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administrative assistant Jobs in Marketing Jobs In Cairo

administrative assistant

administration officer

Innovo Group

<div>
 
 Role Purpose
 
 
 
 To support the project&rsquo;s administrative operations by ensuring the effective implementation of facility management, accommodation, transportation, and employee services in line with Innovo Build Egypt&rsquo;s administrative policies and procedures. The Administration Officer plays a key role in coordinating with suppliers, monitoring site logistics, and maintaining smooth day-to-day administrative functions across the project site.
 
 
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Manage apartment rentals, utilities, and supplier payments in a timely manner.
 </li>
 <li>
 Prepare and follow up on PRs related to site administration needs (cleaning, pest control, lighting, generators, meals, water).
 </li>
 <li>
 Implement and monitor the project benefits policy; report any deviations to the Administration Manager.
 </li>
 <li>
 Coordinate with the transportation team to ensure timely bus arrivals/departures and apply penalties for non-compliance.
 </li>
 <li>
 Supervise meal distribution, water delivery, and accommodation readiness, maintaining extra bed capacity.
 </li>
 <li>
 Monitor subcontractor benefits and submit regular accommodation and service reports.
 </li>
 <li>
 Coordinate pest control and facility maintenance, ensuring cleanliness and functionality.
 </li>
 <li>
 Install and maintain proper facility signage (kitchen, WC, caravans).
 </li>
 <li>
 Ensure all administrative activities comply with HSE requirements.
 
 
 </li>
 </ul>
 
 Qualifications, Experience, Knowledge &amp; Skills
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related non-engineering field.
 </li>
 <li>
 Minimum 1 year of relevant experience in administration or site facility management.
 </li>
 <li>
 Strong organizational and coordination skills.
 </li>
 <li>
 Proficiency in MS Office and basic procurement processes.
 </li>
 <li>
 Effective communication and teamwork abilities.
 </li>
 <li>
 High attention to detail and commitment to maintaining safety and compliance.
 </li>
 </ul>
</div>

Administration Officer

Aujan Coca-Cola Beverages Company (ACCBC)

<div>
 
 
 Job Title:
 
 HR Operations Support Officer
 
 
 
 
 
 Reports To:
 
 HR Operations Manager
 
 
 
 
 
 Dotted Line:
 
 HR Business Partner - Egypt
 
 
 
 Function:
 
 Human Resources Operations
 
 
 
 Location:
 
 Egypt
 
 
 
 Grade:
 
 TBD
 
 
 
 
 
 
 Purpose of the Job
 
 
 
 The HR Operations Support Officer is responsible for executing day-to-day HR administrative and operational activities within Egypt, ensuring accurate data management, compliant employee lifecycle transactions, and high-quality service delivery.
 
 
 The role acts as the operational backbone of country HR - bridging the business, HRBP, Finance, Legal, IT, vendors, and central HR Operations - while proactively improving accuracy, turnaround time, and service quality through disciplined processes and effective use of HR systems and technology.
 
 
 
 
 
 
 Key Roles and Responsibilities
 
 
 
 
 A. HR Administration &amp; Data Management
 
 
 
 &bull; Manage employee records, contracts, and personnel files (hard &amp; soft copies)
 
 
 &bull; Execute all employee lifecycle actions (hire, transfer, renewal, exit) in SuccessFactors, SAP, and D365
 
 
 &bull; Create employee IDs, personnel files, bank letters, and system profiles
 
 
 &bull; Maintain and update employee master data, reporting lines, grades, cost centres, and entities
 
 
 &bull; Conduct routine master data audits and correct discrepancies
 
 
 
 B. Payroll, Social Insurance &amp; Statutory Coordination
 
 
 
 &bull; Prepare and validate payroll inputs:
 
 
 &bull; Attendance, OT, delays, duties, commissions, deductions, allowances
 
 
 &bull; Collect and verify departmental payroll documentation and approvals
 
 
 &bull; Coordinate with Group Payroll, Finance, and Treasury to ensure timely salary payments
 
 
 &bull; Handle social insurance forms (S1, S2, S6), tax submissions, and monthly payments
 
 
 &bull; Track and prevent penalties through proactive follow-up
 
 
 
 C. Recruitment &amp; Onboarding Administration
 
 
 
