customs clearance coordinator

Al Ghandi Group Enterprises

Role Description:To coordinate and manage the end-of-the-end customs clearance and logistics operations for the auto and marine divisions (import/export of vehicle parts, marine engine/spare parts, equipment, etc.). Ensures compliance with customs and trade regulations, timely shipments, cost-effective transport, and smooth coordination among internal teams (procurement, operations, sales) and external stakeholders (freight forwarders, customs brokers, carriers).Key Tasks:Customs &amp; Clearance:<ul><li>Manage Dubai Trade accounts for the entire group.</li><li>Oversee import customs clearance for all incoming shipments in full compliance with Dubai customs regulations.</li><li>Prepare, review and submit import/export documentation (commercial invoices, packing lists, bills of landing, airway bills, certificates of origin, dangerous goods declarations if applicable).</li><li>Ensure accurate HS code classification, application of duty exemptions, and adherence to port authority requirements.</li><li>Submit all original documents to Dubai Customs within the required timelines.</li><li>Liaise with customs brokers, freight forwarders and port/terminal authorities to ensure timely clearance of goods.</li><li>Monitor and ensure compliance with UAE &amp; GCC customs regulations and trade requirements (e.g., duties, exemptions, free-zone clearances).</li><li>Maintain accurate customs &amp; logistics filing systems and support audits.</li><li>Manage Zajel and Noqodi &amp; EDAS accounts.</li></ul>Order &amp; Supplier Coordination / Shipping &amp; Logistics Coordination:<ul><li>Maintain shipment status dashboards, KPIs (e.g., on-time delivery, clearance delays, transport cost variance).</li><li>Send SMAG orders to suppliers and monitor consignment readiness per the production schedule.</li><li>Track and follow up on shipment progress to ensure on-time delivery.</li><li>Monitor transport costs, transit times, delivery performance; propose improvements, reduced downtime and logistics overheads.</li><li>Work with procurement, warehousing, operations and sales teams to ensure timely fulfilment of parts/equipment orders.</li><li>Address and escalate any order-related issues such as production delays or missing items</li><li>Coordinate with shipping lines and suppliers to ensure timely shipment readiness and arrival.</li><li>Arrange and collect Delivery Orders from shipping lines to prevent demurrage or detention charges.</li><li>Verify consistency of cargo details between shipping documents and Bills of Lading.</li><li>Arrange transportation and release of shipments from ports.</li><li>Work closely with freight forwarders and transporters to manage cargo movements.</li><li>Negotiate shipping and transportation rates with agents to optimize cost.</li><li>Obtain and review freight quotations and ensure payment processing in line with order terms.</li></ul>Insurance &amp; Claims Handling:<ul><li>Support the marine insurance team in claiming submissions and protest letters.</li><li>Prepare and maintain marine insurance documentation for import/export shipments.</li><li>Ensure complete documentation to support all insurance claims.</li><li>Coordinate with the insurance team and suppliers to resolve shipment-related issues promptly.</li></ul>Health, Safety &amp; Quality:<ul><li>Adhere to company HSE and quality procedures when coordinating transport, handling marine/auto parts, and customs clearance.</li><li>Ensure compliance with internal logistics SOPs and regulatory safety standards relevant to transport of parts/equipment.</li></ul>Knowledge, Qualifications &amp; Skills required:<ul><li>Bachelor&rsquo;s degree in supply chain management, Logistics, Business Administration, or related field.</li><li>Minimum 3-5 years of relevant experience in customs clearance/logistics coordination, preferably in UAE/GCC region and/or with auto/marine or parts industry.</li><li>Strong working knowledge of customs procedures, import/export documentation, Incoterms, freight forwarding.</li><li>Experience coordinating multimodal shipments (sea/air/road) and liaising with freight forwarders, carriers, customs brokers.</li><li>Proficient in MS Office (especially Excel) and ideally familiar with ERP/WMS systems.</li><li>Excellent communication skills (internal stakeholders, external agents) and ability to manage multiple shipments &amp; deadlines.</li><li>Attention to detail, strong organizational and problem-solving skills.</li></ul>Job Type: Full-time

Customs & Logistics Coordinator

Target Logistics Qatar

The job responsibilities consists of:<ul><li>Opening and updating of job files in the ERP software.</li><li>Attending to customer inquiries.</li><li>Advising customers on procedures in applying for various government approvals (Notably: QCDD, EPC/Chemical and Radiation, Qatar Standardization, MOPH, Pharmaceuticals, ICT/CRA, Traffic department, MOI, Ministry of Culture etc).</li><li>Coordinating shipment collection from origin country with overseas agent, and arranging shipment till Doha.</li><li>Verifying all shipping documents and ensuring they are in line with Qatar local regulations for import shipments and destination customs for export shipments.</li><li>Coordinating shipment local customs clearance in Qatar between customs clearance team and customers.</li><li>Coordinating internally with operations team and transportation team to arrange smooth last mile delivery of shipments.</li><li>Updating job costs and selling in the ERP software.</li></ul>Job Types: Full-time, Contract Contract length: 12 monthsPay: Up to QAR6,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Freight Forwarding: 10 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Senior Operations Executive

FirstCry.com (BrainBees Solutions Ltd.)

