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assistant project manager

<div>
 
 Job Description
 
 
 
 With more than 14000 people around the globe, GHD is one of the world&rsquo;s leading professional services companies operating in the global markets of water, energy and resources, environment, property and buildings, and transportation. Serving clients across five continents and the Pacific region, GHD people share a passion for exceeding the expectations of our clients and contributing to their success.
 
 
 If you want to start a career with impact, being involved in solving everyday problems through to tackling some of the great challenges our clients and communities face, you&rsquo;ll find that here at GHD.
 
 
 We're looking for an
 
 Assistant Project Manager
 
 to join our dynamic team and coordinate the development and release of building projects from both a legal and an executive perspective, aiming at approval by public agencies and execution of work, in accordance with current standards and regulations.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Supports the Project Manager as the Company representative with the client and selected subcontractors during the program execution. Frequently interfaces with upper-level management and client personnel.
 </li>
 <li>
 Follows up on instructions and commitments associated with the project.
 </li>
 <li>
 Monitors contractor performance pertaining to schedule and conformance to plans and specifications.
 </li>
 <li>
 Supports Project Manager in overseeing of the Project Execution Plan, Health and Safety Plan, Quality Assurance/Quality Control Plan, and other documents as required. Ensures that the project meets or exceeds goals established in these plans.
 </li>
 <li>
 Oversee time and cost budgets inclusive of initial set up with the direction of the senior project management team.
 </li>
 <li>
 Demonstrative capability in project controls (scheduling, cost reporting, forecasting, variation management etc).
 </li>
 <li>
 Monitoring and evaluating project performance in line with time and budgetary constraints.
 </li>
 <li>
 Communicating project performance results with the project management team.
 </li>
 <li>
 Managing changes in project processes to resolve identified shortcomings in operational methods.
 </li>
 <li>
 Plan and coordinate the resources for each job including inputs from other offices, sub consultants and other suppliers, and manage all jobs to deliver them on time, within the budget.
 </li>
 <li>
 Performs other responsibilities associated with this position as may be appropriate to support the Project Manager.
 </li>
 <li>
 Regulatory and Compliance Management: Investigate standard incidents using current regulatory and compliance processes, systems, and procedures, and take action to solve immediate compliance issues. Advise more senior colleagues on more complex problems.
 </li>
 <li>
 Stakeholder Management: Plan and deliver stakeholder engagement activities to develop effective working relationships for projects and to ensure that stakeholder needs and concerns are identified and met.
 </li>
 <li>
 Leadership and Direction: Explain the local action plan, to support team members in their understanding of what needs to be done, and how this relates to the broader business plan and the organization's strategy, mission, and vision; motivate people to achieve local business goals.
 </li>
 <li>
 Performance Management: Respond to personal objectives and use performance management systems to improve personal performance; or monitor the performance of the team, allocate work and review completion, take appropriate corrective action to ensure timeliness and quality, and contribute to formal individual performance management and appraisal.
 </li>
 <li>
 Organizational Capability Building: Provide coaching to team members to develop their skills.
 </li>
 <li>
 Requirements Management: Identify, elicit, and document project/process requirements, using appropriate modeling technique, if required. Analyze requirements and validate with original users, eliminating confusion. Define the testing scripts and verification criteria to ensure requirements are met. Maintain documentation and traceability throughout project.
 </li>
 <li>
 Project Scope Definition: Manage the delivery of research, workshops, and other activities to support the specification and agreement of project deliverables.
 </li>
 <li>
 Project Closeout and Handover: Draft elements of product documentation and user training to support handover to business as usual. Contribute to post-project reviews and identification of lessons learned.
 </li>
 <li>
 Project Risk and Issue Management: Identify and evaluate risks, issues, dependencies, and constraints associated with the project, escalating matters where appropriate. Where necessary, develop, agree on, and implement solutions to overcome these concerns.
 </li>
 <li>
 Client &amp; Customer Management (External): Manage relationships with small clients while also helping senior colleagues manage relationships with larger key clients and customers.
 
 
 </li>
 </ul>
 
 Take on some of the world's toughest challenges- with everyone at GHD backing you every step of the way.
 
 
 
 
 At GHD, we celebrate the power of a multicultural workforce and champion individual achievement. As an equal opportunity employer, we are committed to providing fair and inclusive employment opportunities to all qualified candidates and employees&mdash;regardless of background, identity, or experience. We believe that diversity drives innovation, and we welcome the unique perspectives that each team member brings to our organization.
 
