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business development executive

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office manager, uae

front office coordinator - إماراتيين (خلاصة القيد) Jobs in Abu Dhabi Jobs In The Center For Astrophysics And Space Science Jobs In Abu Dhabi United Arab Emirates

front office coordinator - إماراتيين (خلاصة القيد)

senior legal counsel (emiratised) Jobs in Abu Dhabi Jobs In The Center For Astrophysics And Space Science Jobs In Abu Dhabi United Arab Emirates

senior legal counsel (emiratised)

account director - uae Jobs in Abu Dhabi Jobs In The Center For Astrophysics And Space Science Jobs In Abu Dhabi United Arab Emirates

account director - uae

ceo office executive uae based

Darkblue Technology

Role PurposeTurn CEO decisions into clear tasks and timelines, coordinate cross-team execution, keep documents compliant, and ensure milestones are delivered on time.Key Responsibilities<ul><li>Convert meetings/briefs into task lists with owner, deadline, acceptance criteria; update daily.</li><li>Run short stand-ups (15&ndash;30 min), escalate blockers, ensure 24&ndash;72h closure.</li><li>Prepare and file quotes, POs, weekly reports, MoM, change/acceptance forms using company templates.</li><li>Maintain Gantt/WBS, risk &amp; issue logs; prepare weekly/monthly packs.</li><li>Track funnel metrics (lead&rarr;order&rarr;delivery&rarr;cash) and publish RAG dashboards.</li><li>Vendor/customer coordination (operators, utilities, landlords, gov&rsquo;t appointments).</li><li>Logistics &amp; admin support: meeting schedules, FAT packs, simple sourcing &amp; follow-ups.</li></ul>Requirements<ul><li>5 years in B2B project coordination/operations/admin (ICT/IoT/system integrator preferred).</li><li>Strong documentation skills; fluent English (Arabic or Chinese is a plus).</li><li>Tools: Excel/Sheets (Pivot/VLOOKUP), PowerPoint, basic project tools (Smartsheet/Asana/Jira).</li><li>UAE driving license preferred; able to travel within the UAE as needed.</li></ul>Job Type: Full-time

CEO Office Executive – UAE-based

Etihad Engineering

<div>
 
 
 
 Synopsis
 
 
 
 
 To independently manage and organize the efficient functioning of the CEO office and to prioritize all appointments and activities.
 
 
 
 
 
 
 
 Accountabilities
 
 
 
 <ul>
 <li>
 Independently manage and organize the efficient functioning of the CEO office, coordinate and prioritize the daily and medium-term activities; using sound personal judgment, filter and steer contacts and activities based on levels of priorities and urgencies; serve as frontline person at the CEO office welcoming internal and external visitors and handling of high-level communication and correspondence with authorities and external parties.
 </li>
 <li>
 Maintain the diary; maximizing effective utilization of time, manage changes in schedule, and ensure that all matters brought forward to the office are responded and attended to in a timely and appropriate manner.
 </li>
 <li>
 Manage and organize internal and external meetings; communicate and confirm attendees, confirm agenda, ensure meeting resources (e.g. meeting rooms, handouts, press packs, agenda, food, equipment, etc.), and organize travels. Ensure preparation and follow up for regular department meetings. Take minutes of the meetings where required, and distribute to attendees in a timely fashion following meetings.
 </li>
 <li>
 Efficiently process and manage all inbound and outbound data and information, both confidential and routine; screen and sort mails, e-mails and other documents and ensure acknowledgments and responses are provided; review documents and if necessary ask for supporting data before forwarding for approval and signature.
 </li>
 <li>
 Prepare correspondence, reports and presentations. Ensure accuracy of information, attention to detail, timely data collection, integration of information where applicable, appropriate use of business language, preparation and submission within required timelines. Ensure readiness of reports as required.
 </li>
 <li>
 Manage the department&rsquo;s petty cash and stationery. Maintain records of expense claim documentation, invoices, etc. Maintain office supplies keeping stock record and ordering replenishments.
 </li>
 <li>
 Manage travel arrangements for Senior Executive and senior managers as required, consultants, guests, etc., including assisting with securing visa.
 </li>
 <li>
 Prepare and update weekly and monthly management attendance schedule. Maintain administrative records for annual leave, duty travel and absence to ensure optimum staff levels are maintained.
 </li>
 <li>
 Upload and edit department information on EY intranet. Ensure that all functionalities are displayed properly.
 </li>
 <li>
 Assist in department specific tasks (e.g. update and maintenance of records, IT systems, databases, etc.), functions and other special projects as required.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s level, with additional certifications on office management or secretarial and computer courses
 </li>
 <li>
 10 years overall experience in secretarial or administrative of which at least 5 years&rsquo; experience as an executive secretary is required; experience in a multi-cultural working environment ideal.
 </li>
 <li>
 Proficient in English and Arabic
 </li>
 </ul>
 
