bid administrator

Omada Rail Systems

<div><ul><li>Business, Dev &amp; Sales
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Bengaluru</li></ul></div>
 <div>About Us 
Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.
Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
About the Role 
The Bid Administrator will play a key role in supporting the end-to-end bid and proposal process. Working closely with the Bid Manager, Business Development, and Technical teams, you will ensure that all proposal documentation is prepared accurately, formatted professionally, and submitted on time in compliance with client requirements.<ul><li> 
Support the coordination, preparation, and submission of bids, pre-qualifications, and proposals.</li><li>
Manage bid documentation, templates, and version control to ensure consistency and quality.</li><li>
Track tender opportunities, maintain a bid register, and assist in bid planning schedules.</li><li>
Format, proofread, and compile bid materials to align with Egis&rsquo; branding and client specifications.</li><li>
Liaise with internal stakeholders (technical, commercial, legal, and finance teams) to gather and organize inputs for submissions.</li><li>
Ensure compliance with internal governance and bid approval processes.</li><li>
Assist with creating and maintaining CVs, project sheets, and reference libraries.</li><li>
Support post-submission clarifications, document filing, and record-keeping for audit and reporting purposes.</li></ul> 
What do we need from you<ul><li> 
Bachelor&rsquo;s degree in Business Administration, Engineering, Communications, or a related field.</li><li>
Minimum 3&ndash;5 years of experience in bid coordination, administration, or tender support&mdash;preferably within the engineering, construction, or consultancy sectors.</li><li>
Strong organizational and time management skills with the ability to manage multiple deadlines.</li><li>
Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>
Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat; experience with CRM or bid management software is an advantage.</li><li>
High attention to detail, accuracy, and professionalism in document preparation and formatting.</li></ul></div>

Bid Administrator

Egis Group

<div>Company Description 
Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.
Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
The Bid Administrator will play a key role in supporting the end-to-end bid and proposal process. Working closely with the Bid Manager, Business Development, and Technical teams, you will ensure that all proposal documentation is prepared accurately, formatted professionally, and submitted on time in compliance with client requirements.<ul><li> 
Support the coordination, preparation, and submission of bids, pre-qualifications, and proposals.</li><li>
Manage bid documentation, templates, and version control to ensure consistency and quality.</li><li>
Track tender opportunities, maintain a bid register, and assist in bid planning schedules.</li><li>
Format, proofread, and compile bid materials to align with Egis&rsquo; branding and client specifications.</li><li>
Liaise with internal stakeholders (technical, commercial, legal, and finance teams) to gather and organize inputs for submissions.</li><li>
Ensure compliance with internal governance and bid approval processes.</li><li>
Assist with creating and maintaining CVs, project sheets, and reference libraries.</li><li>
Support post-submission clarifications, document filing, and record-keeping for audit and reporting purposes.</li></ul> 
Qualifications<ul><li> 
Bachelor&rsquo;s degree in Business Administration, Engineering, Communications, or a related field.</li><li>
Minimum 3&ndash;5 years of experience in bid coordination, administration, or tender support&mdash;preferably within the engineering, construction, or consultancy sectors.</li><li>
Strong organizational and time management skills with the ability to manage multiple deadlines.</li><li>
Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>
Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat; experience with CRM or bid management software is an advantage.</li><li>
High attention to detail, accuracy, and professionalism in document preparation and formatting.</li></ul></div>

Egis

<div>
 
 Company Description
 
 
 
 Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.
 
 
 Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.
 
 
 With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
 
 
 
 Job Description
 
 
 
 The Bid Administrator will play a key role in supporting the end-to-end bid and proposal process. Working closely with the Bid Manager, Business Development, and Technical teams, you will ensure that all proposal documentation is prepared accurately, formatted professionally, and submitted on time in compliance with client requirements.
 