</div>

Assistant Project Manager

Crawford Hardware & Electrical Trading

Job Requirements &ndash; Purchase AssistantEducation:<ul><li>Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or any relevant field.</li></ul>Experience:<ul><li>1 to 3 years of experience as an Assistant Procurement / Purchase Assistant in the MEP field, with strong experience in project documentation and supplier coordination.</li></ul>Key Skills &amp; Competencies:<ul><li>Knowledge of MEP materials (HDPE, PPR, UPVC, valves, pumps, fittings, electrical &amp; mechanical items).</li><li>Strong experience in raising purchase requests, preparing comparison sheets, and coordinating with suppliers.</li><li>Ability to source materials locally and internationally.</li><li>Excellent documentation and negotiation skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook); experience with ERP/CRM systems is an advantage.</li><li>Good communication and coordination skills.</li><li>Strong analytical and time-management skills.</li><li>Ability to work under pressure and meet project timelines.</li></ul>Roles &amp; Responsibilities:<ul><li>Prepare RFQs, collect quotations, and make comparison statements for management.</li><li>Coordinate with suppliers, manufacturers, and internal departments regarding orders.</li><li>Follow up on delivery status, LPO issuance.</li><li>Maintain records of purchase documents, supplier lists, and project material tracking.</li><li>Support the procurement manager in day-to-day operations.</li></ul>Job Type: Full-time

Purchase Assistant

Asteco

<div>
 
 
 
 Job Purpose
 
 
 
 
 The Compliance Assistant Manager will ensure contractor adherence to project specifications and contractual obligations to maintain project integrity, particularly concerning outstanding defects and non-attendance. This role requires expertise in contract terms, developing clear scopes of work for engaging third parties when the main contractor fails to perform, managing tender processes, supervising work progress, and maintaining formal communication, including issuing notices, safeguarding project timelines and quality.
 
 
 
 
 
 
 
 Roles, Responsibilities, Duties
 
 
 
 
 The Compliance Assistant Manager shall be responsible for the following:
 
 
 
 
 
 
 Defect Management:
 
 
 <ul>
 <li>
 Proactively identify and track outstanding defects and instances of contractor non-attendance.
 </li>
 <li>
 Ensure timely rectification of defects by the main contractor, escalating issues as necessary.
 </li>
 <li>
 Maintain accurate records of all defects, rectification actions, and communication.
 </li>
 </ul>
 
 
 Contract Compliance:
 
 
 <ul>
 <li>
 Interpret and apply relevant contract terms to ensure contractor compliance.
 </li>
 <li>
 Monitor contractor performance against contractual obligations.
 </li>
 <li>
 Advise project teams on contractual matters and potential risks.
 </li>
 </ul>
 
 
 3rd parties Project Management:
 
 
 <ul>
 <li>
 Develop detailed scopes of work for defects not performed by the main contractor.
 </li>
 <li>
 Manage the tender process for those projects, including bid evaluation and contractor selection.
 </li>
 <li>
 Supervise and monitor the progress of awarded projects, ensuring adherence to specifications and timelines.
 </li>
 <li>
 Ensure proper handover of projects.
 </li>
 </ul>
 
 
 Communication and Reporting:
 
 
 <ul>
 <li>
 Prepare and issue formal communications, including notices of non-compliance, to contractors.
 </li>
 <li>
 Maintain clear and concise communication with project teams, contractors, and other stakeholders.
 </li>
 <li>
 Generate regular reports on defect status, contractor performance, and project progress.
 </li>
 </ul>
 
 
 Documentation:
 
 
 <ul>
 <li>
 Maintain organized and up to date project files and documentation.
 </li>
 <li>
 Ensure all documentation complies with company and regulatory requirements.
 </li>
 </ul>
 
 
 Risk Mitigation:
 
 
 <ul>
 <li>
 Identify and assess potential compliance risks related to contractor performance.
 </li>
 <li>
 Develop and implement mitigation strategies to minimize risks.
 </li>
 </ul>
 
 
 
 
 
 
 Qualification:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in engineering, Construction Management, or a related field.
 </li>
 <li>
 10 years&rsquo; working experience
 </li>
 <li>
 Proven experience in contract administration and compliance within the construction/projects industry.
 </li>
 <li>
 Strong understanding of contract terms and conditions.
 </li>
 <li>
 Experience in developing scopes of work for projects.
 </li>
 <li>
 Experience in managing tender processes and supervising construction work.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Strong organizational and problem-solving abilities.
 </li>
 <li>
 Proficiency in relevant software applications (e.g., project management software, document management systems).
 </li>
 <li>
 Experience in formal communications and issuing notices.
 </li>
 </ul>
 