 
</div>

Executive Secretary

Arclight Services

SECTION I: JOB PURPOSEThe Facility &amp; Property Director is responsible for the strategic management, operation, and optimization of Arclight Services Company&rsquo;s facility and property portfolio, ensuring sustainable, efficient, and compliant operations aligned with the Group Holding / Abu Dhabi University&rsquo;s mission and asset management strategy.This executive role oversees the full lifecycle of facilities and property management &mdash; including asset performance, maintenance, property leasing and tenancy operations, sustainability initiatives, vendor management, and regulatory compliance.The Facility &amp; Property Director ensures that all owned and managed assets deliver optimal value, performance, and user satisfaction through effective maintenance planning, budget control, energy efficiency, and quality assurance programs. The role fosters operational excellence, cost efficiency, and a culture of continuous improvement across all facilities and property functions.SECTION II: KEY RESPONSIBILITIESKey Responsibilities:1. Strategic Leadership &amp; Portfolio Management<ul><li>Define and implement long-term facility and property management strategies aligned with the company&rsquo;s business goals and sustainability vision.</li><li>Oversee the full asset portfolio, including educational, residential, and commercial properties.</li><li>Develop and execute annual operational and capital maintenance plans.</li><li>Establish performance KPIs for facility and property teams and report directly to the CEO.</li></ul>2. Asset &amp; Facilities Management<ul><li>Lead preventive and corrective maintenance programs to ensure optimal facility uptime and life-cycle asset management.</li><li>Oversee MEP systems, HVAC, safety systems, cleaning, landscaping, and general maintenance.</li><li>Ensure compliance with health, safety, and environmental standards.</li><li>Optimize space utilization, asset performance, and energy management.</li></ul>3. Property Management &amp; Leasing Operations<ul><li>Manage all leasing activities including tenant acquisition, rent collection, renewals, and contract administration.</li><li>Develop property policies covering occupancy, handover, and exit procedures.</li><li>Ensure tenant satisfaction through timely maintenance and service excellence.</li><li>Conduct market analysis and recommend rental strategies to maximize revenue and occupancy.</li></ul>4. Financial Management &amp; Budget Control<ul><li>Develop and manage annual OPEX and CAPEX budgets for facility and property operations.</li><li>Approve procurement of FM contracts, vendor agreements, and service-level frameworks.</li><li>Monitor expenditure, cost-saving initiatives, and energy efficiency programs.</li><li>Ensure all operations achieve financial targets and demonstrate value-for-money.</li></ul>5. Compliance, Safety &amp; Risk Management<ul><li>Ensure all facilities comply with UAE laws, ADM, DMT, Civil Defense, and sustainability regulations (e.g., Estidama).</li><li>Implement risk assessment frameworks for property and facility operations.</li><li>Lead periodic audits, inspections, and emergency preparedness drills.</li><li>Oversee insurance coverage, incident reporting, and asset protection programs.</li></ul>6. Risk, Legal &amp; Compliance Oversight<ul><li>Establish a structured risk management framework for project execution.</li><li>Direct claims mitigation, arbitration, and dispute resolution processes with legal counsel.</li><li>Ensure adherence to local regulatory approvals and coordination with external authorities.</li><li>Oversee insurance coverage, bonding, and legal due diligence during project execution.</li></ul>7. Vendor &amp; Contract Management<ul><li>Oversee selection, evaluation, and management of external service providers.</li><li>Ensure SLA compliance, performance monitoring, and contractual adherence.</li><li>Lead contract renewals, negotiations, and vendor optimization initiatives.</li></ul>8. Sustainability &amp; Innovation<ul><li>Implement sustainability initiatives across all managed assets, focusing on energy reduction, waste management, and smart technology.</li><li>Promote digital transformation and CAFM/BMS integration for efficiency.</li><li>Align property operations with UAE green building and sustainability mandates.</li></ul>8. Stakeholder Relations &amp; Government Liaison<ul><li>Serve as the main contact for government entities, university leadership, investors, and tenants.</li><li>Coordinate with regulatory bodies for permits, inspections, and renewals.</li><li>Represent Arclight Services in property forums and professional associations.</li></ul>9. Executive Reporting &amp; Board Interface<ul><li>Present regular reports to the CEO on asset performance, cost control, occupancy, and maintenance KPIs.</li><li>Provide insights on risk mitigation, sustainability performance, and compliance.</li><li>Support audit and strategic committees with asset condition data and improvement plans.</li></ul>SECTION III: KNOWLEDGE AND SKILLSMinimum Educational Qualifications Required for the RoleBachelor&rsquo;s Degree in Facilities Management, Mechanical/Electrical Engineering, or Property Management.Master&rsquo;s Degree in Facilities Management, Real Estate, Business Administration, or related field is highly preferred.Minimum Years of Experience RequiredMinimum 15&ndash;20 years of progressive facilities and property management experience, including 7+ years in a senior director or executive role.Experience managing educational, residential, and commercial assets in the UAE or GCC.Nature of Relevant Experience Required&middot; Strong experience in integrated facilities management, property leasing, and asset operations.&middot; Proven ability in vendor management, contract negotiations, and budget control.&middot; In-depth knowledge of UAE real estate laws, authority processes, and safety regulations.&middot; Experience implementing sustainability and energy efficiency programs.&middot; Expertise in CAFM/BMS systems and facility performance analytics.&middot; Strong leadership in stakeholder management and coordination with government bodies.Language SkillsArabic and English are requiredSpecial Skills and Abilities&middot; Strategic and analytical leadership skills.&middot; Advanced knowledge of facilities and property operations.&middot; Excellent budgeting, negotiation, and reporting skills.&middot; Strong knowledge of UAE building codes, ADM/DMT requirements, and sustainability frameworks.&middot; Proficiency in CAFM, ERP, and project management tools.&middot; Excellent communication, interpersonal, and decision-making abilities.&middot; Ability to manage large multidisciplinary teams and multiple sites.&middot; High standards of integrity, accuracy, and problem-solving.Key External Contacts:&middot; Abu Dhabi Municipality (ADM)&middot; Department of Municipalities and Transport (DMT)&middot; Civil Defense&middot; Estidama Authority&middot; Tenants and Property Owners&middot; Facility Service Providers and Contractors&middot; Utility Providers&middot; Abu Dhabi University Leadership&middot; Investors and Asset Management Partners&middot; Legal and Compliance AdvisorsSECTION V: WORKING ENVIRONMENTWorking ConditionsOffice and site-based with Flexible hoursJob Type: Full-timeLanguage:<ul><li>Arabic &amp; English (Required)</li></ul>

