various departments to streamline processes related to government documentation, reporting, and renewals.
 
 Documentation and Reporting:-Oversee the preparation and submission of all required documentation, including compliance reports, permits, and certifications.-Maintain accurate records of interactions with government agencies and track all correspondence for audit and compliance purposes.
 
 Administrative Management:-Supervise and coordinate the activities of administrative personnel, including office assistants and clerical staff.-Develop and implement administrative procedures and policies to streamline operations and enhance efficiency.-Manage employees&rsquo; needs and workplace look and feel. -Oversee office supplies, inventory and procurement processes.
 
 Office Management:-Oversee facilities including parking management, and office facilities such as pantries and canteen.-Welcome visitors to the office, responding to questions, and answering queries.-Supporting the day-to-day organization of Office management. -Day-to-day management of office suppliers, supporting payment management as required (invoicing and recharges). -Management of deliveries and payment &amp; reconciliation of petty cash.-Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
 
 Travel &amp; Logistics:-Coordinate travel &amp; logistics arrangements both internationally &amp; domestically if required.-Act as the point of contact/greet if in case of a business visit, such as Senior Leadership visit or external visitors to the business unit.-Maintaining positive relationships with vendors of direct travel, such as car rentals, hotels, and airlines.-Oversee travel accommodations, booking flights, hotels, car rentals, and coordinating activities.-Managing and processing all travel-related documentation, including payments, itineraries, visas, medical, and legal forms.-Assisting with any travel-related issues that may arise.-Arranging travel accommodation for business visitors.-Preparing and analyzing travel costs and budget reports.
 
 Financial Management:-Assist in budget preparation and monitoring for related expenses.-Review and approve invoices, expense reports, and other financial documents related to Administration requirements. Qualifications:Bachelor&rsquo;s degree in business administration, Public Relations, or a related field.
 
 Experience:-Required 5 years of experience in similar role at managerial level in government relations, administration, or a related field within the Saudi market.-Must have a proven record of accomplishment of successfully managing interactions with government bodies, regulatory agencies, and other key stakeholders like the following:-Saudi Ports Authority.-Ministry of Transport and Logistic Services.-Ministry of Human Resources and Social Development.-General Organization for Social Insurance .-Ministry of Interior.-Ministry of Foreign Affairs.-Ministry of Investment. -Ministry of Commerce.-Zakat, Tax and Customs Authority.-Ministry of Health.-Jeddah Municipality.-Other Government Authorities when required.
</div>

ASSISTANT MANAGER - ADMIN AND GOVERNMENT RELATIONS

Hera International School

An admin and social media assistant performs a dual role: handling administrative duties like scheduling and communication, while also managing a company's social media presence through content creation, scheduling, monitoring, and analytics. This position requires strong organizational skills, creativity, and proficiency in social media platforms and analytics tools to support both office tasks and online engagement strategies. Administrative responsibilities<ul><li>Scheduling appointments and managing calendars</li><li>Handling correspondence and general office tasks</li><li>Organizing files and managing data</li><li>Assisting with general business and marketing tasks</li></ul>Social media responsibilities<ul><li>Creating and scheduling content across various platforms</li><li>Writing engaging copy and creating visual assets like graphics and videos</li><li>Monitoring social media channels and engaging with the online audience</li><li>Analyzing social media performance and preparing reports</li><li>Keeping up with industry trends and innovations</li></ul>Key skills<ul><li>Organization and time management: Ability to manage multiple tasks and projects simultaneously</li><li>Communication: Strong verbal and written communication skills</li><li>Creativity: Ability to think creatively to develop engaging content</li><li>Technical proficiency: Experience with social media platforms, content management systems, and analytics tools</li><li>Analytical skills: Ability to interpret data and provide actionable insights</li><li>Adaptability: Ability to work effectively in a fast-paced, changing environment</li></ul>Job Type: Full-time

Petromin Corporation

<div>
 
 
 Role Purpose
 
 
 
 Manage project governance, scheduling, regulatory submissions, and cross-stakeholder coordination for the automotive manufacturing program, ensuring timely execution, compliance, and effective communication with internal teams, government authorities, and JV partners.
 
