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bid specialist

Turner & Townsend

<div>
 <strong>
  Company Description
  <br/>
  <br/>
 </strong>
 Turner &amp; Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people&rsquo;s lives. Working in partnership makes it possible to deliver the world&rsquo;s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
 <br/>
 <br/>
 Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
 <br/>
 <br/>
 We are majority-owned by CBRE Group, Inc., the world&rsquo;s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner &amp; Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Reviewing RFPs and advising bid lead on requirements that impact Bid/No Bid decision
  </li>
  <li>
   Develop the bid plan including developing win themes with bid lead
  </li>
  <li>
   Facilitate bid Kick Off meetings with bid team and technical leads
  </li>
  <li>
   Proactively manage the end-to-end bid and review process while ensuring all contributors understand expectations for content and timelines
  </li>
  <li>
   Incorporate local knowledge, evidence/research and adhere to writing style/branding
  </li>
  <li>
   Ensure submissions are targeted to their audience, consisting of an evidence base and innovative approach and strategy, as advised by experts across the organisation and best practice
  </li>
  <li>
   Customise pen profiles and CV content to better position our proposed team aligned to bid specifics
  </li>
  <li>
   Proofing and editing bid response documents, ensuring the submitted information demonstrates a compelling proposition that meets the client&rsquo;s needs
  </li>
  <li>
   Make sure governance process is followed, including Risk Management process and fee sign off/approvals
  </li>
  <li>
   Review and amend draft bid considering feedback from peers and Directors
  </li>
  <li>
   Ensure bids are fully compliant to clients&rsquo; exact requirements by effectively reviewing bid documents as well as showcasing our abilities and experience.
  </li>
  <li>
   Create presentations for post-tender interviews, using combination of bid submission content and tailored content as required
  </li>
  <li>
   Support wider team in pipeline management activities and contribute to board reporting on pipeline, conversion, and lessons learnt
  </li>
  <li>
   Following submission of bid, extract key information from tender to improve best practice collateral and marketing usage
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills And Behaviours Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proactive, clear and professional communication with internal and external stakeholders at all levels
  </li>
  <li>
   Ability to contribute to bid/pursuit strategy and influence senior technical and commercial leaders including challenging/questioning thinking or strategy when necessary to add value to the process
  </li>
  <li>
   Experience in taking responsibility for managing their work and working with minimal supervision to achieve the outcomes required for the team
  </li>
  <li>
   Critical thinking skills to consistently develop, manage and deliver high quality bids and content on time
  </li>
  <li>
   Time management &ndash; able to work on multiple submissions simultaneously
  </li>
  <li>
   Strong writing ability in English and Arabic including:
  </li>
  <ul>
   <li>
    Critically assessing existing content and editing to be more concise and persuasive, harmonising tone of voice and ensuring consistency of language and terminology
   </li>
   <li>
    Writing original non-technical content for Executive Summaries and other sections where needed
   </li>
   <li>
    Proof reading skills with a keen eye for accuracy and detail
    <br/>
   </li>
  </ul>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Relevant degree in an Engineering discipline or Business, Marketing, English (list not exhaustive)
  </li>
  <li>
   Experience in MS Office suite, Skilled in Microsoft PowerPoint (required) and a design-based software such as InDesign (preferred)
  </li>
  <li>
   APMP Foundation level Certification is advantageous but not essential
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 Location and travel
 <br/>
 <br/>
 <ul>
  <li>
   The post holder will be based in Cairo
  </li>
  <li>
   There is currently no requirement for wider travel beyond occasional trips to UAE
   <br/>
   <br/>
  </li>
 </ul>
 Join our social media conversations for more information about Turner &amp; Townsend and our exciting future projects:
 <br/>
 <br/>
 Twitter
 <br/>
 <br/>
 Instagram
 <br/>
 <br/>
 LinkedIn
 <br/>
 <br/>
 <em>
  It is strictly against Turner &amp; Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner &amp; Townsend will ask candidates to pay a fee at any time.
  <br/>
  <br/>
 </em>
 <em>
  Any unsolicited resumes/CVs submitted through our website or to Turner &amp; Townsend personal e-mail accounts, are considered property of Turner &amp; Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner &amp; Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
 </em>
</div>