<div>
 
 Job Description
 
 
 
 
 
 Candidate will require to take care of below roles and responsibilities:
 
 
 Collaboration with internal team members for planning of arrangement of Import shipments from China, Thailand and other countries.
 
 
 Coordination with external vendors-Freight Forwarder and shipping lines for shipment arrangement.
 
 
 Import documentation, checklist approval, Bill of Entry filing and timely and effective co-ordination with CHAs for custom clearance.
 
 
 Coordination with transporters to plan deliveries of custom cleared shipments to various warehouses PAN India level.
 
 
 Knowledge of E-waybill creation.
 
 
 Collaboration with internal warehouse team to discuss and execute delivery of Import shipments.
 
 
 Collaboration with internal finance team to ensure timely duty payment and other related payments for custom clearance.
 
 
 Collaboration with Internal Buying team for timely escalation of sensitive matters related to shipment delay/issue with shipper etc.
 
 
 Timely escalation of issues pertaining to custom clearance, delivery related issue etc.
 
 
 Fortnightly updation of MIS report.
 
 
 Candidate will have to understand duty benefit under various free trade agreement, CFS movements, DPD movement, FTWZ movements Duty scrip utilization
 
 
 Preferred knowledge of certification like AEO, BIS, PNQ, PSC, EPR, CDSCO, WPC-ETA, duty scrips-RoDTEP, RoSCTL, SEIS etc.
 
 
 Candidate will have to lead a team of 5 people addition to independent KRA.
 
 
 
 
 
 
 
 
 Skills:
 
 
 
 
 
 Proficient in MS Office- Excel,Word, Good Communication,Problem solving approach and Critical thinking (Logic &amp; reasoning)
 
 
 Open attitude and ready to take challenges heads on
 
 
 Well versed with aspects of International Freight Forwarding, INCOTERMS, Duty Structure, HTS, Customs clearance.
 
 
 Should have excellent attention to detail
 
 
 Ability to work under high pressure scenarios
 
 
 Knowledge of warehouse operations would be an added plus
 
 
 This role will keep evolving with time and responsibilities are not limited to the above.
 
 
 
 
 
 
 
 
 Desired (good to have) skills
 
 
 
 
 
 SAP/ERP System, Team handling, Import logistics, DMS, MIS.
 
</div>

Deputy Manager- Import Logistics

Global Integra Trade GIT

<div>
 
 
 About Us
 
 
 
 
 
 
 Global Integra Trade (GIT) is a trusted partner in engineering solutions, high-quality spare parts, and supply chain services. With offices in Egypt, UAE, and the USA, we serve industries including pharmaceuticals, medical equipment, automotive, and industrial machinery.
 
 
 
 
 
 
 
 
 
 
 
 
 Role Overview
 
 
 
 
 
 
 We are looking for a Logistics Coordinator to join our team in Egypt. The ideal candidate will manage import/export operations, shipping, customs clearance, and supplier coordination, ensuring smooth and timely delivery of spare parts and equipment.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Handle international shipping, customs clearance, and logistics documentation.
 </li>
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 Coordinate with suppliers, freight forwarders, and internal teams.
 </li>
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 Track shipments and update stakeholders on delivery status.
 </li>
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 Manage warehouse operations and inventory control.
 </li>
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 Ensure cost-effective, efficient, and timely logistics solutions.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Logistics or related field.
 </li>
 <li>
 1+ years of logistics/supply chain experience (preferably in spare parts or engineering sectors).
 </li>
 <li>
 Strong knowledge of Incoterms, customs regulations, and shipping processes.
 </li>
 <li>
 Excellent skills in Excel &amp; data management.
 </li>
 <li>
 Strong organizational and communication abilities.
 </li>
 <li>
 Fluency in English
 </li>
 </ul>
 
 
 
 
 
 
 