 &bull; Coordinate recruitment administration for frontline to supervisory roles
 
 
 &bull; Prepare contracts and offers using approved templates and budgets
 
 
 &bull; Coordinate onboarding logistics:
 
 
 &bull; IT access, email, systems
 
 
 &bull; Medical &amp; life insurance
 
 
 &bull; IDs, uniforms, transport, orientation
 
 
 &bull; Track probation confirmations and contract renewals
 
 
 
 D. Contingent Workforce (CW) Administration
 
 
 
 &bull; Coordinate CW hiring, separations, attendance, OT, and payroll with vendors
 
 
 &bull; Validate CW headcount, cost allocation, and invoices
 
 
 &bull; Upload CW invoices and payment requests in D365
 
 
 &bull; Track CW numbers daily in manufacturing and logistics shifts
 
 
 
 E. Employee Services, Facilities &amp; Vendor Coordination
 
 
 
 &bull; Coordinate:
 
 
 &bull; Medical &amp; life insurance additions/removals
 
 
 &bull; Transport buses and meal services
 
 
 &bull; Telecom lines (Vodafone, landlines)
 
 
 &bull; Printing, stationery, uniforms
 
 
 &bull; Manage HR-related vendors, quotations, POs, invoices, and payments
 
 
 &bull; Support events, meetings, Ramadan iftars, and employee engagement logistics
 
 
 
 F. Compliance, Audit &amp; Risk Control
 
 
 
 &bull; Maintain compliance trackers (visas, probation, contracts, renewals, leaves)
 
 
 &bull; Support internal and external audits
 
 
 &bull; Track penalties, investigations, and corrective actions
 
 
 &bull; Flag risks and anomalies proactively to HRBP
 
 
 
 G. HR Systems, Reporting &amp; Continuous Improvement
 
 
 
 &bull; Enter and validate HR transactions within SLA timelines
 
 
 &bull; Generate HR reports (HC, CW, payroll summaries, leave balances, KPIs)
 
 
 &bull; Support AI-enabled checks, automation, and templates to reduce manual errors
 
 
 &bull; Recommend process improvements and simplifications
 
 
 
 
 
 
 Key Performance Indicators (KPIs)
 
 
 
 &bull; Master data accuracy &ge;99.5%
 
 
 &bull; Payroll input accuracy &ge;99%
 
 
 &bull; Zero payroll penalties
 
 
 &bull; HR workflow completion within SLA
 
 
 &bull; Audit findings closed on time
 
 
 &bull; Onboarding completed within 5 working days
 
 
 &bull; Employee service turnaround &le;3 working days
 
 
 
 
 
 
 Decision Rights
 
 
 
 &bull; Execute routine HR administrative actions within approved processes
 
 
 &bull; Escalate ER, legal, payroll, and policy exceptions
 
 
 &bull; Recommend operational improvements
 
 
 &bull; Maintain confidentiality and compliance at all times
 
 
 
 
 
 
 Role Positioning within Operating Model
 
 
 
 &bull; Strategic Direction: Head of HR / BU Heads
 
 
 &bull; Operational Leadership: HR Business Partner &ndash; Egypt
 
 
 &bull; Administrative Execution: HR Operations Support Officer
 
 
 &bull; Functional Support: Group HR Operations Manager
 
 
 
 
 
 
 Career Path
 
 
 
 HR Officer &rarr; HR Operations Support Officer &rarr; HRBP / Country HR Manager
 
 
 
 
 
 
 Direct Reports (if Any)
 
 
 
 None
 
</div>

HR Operations Support Officer

Aumet inc

<div>
 Aumet is the largest B2B healthcare solution provider operating in Saudi Arabia, Jordan, Egypt, and Oman. Originally established in the United States, Aumet is dedicated to providing tailored solutions that enhance the performance of healthcare providers. Aumet facilitates the exchange of data between healthcare providers, manufacturers, and distributors to enable them to make informed business decisions.
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for a Sales Support Officer . The Sales Support Officer will be responsible for providing customer service, utilizing analytical skills to support sales operations, and effectively communicating with clients. The Sales Support Officer will also collaborate with the sales team to achieve sales targets.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Customer Service, Communication, and Sales skills
 </li>
 <li>
 Proven experience in healthcare sectors.
 </li>
 <li>
 Analytical Skills and Sales Operations knowledge
 </li>
 <li>
 Ability to collaborate and work well in a team
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Attention to detail and ability to multitask
 </li>
 <li>
 Prior experience in sales or customer support is a plus
 </li>
 <li>
 Bachelor's degree in Business Administration or related field
 
