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document controller

Innovo Group

<div>
 
 Role Purpose
 
 
 
 The Document Controller is responsible for managing, organizing, and maintaining all project documentation, ensuring accuracy, quality, and compliance with company and client standards. The role supports project teams by controlling the flow of documents, ensuring timely distribution, and maintaining an updated and secure document management system.
 
 
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Establish, maintain, and update the Document Management System (DMS) for all incoming and outgoing documents.
 </li>
 <li>
 Ensure proper coding, numbering, labeling, and filing of documents according to company procedures.
 </li>
 <li>
 Control the issuance, storage, and retrieval of drawings, specifications, method statements, contracts, and correspondence.
 </li>
 <li>
 Maintain document registers and ensure accurate tracking of revisions and statuses.
 </li>
 <li>
 Distribute documents to relevant departments, consultants, and contractors in a timely manner.
 </li>
 <li>
 Ensure that the latest revisions of documents and drawings are always available to project teams.
 </li>
 <li>
 Coordinate with engineers, project managers, and subcontractors to ensure smooth document flow.
 </li>
 <li>
 Track submissions, approvals, comments, and ensure proper follow-up on pending actions.
 </li>
 <li>
 Ensure all documentation complies with project standards and client requirements.
 
 
 </li>
 </ul>
 Support the implementation of document control procedures and policies.
 
 
 <ul>
 <li>
 Perform regular checks to verify document accuracy and completeness.
 </li>
 <li>
 Assist in internal/external audits by preparing required documentation and logs.
 </li>
 <li>
 Generate weekly/monthly document control reports, including submission logs and document status summaries.
 </li>
 <li>
 Maintain electronic and hard-copy archives of project documents for easy retrieval.
 </li>
 <li>
 Assist in preparing handover documentation and final project dossiers.
 
 
 </li>
 </ul>
 
 Qualifications, Experience, Knowledge &amp; Skills
 
 
 
 <ul>
 <li>
 Diploma or bachelor&rsquo;s degree in business administration, Engineering, or related field (preferred but not mandatory).
 </li>
 <li>
 Minimum 1 year of experience as a Document Controller, ideally in the construction industry.
 </li>
 <li>
 Strong knowledge of document control systems (DMS) such as Aconex, Procore, EDMS, or similar.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, Outlook).
 </li>
 <li>
 Excellent organizational skills and attention to detail.
 </li>
 <li>
 Strong communication and coordination skills.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 </ul>
</div>

Document Controller

Majid Al Futtaim

<div>
 
 JOB TITLE
 
 
 
 Document Controller | MAF Properties | Shopping Malls Development Egypt
 
 
 
 Role Summary
 
 
 
 The Document Controller ensures smooth sales operations by managing all sales documentation, providing administrative support to the sales team and management, coordinating travel and meetings, and assisting the CRM team with client communication and data updates. The role ensures organized records, timely processing of documents, and seamless coordination across teams to enhance overall efficiency and client experience.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 Maintain and organize hard copies and electronic copies of signed contracts, ensuring proper filing and archiving.
 </li>
 <li>
 Handle all paperwork related to sales operations, including copying, scanning, and distributing documents.
 </li>
 <li>
 Ensure all sales documents are updated, stored securely, and easily accessible when needed.
 </li>
 <li>
 Assist in preparing reports, proposals, and other sales-related documentation.
 </li>
 <li>
 Provide administrative support to the sales team by managing contracts, agreements, and correspondence.
 </li>
 <li>
 Coordinate with different departments to ensure all necessary documents are completed and processed efficiently.
 </li>
 <li>
 Assist the CRM team in managing client inquiries and messages through communication channels.
 </li>
 <li>
 Maintain an updated calendar for management and provide reminders for important appointments.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 3&ndash;5 years of experience at real estate, preferably with a reputable developer or brokerage.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Fluent in English, both written and spoken.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

<div>
 Role Purpose
 
 The Senior Document Controller is responsible for overseeing the control, distribution, and maintenance of all project documentation to ensure compliance with company and contractual standards. The role involves managing the document control team, ensuring timely document flow, and maintaining accurate records throughout the project lifecycle.
 
