corporate services coordinator

WSP in the Middle East

WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services.It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul>Imagine a better future for you and a better future for us all. Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about.What if you could do the best work of your life and create a legacy for yourself? With us, you can. Apply today.<img src="https://www.jobg8.com/Tracking.aspx?GNl9oJpztr%2fuHF2feDXobftSy%2fpA%2f6ink" width="0" height="0" />

Office Coordinator_(Emirati National)

Nexus Solutions

<div>
 
 As Nexus Solutions continues to expand its corporate and licensing services, we are seeking a motivated and detail-oriented Corporate Services Specialist to support the Corporate Services and Licensing Department.
 
 
 
 This role is responsible for the administration of a portfolio of international client entities, ensuring timely execution of statutory, regulatory, and corporate compliance tasks. The successful candidate will play a key supporting role in preparing, reviewing and maintaining company records, preparing governance documentation, coordinating with internal teams and external partners, and ensuring that all deliverables meet the required quality and compliance standards.
 
 
 
 This role presents an excellent opportunity for a proactive professional with a solid foundation in corporate governance or corporate services to develop their expertise within a dynamic, fast-paced, and international business environment.
 
 
 
 
 Statutory and Regulatory Compliance Management
 
 
 
 <ul>
 <li>
 
 Preparation and submission of all statutory filings across multiple jurisdictions, including company incorporation, director and shareholder changes, and annual renewals.
 
 
 </li>
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 Maintain accurate and up-to-date statutory registers and corporate records in compliance with applicable legal and regulatory requirements.
 
 
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 Support in monitoring governance updates, company law developments, and compliance obligations applicable to client entities.
 
 
 
 </li>
 </ul>
 
 Client Relationship Management and Coordination
 
 
 
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 Act as the day-to-day point of contact for assigned clients, handling queries professionally and escalating matters as needed.
 
 
 </li>
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 Assist in onboarding new clients, including KYC data collection, due diligence checks, and client file management.
 
 
 </li>
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 Track ongoing corporate actions, and ensure timely completion in line with client expectations and Service Level Agreements.
 
 
 </li>
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 Maintain proactive communication with clients and other stakeholders regarding project status and deliverables.
 
 
 
 </li>
 </ul>
 
 Corporate Services and Governance Support
 
 
 
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 <li>
 
 Assist in the preparation and review of corporate documents such as resolutions, forms, powers of attorney, and registers.
 
 
 </li>
 <li>
 
 Maintain accurate and up-to-date statutory records and ensure accurate client entity files management
 
 
 </li>
 <li>
 
 Support with company incorporation, amendments (director/shareholder changes, capital changes), annual renewals, and de-registrations across various jurisdictions.
 
 
 </li>
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 Coordinate and monitor statutory filings and renewals with service providers and registries.
 
 
 </li>
 <li>
 
 Liaise with internal departments and external agents or authorities to facilitate document execution and filings.
 
 
 
 </li>
 </ul>
 
 Process Enhancement and Departmental Support
 
 
 
 <ul>
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 Contribute to improving internal processes, templates, and checklists to enhance team efficiency.
 
 
 </li>
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 Assist in preparing internal reports, trackers, and periodic compliance summaries.
 
 
 </li>
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 Support in team projects, audits, or remediation exercises as assigned by management.
 
 
 </li>
 <li>
 
 Participate in internal training to enhance knowledge of jurisdictional requirements and best practices.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
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 <li>
 
 +2 years of relevant experience in company secretarial, legal, or compliance roles, with at least 1 year in client relationship management.
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Solid understanding of corporate law, statutory compliance, and governance frameworks.
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Experience working in or supporting regulated industries such as iGaming, fintech, or financial services is highly preferred.
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Knowledge of offshore jurisdictions such as Nevis, Marshall Islands, Cura&ccedil;ao, Costa Rica, and Belize will be considered an advantage.
 
 
 </li>
 </ul>
 <ul>
 <li>
 
 Proficiency in document management systems, Microsoft Office (Excel, Word), and Google Workspace; experience with governance or compliance platforms is desirable.
 
 
 </li>
 </ul>
 <ul>
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 Excellent written and verbal communication skills, with the ability to liaise effectively with internal teams, clients, and external service providers.
 
