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bid coordinator

Horton Interiors L.L.C

<p><b>Bid Coordinator</b></p><p>Location: Dubai, UAE</p><p>Company: Horton Interiors</p><p>We are seeking a proactive and detail-oriented <b>Bid Coordinator</b> to manage the full proposal lifecycle &mdash; from lead intake to final submission and follow-up. This role plays a critical part in securing new projects by ensuring that technical, commercial, and design proposals are accurately prepared, professionally compiled, and submitted on time.</p><p>The ideal candidate will act as the central coordination point between internal departments and clients throughout the bidding process.</p><p><b>Key Responsibilities</b></p><ul><li>Manage and track incoming leads and enquiries through CRM and internal trackers.</li><li>Communicate with clients to gather project details, timelines, and requirements.</li><li>Organize and lead proposal kick-off meetings with internal stakeholders.</li><li>Coordinate with estimation, design, and project teams to prepare technical and commercial proposals.</li><li>Compile complete proposal packages and secure necessary internal approvals prior to submission.</li><li>Submit proposals in line with client requirements and deadlines.</li><li>Manage client follow-ups, RFIs, and clarification requests in coordination with internal teams.</li><li>Maintain accurate records of all proposals, revisions, and communications.</li><li>Upon project award, distribute finalized documentation to the assigned project team.</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Project Management, or related field.</li><li>2&ndash;4 years of experience in bid coordination, proposal management, or a similar role.</li><li>Experience in interior fit-out, construction, or related industry is preferred.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to manage multiple deadlines in a fast-paced environment.</li><li>High attention to detail and strong coordination abilities.</li></ul><p><b>Why Join Us?</b></p><p>At Horton Interiors, you&rsquo;ll work in a collaborative environment where precision and creativity come together. As our Lead Technical Designer, you&rsquo;ll be the technical backbone of our projects, ensuring that designs are flawlessly executed on site and that technical quality is never compromised.</p><p><i><b>If you are hands-on, meticulous, and thrive on delivering flawless technical execution, we want to hear from you. Apply now to join our passionate team at Horton Interiors.</b></i></p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>How many years of experience do you have in UAE in specific ? (Please note that this is a mandatory screening question, and applications submitted without an answer will not be considered.)</li><li>What are your monthly salary expectations for this role (Please note that this is a mandatory screening question, and applications submitted without an answer will not be considered.)</li><li>What is your current salary? (Please note that this is a mandatory screening question, and applications submitted without an answer will not be considered.)</li><li>When can you join us? (Please note that this is a mandatory screening question, and applications submitted without an answer will not be considered.)</li></ul>

