corporate services administrator

Knightsbridge Group

<div>
 <p>
  Reports to: Director of Legal and Compliance
 </p>
 <p>
  Department: Corporate Services / Legal &amp; Compliance
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Purpose
  </strong>
 </p>
 <p>
  The Corporate Services Administrator is responsible for the day-to-day administration and maintenance of legal entities (companies, foundations, trusts, SPVs), ensuring full compliance with statutory, regulatory, and internal governance requirements. This role supports the efficient operation of corporate structures and acts as a key liaison between clients, service providers, and internal departments.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  1. Entity Administration
 </p>
 <ul>
  <li>
   Maintain and update company registers (shareholders, directors, officers, UBOs)
  </li>
  <li>
   Prepare and file statutory documents (e.g., annual returns, amendments, resolutions)
  </li>
  <li>
   Coordinate incorporations, liquidations, and corporate changes (e.g., change of name, address, directorship) and bank accounts openings
  </li>
  <li>
   Maintain entity records both electronically and in hard copy
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  2. Compliance &amp; Governance
 </p>
 <ul>
  <li>
   Monitor and manage filing deadlines to ensure timely compliance (e.g., license renewals, ESR, FATCA, CRS, etc.)
  </li>
  <li>
   Support KYC/AML onboarding and periodic reviews in accordance with internal policies
  </li>
  <li>
   Liaise with legal, tax, and compliance teams to ensure adherence to local and international regulatory frameworks
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  3. Document Management
 </p>
 <ul>
  <li>
   Draft board and shareholder resolutions, minutes, notices, powers of attorney, and corporate certificates
  </li>
  <li>
   Coordinate the execution and legalization of documents (e.g., notarization, apostille)
  </li>
  <li>
   Archive and manage corporate documents in line with record retention policies
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  4. Client &amp; Stakeholder Liaison
 </p>
 <ul>
  <li>
   Serve as point of contact for clients, service providers, registered agents, regulators, and banks
  </li>
  <li>
   Respond to client queries regarding their entities in a timely and professional manner
  </li>
  <li>
   Support onboarding of new clients/entities and manage internal setup
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  5. Reporting &amp; Systems
 </p>
 <ul>
  <li>
   Maintain accurate data in corporate systems
  </li>
  <li>
   Generate compliance or management reports as required
  </li>
  <li>
   Assist with audits, regulatory inspections, or internal reviews
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Requirement Details
 </p>
 <p>
  Education Diploma or Bachelor&rsquo;s degree in Law, Administration, Business, Finance, or related field
 </p>
 <p>
  Experience 2&ndash;5 years in corporate services, company secretarial, trust administration, or legal admin
 </p>
 <p>
  Language Fluent in English (written &amp; spoken); additional languages a plus
 </p>
 <p>
  Tools Familiarity with company registry platforms and entity management systems
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Skills &amp; Competencies
  </strong>
 </p>
 <ul>
  <li>
   Strong knowledge of corporate law and entity governance (local &amp; offshore)
  </li>
  <li>
   Excellent organizational and document-handling skills
  </li>
  <li>
   Attention to detail and ability to meet tight deadlines
  </li>
  <li>
   Professional communication and client service
  </li>
  <li>
   Discretion and confidentiality
  </li>
  <li>
   Ability to work independently and as part of a team
  </li>
  <li>
   Proactive and solution-oriented mindset
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred Experience
  </strong>
 </p>
 <ul>
  <li>
   Working knowledge of regulatory frameworks in DIFC, DED, Dubai Freezones, global corporate services
  </li>
  <li>
   Familiarity with international compliance regimes (ESR, FATCA, CRS, GDPR)
  </li>
  <li>
   Experience in a trust company, corporate service provider, law firm, or family office.
  </li>
  <li>
   Proficient in drafting and reviewing resolutions, company minutes, filings, and legal correspondence
  </li>
  <li>
   Professional Development Encouraged
  </li>
  <li>
   STEP Membership (Society of Trust and Estate Practitioners)
  </li>
  <li>
   ICSA/CGI (Chartered Governance Institute) certifications
  </li>
  <li>
   Ongoing AML/KYC or regulatory training
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Skills &amp; Competencies
  </strong>
 </p>
 <p>
  Professionalism: Discreet, polished, and capable of handling confidential information with integrity
 </p>
 <p>
  Client Service Orientation: White-glove approach to internal and external client management
 </p>
 <p>
  Attention to Detail: High accuracy in record-keeping, document preparation, and deadline tracking
 </p>
 <p>
  Communication: Clear and refined written and verbal communication; strong interpersonal etiquette
 </p>
 <p>
  Time Management: Ability to manage multiple priorities under tight timelines with grace and precision
 </p>
 <p>
  Teamwork: Collaborative, culturally aware, and adaptable to dynamic, high expectation environments
 </p>
 <p>
  Technology Proficiency: Skilled in Microsoft Office Suite; comfortable with databases and workflow tools
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Personal Style &amp; Values
  </strong>
 </p>
 <ul>
  <li>
   Impeccable presentation and communication
  </li>
  <li>
   Poised under pressure and used to dealing with demanding clientele
  </li>
  <li>
   Takes pride in discretion, trustworthiness, and service excellence
  </li>
  <li>
   Strong understanding of client confidentiality and reputation sensitivity
  </li>
  <li>
   Culturally aware and globally minded
  </li>
 </ul>
</div>