 
 </li>
 </ul>
 
 Join Our Team
 
 
 
 If you have a passion for account management and a desire to contribute to healthcare innovation, we encourage you to apply and be part of our dedicated team. Together, we'll drive success and growth in the digital healthcare space.
</div>

Sales Support Officer

RATP Dev Mobility Cairo

<div>
 
 Job Purpose
 
 
 
 The Junior HR Officer is a key contributor to the seamless execution of the Personnel function. This role is fundamental in maintaining the integrity and accuracy of employee data management and HR systems, driving efficient HR operations across the company, managing the employment contract life cycle, providing guidance to employees on organizational policies and labor compliance. The Jr HR Officer facilitates a positive and efficient new-hire onboarding experience in addition to handling the offboarding process for leavers.
 
 
 
 Responsibilities/Duties
 
 
 
 
 Profil de candidat recherch&eacute; :
 
 
 
 
 HR Information System (HRIS) Management
 
 
 
 <ul>
 <li>
 Maintain and update employee personnel files (both digital and physical), ensuring strict adherence to data privacy and ensuring that they are ready for any internal or external audits.
 </li>
 <li>
 Guarantee data integrity within internal HR systems and databases, facilitating timely and accurate reporting.
 </li>
 <li>
 Administer and accurately track all employee leave requests and records, ensuring current balance updates and full adherence to company policies.
 
 
 </li>
 </ul>
 
 Employment Contract Management
 
 
 
 <ul>
 <li>
 Assist in the employment contract creation using approved templates, ensuring all terms (salary, job title, start date, probation period) are accurate.
 </li>
 <li>
 Monitor the "Contract Expiry" report regularly to identify which contracts are ending in the coming quarter and reach out to department heads to confirm contracts renewal.
 </li>
 <li>
 Draft "annexes" or amendments when an employee receives a promotion, salary increase or change in job scope during their tenure.
 
 
 </li>
 </ul>
 
 HR Administration And Payroll Support
 
 
 
 <ul>
 <li>
 Proactively assist in the new-hire onboarding lifecycle, including collecting and verifying necessary hiring documents and the distribution of essential organizational documents and policies.
 </li>
 <li>
 Respond to new employees&rsquo; queries and ensure a successful transition into the company.
 </li>
 <li>
 Assist in the comprehensive employee offboarding process, which involves coordinating with relevant departments for asset retrieval and system access termination.
 </li>
 <li>
 Collaborate with Payroll team to finalize benefits &amp; pay and ensure the timely processing of final clearance documentation.
 </li>
 <li>
 Assist in the collection process of the monthly payroll variables (e.g., new hires, leavers, leave utilization, bonuses, and deductions) ensuring timely and accurate employee compensation.
 
 
 </li>
 </ul>
 
 Employee Relations And Legal Compliance
 
 
 
 <ul>
 <li>
 Serve as a primary contact for employee inquiries, providing accurate consultation on HR policies, procedural guidelines, and relevant employment legislation.
 </li>
 <li>
 Handle both HR portal, phone inquiries and resolve general HR-related matters.
 </li>
 <li>
 Act as a designated HR Representative across various company locations (e.g., Head Office, Depot, L3 and LRT Lines), ensuring consistent delivery of high-quality HR support across all sites.
 </li>
 <li>
 Assist in conducting internal workplace investigations and implementing disciplinary actions in full compliance with both the labor law and the internal policy.
 </li>
 <li>
 Record all disciplinary actions taken against employees in the Penalty log ensuring accurate employees&rsquo; history.
 </li>
 <li>
 Coordinate the timely processing and submission of Social Insurance Form 1 for new enrollments and Form 6 for terminations to ensure full regulatory compliance.
 
 
 </li>
 </ul>
 
 Safety Responsibilities
 
 
 
 <ul>
 <li>
 Promote a positive safety culture within the workplace and attend any safety-related meetings or briefings as required within the job role.
 </li>
 <li>
 Comply with the requirements of RDMC RQHSE Policy and Safety Management System.
 </li>
 <li>
 Be mindful that Safety, Security, and Environmental protection are everyone&rsquo;s responsibility. All staff members are accountable for reporting and intervening in any Safety, Security, or Environmental violations.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 ESSENTIAL QUALIFICATIONS, KNOWLEDGE &amp; EXPERIENCE
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources Management, Business Administration, or any other relevant field.
 </li>
 <li>
 Excellent command in Arabic &amp; English.
 