 
 
 
 
 
 Experience and Skills:
 
 
 
 <ul>
 <li>
 Contract management
 </li>
 <li>
 Defect management
 </li>
 <li>
 CAPEX project management
 </li>
 <li>
 Tender management
 </li>
 <li>
 Scope of work development
 </li>
 <li>
 Construction supervision
 </li>
 <li>
 Formal communication
 </li>
 <li>
 Report writing
 </li>
 <li>
 Risk management
 </li>
 <li>
 Problem-solving
 </li>
 <li>
 Organizational skills
 </li>
 <li>
 Attention to detail
 </li>
 </ul>
 
 
</div>

Assistant Manager Compliance

Renew

A leading renewable energy company is seeking an Assistant Manager in Regional Affairs and Development in Abu Dhabi. This role requires strong knowledge of land acquisition processes, networking skills, and experience working with government officials. The ideal candidate will manage compliance with land-related regulations, support project execution, and maintain accurate records of statutory requirements. A commitment to delivering sustainable energy solutions is essential.

Regional Land & Permits Lead for Renewables

Bright Deal International General Contracting L.L.C

Company: Bright Deal International General Contracting LLC (BDI) Location: Abu Dhabi, UAE Employment Type: Full TimeJob Summary:We are seeking a professional Secretary to support the Manager in daily operations. The ideal candidate should have experience in a construction/contracting company and preferably an engineering background to understand technical documents and project requirements.Key Responsibilities:<ul><li>Provide direct administrative and secretarial support to the Manager.</li><li>Prepare letters, correspondence, reports, and meeting minutes.</li><li>Maintain proper filing of project documents, contracts, and technical records.</li><li>Coordinate schedules, meetings, appointments, and follow-ups.</li><li>Assist in preparing technical submittals, LPOs, quotations, and tender documents.</li><li>Handle communication with clients, suppliers, and internal departments.</li><li>Track and update project workflows and pending tasks.</li><li>Ensure confidentiality and smooth office coordination.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Engineering (preferred) or related field.</li><li>Minimum 2&ndash;4 years of experience as a Secretary/Administrative Assistant in a contracting or construction company.</li><li>Strong understanding of engineering/technical documents.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Organized, detail-oriented, and able to multitask under pressure.</li><li>Immediate joiners are an advantage.</li></ul>How to Apply:Send your CV to hr@bdiuae.com with the subject: &ldquo;Secretary to Manager&quot;.Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary in UAE Contracting company: 2 years (Required)</li></ul>

Secretary to the Manager

Damen

<div>
 We offer you an Ocean of Possibilities. Join our family.
 
 
 
 About Us
 
 
 
 
 Vacancy: Assistant Purchaser
 
 
 
 Are you organized, analytical, and passionate about procurement and supply chain management?
 
 
 Do you thrive in a fast-paced environment where accuracy, negotiation, and collaboration drive results?
 
 
 Damen Shipyards Group, established in 1927, is a 100% Dutch family-owned international organization comprising 34 shipbuilding and repair yards. With a workforce of over 12,000 employees worldwide, the Group operates through a divisional structure consisting of seven divisions and a central holding company.
 
 
 Damen Middle East Shared Services Limited, based in the United Arab Emirates, forms part of Damen Global Support. The entity provides specialized support services to the various divisions of the Damen Shipyards Group in key areas such as Finance, Audit, Legal, and Compliance.
 
 
 
 Purpose of the Role
 
 
 
 The Assistant Purchaser supports the procurement of non-product-related goods and services (e.g., facility services, IT, office supplies, consultancy, training) in accordance with internal procedures and project needs. The role focuses on administrative and operational procurement tasks, contributing to timely and accurate purchasing processes while developing procurement knowledge and skills.
 
