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back office administrator

ALI BIN ALI

<div>
 
 
 
 Core description
 
 : This role will be responsible to deliver the highest standards of customer service ensuring clients experience a seamless journey from booking, through greeting to departure. To act as the first point of call for all client enquiries, pro-actively sell Urban Retreat services including accurate recording of client information and processing of payments and reconciliation of cash.
 
 
 <ul>
 <li>
 
 
 &nbsp; &nbsp; &nbsp; &nbsp; Ensure high levels of service delivery from greeting to departure, initiating customer contact and anticipating needs.
 
 
 &middot; &nbsp;&nbsp; Ensure customers are fully informed of any requirements for patch tests, consultation and adhere to the booking guidelines.
 
 
 &middot; &nbsp;&nbsp; Proactively up-sell additional services by demonstrating a high level of knowledge of all salon services and products, including promotions and special events.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Accurately record all booking information including client notes and contact information.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Support and drive a &lsquo;sales&rsquo; instead of just a &lsquo;booking&rsquo; environment.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Follow company policies and procedures on managing customer challenges.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Answer phone calls promptly, politely and professionally.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maximize return visits and re-bookings at the point of departure.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; To actively support the management in stock-taking as required
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain cleanliness of own work areas and equipment and of the salon and surrounding areas.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensure personal standards and grooming are in line with UR brand standards.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Demonstrate high standards of punctuality and good time-keeping.
 
 
 &middot; &nbsp;To attend company and team meetings and departmental / product training as reasonably required
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Keep a record of all cash transactions, customer appointments.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Able to recommend appropriate products to fulfill customer needs.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Adapt / quickly learn new services offered by Urban retreat.
 </li>
 </ul>
</div>

Back Office Administrator

MaintenX

About MaintenxMaintenx is a growing maintenance and MEP fit-out company delivering integrated solutions across multiple service lines. We are seeking an organized and proactive Operations &amp; Office Administrator to support day-to-day operations, reporting, and coordination across technical, procurement, and management teams.Role OverviewThe Operations &amp; Office Administrator will be responsible for office management, data collection, reporting, and coordination across projects and departments. This role is critical to ensuring that reports are prepared and submitted on time, procurement activities are tracked, and operational information is accurately consolidated.Key ResponsibilitiesOffice &amp; Operations Administration<ul><li>Manage daily office administrative activities and correspondence.</li><li>Maintain organized records for projects, vendors, suppliers, contracts, and invoices.</li><li>Coordinate office logistics and administrative supplies.</li></ul>Reporting &amp; Data Management<ul><li>Collect weekly and monthly data from engineering, operations, and site teams.</li><li>Prepare and consolidate weekly, monthly, and ad-hoc management reports.</li><li>Track submission deadlines and ensure on-time reporting.</li><li>Maintain dashboards, trackers, and logs for projects and operational activities.</li></ul>Procurement &amp; Coordination<ul><li>Coordinate with procurement for:</li><li>Purchase requisitions</li><li>Purchase orders</li><li>Delivery follow-ups</li><li>Supplier documentation</li><li>Track material requests and delivery status in coordination with site teams.</li><li>Support vendor registration and documentation.</li></ul>Internal Coordination<ul><li>Act as a coordination point between:</li><li>Engineering</li><li>Operations</li><li>Procurement</li><li>Finance</li><li>Follow up with teams on pending actions, approvals, and required inputs.</li><li>Schedule meetings and prepare minutes when required.</li></ul>Required Qualifications &amp; Experience<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>3&ndash;6 years of experience in an administrative or operations support role.</li><li>Experience in construction / maintenance / MEP environment is a strong advantage.</li><li>Strong organizational and follow-up skills.</li></ul>Technical Skills<ul><li>Proficient in MS Excel, Word, and Outlook</li><li>Ability to manage trackers, reports, and data logs</li><li>ERP / procurement system experience is a plus</li></ul>Core Competencies<ul><li>Strong attention to detail</li><li>Excellent time management</li><li>Proactive follow-up and coordination skills</li><li>Ability to work in a fast-paced, multi-project environment</li></ul>What We Offer<ul><li>Stable and growing work environment</li><li>Clear role ownership and impact</li><li>Opportunity for growth as the company scales</li><li>Competitive salary based on experience</li></ul>To Apply: Please submit your CV highlighting administrative, reporting, and coordination experience, preferably within a technical or construction environment. Kindly also attach a cover letter to support your case.Job Types: Full-time, PermanentPay: QAR2,500.00 - QAR3,500.00 per month

Operations & Office Administrator

Land Royal Properties

We're Hiring! - PRO / Legal Administrator(Real estate )Doha, QatarWe are seeking a PRO/ Legal Administrator with strong expertise in government services, documentation, attestations, and visa processing.The ideal candidate must be reliable, detail-oriented, and capable of managing all legal and government-related tasks for the organization.Requirements:Pro experience in documents &amp; contract attestationStrong knowledge of Qatari government services &amp; legal proceduresKnowledge in visa processing and official portalsFluency in Arabic and EnglishHighly organized, professional, and must be efficientPackage: QAR 3,000To apply: Please send your CV tocareers.landroyalproperties@gmail.comJob Type: Full-time