 
 Key Responsibilities
 
 
 
 Project Governance &amp; Coordination
 
 
 <ul>
 <li>
 Lead scheduling of project milestones across all stakeholders.
 </li>
 <li>
 Establish and manage a regular meeting cadence for internal, external, and JV stakeholders.
 </li>
 <li>
 Track progress, issues, and action items, ensuring timely closure.
 </li>
 </ul>
 
 
 Regulatory &amp; Government Liaison
 
 
 <ul>
 <li>
 Prepare, submit, and monitor applications, licenses, and permits with government and non-government authorities.
 </li>
 <li>
 Liaise with Government Relations and relevant departments to secure approvals at each stage of the project.
 </li>
 <li>
 Ensure adherence to all applicable Saudi regulations and localization requirements.
 </li>
 </ul>
 
 
 Documentation &amp; Compliance
 
 
 <ul>
 <li>
 Act as the custodian of all legal, regulatory, and project documentation.
 </li>
 <li>
 Maintain centralized records of contracts, submissions, permits, and correspondence.
 </li>
 <li>
 Ensure audit compliance, traceability, and document integrity.
 </li>
 </ul>
 
 
 Reporting &amp; Stakeholder Management
 
 
 <ul>
 <li>
 Prepare executive dashboards and status reports for senior leadership and JV partners.
 </li>
 <li>
 Manage communication, expectation alignment, and coordination with internal and external stakeholders.
 </li>
 <li>
 Support risk identification, escalation, and mitigation planning.
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Engineering, Business, or a related field.
 </li>
 <li>
 Professional certification (PMP, PRINCE2, etc.) preferred.
 </li>
 <li>
 Fluent Arabic &amp; English (written and verbal).
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 5&ndash;10 years of experience in PMO, governance, or complex industrial/manufacturing projects.
 </li>
 <li>
 Experience dealing with Saudi authorities, licensing, and regulatory processes preferred.
 </li>
 <li>
 Proven ability to work cross-functionally in fast-paced environments.
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Project scheduling and governance
 </li>
 <li>
 Regulatory submissions and licensing coordination
 </li>
 <li>
 Documentation control and compliance
 </li>
 <li>
 Risk management and reporting
 </li>
 <li>
 Strong communication and stakeholder management
 </li>
 <li>
 Advanced Excel skills (dashboards, data analysis, financial modeling)
 </li>
 <li>
 Advanced PowerPoint skills (executive presentations, data visualization)
 </li>
 </ul>
 
 
 KPIs
 
 
 <ul>
 <li>
 Milestone adherence
 </li>
 <li>
 Timely acquisition of permits and approvals
 </li>
 <li>
 Documentation accuracy and audit compliance
 </li>
 <li>
 Stakeholder satisfaction and alignment
 </li>
 </ul>
 
 
</div>

Manager Project Management Office

قيام | QIYAM

<div>
 
 
 
 Job Description:
 
 
 
 
 Qiyam is a consulting and investment solutions company specialized in enhancing the Pilgrim Services sector, seeking a creative and experienced Executive Assistant to support executive leadership and ensure the smooth and efficient operation of daily tasks and strategic initiatives. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining professionalism and confidentiality. This role supports a mission-driven company operating within the Pilgrim Services ecosystem, requiring sensitivity to cultural, social, and developmental objectives aligned with the company&rsquo;s strategic impact.
 
 
 Key Responsibilities:
 
 
 
 
 1.
 
 Research &amp; Analytical Support
 
 
 
 
 o Conduct targeted research on administrative, operational, developmental, and sector-specific topics relevant to the Pilgrim Services ecosystem.
 
 
 
 o Analyze reports, studies, and stakeholder documents and extract key insights for executive decision-making.
 