 📩 To apply, send your CV to: martina@globalintegratrade.com
 
</div>

Logistics Operations Specialist

Ceumed Medical Devices LLP

Job Purpose:The Logistics &amp; Procurement Coordinator will be responsible for managing all logistics and procurement operations across multiple countries, with a strong focus on Indian import and export procedures. This role requires hands-on experience in customs clearance, shipping documentation, and international procurement coordination. The candidate will act as a key link between the procurement, logistics, and sales teams to ensure smooth order processing, timely delivery, and accurate documentation.Gender-MaleKey Responsibilities:Procurement Coordination<ul><li>Coordinate between procurement and sales teams across three countries to ensure accurate and timely order fulfillment.</li><li>Handle local purchase orders based on requests from country sales teams and ensure proper vendor follow-up and documentation.</li><li>Manage international procurement by coordinating with procurement executive and secure goods.</li><li>Prepare and process Goods Receipts (GRNs) for all Local Purchase Orders (LPOs).</li><li>Prepare and process corresponding invoices for all LPOs, ensuring accuracy and proper documentation.</li><li>Maintain complete procurement records and ensure adherence to company policies and compliance requirements.</li></ul>Logistics &amp; Customs<ul><li>Manage end-to-end Indian import and export operations, ensuring full compliance with Indian customs and DGFT regulations.</li><li>Prepare and review customs documentation, including invoices, packing lists, shipping bills, and BOEs.</li><li>Liaise with freight forwarders, CHA (Customs House Agents), and transporters to ensure smooth clearance and delivery of shipments.</li><li>Monitor shipment schedules, resolve clearance issues, and ensure timely movement of goods.</li><li>Ensure all import/export documentation is accurate and filed systematically for audit and reference purposes.</li></ul>General Support<ul><li>Coordinate with warehouse and Supply chain teams for receipt, inspection, and billing of goods.</li><li>Track inventory updates related to international and local purchases.</li><li>Support management with reports on shipment status, purchase tracking, and cost analysis.</li><li>Suggest improvements in logistics and procurement workflows to enhance efficiency.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Supply Chain Management, Logistics, International Trade, or related field.</li><li>Minimum 1-2 years of experience in Indian import/export operations, including customs clearance, documentation, and coordination with CHAs.</li><li>Strong understanding of Indian import/export laws, HS codes, DGFT procedures, and customs duty structures.</li><li>Experience in coordinating procurement and logistics across multiple countries.</li><li>Excellent communication, coordination, and negotiation skills.</li><li>Proficiency in MS Office and ERP systems (SAP, Oracle, or similar).</li><li>Strong attention to detail, with the ability to manage multiple priorities effectively.</li></ul>Preferred Attributes:<ul><li>Prior experience in the medical equipment, healthcare, or trading industry.</li><li>Exposure to UAE or GCC logistics and customs operations.</li><li>Problem-solving mindset and ability to work in a fast-paced, cross-functional environment.</li></ul>Job Types: Full-time, PermanentPay: &#8377;20,000.00 - &#8377;25,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Internet reimbursement</li></ul>Work Location: In person

Logistics & Procurement Coordinator

Work standard

Overview Logistics Coordinator - Sharjah, UAE (Indian Nationals)We are a leading logistics company in Sharjah looking for a highly motivated and experienced Logistics Coordinator to join our team. As a Logistics Coordinator, you will be responsible for coordinating and managing all aspects of the logistics process, including shipping, warehousing, and transportation. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Responsibilities <ul><li>Coordinate with suppliers and vendors to ensure timely delivery of goods</li><li>Manage inventory levels and track shipments</li><li>Communicate with customers regarding order status and delivery times</li><li>Handle customs clearance procedures for imported goods</li><li>Monitor transportation costs and negotiate rates with carriers</li><li>Ensure compliance with local and international shipping regulations</li><li>Maintain accurate records of all logistics activities</li></ul> Qualifications <ul><li>Bachelor's degree in supply chain management or related field</li><li>Minimum of 2 years experience in logistics coordination or similar role</li><li>Knowledge of import/export procedures, customs regulations, and international shipping terms</li><li>Strong communication and negotiation skills</li><li>Proficient in Microsoft Office and logistics software systems</li><li>Indian national preferred</li></ul>We offer a competitive salary of $1500 per month, visa sponsorship, and a dynamic work environment. Please note that this position does not include accommodation. If you are a proactive problem-solver with a passion for logistics, we encourage you to apply for this exciting opportunity!

Logistics coordinator

Signify

<div>
 
 About Signify
 
 
 
 Through bold discovery and cutting-edge innovation, we lead an industry that is vital for the future of our planet: lighting. Through our leadership in connected lighting and the Internet of Things, we're breaking new ground in data analytics, AI, and smart solutions for homes, offices, cities, and beyond.
 
 
 At Signify, you can shape tomorrow by building on our incredible 125+ year legacy while working toward even bolder sustainability goals. Our culture of continuous learning, creativity, and commitment to diversity and inclusion empowers you to grow your skills and career.
 