 
 </li>
 </ul>
 
 Knowledge
 
 
 
 <ul>
 <li>
 Proven proficiency with Human Resources Information Systems (HRIS).
 </li>
 <li>
 Fundamental understanding of the labor law legislation and compliance requirements.
 </li>
 <li>
 Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint).
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 0-3 years of experience in an administrative HR capacity, such as an HR &amp; Admin Officer, HR Administrative Assistant, or a similar People Operations role.
 
 
 </li>
 </ul>
 
 Desired Behaviors &amp; Experiences
 
 
 
 <ul>
 <li>
 Proactive commitment to workplace safety and adherence to the established instructions.
 </li>
 <li>
 Highly emotional intelligent person who navigate employee concerns and build trust.
 </li>
 <li>
 Consistently uphold a high standard of organizational decorum and maturity.
 </li>
 <li>
 Strictly committed to confidentiality and integrity in handling sensitive data.
 </li>
 <li>
 Strong accountability for task completion and overall operational outcomes.
 </li>
 <li>
 Strong verbal and written professional communication skills.
 </li>
 <li>
 Demonstrated ability to organize, manage, and audit large sets of sensitive data with high accuracy.
 </li>
 </ul>
</div>

Jr HR Officer

<div>
 
 Responsibilities/Duties
 
 
 
 <ul>
 <li>
 Ensure RDMC&rsquo;s operations and business transactions comply with applicable national &amp; international laws, regulations, and policies. (i.e.: SAPIN II).
 </li>
 <li>
 Develop, implement, and manage corporate-wide compliance program based on risk-mapping.
 </li>
 <li>
 Plan, implement and oversee corporate risk management programs.
 </li>
 <li>
 Proactively audit processes, procedures &amp; on-going practices.
 </li>
 <li>
 Review previous external audit findings, ensure the actions taken to address findings are being conducted appropriately and create return-on-experience/lesson learned.
 </li>
 <li>
 Provide support for the enhanced due diligence process followed on risk assessment prior to account opening and provide decisions accordingly.
 </li>
 <li>
 Coordinate with corporate compliance function and state regulators.
 </li>
 <li>
 Oversee all tasks &amp; activities related to the conduction of internal control.
 </li>
 <li>
 Ensure adherence to the code of conduct and business ethics.
 </li>
 <li>
 Coordinate with HR to review received whistleblowing alerts, plan and implement actions needed.
 </li>
 <li>
 Liaise with external auditors, corporate &amp; state regulator.
 </li>
 <li>
 Create and coordinate proper reporting channels for compliance issues, draft and distribute company compliance communications.
 </li>
 <li>
 Coordination and schedule required compliance training for employees at risk.
 
 
 </li>
 </ul>
 
 Profil De Candidat Recherch&eacute;
 
 
 
 
 ESSENTIAL QUALIFICATIONS, KNOWLEDGE &amp; EXPERIENCE
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 BSc/BA in business administration or law.
 </li>
 <li>
 Professional certification (i.e.: Certified Compliance &amp; Ethics Professional) is a plus.
 </li>
 <li>
 Superior skills in Microsoft 365 applications (Excel, Word, Power Point, One Drive, Teams) as well as Microsoft Dynamics.
 
 
 </li>
 </ul>
 
 Knowledge
 
 
 
 <ul>
 <li>
 Legal requirements and controls.
 </li>
 <li>
 Internal control &amp; auditing
 </li>
 <li>
 Anti-corruption laws &amp; regulations
 </li>
 <li>
 Familiarity with industry practices &amp; professional standards.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 5-7 years of proven experience as a compliance officer within a multinational environment.
 
 
 </li>
 </ul>
 
 Desired Behaviors &amp; Experiences
 
 
 
 <ul>
 <li>
 Business acumen.
 </li>
 <li>
 High attention to detail.
 </li>
 <li>
 Superior communication skills.
 </li>
 <li>
 Excellent leadership abilities.
 </li>
 </ul>
</div>

Compliance Officer

Midstar

<div>
 
 
 We thank all applicants for their interest, however only shortlisted candidates will be contacted.
 
