court records clerk

Miami Dade County

<div><div><div><div>Job ID</div>
95931
</div><div><div>Location</div>
Northwest
</div></div><div><div><div>Full/Part Time</div>
Full-Time
</div><div><div>Exempt from Classified Service</div>
No
</div><div><div>Minimum Rate</div>
39799.13
</div><div><div>Min Pay Frequency</div>
Yearly
</div><div><div>Maximum Rate</div>
66082.34
</div><div><div>Max Pay Frequency</div>
Yearly
</div><div><div>Regular/Temporary</div>
Regular</div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2>
<div>
<div></div><div>High school diploma or GED. Three years of experience processing legal/public records and/or performing courtroom/public hearing procedures are required. Completion of coursework may substitute for the required experience on a year-for-year basis. Must complete the Miami-Dade County Employee Relations Department's Supervisory Certification Program.
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Recruitment Notes</b></h2><div><br>
<div><div>
</div><p>This is a supervisory position overseeing a staff of approximately 15 employees. Incumbent will conduct personnel management functions (i.e., interviews, selection, counseling, discipline, performance evaluations, and staff meetings), among other duties within the assigned unit.</p><p><b>
PREFERRED QUALIFICATIONS:</b></p><ul>
<li>Associate&rsquo;s degree.</li>
<li>Three (3) years of experience working in the Clerk of the Court &amp; Comptroller.</li></ul><p></p><p><b><br>
ESSENTIAL DUTIES AND RESPONSIBILITIES</b></p><ul>
<li>Review and update INFORMS online to apply and approve time worked or leave used and keep a record of the daily attendance.
</li><li>Delegate duties and tasks to accommodate the workflow in the unit.
</li><li>Update daily logs for the work that was processed the previous day.
</li><li>Print, distribute and keep a record of the reports printed from On Demand.</li>
<li>Check files that were created to ensure the correct label, charge, stamp, and location are correct.
</li><li>Contact police officers and corresponding law enforcement agencies to amend incomplete information on arrest forms and/or citations.
</li><li>Answer telephones and emails responding to inquiries from various departments regarding unit functions.
</li><li>Write monthly agenda, meeting minutes, and schedule monthly meetings to discuss updates, issues, and recommendations.
</li><li>Clean the Correction queue for E-filings that were rejected post 5 days.
</li><li>Develop, implement, and update standards, policies, procedures, and staffing needs for the unit.
</li><li>Report system issues and follow up on progress and resolutions.
</li><li>Attend system testing sessions, supervisor/staff meetings, and telephone conferences.
</li><li>Research Florida Statutes.</li>
<li>Process case transfer orders to Juvenile Division (send the State Attorney a copy, log the case, place copies in file room and transfer original documents/transfer order to Juvenile Division).
</li><li>Provide direction and guidance to employees regarding their assigned job duties.
</li><li>Assist ASA/Officers with Document Filings/Questions/Request for A-forms.
</li><li>Order office supplies for the unit.</li></ul><p><b>
KNOWLEDGE, SKILLS, AND ABILITIES</b></p><ul>
<li>Leadership Skills.</li>
<li>Detail Oriented.</li>
<li>Good Organizational Skills.</li>
<li>Good Interpersonal Skills.</li>
<li>Good Communication Skills.</li>
<li>Calm Demeanor.</li></ul><p><b>
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS</b></p><p>
Work is primarily performed in an office environment with extended periods of time using a computer. Occasional travel may be required to support job fairs and/or external events. May involve light lifting (up to 10 lbs).</p><p><b>
NOTE</b></p><p>
This description is a representative summary of major job duties. Additional responsibilities may be assigned, as necessary.</p></div></div></div></div></div>

Court Records Supervisor 1 (Clerk of the Court and Comptroller)