Facility & Property Director

Resource Industries

Job Title: Supply Chain ExecutiveLocation: Abu Dhabi, UAE Industry: Production / Manufacturing Employment Type: Full-timeJob Summary:The Supply Chain Executive will be responsible for coordinating and managing the end-to-end supply chain activities, including procurement, logistics, inventory control, and supplier management. The role ensures materials and products are delivered on time, within budget, and in compliance with company standards.Key Responsibilities:<ul><li>Coordinate procurement of raw materials, consumables, and equipment as per production requirements.</li><li>Manage supplier relationships, negotiate contracts, and ensure timely delivery.</li><li>Oversee inventory levels and maintain optimal stock levels to avoid shortages or overstocking.</li><li>Collaborate with the production and planning teams to align supply chain activities with production schedules.</li><li>Monitor logistics operations and ensure efficient inbound and outbound transportation.</li><li>Maintain accurate records and prepare periodic reports on supply chain performance.</li><li>Ensure compliance with company policies, health &amp; safety standards, and UAE regulations.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in supply chain management, Logistics, Business Administration, or related field.</li><li>2&ndash;4 years of experience in supply chain or logistics, preferably in a manufacturing or production environment.</li><li>Strong negotiation, communication, and organizational skills.</li><li>Proficiency in MS Office and ERP systems (SAP / Oracle/Epicor).</li><li>Knowledge of UAE import/export regulations is an advantage.</li></ul>Salary:Competitive, based on experience + benefits as per UAE Labor Law.Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthExperience:<ul><li>Supply Chain Executive: 3 years (Preferred)</li></ul>