 
 
 Position in the Organization
 
 
 
 Department: Procurement NPR
 
 
 Reports to: Manager Procurement and Category Manager or Senior Purchaser
 
 
 Works closely with: Internal stakeholders (e.g., HR, IT, Facility Management, Finance) and suppliers.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Support the preparation and processing of purchase orders in the ERP system.
 </li>
 <li>
 Request and collect quotations from suppliers.
 </li>
 <li>
 Assist in comparing offers and preparing evaluations.
 </li>
 <li>
 Drafting of contracts.
 </li>
 <li>
 Follow up on order confirmations and delivery schedules.
 </li>
 <li>
 Maintain accurate procurement records and documentation.
 </li>
 <li>
 Support supplier communication and coordination.
 </li>
 <li>
 Assist in monitoring delivery performance and reporting issues.
 </li>
 <li>
 Assist in contract management.
 </li>
 <li>
 Contribute to the maintenance of supplier and item master data.
 </li>
 <li>
 Learn and apply procurement procedures and compliance requirements.
 </li>
 <li>
 Support continuous improvement initiatives within the procurement team.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 <ul>
 <li>
 A bachelor&rsquo;s degree or a master&rsquo;s degree in a relevant field (e.g., Business Administration, Logistics, Procurement) or equivalent professional ability.
 </li>
 <li>
 Relevant procurement education.
 </li>
 <li>
 5 -7 years of experience in a procurement role.
 </li>
 <li>
 Familiarity with ERP systems and MS Office (especially Excel).
 </li>
 <li>
 Interest in procurement and supply chain processes.
 </li>
 <li>
 Proficient in English (written and verbal); Dutch is preferred.
 
 
 </li>
 </ul>
 
 Core Competencies
 
 
 
 <ul>
 <li>
 Customer orientation
 </li>
 <li>
 Teamwork
 </li>
 <li>
 Accuracy and attention to detail
 </li>
 <li>
 Willingness to learn
 </li>
 <li>
 Quality orientation
 
 
 </li>
 </ul>
 
 Job-Specific Competencies
 
 
 
 <ul>
 <li>
 Administrative efficiency
 </li>
 <li>
 Communication skills
 </li>
 <li>
 Initiative
 </li>
 <li>
 Organizational awareness
 </li>
 <li>
 Process discipline
 </li>
 </ul>
</div>

Assistant Purchaser

Infogridlinkshire

<div>
 
 We are looking for a highly organized
 
 Social Media Content &amp; Task Admin
 
 to support our marketing and operations teams. In this role, you will help manage social media content schedules, handle basic data entry, and keep day-to-day tasks organized and on track.
 
 
 
 This position is ideal for someone detail-oriented who enjoys working with content, spreadsheets, and checklists, and who can follow clear processes to keep everything running smoothly.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 1. Social Media Content Support
 
 
 
 <ul>
 <li>
 
 Assist with uploading, scheduling, and publishing posts across platforms (e.g., Facebook, Instagram, LinkedIn, X/Twitter, TikTok, etc.) using social media management tools.
 
 
 </li>
 <li>
 
 Update content calendars with post dates, times, captions, links, and assets.
 
 
 </li>
 <li>
 
 Ensure all posts follow brand guidelines, correct spelling/grammar, and approved messaging.
 
 
 </li>
 <li>
 
 Organize and maintain a library of content assets (images, videos, captions, templates, hashtags, etc.) in shared folders or tools.
 
 
 </li>
 <li>
 
 Tag and categorize posts (e.g., campaign type, topic, audience) for easy reporting and tracking.
 
 
 </li>
 <li>
 
 Support basic engagement tasks such as liking, saving, or flagging key comments and messages for follow-up by the appropriate team member.
 
 
 </li>
 </ul>
 
 
 2. Task &amp; Admin Coordination
 
 
 
 <ul>
 <li>
 
 Maintain and update task lists, project boards, or workspaces in tools such as Trello, Asana, ClickUp, Notion, or similar.
 
 
 </li>
 <li>
 
 Assign tasks to team members based on instructions and update task statuses (e.g., &ldquo;To Do,&rdquo; &ldquo;In Progress,&rdquo; &ldquo;Completed&rdquo;).
 
 
 </li>
 <li>
 
 Monitor deadlines and send friendly reminders to ensure tasks are completed on time.
 
 
 </li>
 <li>
 
 Help prepare simple reports or summaries of weekly activities, completed tasks, and upcoming deadlines.
 
 
 </li>
 <li>
 
 Organize digital files and folders so documents, briefs, and content assets are easy to find.
 
 
 </li>
 <li>
 
 Assist with internal communication by sharing updates, links, and status reports in email or team chat tools (e.g., Slack, Teams).
 
 
 </li>
 </ul>
 
 
 3. Data Entry &amp; Reporting
 
 
 
 <ul>
 <li>
 
 Enter, update, and maintain accurate data in spreadsheets, databases, and dashboards (e.g., Google Sheets, Excel, CRM, or analytics tools).
 