Raytheon

<div>
 
 Date Posted:
 
 
 
 2025-11-25
 
 
 
 Country:
 
 
 
 Qatar
 
 
 
 Location:
 
 
 
 QATDA111: Doha, Qatar, Alfardan Office Tower, 26th Floor, 61 Alfunduq Street, West Bay, P.O.Box 23875, Doha, Qatar
 
 
 
 Position Role Type:
 
 
 
 Unspecified
 
 
 
 About Us:
 
 
 
 At Raytheon, the foundation of everything we do is rooted in our values and a higher calling &ndash; to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today&rsquo;s mission and stay ahead of tomorrow&rsquo;s threat. Our team solves tough, meaningful problems that create a safer, more secure world.
 
 
 
 Job Summary:
 
 
 
 Raytheon Doha is seeking a Senior Administrator/Office Coordinator reporting to the Managing Director. This is a hybrid role that bridges office management responsibilities, cross functional administrative tasks and Executive support. The role&rsquo;s primary responsibility is to oversee the smooth and efficient operation of the office, ensuring administrative processes, systems and resources support organizational goals. The role provides high-level administrative and operational support, manages office services and supplies, coordinates communications and logistics, and ensures compliance with company policies and standards.
 
 
 Acting as a central point of contact for staff, management, program and external partners, the Senior Administrator fosters a professional, organized, and productive work environment. This position requires strong coordination skills, the ability to work cross-functionally, and a proactive approach to keeping the office operating efficiently, safely, and cost-effectively. In addition this position deals with Export Control information during day-to-day activities while support coordination across programs.
 
 
 
 Responsibilities:
 
 
 
 Cross Functional Coordination:
 
 
 <ul>
 <li>
 Coordinates across major programs to track actions, optimize cadence of meetings for the leadership team across Qatar and other international locations to include external stakeholders.
 </li>
 <li>
 Streamlines reporting of functional inputs to Managing Director.
 </li>
 <li>
 Develop tracking tools to ensure timely follow-up and closure of Raytheon Doha level taskings.
 </li>
 <li>
 Serve as the central point for coordinating cross-functional and inter-program efforts.
 </li>
 <li>
 Monitors items beyond suspense or due dates and escalate issues when necessary. Synchronized priorities and deadlines across multiple teams, facilitating timely and effective completion of organizational goals.
 </li>
 <li>
 Coordinates with Requirement &amp; Capabilities, HR Ops, Finance, Global Trade, Operations &amp; Supply Chain, Digital Technology teams with Qatar and functions and program team leaders within United States.
 </li>
 <li>
 Coordinates Quarterly reviews with Finance, Monthly Operations Reviews with Leadership Team and Weekly schedule cadence to include weekly and monthly report inputs to Raytheon SBUs.
 </li>
 <li>
 Track deadlines and ensure organizational processes are followed, maintaining accurate records and supporting leadership with timely insights into employee readiness and status.
 </li>
 <li>
 Coordinates and plans with Security, Requirements &amp; Capabilities and Managing Director for RTX &amp; Raytheon Senior Leadership engagements within Qatar.
 
 
 </li>
 </ul>
 Office Management:
 
 
 <ul>
 <li>
 Manages the office needs and space.
 </li>
 <li>
 Will have a responsibility to supervise sub-contractors and coordinate office visitors.
 </li>
 <li>
 Managing the Visitor Management System.
 </li>
 <li>
 Supports and manages office maintenance requirements.
 </li>
 <li>
 Responsible for routine office supplies budget and creating necessary processes to ensure office orders are compliant with RTX standards.
 
 
 </li>
 </ul>
 Travel &amp; Expense Coordination:
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel, including compliance with export/import requirements.
 </li>
 <li>
 Prepare, review, and reconcile expense reports accurately, ensuring timely submission and adherence to organizational and program policies.
 
 
 </li>
 </ul>
 
 Qualifications You Must Have:
 
 
 
 <ul>
 <li>
 A University Degree or equivalent experience and minimum two years prior relevant experience, or An Advanced Degree in a related field.
 </li>
 <li>
 Ability to obtain and maintain a Raytheon-issued work authorization and any required local permits in Qatar.
 </li>
 <li>
 Able to access to ITAR and EAR controlled technical data.
 </li>
 <li>
 Must possess a valid Qatar Residence, Driving License and transportation.
 </li>
 <li>
 Analytical Skills: Strong analytical skills with experience in data analysis and process improvement.
 </li>
 <li>
 Communication: Excellent communication and interpersonal skills, with the ability to work effectively with suppliers and internal stakeholders.
 </li>
 <li>
 Detail-oriented: Highly detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.
 </li>
 <li>
 Software Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
 </li>
 <li>
 Fluency in written and spoken English
 
 
 </li>
 </ul>
 
 Qualifications We Value:
 
 
 
 <ul>
 <li>
 Prior experience working with U.S. government contractors or within defense/aerospace industry.
 </li>
 <li>
 Knowledge of U.S. government acquisition and procurement regulations (e.g., FAR/DFARS).
 </li>
 <li>
 Familiarity with Qatari regulations and business practices.
 </li>
 <li>
 Working knowledge of Qatar customs and norms. Arabic language skills are a plus.
 