Town of Cottage Grove

<p>The Town of Cottage Grove is seeking applicants for a Court Clerk to start as soon as possible. This position reports directly to the Municipal Court Judge and averages 10-15 office hours per week, in addition to Court that is held one night each month, plus additional hours as needed to meet the workload. Responsibilities include keeping official records of Municipal Court, staffing court proceedings, processing citations, and assisting the Judge in performing his/her statutory duties. Starting wage will be $22.00-$25.00 per hour.</p><p><b>Essential Duties &amp; Responsibilities</b></p><ul><li>Maintain court case files, paper and electronic. Prepare court dockets and calendars for scheduled appearances, pre-trials, motion hearings, restitution hearings, refusal hearings, judicial reviews.</li><li>Coordinate overall court matters with all involved parties, including the municipal judge, defendants, defense counsel, municipal prosecutor, police department, and other criminal justice or social service agencies.</li><li>Coordinate overall court matters with all involved parties, including the municipal judge, defendants, defense counsel, municipal prosecutor, police department, and other criminal justice or social service agencies.</li><li>Tracks court cases and court-ordered actions</li><li>Data entry for court records to include dispositions, forfeitures, appearances, court orders, Judge&rsquo;s notes, enforcements, alternatives, attorney information, witnesses, payments and reviews.</li><li>Maintain court software security and permissions per law and court rule.</li><li>Answers phone calls to include assisting public, litigants, attorneys, state and local along with other agencies.</li><li>Responds to inquiries and complaints with frequent public contact and communications over the telephone, email or in person</li><li>Fills open records requests regarding applicable court case files to include certified records and notary requests</li><li>Collect, receipt, and record payments of fines and forfeitures. Prepare deposits and balance cash receipts. Set-up and monitor payment schedules. Compile and submit financial reports to the appropriate agencies.</li><li>Process court mail, complete forms, requests and responses.</li><li>Assists Municipal Judge in the formulation and implementation of court rules, policies and court forms.</li><li>Remains current in court law and operation with yearly attendance at the WI Municipal Court Clerk&rsquo;s Seminar and other training opportunities as necessary.</li><li>Issue documents (warrants, subpoenas, commitments, default letters, suspensions, notices, etc.) as required by the Judge</li><li>Informs Law Enforcement Department of upcoming trial dates, arraignment dates, court policies or policy changes, law or bond schedule changes, warrant or commitment withdrawals.</li><li>Attend all court sessions (consisting of one evening a month and occasional day court.)</li><li>Prepare and maintain courtroom, court records, addendums, and payment notices. Provides necessary or requested files and addendums to prosecuting attorney.</li><li>Secures substitute Judge or interpreters when needed</li><li>Responds to written inquiries on behalf of the Judge</li><li>Maintains electronic proceedings for trials and hearings</li><li>Assists Judge in budget management and preparation.</li><li>Purchases office supplies when needed.</li><li>Files pending and completed cases. Maintains record retention as required by law.</li><li>Performs any other duties as required by the Judge.</li></ul><p>Requirements include working knowledge of computers and electronic date processing, working knowledge of modern office practices and procedures, some knowledge of accounting principles and practices, ability to perform cashier duties accurately, ability to learn software specific to Municipal Court, ability to meet with and communicate effectively with customers and coworkers, and ability to provide exceptional customer service and handle stressful situations. A valid state driver's license and a criminal background check will be required.</p><p>Job Type: Part-time</p><p>Pay: $22.00 - $25.00 per hour</p><p>Expected hours: 10 &ndash; 15 per week</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Cottage Grove, WI 53527</p>

