assistant secretary

Elbirg

Looking for personal assistant who will help out with two small startup businesses. This is an office job.Requirements:- fluent in English (written and spoken)- Personal assistant experience- Customer service experienceResponsibilities: - Organizing schedules - Answering customer inquiries (webshop, social media, email) - Checking for orders on the websites - Packing orders - Managing the logistics of the officePreferred:- Driving license (company car will be provided)Job Types: Full-time, PermanentPay: AED3,000.00 per monthExperience:<ul><li>personal assistant: 5 years (Required)</li></ul>Language:<ul><li>English fluently? (Required)</li></ul>License/Certification:<ul><li>driving license? (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Personal Assistant/Secretary

Al Manar Metal Doors & Windows Fixing

We are seeking a reliable and organized Secretary to provide administrative and clerical support to ensure efficient daily office operations. The ideal candidate will hold a Bachelor&rsquo;s degree, preferably in Accounting, and possess strong organizational, communication, and basic financial skills.Key Responsibilities<ul><li>Manage daily office operations and administrative tasks</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, organize, and maintain files and records</li><li>Assist with basic accounting tasks such as invoicing, data entry, and expense tracking</li><li>Draft reports, memos, and documents as required</li><li>Coordinate with internal departments and external stakeholders</li><li>Maintain confidentiality of company information</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree required (Accounting preferred)</li><li>Proven experience as a secretary or administrative assistant is an advantage</li><li>Basic knowledge of accounting principles and financial documentation</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Attention to detail and ability to multitask</li></ul>Preferred Skills<ul><li>Experience with accounting or bookkeeping software</li><li>Ability to work independently and as part of a team</li><li>Professional appearance and positive attitude</li></ul>Job Type: Full-time

Executive Secretary

We are a property developer based in Dubai South Business Park.We have a new opening for secretary/ administrative assistance for a senior executive.The Secretary will be responsible for:- Coordination through various verticals- Organising all data flow related to developments- Arranging all meetings and the executive's calendar- Recording minutes of the meetings- Following-up on all tasks internally and externally- Record keeping and management- Timely submissions of information and documentation to the different departments and vendorsIn addition to standard benefits like medical insurance and air tickets, we also provide catered lunches and a shuttle for our staff with different stops across Dubai.Job Type: Full-timeApplication Question(s):<ul><li>What is your expected monthly salary (in AED)?</li><li>How long is your notice period or how soon can you join?</li><li>What is your current visa status?</li><li>What is your previous/ current monthly salary (in AED)?</li></ul>Experience:<ul><li>administrative or secretarial: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Secretary

The House of Torrija Cafe

We are a dynamic and a growing Food and Beverage company seeking a motivated and detail-oriented Admin Secretary to join our team. This is a great opportunity for a proactive individual to work in a fast-paced environment and contribute to the smooth running of our operations.Key Responsibilities:<ul><li>Provide administrative support to senior management</li><li>Handle general office duties such as filing, scheduling, and correspondence</li><li>Manage inventory records and assist with stock control</li><li>Assist with accounting tasks, including invoicing and maintaining financial records</li><li>Coordinate meetings and events, ensuring everything runs smoothly</li><li>Maintain filing systems and ensure documents are organized</li></ul>Skills &amp; Requirements:<ul><li>Proficiency in Adobe software (Photoshop, Acrobat, etc.)</li><li>Strong background in Accounting and financial administration</li><li>Experience in Inventory management or supply chain operations</li><li>Excellent organizational and multitasking abilities</li><li>Strong communication skills, both written and verbal</li><li>Ability to work independently and as part of a team</li></ul>Qualifications:<ul><li>Any nationality are welcome to apply</li><li>Prior experience in the F&amp;B industry is a plus</li><li>High school diploma or equivalent required (Bachelor&rsquo;s degree preferred)</li></ul>If you're ready to contribute to a growing company and have the necessary skills, we encourage you to apply!How to Apply:Please send your CV and cover letter to info@toasteryae.com with the subject line &quot;Admin Secretary Application&quot;Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per month