Bid Specialist

Turner & Townsend Pty Limited

<div><b>Company Description</b><p><br>
Turner &amp; Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people&rsquo;s lives. Working in partnership makes it possible to deliver the world&rsquo;s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.</p><p><br>
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.<br>
We are majority-owned by CBRE Group, Inc., the world&rsquo;s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner &amp; Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.</p><b><br>
Job Description</b><p><br>
Responsibilities</p><ul><li>
Reviewing RFPs and advising bid lead on requirements that impact Bid/No Bid decision</li><li>
Develop the bid plan including developing win themes with bid lead</li><li>
Facilitate bid Kick Off meetings with bid team and technical leads</li><li>
Proactively manage the end-to-end bid and review process while ensuring all contributors understand expectations for content and timelines</li><li>
Incorporate local knowledge, evidence/research and adhere to writing style/branding</li><li>
Ensure submissions are targeted to their audience, consisting of an evidence base and innovative approach and strategy, as advised by experts across the organisation and best practice</li><li>
Customise pen profiles and CV content to better position our proposed team aligned to bid specifics</li><li>
Proofing and editing bid response documents, ensuring the submitted information demonstrates a compelling proposition that meets the client&rsquo;s needs</li><li>
Make sure governance process is followed, including Risk Management process and fee sign off/approvals</li><li>
Review and amend draft bid considering feedback from peers and Directors</li><li>
Ensure bids are fully compliant to clients&rsquo; exact requirements by effectively reviewing bid documents as well as showcasing our abilities and experience.</li><li>
Create presentations for post-tender interviews, using combination of bid submission content and tailored content as required</li><li>
Support wider team in pipeline management activities and contribute to board reporting on pipeline, conversion, and lessons learnt</li><li>
Following submission of bid, extract key information from tender to improve best practice collateral and marketing usage</li></ul><p></p><p><br>
Skills and behaviours required</p><ul><li>
Proactive, clear and professional communication with internal and external stakeholders at all levels</li><li>
Ability to contribute to bid/pursuit strategy and influence senior technical and commercial leaders including challenging/questioning thinking or strategy when necessary to add value to the process</li><li>
Experience in taking responsibility for managing their work and working with minimal supervision to achieve the outcomes required for the team</li><li>
Critical thinking skills to consistently develop, manage and deliver high quality bids and content on time</li><li>
Time management &ndash; able to work on multiple submissions simultaneously</li><li>
Strong writing ability in English and Arabic including:<ul><li>
Critically assessing existing content and editing to be more concise and persuasive, harmonising tone of voice and ensuring consistency of language and terminology</li><li>
Writing original non-technical content for Executive Summaries and other sections where needed</li><li>
Proof reading skills with a keen eye for accuracy and detail</li></ul></li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Relevant degree in an Engineering discipline or Business, Marketing, English (list not exhaustive)</li><li>
Experience in MS Office suite, Skilled in Microsoft PowerPoint (required) and a design-based software such as InDesign (preferred)</li><li>
APMP Foundation level Certification is advantageous but not essential</li></ul><br>
<b>
Additional Information</b><p><br>
Location and travel</p><ul><li>
The post holder will be based in Cairo</li><li>
There is currently no requirement for wider travel beyond occasional trips to UAE</li></ul><div></div><p>
Join our social media conversations for more information about Turner &amp; Townsend and our exciting future projects:</p><p>
Twitter</p><p>
Instagram</p><p>
LinkedIn</p>
<p><i>
It is strictly against Turner &amp; Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner &amp; Townsend will ask candidates to pay a fee at any time.</i></p><p><i>
Any unsolicited resumes/CVs submitted through our website or to Turner &amp; Townsend personal e-mail accounts, are considered property of Turner &amp; Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner &amp; Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.</i></p></div>

