Executive Secretary

The Secretary will provide high-level administrative and operational support to the Senior Leader, ensuring smooth day-to-day management of schedules, communication, and coordination. The role requires a highly organized professional with discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment

Key Responsibilities:

• Manage and maintain the Senior Leader’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare correspondence, reports, presentations, and briefing materials with a high degree of accuracy and professionalism.
• Act as the primary point of contact between the Senior Leader and internal/external stakeholders, ensuring timely and effective communication.
• Handle confidential information with utmost discretion.
• Coordinate and organize meetings, including agenda preparation, minutes recording, and follow-up on action items.
• Liaise with other departments and leadership teams to facilitate smooth information flow and task execution.
• Support in planning and organizing internal and external events, conferences, and business engagements.
• Maintain documentation, filing systems, and databases efficiently.
• Monitor and prioritize incoming emails, calls, and requests, ensuring appropriate response or delegation.
• Assist in preparing expense reports, budget tracking, and other administrative functions as required.

Qualifications & Experience:

• Bachelor’s degree in Business Administration or a related field preferred.
• 5–10 years of experience supporting C-suite or senior leadership in a large organization.
• Excellent verbal and written communication skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools (Teams, Zoom, etc.).
• Strong organizational, time-management, and multitasking abilities.
• High level of professionalism, discretion, and emotional intelligence.
• Ability to work independently with minimal supervision and exercise sound judgment.