Corporate Services Administrator

Aston VIP

<p>We build companies and banking across 23 jurisdictions. Each month we set up 400+ companies and open 600+ bank accounts. We work in the UAE, UK, Spain, Germany, Netherlands, Italy, Poland, Estonia, Cyprus, China, Japan and more. From standard formations to regulated structures (DIFC, ADGM, DMCC, VARA, DSFA) and nominee setups, we handle the full journey.</p><p>You&rsquo;ll guide clients through end-to-end setup in Dubai and internationally: documents, submissions, visa and licence steps, Emirates ID, medicals and biometrics, plus bank onboarding and KYC. You&rsquo;ll deal directly with authorities, free zones and banks, keeping cases moving and clients informed.</p><p>What we&rsquo;re looking for is a person with at least 5 years&rsquo; UAE or International business-setup experience, strong English or/and Russian (we&rsquo;re prioritising candidates from Europe, UK, Russia or Kazakhstan) organised, confident, client-focused, ready to take ownership.</p><p>We a fast-growing corporate services firm with offices in London and Dubai, and our China office opening this month. We move quickly, expect high standards, and give you room to grow with real responsibility and international exposure.</p><p>To apply - Send your CV to contact@aston.ae</p><p>We don&rsquo;t promise an easy day. We promise a big one.</p><p>Subject: Office Administrator &ndash; Aston VIP</p><p>Job Type: Full-time</p><p>Pay: AED6,000.00 - AED10,000.00 per month</p><p>Experience:</p><ul><li>corporate service: 5 years (Required)</li><li>Nominee service: 2 years (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul>

Operations & Admin Manager – Business Setup, Licensing & Banking with min 5 years of experience

GULF DIGITAL LLC

<p>The Operational Admin supports the Corporate Services team by handling administrative, coordination, and documentation tasks related to company licensing, visa processing, compliance, and general operations. The role ensures smooth execution of daily Corporate Services activities by maintaining accurate records, coordinating with internal teams, and assisting PROs with operational requirements.</p><p>Key Responsibilities</p><p>1. Administrative Support</p><p>Maintain organized filing systems (physical and digital) for corporate documents, licences, visas, and employee records.</p><p>Prepare letters, forms, reports, and supporting documents required for corporate processes.</p><p>Track deadlines for licence renewals, visa expiries, insurance renewals, and compliance obligations.</p><p>Handle data entry, documentation updates, and system record maintenance.</p><p>2. Coordination &amp; Communication</p><p>Coordinate with PROs to ensure timely submission of government applications (Immigration, Labour, Free Zone/DED, etc.).</p><p>Communicate with internal departments to collect required documents or information.</p><p>Liaise with external agencies, government portals, and service providers when necessary.</p><p>Provide status updates and reminders to management and team members.</p><p>3. Corporate Services Support</p><p>Assist in preparing application packages for visa processing, labour contracts, establishment card updates, and licence amendments.</p><p>Assist with drafting and reviewing standard corporate templates such as NOCs, authorization letters, or request letters.</p><p>Help manage company registrations, renewals, attestations, and related activities.</p><p>4. Operational Tracking &amp; Reporting</p><p>Maintain logs of ongoing and completed corporate services tasks.</p><p>Prepare weekly activity updates and operational reports for the management team.</p><p>Monitor KPI metrics such as processing times, pending applications, and deadlines.</p><p>5. Compliance &amp; Quality Assurance</p><p>Ensure that all documents submitted meet UAE regulatory and formatting standards.</p><p>Conduct initial reviews to ensure accuracy before passing documents to PROs or authorities.</p><p>Support compliance activities by maintaining updated checklists and guidelines.</p><p>6. General Office &amp; Support Tasks</p><p>Schedule appointments, meetings, and government center visits for the team.</p><p>Handle courier requests, document collection, and dispatch tracking.</p><p>Support onboarding of new employees by preparing welcome packs and coordinating document collection.</p><p>Job Type: Full-time</p><p>Experience:</p><ul><li>6years: 3 years (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul><p>Location:</p><ul><li>Lahore (Required)</li></ul>