 
 </li>
 <li>
 
 Record key social media metrics (followers, reach, impressions, clicks, engagement, etc.) in trackers.
 
 
 </li>
 <li>
 
 Check data for accuracy, spotting obvious errors or missing fields and correcting them.
 
 
 </li>
 <li>
 
 Assist in preparing basic performance reports or overviews (e.g., weekly/monthly social media summary).
 
 
 </li>
 <li>
 
 Input and maintain contact lists, campaign lists, and other marketing/operations records.
 
 
 </li>
 </ul>
 
 
 4. General Administrative Support
 
 
 
 <ul>
 <li>
 
 Follow clear processes and checklists for recurring tasks (daily, weekly, monthly).
 
 
 </li>
 <li>
 
 Support the team with ad-hoc admin tasks such as copying text, formatting documents, organizing links, and updating simple templates.
 
 
 </li>
 <li>
 
 Maintain confidentiality of company information and customer/partner data.
 
 
 </li>
 <li>
 
 Suggest improvements to workflows or spreadsheets when you see ways to make them clearer or faster.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 
 Essential Qualifications
 
 
 
 <ul>
 <li>
 
 Previous experience in an
 
 administrative
 
 ,
 
 data entry
 
 ,
 
 virtual assistant
 
 ,
 
 social media assistant
 
 , or similar support role is preferred (internship or freelance experience counts).
 
 
 </li>
 <li>
 
 Comfortable using computers and online tools (email, cloud storage, spreadsheets, basic project management tools).
 
 
 </li>
 <li>
 
 Basic understanding of social media platforms (how to post, schedule, and interact with content).
 
 
 </li>
 <li>
 
 Strong attention to detail and accuracy, especially for data entry and content scheduling.
 
 
 </li>
 <li>
 
 Good written communication skills in [English / main language of the role].
 
 
 </li>
 <li>
 
 Ability to follow instructions, standard operating procedures (SOPs), and checklists consistently.
 
 
 </li>
 <li>
 
 Reliable internet connection and ability to work independently with minimal supervision.
 
 
 </li>
 </ul>
 
 
 Nice-to-Have Skills
 
 
 
 <ul>
 <li>
 
 Experience using social media management tools.
 
 
 </li>
 <li>
 
 Familiarity with simple graphic tools (e.g., Canva) to edit or resize images and templates.
 
 
 </li>
 <li>
 
 Basic knowledge of spreadsheets.
 
 
 </li>
 <li>
 
 Experience with task/project management tools
 
 
 </li>
 <li>
 
 
 Basic computer skills
 
 : Ability to use email platforms, web browsers, and file management systems.
 
 
 </li>
 <li>
 
 Proficiency with
 
 Microsoft Office
 
 or
 
 Google Workspace
 
 (especially Excel/Sheets and Docs).
 
 
 </li>
 <li>
 
 Strong typing skills with high accuracy and attention to detail.
 
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 
 Prior experience in data entry, administrative work, or online research.
 
 
 </li>
 <li>
 
 Familiarity with CRM systems, data-entry tools, or productivity applications.
 
 
 </li>
 <li>
 
 Ability to manage multiple tasks and meet deadlines.
 
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <li>
 
 
 Detail-Oriented:
 
 Carefully checks posts, dates, links, and data before finalizing.
 
 
 </li>
 <li>
 
 
 Organized:
 
 Able to manage multiple tasks, platforms, and deadlines simultaneously
 
 
 </li>
 <li>
 
 
 Process-Driven:
 
 Follows systems and routines to complete work efficiently and consistently.
 
 
 </li>
 <li>
 
 
 Proactive:
 
 Flags issues, missing information, or delays early and suggests solutions.
 
 
 </li>
 <li>
 
 
 Team Player:
 
 Communicates clearly and cooperates well with marketing, operations, and management.
 
 
 </li>
 <li>
 
 
 Time Management:
 
 Can prioritize tasks and manage workload without constant follow-up.
 
 
 
 </li>
 <li>
 
 Flexible schedule, with some overlap required with the core team&rsquo;s working hours.
 
 
 </li>
 <li>
 
 Reports to:
 
 Social Media Manager
 
 ,
 
 Marketing Manager
 
 , or
 
 Operations Manager
 
 (depending on company structure).
 
 
 </li>
 <li>
 
 Position type:
 
 Full-Time / Part-Time / Contract
 
 (adjust as needed).
 
 
 
 
 
 </li>
</div>

Social Media Content & Task Admin (with Data Entry)

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