 
 
 o Prepare bilingual executive briefs supporting strategic projects and partnerships.
 
 
 
 o Gather information from government entities, sector reports, consulting references, and competitors relevant to Qiyam&rsquo;s service offerings.
 
 
 
 2.
 
 Content &amp; Document Development
 
 
 
 
 o Develop high-quality PowerPoint presentations aligned with Qiyam&rsquo;s brand, values, and consulting standards.
 
 
 
 o Prepare structured documents, policies, procedures, and frameworks supporting strategic and operational initiatives.
 
 
 
 o Edit, proofread, and refine content to ensure clarity, professionalism, and alignment with Qiyam&rsquo;s methodologies.
 
 
 
 o Provide accurate Arabic-English translation for documents, proposals, and communications.
 
 
 
 3.
 
 Information &amp; Communication Management
 
 
 
 
 o Consolidate input from internal teams to create weekly, monthly, and project-specific reports.
 
 
 
 o Draft official emails and communications in Arabic and English with a professional and culturally aligned tone.
 
 
 
 o Prepare briefing notes for executive meetings with partners, government entities, and strategic stakeholders.
 
 
 
 o Manage the executive calendar with clear prioritization that reflects the company&rsquo;s strategic commitments.
 
 
 
 4.
 
 Project &amp; Initiative Support
 
 
 
 
 o Follow up on action items across consulting projects, investment initiatives, and partnership programs.
 
 
 
 o Maintain action logs, trackers, and project dashboards to support timely execution.
 
 
 
 o Support the CEO and leadership team in preparing strategic documents relating to customer experience, investment opportunities, and sector development.
 
 
 
 o Organize and safeguard sensitive files related to national projects, stakeholder engagements, and executive planning.
 
 
 
 5.
 
 Executive Operations &amp; Coordination
 
 
 
 
 o Coordinate meetings, workshops, and engagements with internal teams and strategic partners across the Pilgrim Services ecosystem.
 
 
 
 o Manage travel logistics and executive scheduling efficiently.
 
 
 
 o Represent the company professionally when receiving high-profile guests and delegations.
 
 
 
 o Respond to urgent matters with professionalism, judgment, and initiative.
 
 
 
 
 Required Skills &amp; Competencies:
 
 
 
 <ul>
 <li>
 
 Analytical Competencies:
 
 
 </li>
 <ul>
 <li>
 Strong ability to analyze sector information and identify relevant insights.
 
 </li>
 <li>
 Clear, structured thinking aligned with consulting and development work.
 
 </li>
 <li>
 Understanding the Pilgrim Services sector dynamics is a plus.
 
 </li>
 </ul>
 <li>
 
 Linguistic &amp; Communication Skills:
 
 
 </li>
 <ul>
 <li>
 Excellent command of Arabic and English.
 
 </li>
 <li>
 Professional writing, reporting, and translation abilities.
 
 </li>
 <li>
 Strong communication and presentation skills.
 
 </li>
 </ul>
 <li>
 
 Technical Skills:
 
 
 </li>
 <ul>
 <li>
 Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel).
 
 </li>
 <li>
 Ability to prepare structured consulting documents and executive presentations.
 
 </li>
 <li>
 Experience with tools such as Notion, Miro, or Canva (preferred).
 
 </li>
 <li>
 Strong file organization and document management skills.
 
 </li>
 </ul>
 <li>
 
 Behavioral Skills:
 
 
 </li>
 <ul>
 <li>
 High professionalism, confidentiality, and reliability.
 
 </li>
 <li>
 Strong interpersonal skills and executive presence.
 
 </li>
 <li>
 Ability to multitask, prioritize, and work under pressure.
 
 </li>
 <li>
 Fast learner with adaptability in a dynamic environment.
 
 </li>
 </ul>
 </ul>
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor's degree in business administration or a related field.
 
 </li>
 <li>
 3 &ndash; 5 years of experience as an Executive Assistant or in a similar role.
 