 
 Join us, and together, we&rsquo;ll transform our industry, making a lasting difference for brighter lives and a better world. You light the way.
 
 
 More about the role
 
 
 This is an exciting job opportunity for you to light the way as a Logistics &amp; Shipping Coordinator Egypt with Signify.
 
 
 
 Customs &amp; Compliance
 
 
 
 <ul>
 <li>
 Manage and oversee customs clearance processes for imports and exports, ensuring compliance with Egyptian customs regulations and international trade requirements.
 </li>
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 Prepare and review shipping and customs documentation (invoices, packing lists, certificates of origin, HS codes, permits, etc.).
 </li>
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 Liaise with customs brokers, freight forwarders, and government authorities to expedite clearance.
 </li>
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 Stay updated on changes in Egyptian customs laws, duties, tariffs, and trade agreements, advising management on potential impacts.
 </li>
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 Ensure proper classification of goods, tariff codes, and valuation in line with customs standards.
 </li>
 <li>
 Handle duty exemptions, refunds, and drawback applications where applicable.
 </li>
 <li>
 Liaise with Importer of Record &amp; Broker to secure timely delivery.
 
 
 </li>
 </ul>
 
 Logistics Operations
 
 
 
 <ul>
 <li>
 Coordinate inbound and outbound shipments with suppliers, freight forwarders, and carriers.
 </li>
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 Monitor shipment status and proactively resolve delays or issues related to customs, documentation, or transport.
 </li>
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 Ensure all logistics records and systems are up to date, accurate, and compliant with audit requirements.
 </li>
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 Track delivery performance, demurrage, detention, and storage costs, implementing corrective actions where necessary.
 </li>
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 Maintain accurate records for all shipments and prepare reports on Logistics
 </li>
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 Enable monthly KPIs met and tracking with suppliers in relation to contracts &amp; SLAs
 </li>
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 Communicate effectively with related stakeholders about shipments&rsquo; status to resolve all matters related to shipment &amp; clearance and delivery to the warehouse.
 
 
 </li>
 </ul>
 
 Financial &amp; Reporting
 
 
 
 <ul>
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 Verify customs invoices, duties, and taxes for accuracy before submitting for payment.
 </li>
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 Support budgeting by providing accurate estimates of customs duties, taxes, and clearance-related costs.
 </li>
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 Prepare regular reports on customs clearance times, costs, and potential savings opportunities.
 
 
 </li>
 </ul>
 
 Cross-Functional Support
 
 
 
 <ul>
 <li>
 Collaborate with procurement, supply chain, and finance teams to align logistics plans with business needs.
 </li>
 <li>
 Provide guidance and training to internal stakeholders on customs documentation and compliance requirements.
 </li>
 <li>
 Support audits and ensure adherence to company policies and government regulations.
 
 
 </li>
 </ul>
 
 More About You
 
 
 
 While we value and appreciate all applicants, we believe that the following experience and skills will be needed to shine brightly in this job opening:
 
 
 <ul>
 <li>
 Education: A bachelor's degree in logistics, supply chain management, business, or a related field is often preferred or required.
 </li>
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 Experience: Typically requires 4-5 years of experience in logistics, transportation, or a similar role. Experience in warehouses, inventory, or import/export operations is also valuable.
 </li>
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 Communication: Excellent verbal and written communication skills for coordinating with various parties and resolving issues.
 </li>
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 Organization: Strong organizational skills and attention to detail are crucial for managing multiple shipments, deadlines, and inventory.
 </li>
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 Problem-solving: Analytical and problem-solving skills to troubleshoot supply chain issues and adapt to disruptions.
 </li>
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 Technical proficiency:
 </li>
 <li>
 Proficiency in Microsoft Office, particularly Excel.
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 Experience with logistics management software, shipping software, and inventory management systems.
 </li>
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 Time management: Ability to manage multiple priorities and meet deadlines efficiently.
 </li>
 <li>
 Teamwork: Ability to work both independently and collaboratively as part of a team.
 
 
 </li>
 </ul>
 
 Everything we&rsquo;ll do for you
 
 
 
 You can grow a lasting career here. We&rsquo;ll encourage you, support you, and challenge you. We&rsquo;ll help you learn and progress in a way that&rsquo;s right for you, with coaching and mentoring along the way. We&rsquo;ll listen to you too, because we see and value every one of our 30,000+ people.
 
 
 We believe that a diverse and inclusive workplace fosters creativity, innovation, and a full spectrum of bright ideas. With a global workforce representing 99 nationalities, we are dedicated to creating an inclusive environment where every voice is heard and valued, helping us all achieve more together.
 
 
 Come join us, and together we can light the way.
</div>

Trade compliance Specialist

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