 
 <ul>
 <li>
 Support the coordination, preparation, and submission of bids, pre-qualifications, and proposals.
 </li>
 <li>
 Manage bid documentation, templates, and version control to ensure consistency and quality.
 </li>
 <li>
 Track tender opportunities, maintain a bid register, and assist in bid planning schedules.
 </li>
 <li>
 Format, proofread, and compile bid materials to align with Egis&rsquo; branding and client specifications.
 </li>
 <li>
 Liaise with internal stakeholders (technical, commercial, legal, and finance teams) to gather and organize inputs for submissions.
 </li>
 <li>
 Ensure compliance with internal governance and bid approval processes.
 </li>
 <li>
 Assist with creating and maintaining CVs, project sheets, and reference libraries.
 </li>
 <li>
 Ensure timely communication of opportunities received with stakeholders across all business lines.
 </li>
 <li>
 Support post-submission clarifications, document filing, and record-keeping for audit and reporting purposes.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Engineering, Communications, or a related field.
 </li>
 <li>
 Minimum 3&ndash;5 years of experience in bid coordination, administration, or tender support&mdash;preferably within the engineering, construction, or consultancy sectors.
 </li>
 <li>
 Strong organizational and time management skills with the ability to manage multiple deadlines.
 </li>
 <li>
 Excellent written and verbal communication skills in English (Arabic is a plus).
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat; experience with CRM or bid management software is an advantage.
 </li>
 <li>
 High attention to detail, accuracy, and professionalism in document preparation and formatting.
 
 </li>
 </ul>
</div>

Bid Administrator (Saudi National)

DBB Contracting LLC

Proper control of all RFQ's, Filing of all documents, Bid files, Specification and revision document logs.
Recording all changes, revisions, update and sharing with respective team members.
Maintaining and updating bid submissions logs, follow ups and status.
Assisting bid team with finding products, suppliers and sending RFQ's and follow up on quote collection for bids.
Reviewing and managing all vendor registrations, document renewals and keeping company status always active on supplier portals.
Preparing all handover documents to Project/Production team upon award.
Assist team members and line manager on any additional duties are deemed necessary.
Skills
<ul>
<li>Strong organizational skills</li>
<li>Attention to detail</li>
<li>Excellent communication skills</li>
<li>Proficiency in document management software</li>
<li>Familiarity with industry standards and regulations</li>
<li>Ability to maintain confidentiality</li>
<li>Time management skills</li>
<li>Problem-solving skills</li>
<li>Ability to work under pressure</li>
<li>Teamwork skills</li>
</ul>

Document Controller

<div>
 
 Company Description
 
 
 
 Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.
 
 
 Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.
 
 
 With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Oversee the full tender process, from initial invitation through to final award, ensuring coordination across all phases with technical leads to ensure the completion of bid deliverables.
 </li>
 <li>
 Collaborate with regional leaders and stakeholders to embed a winning strategy and foster a commitment to excellence in all tender submissions.
 </li>
 <li>
 Coordinate and refine technical contributions, crafting detailed methodologies alongside specialist teams to enhance bid quality.
 </li>
 <li>
 Lead the creation and refinement of all tender documentation, including Expressions of Interest (EOI), Pre-Qualification Questionnaires (PQQ), and final submissions, ensuring clarity and compliance.
 </li>
 <li>
 Work closely with the business development team to consolidate essential data and documentation, streamlining the bid preparation process.
 </li>
 <li>
 Manage and enhance tender materials and resources, adopting a proactive approach to continuous improvement.
 </li>
 <li>
 Champion the company&rsquo;s brand and values, ensuring they are prominently represented in all tender activities and communications.
 </li>
 <li>
 Promote the brand and way of working in everything we do.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Proven background in bid administration, business development, or related fields.
 </li>
 <li>
 Strong organisational and time management skills, with a track record of managing complex projects efficiently.
 </li>
 <li>
 Highly proficient in Microsoft Office Suite, with experience in utilising client management systems effectively.
 </li>
 <li>
 Capable of working autonomously and collaboratively within dynamic team settings.
 </li>
 <li>
 Excellent communication skills, both written and verbal, ensuring clear and persuasive bid submissions.
 </li>
 <li>
 Knowledge of the Middle East region is beneficial, providing valuable insights into regional market dynamics.
 
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 <ul>
 <li>
 Oversee the entire tender lifecycle, from initial receipt to final award, leading the creation and refinement of key documents such as EOIs, PQQs, and submissions, while collaborating with technical teams to ensure all materials meet compliance standards and embody excellence.
 </li>
 <li>
 Collaborate with the business development team to integrate a winning strategy, ensuring excellence in every submission while actively managing and promoting the company's brand and values across all tender-related activities.
 </li>
 <li>
 Leverage a proven background in bid administration or business development, utilising strong organisational skills and expertise in Microsoft Office and client management systems to enhance communication efficiency, with knowledge of the Middle East market providing valuable regional insights.
 