 Key Accountabilities
 <ul>
 <li>
 Lead and supervise the document control project site team, providing direction, guidance, and support in day-to-day operations.
 </li>
 <li>
 Develop and implement document control policies, procedures, and standards in alignment with organizational goals and regulatory requirements.
 </li>
 <li>
 Establish document control workflows, including document creation, review, approval, distribution, and archiving processes.
 </li>
 <li>
 Monitor document lifecycle management, ensuring proper version control, revision tracking, and retention schedules are maintained.
 </li>
 <li>
 Collaborate with internal departments and external stakeholders to streamline document management processes and improve efficiency.
 </li>
 <li>
 Conduct regular audits and assessments of document control practices, identifying areas for improvement and implementing corrective actions.
 </li>
 <li>
 Provide training and mentorship to project document control staff, promoting professional development and knowledge sharing.
 </li>
 <li>
 Oversee the implementation and maintenance of electronic document management systems (EDMS) or other document control software.
 </li>
 <li>
 Act as a subject matter expert on document control matters, advising project teams and management on best practices and compliance requirements.
 </li>
 <li>
 Serve as a liaison between document control, quality assurance, project management, and other functional areas within the organization.
 </li>
 </ul>
 Qualifications, Experience, Knowledge &amp; Skills
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Engineering, or related field.
 </li>
 <li>
 Minimum 6-9 years of experience in document control, with at least 3 years in a senior or supervisory role within the construction industry.
 </li>
 <li>
 Experience in large-scale infrastructure or building construction projects is highly preferred.
 </li>
 <li>
 Proficient in EDMS platforms (e.g., Aconex, Procore, Asite, SharePoint &amp; Autodesk Construction Cloud-Build &amp; Unifier).
 </li>
 <li>
 Strong understanding of document control standards and construction project workflows.
 </li>
 <li>
 Excellent organizational and leadership skills.
 </li>
 <li>
 Strong attention to detail and ability to manage large volumes of documentation.
 </li>
 <li>
 Fluent in English (written and spoken); Arabic is a plus.
 </li>
 </ul>
</div>

Senior Document Controller

Talaat Moustafa Group

<div>
 
 
 Duties and Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Ensure that all documents follow the coordination consistent with the company's rules
 </li>
 </ul>
 
 and regulations.
 
 <ul>
 <li>
 Create document templates for future use and manage document flow within the organization.
 </li>
 <li>
 Maintain confidentiality about sensitive information and the organization's terms of
 </li>
 </ul>
 
 agreement.
 
 <ul>
 <li>
 Supervise the easy retrieval of files according to the needs of employees and clients.
 </li>
 <li>
 Review and update various documents and documents such as workflow files.
 </li>
 <li>
 Follow up on the copies and storage of documents and documents.
 </li>
 <li>
 Establish a system to assist management with paperwork.
 </li>
 <li>
 Prepare customized project reports according to business needs.
 </li>
 <li>
 Review and maintain the archive in hard copy as well as electronic.
 </li>
 <li>
 Follow up on the progress of documents.
 </li>
 <li>
 Lead and supervise a team of document controllers, ensuring optimal performance and adherence to document management standards.
 </li>
 <li>
 Develop and implement effective document control procedures to ensure all project documentation is accurately recorded, filed, and easily retrievable.
 </li>
 <li>
 Ensure all incoming and outgoing documents are properly logged and distributed to the relevant departments and stakeholders.
 </li>
 <li>
 Maintain and update document control logs, databases, and filing systems in both physical and digital formats.
 </li>
 <li>
 Coordinate with project teams to ensure that all project documentation is up-to-date, accurate, and accessible to authorized personnel.
 </li>
 <li>
 Review and monitor the quality of documents and ensure compliance with project specifications, legal, and regulatory requirements.
 </li>
 <li>
 Provide regular reports and updates on document management activities and progress to senior management.
 </li>
 </ul>
 