<div><b>Company Description</b><p><br>
Turner &amp; Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people&rsquo;s lives. Working in partnership makes it possible to deliver the world&rsquo;s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.</p><p><br>
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.<br>
We are majority-owned by CBRE Group, Inc., the world&rsquo;s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner &amp; Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.</p><b><br>
Job Description</b><br>
<ul><li>
Upload Tender Forms, Contracts and/or NDAs onto the contracts database for review and follow up where required</li><li>
Review RFPs, confirm bidding team and work with bid lead on the response</li><li>
Develop the bid plan including contributing to win themes with bid lead</li><li>
Coordinate tender queries and clarifications from client and distribute to bid team</li><li>
Review bid document and pull together content from previous relevant bids, best practice answers from bid portal and systems.</li><li>
Conversion of CVs to Turner &amp; Townsend format for proposed external team members</li><li>
Proofing colleague&rsquo;s bid response documents for accuracy (spelling, grammar) and relevance</li><li>
Arrange Director review and approval of proposal before being submitted to the client</li><li>
Ensure on time delivery of hard copy proposals</li><li>
Prepare presentation slides for post tender interviews</li><li>
Liaise with team and client for tender interview logistics</li><li>
Work with other Bid Specialists as a community of practice to ensure a consistent quality of bids.</li><li>
Work in conjunction with the wider Business Generation team to ensure central bid library is kept up to date and bids are filed correctly, and best practice answers and unique questions identified to added to the bid portal.</li><li>
Updating of marketing collateral including Capability Statements, Case Studies, etc.</li><li>
Search procurement portals regularly for new leads and opportunities</li><li>
Assist in registering and updating procurement portal subscriptions</li></ul><p>
Skills and behaviours required</p><ul><li>
Writing and editing skills, attention to detail</li><li>
Excellent written and verbal communication skills in both English and Arabic</li><li>
Experience of working with bid portals.</li><li>
Excellent organisation skills and ability to prioritise</li><li>
Ability to work under pressure and to deadlines</li><li>
Proven ability to manage multiple tasks</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Ideally degree qualified in a relevant subject, such as Marketing, Business, English or an Engineering discipline (list not exhaustive).</li><li>
Demonstrable experience at producing draft bid responses</li><li>
Experience in MS Office suite</li><li>
Skilled in Microsoft PowerPoint (required) and a design-based software such as InDesign (preferred)</li><li>
APMP Foundation level Certification is advantageous</li></ul><br>
<b>
Additional Information</b><p><br>
Location and travel</p><ul><li>
The post holder will be based in Cairo</li><li>
There is currently no requirement for wider travel beyond occasional trips to UAE</li></ul><div></div><p>
Join our social media conversations for more information about Turner &amp; Townsend and our exciting future projects:</p><p>
Twitter</p><p>
Instagram</p><p>
LinkedIn</p>
<p><i>
It is strictly against Turner &amp; Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner &amp; Townsend will ask candidates to pay a fee at any time.</i></p><p><i>
Any unsolicited resumes/CVs submitted through our website or to Turner &amp; Townsend personal e-mail accounts, are considered property of Turner &amp; Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner &amp; Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.</i></p></div>

Bid Co-Ordinator

Giza Systems EG

<div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<p></p><div><p>Responsible for leading and governing the Bid Control Process across Giza Systems, ensuring all bids comply with internal policies, risk frameworks, and the Delegation of Authority (DOA). It ensures alignment with customer requirements, pricing standards, and risk policies, while supporting the submission of high-quality, competitive proposals that drive sustainable revenue growth.</p>
<p>
Responsibilities:</p>
<ul>
<li>Lead risk assessments and commercial reviews for high-value and strategic bids.</li>
<li>Liaise with cross-functional teams including Sales, Legal, Finance, Delivery, and Technical to ensure proper alignment of bid documentation, risk evaluations, and contractual requirements.</li>
<li>Lead, coach, and develop the Bid Control team, providing guidance on best practices and ensuring high performance and continuous growth.</li>
<li>Track KPIs such as bid cycle times, win/loss ratios, compliance rates, and risk trends.</li>
<li>Ensure accurate and timely maintenance of bid records and documentation systems.</li>
<li>Continuous improvement, identify opportunities to enhance process efficiency, reduce bid cycle time, and improve compliance.</li>
<li>Enforce the four-eyes principle (dual authorization) across all bid approvals.</li>
<li>Maintain and regularly update the Bid Control Process to reflect evolving business needs, regulatory requirements, and risk policies.</li>
<li>Drive organization-wide adherence to the Bid Control Process through audits, training sessions, and change management initiatives.</li>
<li>Monitor and report on key performance indicators (KPIs), such as win/loss ratio, bid cycle time, and risk trend analysis.</li>
<li>Work cross-functionally with Legal, Finance, Sales, Technical, and Delivery teams to ensure a holistic approach to risk evaluation.</li>
<li>Act as the primary escalation point for bid-related risk issues or disputes regarding approval decisions.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Personal Skills</b></h4>
<p></p><div><ul><li>Strong understanding of bid control processes and procedures</li>
<li>Excellent project management skills</li>
<li>Leadership and team management abilities</li>
<li>Analytical and problem-solving skills</li>
<li>Excellent communication and negotiation skills</li>
<li>Attention to detail and accuracy in all tasks</li>
<li>Ability to work well under pressure and meet deadlines</li>
<li>Financial acumen and budget management skills</li>
<li>Proficiency in Microsoft Office and relevant bid control software</li>
<li>Ability to adapt to changing priorities and navigate complex situations</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Technical Skills</b></h4>
<p></p><div><ul><li>10 - 15 years in bid/proposal management, commercial governance, or risk management.
</li><li>Demonstrated experience managing large-scale or complex bids in a structured environment.
</li><li>Solid understanding of contract law, pricing methodologies, and enterprise risk frameworks.
</li><li>Expertise in overseeing bid processes, conducting risk assessments, and ensuring compliance with governance frameworks.
</li><li>Proactive in maintaining, auditing, and improving the Bid Control Process, including training and change management.</li></ul></div></div><p></p>
<br><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Cairo, Egypt</div>
</div><div><div>Company Industry</div>
<div>System Integrator</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Quality Control</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div><div><div>Job Division</div>
<div>Operational Excellence</div></div></div>
<br><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Mid Career</div>
</div><div><div>Years of Experience</div>
<div>Min: 10 Max: 15</div></div></div>