Court Clerk

Town of Sunnyvale

<p></p><div><div><div><div><div>SUMMARY</div><p>
Under general direction, the Court Clerk is responsible for maintaining all court records, assisting administrative personnel, provide customer service, and perform supportive tasks for all court proceedings.</p><p><b>
ESSENTIAL FUNCTIONS </b>-<i>Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities </i><b><i>may</i></b><i> include, but are not limited to, the following</i><b><i>:</i></b></p><ul><li>
Prepares, processes, and manages all documents, citations, violation documents, and files for court proceedings and other legal proceedings within the town.</li><li>
Gathers all violator information, prepares files, and imports all information submitted by officers or deputies involved in citations and violations.</li><li>
Meets, engages, and assists various walk ins and individual who come in to resolve various citations; prepares documents for driver&rsquo;s safety course, deferred disposition, payment plans, and other details of violation actions.</li><li>
Performs general office administrative tasks including answering phone calls, returning phone calls, responding to inquiries regarding violations, processes mail, manages faxes, monitors online payments and respond to emails.</li><li>
Drafts, prepares, and presents monthly reports required to submit to DPS, the collection agency, the finance department, and the Office of Court Administration.</li><li>
Communicates with defendants involved in court proceedings; assists in efforts to keep defendants from defaulting on agreements and court actions; answers questions and facilitates defendant understanding and success.</li><li>
Conducts, attends, and assists with court hearings numerous times per month for those wishing to contest citations; issues warrants for individuals who failed to appear and provides follow up communications.</li><li>
Compiles information, prepares documents, drafts subpoenas and trial letters, and creates a jury pool for court and violation hearings.</li><li>
Advises and provides general counsel to defendants regarding potential consequences and general proceedings for violation and citation hearings.</li><li>
Prepares statistical monthly reports to submit to the Court Administrator &ndash; such as number of warrants issued per month, and number of cases closed per month.</li><li>
Communicates with the prosecuting attorney and the presiding judge for clarifications on changes of the law pursuant to the current legislative update, scheduling court dockets, and relaying attorney information.</li><li>
Processes daily online payments for defensive driving and deferred requests.</li><li>
Performs related duties as required or assigned.</li></ul></div><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><p>
MINIMUM QUALIFICATIONS Education, Training, and Experience Guidelines High School Diploma/GED equivalent PLUS one (2) years of clerical or customer service experience preferably in a court or municipal setting; OR an equivalent combination of education, training, and experience. Knowledge of: &bull; Court proceedings, documents, files, and systems. &bull; Violations, citations, and other documents submitted by town law enforcement. &bull; Typing, emailing, answering phones, and general office tasks and duties. &bull; Justice System and clerking &bull; Customer service practices and methods. &bull; Computer and software application Skill in: &bull; Processing, handling, filing, and managing violation documents in a court setting. &bull; Criminal procedures and regulations. &bull; Providing customer service and interacting with staff. &bull; Operating a computer including standard software. &bull; Establishing and maintaining effective working relationships. &bull; Communicating effectively both verbally and in writing.</p>
<h3 class="jobSectionHeader"><b>Special Requirements</b></h3><p>
LICENSE AND CERTIFICATION REQUIREMENTS A valid Driver&rsquo;s License is required. Must be able to attend the New Clerk Seminar in Austin, TX within one year of employment.
</p><h3 class="jobSectionHeader"><b>Miscellaneous Information</b></h3><p>
PHYSICAL DEMANDS AND WORKING ENVIRONMENT Work is performed in a standard office and court environment. Must be able to lift/move file boxes, up to 50 lbs.</p></div></div></div>
<br><div><div><h3 class="jobSectionHeader"><b>Job Details</b></h3>
<div><div><b>Category</b></div>
<p>Municipal Court</p>
<div><b>Status</b></div>
<p>Open</p>
<p></p><div><b>Salary</b></div>
<p>$37,926 - $50,000 (DOQ)</p>
<div><b>Posted</b></div>
<p>October 23, 2025 2:30 PM</p>
<div><b>Closing</b></div>
<p>October 30, 2025 5:00 PM</p></div></div></div><p></p>