Admin Staff (Male)

<p>The Operational Admin supports the Corporate Services team by handling administrative, coordination, and documentation tasks related to company licensing, visa processing, compliance, and general operations. The role ensures smooth execution of daily Corporate Services activities by maintaining accurate records, coordinating with internal teams, and assisting PROs with operational requirements.</p><p>Key Responsibilities</p><p>1. Administrative Support</p><p>Maintain organized filing systems (physical and digital) for corporate documents, licences, visas, and employee records.</p><p>Prepare letters, forms, reports, and supporting documents required for corporate processes.</p><p>Track deadlines for licence renewals, visa expiries, insurance renewals, and compliance obligations.</p><p>Handle data entry, documentation updates, and system record maintenance.</p><p>2. Coordination &amp; Communication</p><p>Coordinate with PROs to ensure timely submission of government applications (Immigration, Labour, Free Zone/DED, etc.).</p><p>Communicate with internal departments to collect required documents or information.</p><p>Liaise with external agencies, government portals, and service providers when necessary.</p><p>Provide status updates and reminders to management and team members.</p><p>3. Corporate Services Support</p><p>Assist in preparing application packages for visa processing, labour contracts, establishment card updates, and licence amendments.</p><p>Assist with drafting and reviewing standard corporate templates such as NOCs, authorization letters, or request letters.</p><p>Help manage company registrations, renewals, attestations, and related activities.</p><p>4. Operational Tracking &amp; Reporting</p><p>Maintain logs of ongoing and completed corporate services tasks.</p><p>Prepare weekly activity updates and operational reports for the management team.</p><p>Monitor KPI metrics such as processing times, pending applications, and deadlines.</p><p>5. Compliance &amp; Quality Assurance</p><p>Ensure that all documents submitted meet UAE regulatory and formatting standards.</p><p>Conduct initial reviews to ensure accuracy before passing documents to PROs or authorities.</p><p>Support compliance activities by maintaining updated checklists and guidelines.</p><p>6. General Office &amp; Support Tasks</p><p>Schedule appointments, meetings, and government center visits for the team.</p><p>Handle courier requests, document collection, and dispatch tracking.</p><p>Support onboarding of new employees by preparing welcome packs and coordinating document collection</p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Experience:</p><ul><li>3years: 2 years (Preferred)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul>