 
 </li>
 </ul>
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 Must be able to coordinate with clients confidently
 
 
 </li>
 </ul>
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 Attention to detail
 
 
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 </ul>
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 Skilled at organization and time management
 
 
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 </ul>
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 Quick and adept at learning new tools, and jurisdictional requirements
 
 
 </li>
 </ul>
 <ul>
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 Independent and adaptable
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 
 About Us
 
 
 
 Kayan Technology LLC is part of a group of companies operating under the brand of Nexus Solutions. At Nexus Solutions, we value each team member, and you will become part of a close-knit startup family. As we rapidly expand and establish a new office in Dubai, we are committed to enhancing our culture with employees focused on growth, strong interpersonal relationships, and fostering a team spirit.
 
 
 
 At Nexus Solutions, our global team offers a wide array of operational and consulting services. In the heightened and ever-tightening regulatory environment, clients don&rsquo;t simply need access to world-class products, they also need to be guided and supported in the all-important area of regulatory compliance.
 
 
 
 
 Why Join Us?
 
 
 
 Make an Impact: Your work will directly help the wider business towards organizational growth.
 
 
 
 Collaborate Globally: Work with teams across multiple countries.
 
 
 
 Innovative Environment: We value ideas and move fast to implement improvements.
 
 
 
 Great Culture: We work hard, support each other, and enjoy what we do.
 
 
 
 What We Offer
 
 
 
 Premium Medical Insurance: Your health and well-being are our priority.
 
 
 
 Performance-Based Bonuses: Annual rewards based on your contribution and impact.
 
 
 
 Annual Flight Allowance: Financial support for your travel needs.
 
 
 
 Corporate Benefits: Including gifts for special occasions and team-building activities.
 
 
 
 Visa Sponsorship: Full visa support to ensure seamless work continuity.
 
 
 
 
 
</div>

Corporate Service Specialist

Trident Trust

<div>
 
 
 Job Purpose Summary
 
 : We are seeking an experienced Corporate Services Administrator to join our team in Dubai. The successful candidate will assist clients in matters related to various jurisdictions in UAE, principally RAK, JAFZA, DMCC and DIFC.
 
 
 
 
 
 
 Key Responsibilities and Accountabilities/Duties
 
 :
 
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 <li>
 Perform all corporate services functions in relation to the designated portfolio of companies, as outlined in the procedural guidelines.
 </li>
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 Liaise with clients, law firms, government offices, courier service providers, registries of corporate affairs, intermediaries, marketing professionals and other interested parties to ensure client instructions are performed efficiently and accurately.
 </li>
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 Provide an excellent customer experience by adhering to Trident&rsquo;s established core values: responsiveness, attention to detail, personalized service and reliability.
 </li>
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 Respond promptly and effectively to service inquiries, as well as concerns and complaints from clients and referral offices.
 </li>
 <li>
 Maintain relevant, up-to-date knowledge, along with a clear understanding and application of applicable legislation, processes and policies.
 </li>
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 Be able to offer suggestions to improve procedures and enhance the overall customer experience.
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 As required, and with direction from leadership, resolve day-to-day service and staff issues that arise.
 </li>
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 Comply with and observe all anti-money laundering (AML) and counter-terrorist financing policies and procedures.
 </li>
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 Review frequently and maintain working knowledge of the provisions of AML regulations, AML code, the organization&rsquo;s IT policy, and GDPR policies and economic substance legislation, all of which are relevant to handling the essential functions stated in this job description.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Qualifications required
 
 :
 
 <ul>
 <li>
 Relevant professional qualification or ability and commitment to work towards an approved relevant professional qualification; alternatively, an employee may be qualified by experience
 </li>
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 At least three (3) years&rsquo; working experience in a similar position within a Corporate Services Provider firm
 </li>
 <li>
 Ability to function in high-pressure situations with competing priorities and strict deadlines.
 </li>
 <li>
 Working knowledge of the mechanisms of the registries of corporate affairs in UAE
 </li>
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 Attention to detail, self-management, and ability to effectively prioritize workload and tasks.
 </li>
 <li>
 Good interpersonal skills and the ability to communicate with tact and confidence in dealing with people at all levels, both internally and externally.
 </li>
 </ul>
 
 
 
 
 
 In addition to the above essential duties and responsibilities, this role includes other duties as assigned
 
 . This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties. This job description does not constitute a written or implied contract of employment.
 
 
 
 
 
 
 Compensation
 
 :
 
 
 
 
 
 An attractive compensation package is available and will be based upon the successful candidate&rsquo;s relevant experience and overall suitability for the position.
 