COURT CLERK

Ingham County Michigan

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><div>Under the supervision of the Friend of the Court Records Supervisor/ greets clients at the front desk. Answers general questions as well as questions regarding court hearings, account balances, and docket numbers. Fields questions and directs clients to appropriate FOC/court staff. Performs a variety of general clerical support tasks including word processing, data entry, printing and forwarding documents for filing. Must be able to communicate with and deescalate irate or upset clients.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><ul><li>Greets clients at the front desk. Answers questions the receptionist is qualified to answer. Performs computer searches to obtain necessary information to answer inquires. Informs clients of services available to them through the Friend of the Court office. Hands out forms and manages the forms that clients fill out at the front desk. Directs clients to the proper worker and notifies that worker they have a client waiting for them.</li><li>
May communicate with upset and/or irate clients on a daily basis.</li><li>
Answers inquiries regarding court hearing dates, account balances and docket numbers. Responds to routine inquiries as able regarding general office policies and procedures, staff availability, scheduling information, office hours and related matters. Checks in clients for a variety of hearings.</li><li>
Maintains inventory of various forms at the front desk.</li><li>
Assists the Records Section of the Friend of the Court with data entry and any other clerical duties that may be assigned.</li><li>
Stamps in mail received at the front desk. Reviews for missing information and distributes as appropriate.</li><li>
Review and updates information from Personal Protection Petitions and Orders. Sends out confidential address letters when required.</li><li>
Review and update client information from Personal Information forms. Forward the form to appropriate staff when there is a change in name, employer, and/or medical insurance.</li><li>
Process payment history request received from clients once verifying the person&rsquo;s identification. Updates address information when necessary.</li><li>
Utilizes the Investigators and Referee calendars to check in clients, attorneys, witnesses and children for in-person hearings, conferences, and interviews. Checks identification. Makes updates to the calendar, as needed.</li><li>
Maintain and update visitor and check-in logs for the office.</li><li>
Review opened mail envelopes to ensure all contents have been retrieved. Forward any found documents or checks for processing.</li><li>
Process DHS-1929 requests by sending an encrypted e-mail to the designed e-mail address and update MICSES with a note.</li><li>
Must adhere to strict Office of Child Support and IRS rules of confidentiality.</li></ul><div><b>
Other Functions</b><b>:</b></div><ul><li><p>
Performs other duties as assigned.</p></li></ul><div><i>
The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.</i></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Employment Qualifications</b></h2></div>
<div><p><b>Education:</b> High school graduation or equivalent.</p><div><b><br>
Experience:</b><b> </b>Must have at least 6 months related work experience and be able to use word processing. Court or legal office work experience preferred.</div><div><b><br>
Other Requirements</b><b>:</b></div><div><ul><li>
Must have good data entry, mathematical and public relations skills.</li></ul></div><p><b>
Demonstrates effective communication skills by engaging, interacting and working with all individuals to ensure clarity and understanding in all interactions.</b></p><div><i>
The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications </i><i>should not</i><i> be viewed as expressing absolute employment or promotional standards, but as </i><i>general guidelines</i><i> that should be considered along with other job-related selection or promotional criteria.</i></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Requirements and Working Conditions</b></h2></div>
<p></p><div><div><b>Working Conditions</b><b>:</b></div><ul><li><p>
Works in office conditions.</p></li></ul><div><b>
Physical Requirements:</b></div><div><ul><li>
Ability to audibly utilize and answer standard voice telephone equipment.</li></ul></div><div><ul><li>
Ability to hear and greet and interact with general population clients of the court and verbally give them instructions and or directions.</li></ul></div><div><ul><li>
Ability to effectively handle irate and/or upset clients.</li></ul></div><div><ul><li>
Ability to visually proofread forms and documents.</li></ul></div><div><ul><li>
Ability to enter and retrieve information from a computer.</li></ul></div><div><ul><li>
Ability to perform office procedures requiring bi-lateral manual dexterity.</li></ul></div><div><ul><li>
Ability to withstand prolonged periods of sitting.</li></ul></div><div><ul><li>
Ability to lift and carry files.</li></ul></div><div><ul><li>
Ability to operate copy machines and other office equipment.</li></ul></div><div><ul><li>
Ability to get around the office at a reasonable rate of speed.</li></ul></div><div><i>
This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.</i></div><div></div><div><b><br>
2023</b></div><div><b>
UAW D</b></div></div></div></div><p></p>