Bid Control Lead

<div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<p></p><div><p>The Bid Management function is playing a pivotal role in opportunity Lifecyle, Bid manager lead the opportunity during the bidding phase from creation, qualification until it's properly submitted, his role includes interaction with relevant stakeholders and managing the bidding timeline with the following objectives.</p>
<ul>
<li>Key KPIs include:
<ul><li>Improving the win rate and capture ratio</li>
<li>Ensure successful submission and quality of proposals.</li>
<li>Manage bidding tasks and timelines in collaboration with different stakeholders to ensure adherence to the bid process, internal and external governance and regulation.</li>
<li>Provide win-loss analysis and enhance the win-rate.</li>
</ul></li></ul><ul><li>Working closely with the Account management/Presales team to review of the new tenders to validate whether the tender is qualified to proceed.</li>
<li>Initiate Kick off meeting With all parties (Sales, presales, Solution arch, Technical Lead, PM and relevant stakeholders of parent company team) and create the bid management plan that include bid milestones and actions plan for all parties assigned.</li>
<li>Coordinate and manage key deliverables and milestones for Ongoing RFP to meet bid timelines of submissions.</li>
<li>coordinate with Presales and Sales to prepare the post Bid clarifications response.</li>
<li>LG&rsquo;s / Bid Bond request</li>
<li>Prepare / Review the preparation of the Prequalification document and request for information - RFI.</li>
<li>escalate any potential delays that may impact the on-time and quality submission.</li>
<li>Participate in Cost review meetings with all stakeholders and agree on the gross margin with the management team.</li>
<li>Govern the Margin Approval process</li>
<li>Prepare and ensure that commercial and technical submissions to tenders are fully compliant with all customer and tender requirements.</li>
<li>making the actual submission on key customer portals or coordinate this task with account management team for other customer portals.</li>
<li>Bid management plays a pivotal role to identify possible constraints such as special terms or conditions or pre-requisites that makes us ineligible to participate</li>
<li>ensure accurate reporting and on time update on different bid management tool and platform such as CRM or weekly meetings.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Personal Skills</b></h4>
<p></p><div><ul><li>Excellent communication, interpersonal, and negotiation skills.</li>
<li>Customer service oriented.</li>
<li>Excellent problem-solving skills.</li>
<li>Excellent command of English.</li>
<li>Excellent sales and marketing skills.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Technical Skills</b></h4>
<p></p><div><p>&amp;bull; Comprehensive knowledge of Egypt and North Africa Market. &amp;bull; Bid management Certification is preferred.
</p></div><p></p><h4 class="jobSectionHeader"><b>Education</b></h4>
<div><p>BSc. in Engineering/Computer Science or IT or Business Administration.</p></div></div><p></p>
<br><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Cairo, Egypt</div>
</div><div><div>Company Industry</div>
<div>Integration</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Sales</div>
</div><div><div>Employment Status</div>
<div>Full time</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div><div><div>Job Division</div>
<div>CCO Office</div></div></div>
<br><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Mid Career</div>
</div><div><div>Years of Experience</div>
<div>Min: 2 Max: 4</div>
</div><div><div>Degree</div>
<div>Bachelor's degree</div></div></div>