 
 
 
 
 
 Equal Employment Opportunity:
 
 
 
 
 
 
 Trident Trust provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
 
</div>

Senior Corporate Administrator

Global Projects Services AG

Join to apply for the Commissioning onshore Material Coordinator role at Global Projects Services AGJoin to apply for the Commissioning onshore Material Coordinator role at Global Projects Services AGSaipem is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is "One Company" organized into business lines: Asset Based Services, Drilling, Energy Carriers, Offshore Wind, Sustainable Infrastructures, Robotics & Industrialized Solutions. Always oriented towards technological innovation, the company's purpose is "Engineering for a sustainable future". As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than 50 countries around the world and employs about 30,000 people of over 130 nationalities. Project: FPSO P79 Job Title: Commissioning onshore Material Coordinator Location: Rio de Janeiro Start date: November 2025 Job Description Mission Ensure efficient and cost- effective management of warehouses, ensuring constant, optimised service in the fulfillment of projects and asset management needs in line with corporate procedures Tasks Monitor the proper management of the warehouses Support the relevant corporate department and vessel management in the preparation of the slow moving analysis and ensure the correct taking of inventories and the notification of obsolete spare parts or materials for elimination Execute all the periodical check required from internal and external Audit Execute the periodical reporting activity for Asset Management and Quality Assure the codification and classification of warehouse materials and machine codes Check and propose procedures regarding stored equipment and spare parts Assure the proper set up and lay out of stores Promote and effect continuous development, improvement and management of the warehouses to maximize and achieve the timely, efficient and effective operation and provision of services in accordance with corporate procedures Check for the proper knowledge of the technical team and propose the needed training in the respect to the warehouses system and procedures Perform internal and external audit or inspection in line with the corporate procedures and yearly plan, recommending corrective actions and assuring their follow-up Support the corporate department in the periodical evaluation of the resources strictly involved in the warehouse management Support the corporate department staffing the warehouses and promote improvement and implementation of new technologies Allocate the staff management to operative warehouses What are we looking for? Languages: English Language skills required Technical Knowledge: Wharehouse, materials, oil and gas industry What else should you know? What We Can Offer To You <ul><li>12 months contract</li><li>Corporate Benefits: We offer a comprehensive benefits package, including health insurance.</li><li>Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals. </li></ul>Additional Information We embrace diversity! At Saipem, we believe that innovation thrives through diversity. As an Equal Opportunity Employer, we stand against discrimination based on gender identity, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of SAIPEM companies unique. Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem. Find out more in our career page: Seniority level <ul><li> Seniority level Entry level</li></ul> Employment type <ul><li> Employment type Contract</li></ul> Job function <ul><li> Job function Purchasing and Supply Chain</li><li> Industries Oil and Gas</li></ul>Referrals increase your chances of interviewing at Global Projects Services AG by 2xGet notified about new Materials Coordinator jobs in Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates.Abu Dhabi Emirate, United Arab Emirates 2 weeks agoAbu Dhabi Emirate, United Arab Emirates 2 days agoAbu Dhabi, Abu Dhabi Emirate, United Arab Emirates 6 days ago Materials and Corrosion Specialist (Client Based) Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 2 days agoAbu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 days ago QA/QC /Materials Manager (6 month assignment) Kawader Program Coordinator - Research Development (Fixed-Term Until August 2027) Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 days agoAbu Dhabi Emirate, United Arab Emirates 1 day ago Path 2 Kawader: Post-Doctoral Associate - Structural Materials 3D Printing and Modeling Professor Mohamed Moustafa research group Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 5 days ago Cluster Marketing Coordinator - UAE Nationals only (Emirate) We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.<img src="https://www.jobg8.com/Tracking.aspx?Lpr6zL7TZRFUXOSLFC%2fQZEnmrdftXXEiy" width="0" height="0" />

Commissioning onshore Material Coordinator

FINEX ERP

We are seeking a female IT Sales Coordinator with hands-on experience in the IT industry to join our team in Bahrain. The ideal candidate will be responsible for coordinating sales activities, managing client communication, and supporting the sales team in achieving business goals.Key Responsibilities:<ul><li>Coordinate with clients and the internal sales team to manage quotations, orders, and deliveries</li><li>Prepare sales proposals, presentations, and follow up on inquiries</li><li>Maintain and update sales records, databases, and CRM systems</li><li>Communicate effectively with vendors and clients regarding products and services</li><li>Support the sales team in achieving monthly and quarterly targets</li></ul>Required Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Business, IT, or related field</li><li>Minimum 2 years of experience in an IT sales or coordination role</li><li>Strong knowledge of IT products, solutions, and software</li><li>Excellent communication and interpersonal skills</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint) and CRM tools</li><li>Strong organizational and multitasking abilities</li><li>Currently based in Bahrain</li></ul>Preferred Skills:<ul><li>Experience in handling IT distributors, vendors, and corporate clients</li><li>Knowledge of quotation preparation and tender documentation</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>sales coordinator : 1 year (Preferred)</li></ul>