Admin Staff

My Business Consulting DMCC

<p><b>Position: Administrative Assistant </b></p><p>My Business Consulting DMCC is a 16-year-old corporate services firm, headquartered in Dubai, UAE. The company specializes in designing and developing bespoke solutions for Business Setup, Immigration Support, Corporate Banking, Corporate Finance, Tax Compliance and Second Citizenship programs.</p><p>Part of the determined expansion of My Business Consulting DMCC, we are looking for Administrative Assistant with proven records of UAE and International experience in corporate services.</p><p><b>What do you get?</b></p><ul><li>Salary AED 6000 to AED 8000 per month, depending on work experience.</li><li>A guarantee of our company strongly investing in your self-development and professional growth.</li><li>In-depth Internal and external trainings</li><li>Company visa and Health Insurance</li><li>All benefits as per the UAE labour law: annual paid leave, PH as per private sector, gratuity, etc.</li><li>Office location just front of the metro station.</li><li>Working hours 9:00 AM to 6:00 PM from Monday to Friday</li></ul><p><b>Job responsibilities:</b></p><ul><li>Communicate and coordinate with the Corporate Service Manager (CSM) or Corporate Service Executive (CSE) to ensure each task is completed properly with a high degree of client satisfaction.</li><li>Process <b>company formation</b> (mainland, free zone, offshore companies) which includes but not limited to completing post-licensing procedures, registration with various 3rd Parties, Power of Attorney, portal set-up, legalization, translation, HR signatory, Company Coordinator, Establishment Card &amp; E-channel Registrations.</li><li>Process <b>company renewals</b>, and anything related to the renewal of the company as required by the UAE authorities.</li><li>Process renewals of any document related to individual or corporate clients, and all administrative tasks including but not limited to Chamber of Commerce, Customs, Municipality, Dubai Police, Road Transport Authority, NOC from other Authorities for Renewal of Company.</li><li>Process licensing/renewal of <b>offshore companies</b>, any certificate requests, offshore amendments, and any existing/new offshore company services.</li><li>Process <b>UAE Visa</b> (Residence, Investor, Employee, Dependent, Property visa, Visa cancellation, Visa renewal, New Visa and any other new type of UAE visas).</li><li>Process all tasks related to clients acquiring <b>Second Citizenship</b> and all <b>UAE Immigratio</b>n tasks.</li><li>Process and coordinate all administrative tasks including but not limited to UAE identity cards and applications, Company and Employee Insurance, COVID Vaccination cards, updating relevant personal &amp; UAE identity documents in relevant applications, assisting with registering the company in required UAE authority platforms, processing various Employment/ Administrative/ Immigration/ Investor related tasks in relevant UAE authority platforms.</li><li>Process personal and corporate <b>bank accounts</b> opening, bank accounts closure and any other banking-related services that are provided by MBC.</li><li>Process any kind of <b>amendments</b> (such as Transfer of Shares, Change of Manager and Officeholders, Change of Activity, Upgrade/Downgrade of Property, Office Sharing, Increase/Decrease of Shares, etc.).</li><li>Process <b>Liquidation</b>/De-registration/Re-instating of companies.</li><li>Process of any <b>attestation</b> of documents (in embassies/consulates, MOFA, Dubai court, etc.) and Legalization of Corporate Documents (MOFA, Consulates/Embassy)</li><li>Process and coordinate all <b>administrative</b> tasks including but not limited to PO Box Registration and Renewal, Dubai Court Services which are POA for existing company, Registration of Last Will and Testament, Signature Verification, etc., Ultimate Beneficial Owner (UBO Update), Parent Company Officers Update, goAML registration &amp; update, and assist with translation of documents whenever required.</li><li>Coordinate with the PROs for all tasks.</li></ul><p><b>Requirements:</b></p><ul><li>Min. 1-3 years&rsquo; work experience in Corporate Services industry (same field as My Business Consulting DMCC) &ndash; please check our website to know the services we are offering.</li><li>Proficiency in oral and written &#8203;English &#8203;language&#8203; is mandatory&#8203;;</li><li>Must speak <b>Russian language</b></li><li>Bachelor&rsquo;s Degree</li><li>Advanced computer user;</li><li>Smart professional appearance at all times.</li><li>Highly independent, can work under pressure and dedicated toward his/her responsibilities</li><li>Effective team player</li></ul><p><b>Note: Applicants without work experience will not be entertained. </b></p><p>Please send your CV to e-mail <b>hr@mybusinessconsulting.ae </b></p><p>Job Type: Full-time</p><p>Pay: AED6,000.00 - AED8,000.00 per month</p><p>Experience:</p><ul><li>UAE Admin: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Russian (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul>

Admin - Russian Speaker preferred - Business Setup / Company Formation / UAE Visa