Bid Coordinator

Jouzy Consulting Engineers

<p><b>Job Title</b>: Proposal Coordinator</p><p><b>Location: </b>Dubai, UAE</p><p><b>Department: </b>Business Development / Proposals</p><p><b>Reports to: </b>Departments Heads</p><p><b>About Jouzy Consulting Engineers</b></p><p>Jouzy Consulting Engineers (JCE) is a leading engineering consultancy in Dubai, established in 1966. We deliver multidisciplinary design and supervision services across buildings and infrastructure, supporting clients with technical excellence, compliance, and reliable project delivery.</p><p><b>Position Overview</b></p><p>The bid Coordinator supports the end-to-end preparation and submission of proposals, tenders, EOIs, and prequalification packages. The role ensures submissions are compliant, well-structured, branded, and delivered on time by coordinating inputs from technical teams, finance, and management.</p><p><b>Responsibilities</b></p><ul><li>Coordinate the full proposal lifecycle: kick-off, planning, content collection, formatting, review cycles, and final submission.</li><li>Maintain tender schedules and trackers; monitor deadlines, deliverables, and required approvals.</li><li>Prepare and update proposal structures, document templates, and standard company content (profiles, project sheets, CVs, organograms).</li><li>Compile compliance matrices and ensure all requirements (forms, declarations, certificates, and supporting documents) are met.</li><li>Edit, proofread, and format submissions to a high standard (Word/PDF), ensuring consistency, branding, and readability.</li><li>Liaise with technical leads to gather methodology, scope understanding, project approach, and key differentiators.</li><li>Coordinate with Finance/Commercial for fee proposals, commercial forms, and pricing schedules (as applicable).</li><li>Manage submission logistics including online tender portals, email submissions, printing, binding, and courier arrangements when required.</li><li>Maintain an organized library of past submissions, client requirements, and lessons learned; support client prequalification registrations and updates on relevant platforms and portals.</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Engineering, or a related field.</li><li>5 to 7 years of experience in procurement, tendering, or bid support, preferably within the infrastructure industry or related industries, including experience with a consultant, contractor. developer, or Project Management Consultant (PMC),</li><li>Strong command of Microsoft Word (advanced formatting), PowerPoint, and Excel; strong PDF handling and document compilation skills.</li><li>Excellent written English; Arabic is an advantage.</li><li>High attention to detail with strong proofreading, formatting, and quality-control skills.</li><li>Ability to manage multiple submissions simultaneously, prioritize effectively, and work under tight deadlines.</li><li>Strong coordination and stakeholder management skills; able to communicate clearly with technical and commercial teams.</li><li>Familiarity with tendering processes, client requirements, and online submission portals is an advantage.</li><li>Experience with InDesign or similar tools is a plus (not mandatory).</li></ul><p><b>Why JCE</b></p><p>At JCE, you will join a firm with a long-standing reputation in Dubai since 1966, working alongside experienced professionals on diverse projects across buildings and infrastructure. We offer a collaborative environment, structured processes, and opportunities to grow your skills in bids, client engagement, and high-quality project delivery.</p><p>Job Type: Full-time</p><p>Pay: AED8,000.00 - AED10,000.00 per month</p>

Proposal Coordinator

Aedas

<div><div><div><div><div><b>Key Responsibilities:</b></div><div></div><ul><li><br>
Manage end-to-end proposal development and bid submissions, from opportunity tracking to final submission</li><li>Assign responsibilities and manage proposal team workflow</li><li>Interpret RFP/RFQ requirements and ensure compliance with submission instructions</li><li>Create proposal schedules and manage timelines to ensure timely delivery</li><li>Lead preparation of fee proposals and pricing matrices, ensuring alignment with scope of services and profitability targets</li><li>Conduct benchmarking and market research to inform pricing models and value propositions</li><li>Liaise with directors, design teams, marketing, and other departments to gather relevant content and approvals</li><li>Collaborate with global offices to leverage international expertise and references</li><li>Review and proofread all proposal documents for consistency, accuracy, and alignment with brand standards</li><li>Ensure proposals present a consistent and professional image of the Aedas brand</li></ul><div>
</div>
</div></div><div><h5 class="jobSectionHeader"><b>Requirements:</b></h5>
<div><ul><li>Bachelor&rsquo;s degree in architecture, Engineering, or a related field</li><li>5+ years of experience in proposal or bid management, preferably in architecture, engineering, or construction</li><li>Strong written and verbal communication skills in English (additional languages are a plus)</li><li>Excellent organizational and multitasking skills</li><li>Proficiency in MS Office</li><li>Knowledge of CRM systems and document management tools is an advantage</li><li>Ability to work under pressure and manage multiple deadlines simultaneously</li><li>Familiarity with architectural terminology and project types is preferred</li></ul><div>
</div><div>
We provide opportunities for long term career development with an expanding international practice. We offer attractive compensation and benefit package. Interested parties please send detailed CV, current &amp; expected salary and availability by clicking Apply now.</div><div>
</div><div>
 Aedas is an Equal Opportunity Employer</div><div>
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Proposal Manager