 
 </li>
 </ul>
 
 RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.
 
 
 
 
 Privacy Policy and Terms:
 
 
 
 Click on this link to read the Policy and Terms
</div>

Senior Administrator & Office Coordinator

Prego Italian Restaurant 

Overview We are seeking a highly organized and proactive Arab Office Administrator to oversee daily office operations and support various administrative functions. This role is vital in ensuring the smooth functioning of our office environment, coordinating with team members, managing vendor relationships, and supporting event planning and human resources activities. The ideal candidate will possess strong communication and organizational skills, with experience in office management, bookkeeping, and team supervision. This position offers an excellent opportunity for professional growth within a dynamic organization.Duties<ul><li>Manage calendar schedules, appointments, and meetings to ensure efficient time management for staff and leadership</li><li>Oversee front desk operations, including multi-line phone systems, greeting visitors, and maintaining a professional reception area</li><li>Coordinate event planning activities, including logistics, vendor management, and preparation of materials</li><li>Supervise administrative staff and provide training &amp; development to enhance team performance</li><li>Handle bookkeeping tasks such as invoicing, filing, and maintaining financial records using QuickBooks or similar software</li><li>Manage human resources functions including payroll processing, employee record keeping, and assisting with onboarding procedures</li><li>Oversee office supply inventory and coordinate vendor relationships for supplies and services</li><li>Maintain filing systems, ensure document accuracy, and support general clerical tasks such as data entry and correspondence</li><li>Assist with budgeting processes and monitor expenses to stay within financial guidelines</li><li>Ensure adherence to office policies and procedures while promoting a positive work environment</li></ul>Experience<ul><li>Proven experience in office administration or office management roles</li><li>Supervising experience preferred, with demonstrated ability to lead a team effectively</li><li>Proficiency in QuickBooks or comparable bookkeeping software</li><li>Strong skills in schedule management, calendar coordination, and multi-line phone systems</li><li>Experience with vendor management, event planning, and human resources functions such as payroll and onboarding</li><li>Excellent communication skills&mdash;both verbal and written&mdash;and professional phone etiquette</li><li>Strong organizational skills with attention to detail in clerical tasks such as filing and record keeping</li><li>Background in medical office management or related fields is a plus but not required</li><li>Prior experience in training &amp; development within an office setting is advantageous</li><li>Proficient in both English and Arabic</li></ul>This position is integral to maintaining an efficient office environment while supporting the organization&rsquo;s growth objectives. We welcome candidates who are detail-oriented, communicative, organized, and eager to contribute to a collaborative team.Job Type: Full-time

Office Administrator

Gulf Overseas HR Consultancy

We are looking for a highly organized and experienced Facility Administrator to join our Facilities Management team in Qatar. The ideal candidate will handle day-to-day administrative operations, coordinate facility services, manage documentation, and ensure seamless support to the Facilities Management department. Applicants must have solid experience in FM administration and advanced skills in Microsoft Office. Candidates with SAP experience are strongly encouraged to apply.Key Responsibilities:<ul><li>Provide full administrative support for daily facility operations and FM activities.</li><li>Maintain accurate documentation, service records, maintenance logs, contracts, and reports.</li><li>Coordinate between internal teams, vendors, contractors, and service providers.</li><li>Prepare reports, meeting minutes, presentations, and correspondence.</li><li>Track and process purchase requests, material requests, invoices, and work orders.</li><li>Manage asset lists, maintenance schedules, and FM databases.</li><li>Perform SAP-related entries, tracking, and documentation (for SAP users).</li><li>Follow up on all pending tasks, service requests, and complaints to ensure closure.</li><li>Assist in audits, inspections, compliance documentation, and facility performance reporting.</li><li>Support front-desk operations and occupant/client communication when needed.</li></ul>Requirements:<ul><li>4&ndash;5 years of experience in Facilities Management administration (mandatory).</li><li>Advanced proficiency in Microsoft Excel, and strong skills in Word and PowerPoint.</li><li>SAP experience is a significant advantage.</li><li>Excellent communication, coordination, and multitasking abilities.</li><li>High level of attention to detail and organizational skills.</li><li>Ability to work in a fast-paced environment and meet deadlines.</li><li>Immediate joiner with a valid Qatar ID and NOC required.</li></ul>Job Type: Full-timePay: QAR4,500.00 per month

Facility Administrator

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Back Office Administrator

Back Office Administrator

Operations & Office Administrator

PRO

Senior Administrator & Office Coordinator

Office Administrator

Facility Administrator