Administration Secretary

Confidential

<div>
 
 The Secretary will provide high-level administrative and operational support to the Senior Leader, ensuring smooth day-to-day management of schedules, communication, and coordination. The role requires a highly organized professional with discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage and maintain the Senior Leader&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Prepare correspondence, reports, presentations, and briefing materials with a high degree of accuracy and professionalism.
 </li>
 <li>
 Act as the primary point of contact between the Senior Leader and internal/external stakeholders, ensuring timely and effective communication.
 </li>
 <li>
 Handle confidential information with utmost discretion.
 </li>
 <li>
 Coordinate and organize meetings, including agenda preparation, minutes recording, and follow-up on action items.
 </li>
 <li>
 Liaise with other departments and leadership teams to facilitate smooth information flow and task execution.
 </li>
 <li>
 Support in planning and organizing internal and external events, conferences, and business engagements.
 </li>
 <li>
 Maintain documentation, filing systems, and databases efficiently.
 </li>
 <li>
 Monitor and prioritize incoming emails, calls, and requests, ensuring appropriate response or delegation.
 </li>
 <li>
 Assist in preparing expense reports, budget tracking, and other administrative functions as required.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field preferred.
 </li>
 <li>
 5&ndash;10 years of experience supporting C-suite or senior leadership in a large organization.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools (Teams, Zoom, etc.).
 </li>
 <li>
 Strong organizational, time-management, and multitasking abilities.
 </li>
 <li>
 High level of professionalism, discretion, and emotional intelligence.
 </li>
 <li>
 Ability to work independently with minimal supervision and exercise sound judgment.
 </li>
 </ul>
 
 
</div>

Adel Alghafri Advocates & Legal Consultants L.L.C

We are a law firm seeking a Professional Personal Assistant who must be able to speak Tagalog to provide dedicated support to one of our partners.Key Responsibilities:&middot; Manage the partner&rsquo;s schedule, appointments, and correspondence efficiently.&middot; Handle emails, calls, and client communications with professionalism.&middot; Maintain high attention to detail in documents, reports, and daily tasks.&middot; Assist with organizing meetings and other professional commitments.&middot; Ensure smooth workflow and prioritize tasks effectively to support the partner&rsquo;s work.Requirements:&middot; Proven experience as a Personal Assistant or Secretary role.&middot; Excellent verbal and written communication skills in English.&middot; Strong organizational, multitasking, and time-management abilities.&middot; Professional appearance and well-groomed.&middot; High level of discretion and confidentiality.&middot; Dynamic and energetic candidates preferred (24&ndash;30 years old).Interested candidates are invited to send their CV to: ailyn.etakar0312@gmail.comJob Type: Full-timePay: AED4,000.00 per monthWork Location: In person

Personal Assistant

Al Tamimi & Company

<div>
 
 
 
 Role:
 
 
 Secretary (Legal)
 
 
 
 
 
 
 
 Reporting line:
 
 
 Regional Team Leader
 
 
 
 
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 5+ years of secretarial experience with a professional services company
 </li>
 <li>
 Familiarity with legal documents and terminology
 </li>
 <li>
 Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
 </li>
 <li>
 Experience with legal technology (document management systems, transcription software, dictaphone, etc)
 </li>
 <li>
 Superior written and oral communication skills in English
 </li>
 <li>
 Ability to work with a team of lawyers and other colleagues
 </li>
 <li>
 Outstanding time-management and accurate typing skills
 </li>
 <li>
 Capability to effectively prioritize and meet deadlines
 </li>
 <li>
 Strong interpersonal skills with an ability to build relationships with senior executives
 </li>
 <li>
 Good problem-solving and decision-making skills
 </li>
 <li>
 Exceptional organizational skills
 </li>
 <li>
 Demonstrate a courteous and professional demeanor
 </li>
 </ul>
 
 
 
 
 
 
 Duties &amp; Responsibilities:
 
 
 
 <ul>
 <li>
 Provide administrative support to one or more lawyers
 </li>
 <li>
 Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
 </li>
 <li>
 Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
 </li>
 <li>
 Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
 </li>
 <li>
 Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
 </li>
 <li>
 File, organize, scan, copy and fax legal documents promptly
 </li>
 <li>
 Screen, direct, and prioritize incoming calls and emails to lawyers
 </li>
 <li>
 Adhere to the Firm&rsquo;s policies and procedures
 </li>
 </ul>
 
 
 
 
 
 
 Relationships:
 
 
 
 <ul>
 <li>
 Lawyers
 </li>
 <li>
 Team Leader
 </li>
 <li>
 Business Support Teams
 </li>
 <li>
 Secretaries
 </li>
 </ul>
 
 
 
 
 
 
 Diversity, Equity &amp; Inclusion
 
 
 :
 
 <ul>
 <li>
 Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
 </li>
 <li>
 We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 </li>
 <li>
 Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
 </li>
 </ul>
</div>

Explore 362+ Assistant secretary in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

362 assistant secretary jobs IN Dubai United Arab Emirates

Personal Assistant/Secretary

Executive Secretary

Secretary

Administration Secretary

Executive Secretary

Personal Assistant

Secretary