Senior Bid Manager

TGP International

<div>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 We are seeking a proactive and highly organised professional to join our team as Office, Tender &amp; Document Control Manager. This multifaceted role combines office administration, bid/tender management, and document control, with a strong focus on supporting multidisciplinary architecture, engineering, and construction (AEC) projects, particularly in the hospitality sector. The ideal candidate will ensure seamless operations across the office, manage high-quality bid submissions, and maintain robust documentation systems that support design workflows, compliance, and collaboration.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Office Management
  </li>
  <li>
   Oversee day-to-day administrative operations to maintain an efficient and well-functioning office
  </li>
  <li>
   Coordinate internal communications, scheduling, and travel arrangements
  </li>
  <li>
   Manage office supplies, vendor coordination, and maintenance services
  </li>
  <li>
   Maintain physical and digital filing systems in line with company procedures
  </li>
  <li>
   Ensure compliance with workplace health, safety, and regulatory standards
  </li>
  <li>
   Tender &amp; Bid Management
  </li>
  <li>
   Identify relevant tender opportunities from online portals and networks
  </li>
  <li>
   Analyse RFPs, ITTs, and PQQs to assess requirements and create submission strategies
  </li>
  <li>
   Coordinate technical, financial, and legal inputs for bid documents
  </li>
  <li>
   Prepare, review, and format submissions to ensure compliance and quality
  </li>
  <li>
   Maintain a bid library (templates, case studies, standard responses) for efficiency
  </li>
  <li>
   Track bid outcomes and conduct post-bid reviews to capture lessons learned
  </li>
  <li>
   Document Control
  </li>
  <li>
   Develop, implement, and maintain document control processes in line with ISO, QA/QC, and internal standards
  </li>
  <li>
   Manage both digital and physical Document Management Systems (DMS/EDMS), preferably Aconex
  </li>
  <li>
   Monitor document flows, including submittals, transmittals, approvals, and revisions
  </li>
  <li>
   Maintain accurate logs of drawings, RFIs, reports, minutes of meetings, and correspondence
  </li>
  <li>
   Ensure strict version control, numbering protocols, and traceability across all documentation
  </li>
  <li>
   Liaise with internal teams and external consultants, contractors, and vendors
  </li>
  <li>
   Support BIM and technical teams by integrating document control processes with platforms such as AutoCAD, Revit, and BIM 360
  </li>
  <li>
   Conduct periodic audits to ensure document integrity and compliance
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Desirable Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Previous experience in hospitality projects or large-scale design/engineering consultancies
  </li>
  <li>
   Familiarity with BIM workflows, AutoCAD, Revit, and BIM 360
  </li>
  <li>
   Strong typing, editing, and data organisation skills
  </li>
  <li>
   Ability to handle confidential data and maintain document security protocols
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Business Administration, Engineering, Architecture, or related field
  </li>
  <li>
   2-5 years of proven experience in document control, tender/bid coordination, or office administration within AEC or design consultancy sectors
  </li>
  <li>
   Hands-on experience with MS Office and Excel
  </li>
  <li>
   Familiarity with Electronic Document Management Systems (EDMS), preferably Aconex
  </li>
  <li>
   Knowledge of ISO standards, QA/QC procedures, and compliance processes
  </li>
  <li>
   Experience preparing bids/tenders and managing deadlines under pressure
  </li>
  <li>
   Strong communication, coordination, and organisational skills with exceptional attention to detail
  </li>
  <li>
   Fluency in English (written and spoken)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 TGP International Employee Benefits:
 <br/>
 <br/>
 Five-Day Work Week: Standard Monday to Friday schedule.
 <br/>
 <br/>
 Hybrid Work Arrangement: Three days in the office and two days working remotely.
 <br/>
 <br/>
 Incentive Plan: Company incentive scheme offering up to 10%&mdash;5% for introductions and 5% for successful closures.
 <br/>
 <br/>
 Annual Leave: 22 working days of paid annual leave, excluding weekends.
 <br/>
 <br/>
 Remote Work Flexibility: One additional week per year to work remotely from your home country, which can be combined with up to two consecutive weeks of annual leave.
 <br/>
 <br/>
 Coaching &amp; Mentoring: Structured professional development through a dedicated coaching and mentoring program.
 <br/>
 <br/>
 Annual Company Gathering: A global team event bringing together employees from all offices.
 <br/>
 <br/>
 Employee Recognition Program: Regular recognition initiatives celebrating outstanding performance and contributions.
</div>