 </li>
 <li>
 Previous experience in consulting or development sectors is highly preferred.
 
 </li>
 <li>
 Experience preparing strategic documents and formal presentations is an advantage.
 
 </li>
 <li>
 Proficient in speaking and writing Arabic and English professionally.
 
 
 
 
 </li>
 </ul>
</div>

Executive Assistant

Raffles

<div>Company Description 
Raffles Makkah Palace promises the exceptional standards inherent in the Raffles name and enhanced by Arab hospitality values. Raffles Makkah Palace offers 219 Suites &amp; duplex Villas with breathtaking views of the Masjid Al Haram, the Holy Ka&rsquo;aba and the city. The hotel combines the best of local cuisine and international dishes in each of its four outlets creating a unique and welcoming atmosphere in this diving setting. Guests can also indulge and immerse themselves in a relaxing sensory experience in our world renowned spa and fitness center or hold high-powered business gatherings in any of our state-of-the-art meeting rooms. 
Job Description 
<ul><li>
Will be knowledgeable of the whole Hotel facilities and services provided.</li><li>
Adhere to his/her limit of authority as outlined by management, and will fully</li><li>
Understand the Hotel policies, procedures and regulations per Fairmont standards.</li><li>
Deal with any guest request in a polite and efficient manner, delegating work where necessary to other staff (bellmen, In Room Dining, Royal Service, Engineering, Security, etc.), and then following up to ensure that the guest has been satisfied.</li><li>
Seeks feedback on guest satisfaction and resolves problems in accordance with our Mission Statement and philosophy of colleague empowerment.</li><li>
To ensure guests queries are dealt with in a helpful and professional manner and</li><li>
 Inform the FOM or AFOM in case of issues that cannot be easily resolved.</li><li>
Responsible for ensuring consistency in exceeding guest service expectations (FHR Programs as a measurement tool).</li><li>
Adheres to and promotes the Company&rsquo;s Health &amp; safety policies to ensure a safe work environment, will be knowledgeable about all safety &amp; emergency procedures and emergency action plan.</li><li>
 Responsible for the entire hotel during the night shift in terms of monitoring the operation, ensuring the safety &amp; security of the hotel, colleagues and guests.</li><li>
Log all guest comments in the Duty Managers logbook and prepare a summary of all comments from the previous 24 hours which can be used at the morning meeting.</li><li>
Participate in the monthly communication meetings</li><li>
Providing daily feedback about the operation to the GM and the Hotel Manager as</li><li>
They require through multiple ways like incidents report, Night Manager Report, Complaint&rsquo;s report with supporting documentation and final accurate conclusions.</li><li>
Complete preparation work and administration work which the Assistant Front Office Manager has passed on.</li><li>
Supervise the work of the front office supervisors. Review the achieved tasks of their daily check list.</li><li>
Ensures that all Front Office Standards of Service &amp; Operational Procedures are adhered.</li><li>
Reviewing VIP reports for 7 days ahead and coordinating all necessary arrangements with concerned departments.</li><li>
Ensuring that the daily VIPs are welcomed and escorted to their rooms with the assistance of the guest relations team.</li><li>
Monitor and deal with all pre-Registered bookings and all No-Show guests.</li><li>
Handling the inventory during sold out days.</li><li>
Complete all the necessary preparations for the beginning of the early shift on reception.</li><li>
Move around the hotel to interact with as many guests and staff as possible</li><li>
Provides Guidance and motivation to the night team. Establishes and communicates on a daily basis with the Front Office colleagues and working instantly on creating a job Satisfaction to everyone.</li><li>
Monitoring colleagues&rsquo; performance and dealing with employees&rsquo; grievances and problems. Coaching them and taking the corrective actions when necessary.</li><li>
Direct staff in maintaining clean, tidy and an organized work area at the front and back areas of the Front Office.</li><li>
Oversee all contracted staff working overnight in the hotel, recording any issues that may arise for handover to relevant department head in the morning.</li><li>
Oversee the employee dining room and ensure all staff receive appropriate meal break during their shift.</li><li>
Monitor and inspect Overnight cleaning team, ensuring highest level of cleanliness and work efficiencies at all times.</li><li>
Run the audit reports on the PMS that will be required by Income Audit the next day, Responsible for the nightly end of day reporting is complete; ensuring accuracy in balancing accounts.</li><li>
Perform all necessary reconciliations and audit functions for the reception in order to complete the day&rsquo;s business.</li><li>
Ensure that all financial reporting is maintained and accurate inclusive of reviewing financial reports to ensure accuracy (Rooms Audit)</li><li>
Ensure that all of the Food &amp; Beverage outlets have handed over the relevant paper work to allow the days business to be completed.</li><li>
Complete all necessary computer system back-ups.</li><li>
Other duties as assigned</li></ul> 