Supply Chain Executive

Sundus

Head of Legal & Board Secretary Sundus Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates Job Code: 5498 Job Title: Head of Legal and Board Secretary Role Job Location: Abu Dhabi Seniority level: Mid Senior level Employment type: Full time Job function: Legal Industries: Insurance Responsibilities <ul> <li>Provide strategic legal counsel to the CEO, Board, and Executive Team on all corporate, commercial, and regulatory matters.</li> <li>Lead the Legal Department, managing lawyers, advisors, and external counsel with clear KPIs and accountability.</li> <li>Interpret and implement insurance specific laws (UAE Insurance Authority, Central Bank, SCA, etc.).</li> <li>Draft, review and negotiate high risk contracts: reinsurance treaties, bancassurance agreements, third party administration (TPA), distribution, and IT vendor contracts.</li> <li>Manage all litigation, arbitration and dispute resolution (claims, underwriting, HR, compliance, shareholder disputes).</li> <li>Ensure legal risk assessments are conducted for all major corporate initiatives (new products, system integrations, cross border operations).</li> <li>Oversee compliance with local and international laws (CBUAE, ESR, AML/CFT, GDPR, FATCA/CRS where applicable).</li> <li>Liaise directly with regulators (Central Bank, SCA, Ministry of Economy) on audits, inspections and license renewals.</li> <li>Maintain a strong legal framework to support ongoing digital transformation, AI use, and cyber risk mitigation.</li> <li>Act as Secretary to the Board of Directors, ensuring best practice in governance, disclosure and documentation.</li> <li>Organise and document all Board, NRC, Audit, Risk & Compliance, Investment and Executive Committee meetings.</li> <li>Prepare and maintain Board agendas, resolutions, minutes and secure confidential records.</li> <li>Ensure timely delivery of board packs, regulatory reports and corporate governance disclosures.</li> <li>Guide directors on fiduciary duties, board evaluations and code of conduct adherence.</li> <li>Partner with Risk & Compliance to manage legal and reputational risks across the organisation.</li> <li>Establish and update internal policies, charters and frameworks (Whistle blower, Conflict of Interest, Code of Ethics).</li> <li>Conduct legal training for staff on key compliance areas (AML/CFT, competition law, data privacy).</li> <li>Champion an ethical and compliant culture throughout the organisation.</li> <li>Lead legal due diligence and structuring of M&A, joint ventures and shareholding changes.</li> <li>Draft shareholder agreements, resolutions, capital increases and special regulatory approvals.</li> <li>Support group restructuring initiatives, free zone expansions and strategic partnerships.</li> </ul> Qualifications <ul> <li>Extensive experience in the insurance sector with deep knowledge of UAE insurance regulation.</li> <li>Proven track record in leading a legal department and managing external counsel.</li> <li>Strong contract drafting and negotiation skills for high risk commercial agreements.</li> <li>Experience with litigation, arbitration and dispute resolution in insurance and commercial contexts.</li> <li>Knowledge of local and international regulatory frameworks (CBUAE, ESR, AML/CFT, GDPR, FATCA/CRS).</li> <li>Demonstrated ability to oversee board governance and corporate compliance.</li> <li>Excellent communication, stakeholder management and leadership skills.</li> <li>Ability to work in a dynamic, fast paced environment and manage multiple priorities.</li> </ul>

Head of Legal & Board Secretary

Robert Walters

Contracts Manager - Robert Walters Placing the best candidates in legal positions across the Middle East. A new project company in the UAE is seeking a Contracts Manager to lead contract arrangements and legal agreements for a recently acquired project. This is a hands on, individual contributor role, reporting directly to the CEO. Key Responsibilities: <ul> <li>Draft and manage long term shareholder agreements and non standard contracts between the legal company and O&M contractors.</li> <li>Provide contractual support for the new project company from scratch. </li><li>Collaborate with the CEO, project manager, and legal/asset teams to ensure sound contractual governance.</li> </ul> Requirements: <ul> <li>10+ years' experience in contracts, legal arrangements, or related roles; formal legal qualification desirable but not essential.</li> <li>Engineering background or experience in utilities/power projects is advantageous.</li> <li>Experience with non standard contracts and project company structures preferred.</li> </ul> Seniority level <ul> <li>Mid Senior level</li> </ul> Employment type <ul> <li>Full time</li> </ul> Job function <ul> <li>Legal</li> <li>Industries: Legal Services</li> </ul> Referrals increase your chances of interviewing at Robert Walters by 2x.