 </li>
 </ul>
</div>

Bid Coordinator

<div><ul><li>Business, Dev &amp; Sales
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Bengaluru</li></ul></div>
 <div>About Us 
Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.
Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
About the Role 
<ul><li>
Oversee the full tender process, from initial invitation through to final award, ensuring coordination across all phases with technical leads to ensure the completion of bid deliverables.</li><li>
Collaborate with regional leaders and stakeholders to embed a winning strategy and foster a commitment to excellence in all tender submissions.</li><li>
Coordinate and refine technical contributions, crafting detailed methodologies alongside specialist teams to enhance bid quality.</li><li>
Lead the creation and refinement of all tender documentation, including Expressions of Interest (EOI), Pre-Qualification Questionnaires (PQQ), and final submissions, ensuring clarity and compliance.</li><li>
Work closely with the business development team to consolidate essential data and documentation, streamlining the bid preparation process.</li><li>
Manage and enhance tender materials and resources, adopting a proactive approach to continuous improvement.</li><li>
Champion the company&rsquo;s brand and values, ensuring they are prominently represented in all tender activities and communications.</li><li>
Promote the brand and way of working in everything we do.</li></ul> 
What do we need from you 
<ul><li>
Proven background in bid administration, business development, or related fields.</li><li>
Strong organisational and time management skills, with a track record of managing complex projects efficiently.</li><li>
Highly proficient in Microsoft Office Suite, with experience in utilising client management systems effectively.</li><li>
Capable of working autonomously and collaboratively within dynamic team settings.</li><li>
Excellent communication skills, both written and verbal, ensuring clear and persuasive bid submissions.</li><li>
Knowledge of the Middle East region is beneficial, providing valuable insights into regional market dynamics.</li></ul> 
What's in it for you? 
<ul><li>
Oversee the entire tender lifecycle, from initial receipt to final award, leading the creation and refinement of key documents such as EOIs, PQQs, and submissions, while collaborating with technical teams to ensure all materials meet compliance standards and embody excellence.</li><li>
Collaborate with the business development team to integrate a winning strategy, ensuring excellence in every submission while actively managing and promoting the company's brand and values across all tender-related activities.</li><li>
Leverage a proven background in bid administration or business development, utilising strong organisational skills and expertise in Microsoft Office and client management systems to enhance communication efficiency, with knowledge of the Middle East market providing valuable regional insights.</li></ul></div>

Stratum Reservoir

<div>
 
 Stratum Reservoir is hiring a Junior Tender &amp; Commercial Administrator/Coordinator for our Abu Dhabi office. This role supports the daily preparation and coordination of high-quality tenders and client proposals, ensuring our submissions clearly reflect Stratum&rsquo;s capabilities and service offerings.
 
 
 
 
 
 Scope of work:
 
 
 
 
 <ul>
 <li>
 Facilitate efficient administration of bids, bid reviews and associated bid documentation as well as awarded contracts and service orders.
 </li>
 <li>
 Assist with production of final bid documents and submission of proposal as per client&rsquo;s specified deadline
 </li>
 <li>
 Ensure compliance of submission with client requirements and proofread proposals for accuracy, quality writing and marketing communications standards.
 </li>
 <li>
 Manage e-commerce customer submission portals(Ariba, Client portal,etc.)
 </li>
 <li>
 Client Communication relating to the pre and post bid clarifications during the tendering stage.
 </li>
 <li>
 Client Registration, Receipt of EOI, RFI, RFQ, RFP, Tenders,Budgetary Request, etc.
 </li>
 <li>
 Coordination and communication with MEAand Global Lab Locations as per bid requirements
 </li>
 <li>
 Assigning of Functional Reviews (Legal, Tax, Credit, QHSE, HR) and arranging bid bond or bank guarantee (Treasury) as per tenderand contract requirements
 </li>
 <li>
 Arranging Meetingssuch as kick-off meeting and commercial reviewfor tender approval and contract handover for newly awarded projects
 </li>
 <li>
 Assist in all proposalclose-out procedures includingsubmission archiving
 </li>
 <li>
 PO/SO&rsquo;s and Contract ReviewCoordination and ObtainingSignature
 </li>
 <li>
 Updating and Monitoring MS Dynamics CRM as well as Contracts / Service Order records
 </li>
 <li>
 New Account(Client) Creation Dynamics in MSD CRM and ERP
 </li>
 <li>
 Other tasks as maybe required
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 
 
 
 <ul>
 <li>
 Must be based in the UAE, preferably in Abu Dhabi.
 </li>
 <li>
 1&ndash;2 years of experience in bid administration, bid reviews, and related documentation.
 </li>
 <li>
 Strong English communication skills are essential; Arabic is an added advantage.
 </li>
 </ul>
 
 
</div>

Tenders and Contracts Administrator/Coordinator

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