Euro Gulf Techno Services LLC

<p>1. Tender &amp; Bid Preparation</p><ul><li>Review <b>tender drawings, BOQs, specs, and scope documents</b></li><li>Identify <b>gaps, risks, and clarifications</b> in tender documents</li><li>Prepare <b>detailed cost estimates</b> for interior fit-out works</li><li>(partitions, ceilings, flooring, joinery, MEP coordination, finishes, FF&amp;E, etc.)</li><li>Price <b>variations, alternates, and value-engineering options</b></li></ul><ul><li>Ensure submissions meet <b>client, consultant, and deadline requirements</b>2. Quantity Take-Offs</li></ul><ul><li>Perform accurate <b>material and labor take-offs</b></li><li>Measure items from <b>drawings and BIM models</b></li><li>Break down quantities by trade (carpentry, gypsum, glass, metal, painting, etc.)</li><li>Maintain take-off records for audit and revisions</li></ul><p>3. Supplier &amp; Subcontractor Coordination</p><ul><li>Issue <b>RFQs</b> to suppliers and subcontractors</li><li>Analyze and compare <b>vendor quotations</b></li><li>Negotiate prices, lead times, and technical compliance</li><li>Build and maintain a <b>vendor rate database</b></li></ul><p>4. Costing &amp; Pricing</p><ul><li>Prepare <b>detailed cost build-ups</b> (materials, labor, overheads, profit)</li><li>Apply <b>market rates</b> and productivity norms</li><li>Factor in <b>logistics, preliminaries, site constraints, and risks</b></li><li>Ensure margins align with company targets</li></ul><p>5. Value Engineering &amp; Cost Optimization</p><ul><li>Propose <b>alternative materials or methods</b> to reduce cost</li><li>Work with design, procurement, and project teams to optimize solutions</li><li>Support client presentations for cost-saving proposals</li></ul><p>6. Contract &amp; Post-Tender Support</p><ul><li>Assist in <b>contract negotiations</b></li><li>Provide <b>handover packages</b> to project execution teams</li><li>Support <b>variation pricing and claims</b></li><li>Track <b>cost changes vs tender assumptions</b></li></ul><p>Job Type: Full-time</p>

Estimator (Fitout)

Ellington Properties Development LLC

<div>
 <strong>
  Job Description
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 </strong>
 <strong>
  Designation: Assistant Manager &ndash; Procurement
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 </strong>
 <strong>
  Key Responsibilities
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 </strong>
 <ul>
  <li>
   Manage procurement activities for:
  </li>
  <ul>
   <li>
    Main contract works.
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    Consultancy services
   </li>
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    Nominated subcontractor works.
   </li>
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    Direct contract works and Direct purchase.
   </li>
  </ul>
  <li>
   Review tender packages and ensure completeness before floating tenders.
  </li>
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   Monitor tender process and ensure timely bid submissions.
  </li>
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   Coordinate with internal technical and project management teams to respond to RFIs and issue tender clarifications on time.
  </li>
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   Analyze bids and prepare detailed bid comparisons against budget and previous awarded projects.
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   Ensure bid compliance with tender documents and project requirements.
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   Negotiating with bidders to keep the cost within the budget and ensure compliance on the commercial / contractual terms and conditions.
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   Finalization of procurement activities and process orders
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   Collaborate with design, project management, and contracts teams to streamline tender finalization.
  </li>
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   Draft Letters of Award (LOA), Consultancy agreements, and Letters of nominations
  </li>
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   Maintain procurement logs and ensure timely tender completion aligned with project schedules.
  </li>
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   Evaluation of prequalification of new contractors &amp; suppliers to update company vendor list and developing new sources for the benefit of the company to achieve savings
   <br/>
  </li>
 </ul>
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  Candidate Requirements
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 </strong>
 <ul>
  <li>
   Quantity Surveyor with strong experience in estimation and quantity take-off
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  <li>
   Industry Experience: Main Contractor or Real Estate Developer (Towers &amp; Villas &ndash; Master Developments)
  </li>
  <li>
   Skills &amp; Knowledge:
  </li>
  <ul>
   <li>
    Knowledge in entire procurement process
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    Pre-contract cost estimation
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    Knowledge in reviewing Tender drawings and specifications.
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   <li>
    Strong communication and negotiation skills
   </li>
  </ul>
  <li>
   Experience: Minimum 5-10 yrs Experience in UAE with Main Contractor / Real Estate developer as Estimator/ QS -Precontract
  </li>
  <li>
   Qualification: Graduation / Diploma in Civil Engineering
  </li>
 </ul>
</div>


