Operations & Office Administrator

About Maintenx

Maintenx is a growing maintenance and MEP fit-out company delivering integrated solutions across multiple service lines. We are seeking an organized and proactive Operations & Office Administrator to support day-to-day operations, reporting, and coordination across technical, procurement, and management teams.

Role Overview

The Operations & Office Administrator will be responsible for office management, data collection, reporting, and coordination across projects and departments. This role is critical to ensuring that reports are prepared and submitted on time, procurement activities are tracked, and operational information is accurately consolidated.

Key Responsibilities

Office & Operations Administration

• Manage daily office administrative activities and correspondence.
• Maintain organized records for projects, vendors, suppliers, contracts, and invoices.
• Coordinate office logistics and administrative supplies.

Reporting & Data Management

• Collect weekly and monthly data from engineering, operations, and site teams.
• Prepare and consolidate weekly, monthly, and ad-hoc management reports.
• Track submission deadlines and ensure on-time reporting.
• Maintain dashboards, trackers, and logs for projects and operational activities.

Procurement & Coordination

• Coordinate with procurement for:
• Purchase requisitions
• Purchase orders
• Delivery follow-ups
• Supplier documentation
• Track material requests and delivery status in coordination with site teams.
• Support vendor registration and documentation.

Internal Coordination

• Act as a coordination point between:
• Engineering
• Operations
• Procurement
• Finance
• Follow up with teams on pending actions, approvals, and required inputs.
• Schedule meetings and prepare minutes when required.

Required Qualifications & Experience

• Diploma or Bachelor’s degree in Business Administration or a related field.
• 3–6 years of experience in an administrative or operations support role.
• Experience in construction / maintenance / MEP environment is a strong advantage.
• Strong organizational and follow-up skills.

Technical Skills

• Proficient in MS Excel, Word, and Outlook
• Ability to manage trackers, reports, and data logs
• ERP / procurement system experience is a plus

Core Competencies

• Strong attention to detail
• Excellent time management
• Proactive follow-up and coordination skills
• Ability to work in a fast-paced, multi-project environment

What We Offer

• Stable and growing work environment
• Clear role ownership and impact
• Opportunity for growth as the company scales
• Competitive salary based on experience

To Apply:
Please submit your CV highlighting administrative, reporting, and coordination experience, preferably within a technical or construction environment. Kindly also attach a cover letter to support your case.

Job Types: Full-time, Permanent

Pay: QAR2,500.00 - QAR3,500.00 per month