 
 Skills and Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Engineering, or a related field (or equivalent work experience).
 </li>
 <li>
 Minimum of 10 years of experience in document control or administrative roles.
 </li>
 <li>
 Strong organizational skills, with the ability to manage large volumes of documents and ensure their accuracy.
 </li>
 <li>
 Exceptional attention to detail and ability to work under pressure to meet deadlines.
 </li>
 <li>
 Excellent communication skills, both written and verbal.
 </li>
 <li>
 Ability to collaborate effectively with cross-functional teams and stakeholders.
 </li>
 </ul>
 
 
</div>

Talent 360 ME

<div>
 
 📌 Elite Construction is Hiring!
 
 
 
 
 Position: Senior Document Control
 
 
 
 
 Location:
 
 1st Settlement, New Cairo
 
 
 
 Working Hours:
 
 9:00 AM &ndash; 5:00 PM
 
 
 
 Days Off:
 
 Friday &amp; Saturday
 
 
 Elite Construction is expanding its team and currently seeking a skilled
 
 Senior Document Control
 
 professional to support our ongoing and upcoming projects. If you have strong experience in documentation management within the construction field, this opportunity is for you.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Implement and oversee systematic document control processes in alignment with company and regulatory standards.
 </li>
 <li>
 Maintain an organized and centralized repository for all project documentation, both digital and physical.
 </li>
 <li>
 Review and approve submitted documents to ensure accuracy, completeness, and compliance.
 </li>
 <li>
 Enforce version control procedures to ensure document integrity and traceability.
 </li>
 <li>
 Manage and maintain document templates to ensure consistency across project documentation.
 </li>
 <li>
 Supervise Junior Document Controller(s), providing training, guidance, and performance feedback.
 </li>
 <li>
 Conduct periodic internal audits to assess the effectiveness of document management processes.
 </li>
 <li>
 Develop, enhance, and update document management policies and procedures as required.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 3&ndash;5 years of experience in a construction or project management environment.
 </li>
 <li>
 Proficiency in document management systems/software (e.g., Aconex, SharePoint).
 </li>
 <li>
 Knowledge of Saudi and Egyptian regulatory requirements related to construction and waste management projects.
 
 
 
 </li>
 </ul>
 
 How To Apply:
 
 
 
 If you&rsquo;re interested, please send your CV to:
 
 
 
 advisor39@talent-360.me
 
</div>

Senior Document Control - Elita Company

PSA BDP

<div>
 
 Job Description
 
 
 
 Scope
 
 
 This role will be responsible for handling the collection and dispatch of documents in an efficient manner.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 To ensure all documents / delivery orders are collected on time from various customers, carriers and government agencies.
 </li>
 <li>
 To ensure that all intercompany document collection and handovers are completed on time.
 </li>
 <li>
 To complete all legalisation and certificate of origin from the Chamber of Commerce.
 </li>
 <li>
 Do official banking as required, cheques encashment and making payments at the bank.
 </li>
 <li>
 Collect payments as required.
 </li>
 <li>
 Dispatch documentation to carriers / customs / consignee.
 </li>
 <li>
 Deliver documents to protocol for clearance of duty under privilege and clear goods through customs.
 </li>
 <li>
 Responsible to inform the Head of Administration of re-registrations and insurance procedures for all the vehicle fleet.
 </li>
 <li>
 Check the Courier mailing list, postal box and dispatch accordingly.
 
 
 </li>
 </ul>
 Job Requirements
 
 
 
 Qualifications/Experience
 
 
 
 Minimum: High school diploma or equivalent.
 
 
 Preferred: Diploma or coursework in logistics, supply chain, business administration, or related fields.
 
 
 Must manage multiple deliveries, document pickups, and errands efficiently.
 
 
 Critical when dealing with customs deadlines, shipping cut-offs, and urgent documentation.
 
 
 Familiarity with import/export processes, bill of lading, customs clearance forms, and incoterms is an asset.
</div>

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