Receptionist - FOC

Verified Credentials

<p><b>Job Description</b></p><p>Position: Court Support Specialist</p><p>Corporate Office: Lakeville, MN</p><p>Position Classification: Hourly (Full-Time)</p><p>Category: Operations</p><p><b>Primary Purpose of the Job</b></p><p>To retrieve and process public court records from Minnesota courthouses by accessing Public Access Terminals and following standard operating procedures, supporting the accurate and efficient completion of search requests; work is conducted at the courthouse on a daily basis.</p><p><b>Supervisory Responsibility</b></p><p>Does not directly supervise team members.</p><p><b>Essential Duties</b></p><ul><li>Daily travel to an assigned Minnesota courthouse to review and retrieve public records in designated public areas; no dedicated workstation or office space is provided.</li><li>Accurately retrieve and process court search results according to standard operating procedures.</li><li>Ensure timely and complete processing of all assigned search results.</li><li>Maintain high attention to detail while reviewing and reporting search results.</li><li>Communicate professionally and courteously with internal team members.</li><li>Stay informed of current policies and procedures.</li><li>Continued professional development through ongoing training and education.</li><li>Other duties as assigned.</li></ul><p><b>Required Skills</b></p><ul><li>Strong attention to detail and accuracy in data processing.</li><li>Excellent communication skills &ndash; written, verbal, and in-person.</li><li>Ability to work independently and manage multiple tasks effectively.</li><li>Proficient in Microsoft Office and general PC use.</li></ul><p><b>Required Education and Experience</b></p><ul><li>High school diploma or GED equivalent.</li></ul><p><b>Travel Requirements</b></p><ul><li>Reliable transportation for daily courthouse travel (Monday-Friday, 8:00 AM &ndash; 4:30 PM)</li></ul><p><b>Physical and Mental Demands</b></p><ul><li>Maintain a professional demeanor, attitude, and appearance.</li><li>Prolonged periods of sitting and standing at a desk and while working on a computer.</li><li>Ability to lift and carry work equipment up to 15 pounds on a regular basis.</li><li>Regular and predictable attendance.</li><li>Regular interaction with other team members, including spontaneous and planned video meetings.</li><li>Ability to effectively perform responsibilities under occasionally stressful situations, including meeting daily, weekly, monthly, quarterly, and/or annual standards and workload expectations.</li><li>Ability to work any shift and required overtime based on business needs.</li></ul><p>This job description does not include the marginal functions of the job that are incidental to the performance of fundamental job duties. All duties and responsibilities, including regular and reliable attendance, are essential job functions and are a requirement. To perform this job successfully, the team member must possess the skills, aptitudes, and abilities to perform each duty proficiently, with or without reasonable accommodation. The requirements listed in this job description are the minimum levels of knowledge, skills, or abilities necessary for the job, with or without reasonable accommodation. This job description is subject to modification at any time.</p><p>Job Type: Full-time</p><p>Pay: From $16.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Court Support Specialist