Asst. Manager-Procurement

DSV - Global Transport and Logistics

<div>
 Job Req Number: 105660
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 Time Type: Full Time
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 The DSV group, headquartered in Denmark, is one of the biggest transport and logistics companies in the world, with more than 160,000 dedicated employees and presence in 90 countries.
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 The Procurement Manager&rsquo;s primary job is to act as a commercial bid manager on the opportunities on hand, leading the opportunity to success by bringing together the necessary stakeholders. Reporting to the Director and serving as a member of Middle Management Team within the DSV UAE organization.
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 It is expected that the Procurement Manager can demonstrate excellent analytical skills, exceptional communication skills and takes ownership of challenges and provide resolution to the situation with a proactive approach. It is also expected that this person can work with the direction given, raise concerns and adhere to all deadlines provided.
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 Working with the management team, the position contributes to commercial development, by analyzing and presenting findings in a simple manner utilizing the tools and knowledge available, to reach the goals. Working independently, proactive and innovative are the keys to success. The person should be responsible for updating and cooperate with the reporting manager about daily activities and escalating issues if any.
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 <strong>
  Reporting Line:
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 Reports to: Director, Air Freight
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 Role: Procurement Manager
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 Direct subordinates: Yes
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 <strong>
  Detailed Responsibilities:
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prepare competitive, high-quality proposals in response to forwarding RFQs/RFIs/RFPs received from global / regional priority accounts closely cooperating with other Tender Management Teams, Bid Owner, and Product as well as support functions.
  </li>
  <li>
   Act as support for proposals lead by other Region&acute;s
  </li>
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   Should lead any local tenders as a bid-manager
  </li>
  <li>
   Converting network queries to business effectively
  </li>
  <li>
   Develop competitive proposals for DSV Accounts
  </li>
  <li>
   Creation/Compilation of Requests for Quotation, reviewing pricing with bid owners and product managers.
  </li>
  <li>
   Ensure compliance with Tender Management processes and guidelines
  </li>
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   Ensure timely, accurate and quality responses are delivered to the requesting parties
  </li>
  <li>
   Update rate database as well as bid templates
  </li>
  <li>
   Update and maintain monthly tender data records and follow up on progress of submitted tenders
  </li>
  <li>
   Responsible for thorough bid analysis upon receipt, summarizing key information, requirements, volumes and comparing it to any similar bid quoted earlier.
  </li>
  <li>
   Interface with other functional groups such as Commercial Team, Key Account Management, Industry Verticals and Trade Lane Development, as well as with customers in creating/delivering customer driven services and solutions.
  </li>
  <li>
   Ensure post bid analysis to be performed by bid owners for all bids, both successful and unsuccessful tenders, ensures receiving tender feedback is shared with relevant functions in the organization
  </li>
  <li>
   Any other relevant task assigned by management.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Communication:
  <br/>
  <br/>
 </strong>
 <strong>
  Internal
 </strong>
 &ndash; Commercial Teams, DSV network offices, Operations and Customs Team, Warehouse teams and Finance teams.
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 <strong>
  External
 </strong>
 &ndash; Clients, DSV vendors, Carriers
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 <strong>
  Qualifications &amp; Characteristics:
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience of minimum 8+ years working, out of which min. of 5+ years in the industry and 2+ years in a commercial orientated role (tender management, business development etc.)
  </li>
  <li>
   A bachelor&rsquo;s degree is desirable
  </li>
  <li>
   Fluent English communication skills (written and verbal), any other language is an advantage
  </li>
  <li>
   Functional and operational know-how on global forwarding
  </li>
  <li>
   Able to manage cross-functional interfaces
  </li>
  <li>
   Organizations / Project Management skills (prioritize, plan, assign and control)
  </li>
  <li>
   Result oriented, team driven, and customer focused
  </li>
  <li>
   Excellent team player
  </li>
  <li>
   Ability to read, interpret and analyse RFI and RFQ documents in a timely manner
  </li>
  <li>
   Able to work under pressure and tight timelines.
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   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Working Conditions:
  <br/>
  <br/>
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 </strong>
 <ul>
  <li>
   Working conditions, hereunder hours and requirements, may be above normal office requirements.
  </li>
  <li>
   You will be working in an international environment being a part of one of the world&rsquo;s most profitable freight forwarding &amp; warehousing companies.
  </li>
  <li>
   You will at the same time get the opportunity to and be encouraged to set your individual footprint on UAE branches regarding activity and development of same.
  </li>
  <li>
   You will be working in a performance driven culture, where your individual achievements will be recognized and directly affecting your personal development, career, rewards and future opportunities.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  DSV &ndash; Global Transport and Logistics
  <br/>
  <br/>
 </strong>
 Working at DSV means playing in a different league.
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 As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let&rsquo;s grow together as we continue to innovate, digitalise and build on our achievements.
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 With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers&rsquo; needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
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 At DSV, performance is in our DNA. We don&rsquo;t just work &ndash; we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company &ndash; this is the place to be.
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 <br/>
 <strong>
  Start here. Go anywhere
  <br/>
  <br/>
 </strong>
 Visit dsv.com and follow us on LinkedIn and Facebook.
</div>