Qualifications 
Personal Attributes<ul><li>
Strong written and verbal communication skill in English and Arabic</li><li>
Able to develop rapport with and gain support from Colleagues and Management staff</li><li>
Ability to work cohesively with co-workers as part of a team</li><li>
Ability to focus attention on guest needs, remaining calm and courteous at all times</li><li>
Ability to promote positive relations with all guests and patrons</li><li>
Able to exercise good judgment with difficult guests</li><li>
Understanding and ability to work in a multi-cultural environment</li></ul> 
Your skills and experience include: 
<ul><li>
Minimum 4 years&rsquo; experience in Front Office Operations in a luxury property preferred</li><li>
Strong interpersonal and problem-solving abilities necessary</li><li>
Must be a highly organized person with strong planning skills</li><li>
Goal and results oriented</li><li>
Analytical skills, strength as a developer and a leader of others are essential</li><li>
International experience an asset</li><li>
Energetic, enthusiastic, self-motivated and a charismatic team player</li><li>
Excellent command of spoken &amp; written English-Arabic</li><li>
Knowledge in Opera system</li><li>
Ability to work on shift basis</li></ul> 

Additional Information 
Our commitment to Diversity &amp; Inclusion: 
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.
Why work for Accor? 
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS</div>

Duty Manager (Saudi National)

Duty Manager

M Hotel Al Dana Makkah

<div>As a Housekeeping Supervisor, you play a crucial role in ensuring the cleanliness and orderliness of guestrooms, public areas, and back-of-house spaces. Your responsibilities include overseeing the housekeeping team, implementing cleaning schedules, and maintaining high standards. You lead by example, fostering a positive and efficient work environment, while actively contributing to the overall guest satisfaction and operational excellence of the hotel.
Key Job Responsibilities:<ul>
<li>
Organize and assign daily tasks to Housekeeping Attendants, ensuring efficient service on guest floors.
</li><li>Provide necessary resources, such as keys and supplies, to Housekeeping Attendants for their daily tasks.
</li><li>Handle guest requests and complaints with care, ensuring effective resolution to enhance guest satisfaction.
</li><li>Inspect guest rooms regularly, ensuring cleanliness and adherence to the hotel's quality assurance standards.
</li><li>Monitor room status and communicate effectively with the Front Office Department for efficient operations.
</li><li>Report damaged items and broken equipment to the Engineering Department and follow set procedures for lost and found items.
</li><li>Order Housekeeping supplies on time and manage inventory procedures to maintain sufficient stock levels.
</li><li>Evaluate Housekeeping Attendant performance, providing feedback and reporting any issues to the Assistant Executive Housekeeper / Assistant Housekeeping Manager.</li>
<li>Train Room Attendants on Standards of Performance (SOPs) to maintain desired performance levels and uphold quality assurance standards.</li>
<li>Uphold environmental, health, and safety standards in alignment with organizational policies.</li>
<li>Adhere to the company&rsquo;s environmental, health, and safety procedures and policies.</li></ul></div>

Housekeeping Supervisor (Saudi Only)

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