Columbus Consolidated Government

<div><div><div><h2 class="jobSectionHeader"><b>Major Duties and Responsibilities</b></h2></div>
<p></p><div><ul><li>Records and processes criminal arrest warrants.</li><li>
Prepares, organizes and files citations city ordinance violations for state and superior court cases.</li><li>
Receives and processes principal summons arrest paperwork; issues justice numbers for defendants and prosecutors.</li><li>
Prepares all paperwork for preliminary court dockets.</li><li>
Responds to legal inquiries from attorneys and the general public and prepares certified copies of dispositions for attorneys, judges, and various governmental departments.</li><li>
Investigates complaints from individuals and makes necessary court corrections with the Georgia Department of Drivers Services, GCIC and other law enforcement agencies.</li><li>
Initiates and maintains files for each case; reviews files and case documents for accuracy, correctness, and completeness.</li><li>
Stamps and files legal documents from judges.</li><li>
Prepares warrants for criminal cases when a defendant has violated a court order or probation.</li><li>
Makes arrangements for court interpreters.</li><li>
Coordinates activities with other jurisdictions.</li><li>
Completes state required certification forms.</li><li>
Responds to questions and concerns from the general public; collects fees and issues receipts; provides court dates.</li><li>
Attends court.</li><li>
Performs other related duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Knowledge, Skills and Abilities</b></h2></div>
<p></p><div><ul><li>Knowledge of the legal system.
</li><li>Knowledge of state laws regarding operating procedures for Recorder&rsquo;s, State and Superior Court.
</li><li>Knowledge of court procedures and federal procedures related to Federal Highway Safety Funds.
</li><li>Knowledge of modern office principles and practices.
</li><li>Knowledge of GCIC and NCIC rules and regulations.
</li><li>Skill in establishing and maintaining effective working relationships with others.
</li><li>Skill in planning, organizing, problem solving, and decision making.
</li><li>Skill in the use of office equipment including computers and related software.
</li><li>Skill in oral and written communication.
</li><li>Skill in the operation of standard office equipment.
</li><li>Skill in the operation of computers and various software programs.
</li><li>Skill in typing, filing, and writing.
</li><li>Ability to read, write and perform mathematical calculations.</li><li>
Ability to work independently with minimal supervision.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Educational and Training Requirements</b></h2></div>
<p></p><div><p>Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Physical Requirements</b></h2></div>
<p></p><div><p>The work is typically performed while sitting at a desk or table while intermittently sitting, standing, or stooping. The employee must occasionally lift light objects.</p><ul><li>
Balancing &ndash; maintain equilibrium to prevent falling while walking, standing, or crouching.
</li><li>Feeling &ndash; perceiving attributes of objects by touch with skin, fingertips.
</li><li>Grasping &ndash; applying pressure to object with fingers, palm.
</li><li>Handling &ndash; picking, holding, or working with whole hand.</li><li>
Hearing 1 &ndash; perceiving sounds at normal speaking levels, receive information.
</li><li>Lifting &ndash; raising objects from lower to higher position, moving objects side to side, using upper extremities, back.</li><li>
Manual Dexterity &ndash; picking, pinching, typing, working with fingers rather than hand.</li><li>
Mental Acuity &ndash; ability to make rational decisions through sound logic, deductive reasoning.
</li><li>Reaching &ndash; extending hands or arms in any direction.</li><li>
Repetitive Motion &ndash; substantial movements of wrists, hands, fingers.</li><li>
Speaking &ndash; expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.</li><li>
Standing &ndash; for sustained periods of time.</li><li>
Stooping &ndash; bending body downward, forward at waist, with full motion of lower extremities and back.</li><li>
Talking 1- expressing ideas by spoken word</li><li>
Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.</li><li>
Walking - on foot to accomplish tasks, long distances, or site to site.</li></ul><p>
The work is typically performed in an office, library, or computer room.</p></div></div></div><p></p>