 
 
 
 
 
 
 Position Purpose:
 
 
 
 The Documentation &amp; Data Entry Officer is responsible for preparing and managing all shipping documentation related to bulk agricultural commodities (such as wheat, rice, barley, corn, soybeans, and others). The role ensures accurate preparation of export and imports documents, coordination with shipping lines, surveyors, and port agents, and precise updating of shipment data to support smooth logistics and operational workflows
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 1. Shipping Documentation Preparation
 
 
 <ul>
 <li>
 Prepare and review export and import documentation including:
 </li>
 <li>
 Verify compliance with customs, port authority, and agricultural regulatory documentation.
 </li>
 </ul>
 
 
 
 
 
 2. Coordination &amp; Operational Follow-Up
 
 
 <ul>
 <li>
 Follow vessel operational documents.
 </li>
 <li>
 Monitor vessel schedules, loading/discharging timelines, and shipment progress.
 </li>
 </ul>
 
 
 
 
 
 3. Data Entry &amp; System Updates
 
 
 <ul>
 <li>
 Record and update accurate shipment data including commodity type, quantities (MT), vessel name/voyage, POL/POD.
 </li>
 <li>
 Track and document vessel movement stages (arrival, departure, loading start/finish, daily progress).
 </li>
 <li>
 Maintain organized digital and physical archives of all shipping documents.
 </li>
 </ul>
 
 
 
 
 
 4. Reporting &amp; Record Keeping
 
 
 <ul>
 <li>
 Prepare daily and weekly shipment status reports.
 </li>
 </ul>
 
 
 
 
 
 5. Compliance &amp; Standards
 
 
 <ul>
 <li>
 Ensure documentation and data accuracy in accordance with internal standards.
 </li>
 </ul>
 
 
 
 
 
 Educational Background:
 
 
 
 Bachelor&rsquo;s degree in Logistics, Business Administration, International Trade, Maritime Transport, or a related field.
 
 
 
 
 
 
 Skills &amp; Knowledge Requirements:
 
 
 <ul>
 <li>
 Strong knowledge of export/import documentation.
 </li>
 <li>
 Basic understanding of bulk cargo handling and shipping operations.
 </li>
 <li>
 Familiarity with Incoterms (FOB, CFR, CIF).
 </li>
 <li>
 Strong communication skills (English proficiency required).
 </li>
 <li>
 High accuracy in data entry and documentation handling.
 </li>
 <li>
 Dealing with Nafeza platform and cargoX platform
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Department:
 
 
 
 Logistics / Execution
 
 
 
 
 
 
 Years of Experience:
 
 
 
 1&ndash;3 years of experience in documentation, freight forwarding, or shipping (preferred).
 
 
 
 
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 Excellent document handling and organization.
 </li>
 <li>
 Strong understanding of shipment documentation workflows.
 </li>
 <li>
 Ability to prepare structured reports (written &amp; Excel-based).
 </li>
 <li>
 Attention to detail and accuracy in data handling.
 </li>
 <li>
 Knowledge of agricultural commodities shipping is a plus.
 </li>
 </ul>
 
 
</div>

Documentation Officer

Baladna Food Industries

<div>
 
 Baladna Food Industries is hiring a HR Operations Officer to join our dedicated team in Cairo, Egypt!
 
 
 
 
 
 Join our team and play a key role in delivering effective HR programs and ensuring smooth administrative operations. As an
 
 HR Operations Officer
 
 , you will coordinate HR initiatives, maintain personnel records, support performance management, and ensure compliance with company policies and labor laws.
 
 
 
 
 
 Core Requirements:
 
 <ol>
 <li>
 Strong knowledge of
 
 Egyptian Labor Law knowledge.
 
 </li>
 <li>
 Advanced proficiency in
 
 MS Office.
 
 </li>
 <li>
 Excellent
 
 English communication skills.
 
 </li>
 <li>
 
 Minimum 1 - 2 years of experience
 
 (in HR operations or similar functions within HR; GCC experience is a plus).
 </li>
 </ol>
 
 
 
 
 
 
 Location - Greek Campus, Abdeen, Downtown.
 
 
 
 
 
</div>

HR Operations Officer

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