Contracts Manager

<div>
 
 Job Code: 5498
 
 
 
 
 Job Title: Head of Legal and Board Secretary Role
 
 
 
 
 Job Location: Abu Dhabi
 
 
 
 
 I. Legal Leadership &amp; Advisory (Insurance Sector Focus)
 
 
 
 <ul>
 <li>
 Provide strategic legal counsel to the CEO, Board, and Executive Team on all corporate, commercial, and regulatory matters.
 </li>
 <li>
 Lead the Legal Department, managing lawyers, advisors, and external counsel with clear KPIs and accountability.
 </li>
 <li>
 Interpret and implement insurance-specific laws (UAE Insurance Authority, Central Bank, SCA, etc.).
 </li>
 <li>
 Draft, review, and negotiate high-risk contracts: reinsurance treaties, bancassurance agreements, third-party administration (TPA), distribution, and IT vendor contracts.
 </li>
 <li>
 Manage all litigation, arbitration, and dispute resolution (claims, underwriting, HR, compliance, shareholder disputes).
 </li>
 <li>
 Ensure legal risk assessments are conducted for all major corporate initiatives (new products, system integrations, cross-border operations).
 
 
 </li>
 </ul>
 
 II. Regulatory Compliance &amp; Licensing
 
 
 
 <ul>
 <li>
 Oversee compliance with local and international laws (CBUAE, ESR, AML/CFT, GDPR, FATCA/CRS where applicable).
 </li>
 <li>
 Liaise directly with regulators (Central Bank, SCA, Ministry of Economy) on audits, flings, inspections, and license renewals.
 </li>
 <li>
 Ensure legal compliance of marketing, sales, and insurance product documentation.
 </li>
 <li>
 Maintain a strong legal framework to support ongoing digital transformation, AI use, and cyber risk mitigation.
 
 
 </li>
 </ul>
 
 III. Board Secretary &amp; Corporate Governance
 
 
 
 <ul>
 <li>
 Act as Secretary to the Board of Directors, ensuring best practice in governance, disclosure, and documentation.
 </li>
 <li>
 Organize and document all Board, NRC, Audit, Risk &amp; Compliance,
 
 
 </li>
 </ul>
 Investment, and Executive Committee meetings.
 
 
 <ul>
 <li>
 Prepare and maintain Board agendas, resolutions, minutes, and secure confidential records.
 </li>
 <li>
 Ensure timely delivery of board packs, regulatory reports, and corporate governance disclosures (including CBUAE/SCA formats).
 </li>
 <li>
 Guide directors on fiduciary duties, board evaluations, and code of conduct adherence.
 
 
 </li>
 </ul>
 
 IV. Risk, Ethics &amp; Corporate Policy
 
 
 
 <ul>
 <li>
 Partner with Risk &amp; Compliance in managing legal and reputational risks across the organization.
 </li>
 <li>
 Establish and update internal policies, charters, and frameworks (Whistleblower, Con&fllig;ict of Interest, Code of Ethics).
 </li>
 <li>
 Conduct legal training for sta&fflig; on key compliance areas (AML/CFT, competition law, data privacy).
 </li>
 <li>
 Champion an ethical and compliant culture throughout the organization.
 
 
 </li>
 </ul>
 
 V. M&amp;A, Restructuring &amp; Shareholder A&fflig;airs
 
 
 
 <ul>
 <li>
 Lead legal due diligence and structuring of M&amp;A, joint ventures, and shareholding changes.
 </li>
 <li>
 Draft shareholder agreements, resolutions, capital increases, and special regulatory approvals.
 </li>
 <li>
 Support group restructuring initiatives, free zone expansions, or strategic partnerships
 </li>
 </ul>
</div>

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