Deputy Clerk I - G113 State Court Solicitor

Lewis County, WA

<div><h1 class="jobSectionHeader"><b>District Court Deputy Clerk I
</b></h1><div>Lewis County, WA
</div><div><div>Chehalis, Washington United States
</div><div>Posted: Oct 08, 2025
</div></div><div><ul><div><b>Salary:</b> $4,107 - $5,521/mo. (DOQ) USD
</div><div><b>Salary Top:</b>5521
</div></ul><ul><p>Full Time</p>
<p>Clerical and Administrative Support</p>
<p>Court Administration</p>
<p>Other</p></ul></div></div><p></p>
<br><div>DEPUTY DISTRICT COURT CLERK JOB DESCRIPTION <br>
<br>
Page 1 of 2 <br>
<br>
Job Title: Deputy District Court Clerk <br>
<br>
Pay Grade: 116 <br>
<br>
FLSA: Non-Exempt <br>
<br>
Job Code: DC150 <br>
<br>
Effective Date: October 2007 <br>
<br>
Revision Date: October 2016 <br>
<br>
NATURE OF WORK <br>
<br>
Under close supervision, performs a variety of clerical functions in support of Lewis County District Court operations; provides customer service to the public; collects and receipts Court fees and fines; prepares and files legal documents; and performs other related duties as assigned. <br>
<br>
ESSENTIAL FUNCTIONS: <br>
<br>
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this <br>
<br>
classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be <br>
<br>
required to perform all duties listed and may be required to perform additional, position-specific duties. <br>
<br>
&bull; Answers incoming calls and provides customer service at the front counter and via telephone. &bull; Responds to inquiries and provides information regarding District Court processes and procedures. &bull; Receives, documents, and receipts payments for Court fees, fines, bail, and penalties; balances and maintains <br>
<br>
assigned cash drawer. &bull; Interacts with defendants, victims, attorneys, law enforcement personnel, and/or the media regarding a <br>
<br>
variety of court related matters. &bull; Enters and files infractions, small claims, name change, and/or civil cases; prepares and files bankruptcy <br>
<br>
claims as assigned; logs and files search warrants; processes Writs of Garnishment. &bull; Assists in entering criminal cases filed by the Washington State Patrol, Lewis County Sheriff's Office, Lewis County Prosecutor's Office, Fish and Game, and/or local Cities. <br>
<br>
<ul><li>Reviews, collates, and presents filed civil documents for signature by the Judge; processes and distributes related documents upon approval by the Judge. </li></ul><br>
<ul><li>Updates and maintains the Court's calendars; schedules motions to vacate, small claim returns, name changes, and civil infraction hearings. </li></ul><br>
&bull; Coordinates the assignment of public defenders to qualified parties. &bull; Tracks, monitors, and closes out non-probation supervised criminal cases as assigned. &bull; Performs the duties of Courtroom Clerk as required; records and maintains hearing minutes. &bull; Opens and distributes incoming departmental mail; performs filing and other general office duties. <br>
<br>
WORKING ENVIRONMENT / PHYSICAL DEMANDS: <br>
<br>
Work is performed in a standard office environment; subject to sitting and standing for extended periods of time, <br>
<br>
walking, bending, reaching, and lifting of objects up to 25 pounds. <br>
<br>
DISTINGUISHING CHARACTERISTICS: This is the journey level in the District Court Clerk job series. Incumbents have acquired necessary clerical <br>
<br>
knowledge and are granted greater levels of independence as further experience is gained. <br>
<br>
Job Title: Deputy District Court Clerk Job Code: DC150 <br>
<br>
Page 2 of 2 <br>
<br>
EMPLOYMENT STANDARDS: <br>
<br>
High School Diploma or G.E.D. equivalent; AND two (2) year's clerical experience. <br>
<br>
A valid Driver's License is required. <br>
<br>
KNOWLEDGE AND SKILLS: <br>
<br>
Knowledge of: <br>
<br>
<ul><li>County policies and procedures. </li></ul><br>
<ul><li>District Court operations, policies, and procedures. </li></ul><br>
<ul><li>Regulations and standards governing court administrative activities. </li></ul><br>
<ul><li>Legal processes and procedures. </li></ul><br>
<ul><li>Court records, files, and documentation. </li></ul><br>
<ul><li>General office equipment and standard computer software applications. </li></ul><br>
Skills in: <br>
<br>
<ul><li>Performing a variety of routine legal clerical duties. </li></ul><br>
<ul><li>Responding to inquiries and providing customer service to the public. </li></ul><br>
<ul><li>Collecting and receipting payments for bail and Court fees and fines. </li></ul><br>
<ul><li>Preparing, processing, filing, and maintaining legal documents. </li></ul><br>
<ul><li>Establishing and maintaining effective working relationships with other staff, court and law enforcement personnel, outside agencies, and the general public. </li></ul><br>
<ul><li>Communicating effectively verbally and in writing.</li></ul></div>
<br><div></div><div><ul><div><h3 class="jobSectionHeader"><b>Lewis County, WA</b></h3></div></ul><br>
<div></div><ul>
 <div>360-740-2737</div></ul><div></div>
<div>
 <p><b>Build Your Career in Public Service at Lewis County</b></p>
<p>At Lewis County, we don&rsquo;t just serve the community&mdash;we&rsquo;re part of it. As a local government organization, our mission is to preserve and enhance the quality of life for our residents, and we do that by empowering employees who are community-focused, innovative, and committed to public service.</p>
<p>Located between Seattle and Portland, Lewis County offers the convenience of urban access with the lifestyle benefits of the Pacific Northwest. But what sets us apart is our workplace culture: rooted in collaboration, accountability, and resilience, our team works across departments to solve problems, support one another, and create lasting impact.</p>
<p>As an employer, Lewis County values transparency, responsiveness, and continuous improvement. Whether you&rsquo;re maintaining critical infrastructure, supporting community development, advancing public health, or working in public safety, your role directly contributes to a stronger, more vibrant county.</p>
<p>We are growing, evolving, and looking for talented individuals who want to make a difference&mdash;people who see challenges as opportunities and who are inspired by the chance to shape the future of local government.</p>
<p><b>Join us at Lewis County&mdash;where public service is purpose-driven, people-focused, and full of possibility.</b></p></div></div><p></p>

District Court Deputy Clerk I

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