Manager, Air Procurement, UAE

Perfect Technical Works & Landscaping LLC

<p>Perfect Technical Works and Landscaping LLC is seeking a <b>detail-oriented and experienced Landscape Estimator</b> to support tendering and cost development for our landscaping projects across the UAE. The role involves preparing accurate estimates for softscape, hardscape, irrigation, lighting, and associated site works while coordinating closely with design and operations teams.</p><p><b>Key ResponsibilitiesEstimating &amp; Cost Development</b></p><ul><li>Review landscape plans, construction drawings, specifications, and project scope</li><li>Prepare detailed cost estimates for softscape, hardscape, irrigation, lighting, grading, and site works</li><li>Conduct accurate quantity take-offs for materials including plants, turf, soils, stone, pavers, and irrigation components</li><li>Obtain, analyze, and evaluate quotations from suppliers and subcontractors</li><li>Develop competitive bid packages, proposals, and budget estimates</li><li>Identify cost-saving opportunities, design alternatives, and value engineering options</li></ul><p><b>Coordination &amp; Communication</b></p><ul><li>Attend pre-bid meetings, site visits, and client consultations as required</li><li>Coordinate closely with landscape architects, designers, project managers, and operations teams</li><li>Raise scope clarifications and technical queries with clients, consultants, and vendors</li><li>Support project handover by providing detailed cost breakdowns after award</li></ul><p><b>Documentation &amp; Reporting</b></p><ul><li>Maintain cost databases, vendor price lists, and historical project data</li><li>Prepare bid summaries, cost comparisons, and risk assessments</li><li>Ensure all estimates comply with company standards, tender requirements, and industry regulations</li></ul><p><b>Qualifications &amp; Experience</b></p><p><b>Education</b></p><ul><li>Bachelor&rsquo;s degree in <b>Landscape Architecture, Construction Management, Horticulture, Civil Engineering</b>, or a related field (preferred)</li><li>Relevant industry experience may be considered in lieu of formal education</li></ul><p><b>Experience</b></p><ul><li>Minimum <b>4 years of estimating experience</b> in <b>landscaping projects within the UAE</b></li><li>Strong experience with both <b>softscape and hardscape estimation</b></li><li>Solid knowledge of plant materials, soils, irrigation systems, and landscape construction methods</li></ul><p><b>Skills</b></p><ul><li>Ability to read and interpret landscape architecture drawings and construction documents</li><li>Proficiency in estimating software (e.g., <b>Bluebeam, PlanSwift, Aspire, LMN</b>) and <b>MS Office</b></li><li>Strong mathematical, analytical, and organizational skills</li><li>Excellent written and verbal communication skills</li><li>Ability to manage multiple bids and meet tight tender deadlines</li></ul><p>Job Type: Full-time</p>

Estimator- Landscape experience

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