CEO Office Executive – UAE-based

Role Purpose

Turn CEO decisions into clear tasks and timelines, coordinate cross-team execution, keep documents compliant, and ensure milestones are delivered on time.

Key Responsibilities

• Convert meetings/briefs into task lists with owner, deadline, acceptance criteria; update daily.
• Run short stand-ups (15–30 min), escalate blockers, ensure 24–72h closure.
• Prepare and file quotes, POs, weekly reports, MoM, change/acceptance forms using company templates.
• Maintain Gantt/WBS, risk & issue logs; prepare weekly/monthly packs.
• Track funnel metrics (lead→order→delivery→cash) and publish RAG dashboards.
• Vendor/customer coordination (operators, utilities, landlords, gov’t appointments).
• Logistics & admin support: meeting schedules, FAT packs, simple sourcing & follow-ups.

Requirements

• 5 years in B2B project coordination/operations/admin (ICT/IoT/system integrator preferred).
• Strong documentation skills; fluent English (Arabic or Chinese is a plus).
• Tools: Excel/Sheets (Pivot/VLOOKUP), PowerPoint, basic project tools (Smartsheet/Asana/Jira).
• UAE driving license preferred; able to travel within the UAE as needed.

Job Type: Full-time