Office, Tender & Document Control Manager

<div><h3 class="jobSectionHeader"><b>Position Summary</b></h3><p>
We are seeking a proactive and highly organised professional to join our team as Office, Tender &amp; Document Control Manager. This multifaceted role combines office administration, bid/tender management, and document control, with a strong focus on supporting multidisciplinary architecture, engineering, and construction (AEC) projects, particularly in the hospitality sector. The ideal candidate will ensure seamless operations across the office, manage high-quality bid submissions, and maintain robust documentation systems that support design workflows, compliance, and collaboration.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><h3 class="jobSectionHeader"><b>
1. Office Management</b></h3><ul><li>Oversee day-to-day administrative operations to maintain an efficient and well-functioning office.</li><li>Coordinate internal communications, scheduling, and travel arrangements.</li><li>Manage office supplies, vendor coordination, and maintenance services.</li><li>Maintain physical and digital filing systems in line with company procedures.</li><li>Ensure compliance with workplace health, safety, and regulatory standards.</li></ul><h3 class="jobSectionHeader"><b>
2. Tender &amp; Bid Management</b></h3><ul><li>Identify relevant tender opportunities from online portals and networks.</li><li>Analyse RFPs, ITTs, and PQQs to assess requirements and create submission strategies.</li><li>Coordinate technical, financial, and legal inputs for bid documents.</li><li>Prepare, review, and format submissions to ensure compliance and quality.</li><li>Maintain a bid library (templates, case studies, standard responses) for efficiency.</li><li>Track bid outcomes and conduct post-bid reviews to capture lessons learned.</li></ul><h3 class="jobSectionHeader"><b>
3. Document Control</b></h3><ul><li>Develop, implement, and maintain document control processes in line with ISO, QA/QC, and internal standards.</li><li>Manage both digital and physical Document Management Systems (DMS/EDMS), preferably Aconex.</li><li>Monitor document flows, including submittals, transmittals, approvals, and revisions.</li><li>Maintain accurate logs of drawings, RFIs, reports, minutes of meetings, and correspondence.</li><li>Ensure strict version control, numbering protocols, and traceability across all documentation.</li><li>Liaise with internal teams and external consultants, contractors, and vendors.</li><li>Support BIM and technical teams by integrating document control processes with platforms such as AutoCAD, Revit, and BIM 360.</li><li>Conduct periodic audits to ensure document integrity and compliance.</li></ul><h3 class="jobSectionHeader"><b>
Desirable Skills</b></h3><ul><li>Previous experience in hospitality projects or large-scale design/engineering consultancies.</li><li>Familiarity with BIM workflows, AutoCAD, Revit, and BIM 360.</li><li>Strong typing, editing, and data organisation skills.</li><li>Ability to handle confidential data and maintain document security protocols.</li></ul><p><b>
Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Engineering, Architecture, or related field.</li><li>2&ndash;5 years of proven experience in document control, tender/bid coordination, or office administration within AEC or design consultancy sectors.</li><li>Hands-on experience with MS Office and Excel.</li><li>Familiarity with Electronic Document Management Systems (EDMS), preferably Aconex.</li><li>Knowledge of ISO standards, QA/QC procedures, and compliance processes.</li><li>Experience preparing bids/tenders and managing deadlines under pressure.</li><li>Strong communication, coordination, and organisational skills with exceptional attention to detail.</li><li>Fluency in English (written and spoken).</li></ul><p><b>
Benefits</b></p><p>
TGP International Employee Benefits:</p><p>
Five-Day Work Week: Standard Monday to Friday schedule.</p><p>
Hybrid Work Arrangement: Three days in the office and two days working remotely.</p><p>
Incentive Plan: Company incentive scheme offering up to 10%&mdash;5% for introductions and 5% for successful closures.</p><p>
Annual Leave: 22 working days of paid annual leave, excluding weekends.</p><p>
Remote Work Flexibility: One additional week per year to work remotely from your home country, which can be combined with up to two consecutive weeks of annual leave.</p><p>
Coaching &amp; Mentoring: Structured professional development through a dedicated coaching and mentoring program.</p><p>
Annual Company Gathering: A global team event bringing together employees from all offices.</p><p>
Employee Recognition Program: Regular recognition initiatives celebrating outstanding performance and contributions.</p></div>

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