IT- SALES COORDINATOR -(Female Candidates)

UNISWIFT Group

Marketing Assistant &amp; Corporate Sales CoordinatorJob Summary:We're seeking a highly motivated and organized individual to join our team as a Marketing Assistant and Corporate Sales Coordinator. The successful candidate will support our marketing and sales efforts, ensuring seamless execution of campaigns and sales strategies.Responsibilities:- Assist in planning and executing marketing campaigns- Coordinate corporate sales activities, including lead generation and client relationship management- Develop and maintain sales materials, presentations, and proposals- Collaborate with cross-functional teams to drive business growth- Analyze sales data and provide insights to improve sales performance- Perform administrative tasks, such as data entry and record-keepingRequirements:- Bachelor's degree in Marketing, Business, or related field- 3-4 years of experience in marketing and sales coordination- Excellent communication, organizational, and analytical skills- Proficiency in MS Office and CRM software- Ability to work in a fast-paced environment and meet deadlines- Salary: Rs.60K to 80K per month- Job Location: Lake City, Lahore- Job Type: Full Time Day Shift- Transport facility can be considered for the Females OnlyHow to Apply:If you're a motivated and results-driven individual, please submit your resume at Maryam@uniswift.comJob Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Marketing &amp; Corporate Sales Coordination: 2 years (Required)</li></ul>Work Location: In person

Marketing Assistant & Corporate Sales Coordinator

Ryan Building Group, Inc.

<div>Description:

Title: Corporate HR Coordinator
Department: Corporate Office
Position Type: Exempt
Supervisory Position: No
Reports to: Corporate Controller
Hours: Minimum of forty (40) hours per week, typically Monday &ndash; Friday, 8:00am &ndash; 5:00pm, plus evenings and weekends as necessary to complete all tasks required.
All employees are expected to operate within the parameters of the William Ryan Homes &ndash; Employee Handbook, Corporate Operating Policies, Business Process Model, and individual Employee Performance Plan. Employees are expected to show continuous improvement and growth throughout their time with William Ryan Homes.
Position Overview<ul><li>
This position supports HR initiatives across the company including employee relations, benefits coordination, payroll processing, regulatory compliance, and HR reporting and analytics.</li></ul>
Job Responsibilities<ul><li>
Work closely with the Corporate Placement Manager assisting in talent and performance management, recruiting and coordination of onboarding new employees.</li><li>
 Assist in core HR processes including benefits, annual open enrollments, processing payroll for new and existing employees, job classification changes, department changes/allocations, salary changes and employee name or address changes.</li><li>
Oversee all FMLA, leave of absence and ADA cases acting as a resource for Employees/Managers and partnering with our third-party benefits consultants to ensure adherence to local state and federal laws.</li><li>
Serve as first point of contact for all employees relations, including but not limited to, benefits, payroll, local state and federal laws and adherence to our employee handbook and departmental policies.</li><li>
Partner with our Corporate Finance Department and local Divisions to ensure payroll accuracy and audit compliance.</li><li>
Assists Corporate Accounting and Finance with various research projects and/or special projects.</li><li>
Work with benefit providers and brokers to resolve issues and ensure timely processing of enrollments and terminations.</li><li>
Maintain employee files in compliance with federal and state employment laws.</li><li>
Support the performance review process, employee recognition programs, and company culture initiatives.</li></ul>
Core Competencies/Required Skills and Abilities<ul><li>
Exceptional attention to detail, organization, and follow-up skills.</li><li>
Proficient in Microsoft Excel, Outlook, and Word.</li><li>
Strong understanding of HR processes, employment laws, and confidentiality standards.</li><li>
Strong interpersonal and communication skills with the ability to interact effectively at all levels.</li></ul>
Requirements:

Required Experience/Education<ul><li>
3-5 years of experience as an HR Generalist or Coordinator.</li><li>
Bachelor&rsquo;s Degree in Human Resources or Business Administration, preferred but not required.</li><li>
Familiarity with open enrollment and third-party benefit administration systems and their compliances.</li></ul>
Other Requirements (e.g., Travel, Physical Demands)<ul><li>
Occasional travel to Divisions, job fairs, and additional training locations, as needed</li></ul></div>

Corporate HR Generalist

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