N R Doshi and Partners

<div></div><div><div><div><div><div><div><div><ul><div><div>Dubai, UAE</div>
</div><div></div><div><div>Full-Time</div>
</div><div></div><div><div>On-Site</div>
</div></ul></div></div><div><div><h2 class="jobSectionHeader"><b>About N. R. Doshi &amp; Partners</b></h2>
</div></div><div><div><div>N. R. Doshi &amp; Partners is a leading UAE-based public accounting and advisory firm with over 40 years of legacy. As a member of DFK International (London), we serve a diverse portfolio of clients through our 7 offices across the UAE with a team of 77+ professionals. Our service suite includes Audit, Tax, Advisory, Business Setup, and Outsourcing, with consistent recognition among the top firms in the region.</div>
</div></div><div><div><h2 class="jobSectionHeader"><b>The Role</b></h2>
</div></div><div><div><div>Join our Corporate Services team as a Corporate Service Admin Executive, where you will play a key role in supporting the administrative functions related to company formation and compliance. You will ensure smooth operations and assist clients in navigating corporate services effectively.</div>
</div></div><div><div><h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
</div></div><div></div><div><div><ul><div><div>Assist in the preparation and submission of company formation documents and regulatory filings.</div>
</div><div></div><div><div>Maintain organized records of corporate documents, licenses, and client information.</div>
</div><div></div><div><div>Coordinate with government authorities for approvals, licenses, and renewals.</div>
</div><div></div><div><div>Handle client inquiries and provide timely updates on application statuses.</div>
</div><div></div><div><div>Support the team with administrative tasks, including scheduling meetings and managing communications.</div>
</div><div></div><div><div>Assist in the preparation of reports and presentations for internal and client meetings.</div>
</div><div></div><div><div>Ensure compliance with corporate governance and regulatory requirements.</div>
</div></ul></div></div><div><div><h2 class="jobSectionHeader"><b>What We&rsquo;re Looking For</b></h2>
</div></div><div></div><div><div><ul><div><div>Qualified &ndash; Graduate.</div>
</div><div></div><div><div>2&ndash;3 years relevant experience in a professional services firm.</div>
</div><div></div><div><div>Proficiency in corporate governance, regulatory compliance, and best practices.</div>
</div><div></div><div><div>Strong communication and project management skills.</div>
</div><div></div><div><div>Open to candidates from all nationalities.</div>
</div></ul></div></div><div><div><h2 class="jobSectionHeader"><b>What We Offer</b></h2>
</div></div><div></div><div><div><ul><div><div>Competitive Salary (negotiable for the right candidate)</div>
</div><div></div><div><div>Group Health Insurance</div>
</div><div></div><div><div>UAE Employment Visa &amp; Benefits</div>
</div><div></div><div><div>Internal &amp; External Training</div>
</div><div></div><div><div>Supportive, inclusive culture with career development focus</div>
</div></ul></div></div><div><div><div>Interested candidates can apply directly or send their CV to: hrd@nrdoshi.ae</div></div></div></div></div></div></div></div>

Corporate Service Admin Executive

Lorien

<p>Accounts Payable Administrator</p> <p>Hybrid Working - Milton Keynes - 3 days a week on site.</p> <p>Financial Services</p> <p>Lorien's leading banking client is looking for 2x Accounts Payable Administrator to join the expanding team.</p> <p>The Finance Associate reports into the Accounts Payable Supervisor and works with staff at every level across the group. </p> <p>This is a contract role to work for a Retail Banking company in their accounting support team.</p> <p>This role will cover a broad spectrum of processes and activities from dealing with Customers to reviewing applications for credit.</p> <p><strong>This role is based in Milton Keynes.</strong></p> <p><strong>This role will be Inside IR35 Via Umbrella.</strong></p> <p><strong>Working in a Hybrid Model of 3 days a week on site.</strong></p> <p><strong>Key Skills and Experience</strong></p> <ul> <li>Process and manage Corporate Credit Card applications.</li><li>Maintain Corporate Credit Card 60 day process.</li><li>Review, approve, reject, and escalate Corporate Credit Card transactions.</li><li>Review and analysis of any out of policy expenses and escalation of any potential breaches as per policy.</li><li>Review and approve expenses on behalf of Head of Cost and Organisation (delegated authority).</li><li>Provide support to card holders with allocation queries.</li><li>Ensure that the Corporate Credit Card policy is being adhered to.</li><li>Perform weekly and monthly reports, these must be regularly maintained and be accurate.</li></ul> <p><strong>The Key Experience and Knowledge required for this role includes:</strong></p> <ul> <li>AAT/studying towards formal finance qualification.</li><li>Excellent problem solving and organisational skills.</li><li>A good understanding of accounting processes.</li><li>Willingness to learn and develop.</li><li>Great Customer Service Skills.</li></ul> <p>This is a contract role working for a top company as a Accounting Administrator. Please apply to the advert for more information.</p> <p>IND_PC3</p> <p>Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.</p>

Accounts Payable Clerk

Search 10000+ Corporate services administrator jobs near you this November. New roles added regularly across leading industries. Apply today.