Tenders and Contracts Administrator/Coordinator

Stratum Reservoir is hiring a Junior Tender & Commercial Administrator/Coordinator for our Abu Dhabi office. This role supports the daily preparation and coordination of high-quality tenders and client proposals, ensuring our submissions clearly reflect Stratum’s capabilities and service offerings.

Scope of work:

• Facilitate efficient administration of bids, bid reviews and associated bid documentation as well as awarded contracts and service orders.
• Assist with production of final bid documents and submission of proposal as per client’s specified deadline
• Ensure compliance of submission with client requirements and proofread proposals for accuracy, quality writing and marketing communications standards.
• Manage e-commerce customer submission portals(Ariba, Client portal,etc.)
• Client Communication relating to the pre and post bid clarifications during the tendering stage.
• Client Registration, Receipt of EOI, RFI, RFQ, RFP, Tenders,Budgetary Request, etc.
• Coordination and communication with MEAand Global Lab Locations as per bid requirements
• Assigning of Functional Reviews (Legal, Tax, Credit, QHSE, HR) and arranging bid bond or bank guarantee (Treasury) as per tenderand contract requirements
• Arranging Meetingssuch as kick-off meeting and commercial reviewfor tender approval and contract handover for newly awarded projects
• Assist in all proposalclose-out procedures includingsubmission archiving
• PO/SO’s and Contract ReviewCoordination and ObtainingSignature
• Updating and Monitoring MS Dynamics CRM as well as Contracts / Service Order records
• New Account(Client) Creation Dynamics in MSD CRM and ERP
• Other tasks as maybe required

Requirements:

• Must be based in the UAE, preferably in Abu Dhabi.
• 1–2 years of experience in bid administration, bid reviews, and related documentation.
• Strong English communication skills are essential; Arabic is an added advantage.