occ duty manager

accountant cum credit controller Jobs in Sharjah

accountant cum credit controller

accounts and documentation executive Jobs in Sharjah

accounts and documentation executive

admin cum document controller Jobs in Sharjah

admin cum document controller

autocad draftsman & ms office manager Jobs in Sharjah

autocad draftsman & ms office manager

document controller

Building Co. (BEST) L.L.C

Position: Senior Document Controller Industry: Construction , sharjahJob Description: We are looking for an experienced Senior Document Controller to join our team in the construction industry. The candidate will be responsible for leading the document control function, ensuring proper management, distribution, and archiving of all project documents in compliance with company and client standards.Responsibilities:<ul><li>Oversee and manage all document control activities across multiple projects.</li><li>Ensure proper filing, tracking, and distribution of project documentation.</li><li>Maintain and update document management systems (DMS) to ensure accuracy and accessibility.</li><li>Monitor document flow, approvals, and submittals to meet project deadlines.</li><li>Prepare document control reports, logs, and summaries for management review.</li><li>Liaise with project managers, engineers, consultants, and subcontractors to coordinate document submissions and approvals.</li><li>Train and guide junior document controllers and support staff (if applicable).</li></ul>Requirements:<ul><li>Minimum 5 years of proven experience as a Document Controller in the construction industry, with at least 2 years in a senior role.</li><li>Strong knowledge of document control standards, procedures, and best practices.</li><li>Proficiency in MS Office and document management platforms (Aconex, Primavera, etc.).</li><li>Excellent organizational and leadership skills with strong attention to detail.</li><li>Ability to work under pressure and manage multiple priorities effectively.</li><li>Strong communication and coordination skills.</li></ul>Job Type: Full-time

Senior Document Controller

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Secretary / Document Controller
Sharjah, UAE
Parsons is looking for a talented Secretary/ Document Controller to join our team!
What You'll Be Doing: 
 
Key Responsibilities of a Secretary / Document Controller
<ul><li>Gathers statistics and general data; reviews and combines this information into established reports for use within the project/program. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style.
</li><li>May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
</li><li>Originates correspondence and reports not requiring the personal attention of immediate supervisor.
</li><li>Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
</li><li>May establish and maintain records of project equipment, including a log of equipment, vehicles&rsquo; service dates. May initiate requests for service.
</li><li>May obtain basic data for completion of the project's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
</li><li>May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates project directories as appropriate.
</li><li>May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, presentations as directed by immediate supervisor.
</li><li>Performs other responsibilities associated with this position as may be appropriate.
</li></ul>1. Document Management &amp; Control
<ul><li>Establish, maintain, and update document control procedures.
</li><li>Ensure all project and company documents are properly filed, categorized, and easily retrievable.
</li><li>Manage the flow of correspondence and documentation between project stakeholders.
</li><li>Maintain up-to-date records of all project documentation in both electronic and hard copy formats.
</li></ul>2. Document Review &amp; Distribution
<ul><li>Receive, check, and record all incoming and outgoing documents.
</li><li>Ensure documents comply with established standards (format, numbering, revision, approval status).
</li><li>Distribute documents promptly to concerned parties, ensuring controlled copies reach the right recipients.
</li><li>Track document status, revisions, and approvals.
</li></ul>3. Compliance &amp; Quality Assurance
<ul><li>Ensure documentation practices are in line with ISO standards, company policies, and contractual requirements.
</li><li>Monitor that obsolete or superseded documents are removed and archived.
</li><li>Support audits by providing required documentation and ensuring compliance records are accurate.
</li></ul>4. Coordination &amp; Communication
<ul><li>Liaise with internal teams, consultants, contractors, and clients for document submissions and approvals.
</li><li>Follow up with stakeholders to ensure timely submission and return of reviewed documents.
</li><li>Provide support to project teams on document management systems and protocols.
</li></ul>5. Archiving &amp; Retrieval
<ul><li>Safeguard important records, ensuring confidentiality and controlled access.
</li><li>Archive project documents systematically for future reference and handover.
</li><li>Retrieve requested documents quickly and efficiently when required.
</li><li>Uploading/Updating documents on PARDOCs.
</li></ul>6. Reporting &amp; Monitoring
<ul><li>Generate periodic reports on document control status, outstanding approvals, and delays.
</li><li>Track performance of document control processes and recommend improvements.
</li><li>Maintain registers/logs of drawings, transmittals, correspondence, contracts, and other project documents.
</li></ul>What Required Skills You'll Bring:
<ul><li>Degree from a any recognized institution.
</li><li>Minimum 8 years experience as an a dministrative, secretarial and document control roles.
</li><li>Experience with office software programs such as email, word processing, spreadsheets, graphics, power point presentations and databases (i.e. MS Office suite of software).
</li><li>Well familiar with the Oracle Aconex Software.
</li><li>Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills in English and Arabic are mandatory.
</li><li>Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines.
</li><li>Attention to detail and accuracy in handling sensitive data
</li><li>Effective communication and coordination skills.
</li><li>Ability to work under pressure and meet deadlines.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Secretary / Document Controller

Tekmark Global Solutions

<ul><li>Answer phones and greet visitors</li><li>Schedule appointments and maintain calendars</li><li>Schedule and coordinate meetings</li><li>Collate and distribute mail</li><li>Prepare communications such as memos, emails, invoices, reports and other correspondence</li><li>Write and edit communications, from letters to reports and instructional documents</li><li>Create and maintain filing systems, both electronic and physical</li><li>Manage accounts and perform bookkeeping</li></ul>Job Type: Full-timePay: From AED2,500.00 per month

Admin cum Document Controller

WORDCRAFT LEGAL TRANSLATION

Position: Typist Location: Sharjah BranchSalary Range: AED 3000 - AED 4000Company Overview:Wordcraft is a leading provider of translation, attestation, business setup, and PRO services across Dubai, Abu Dhabi, Ras Al Khaimah, and Sharjah. As part of our expansion, we are seeking a highly experienced and strategic Attestation Head to oversee and manage our attestation department, ensuring compliance, efficiency, and superior client service.Job Summary:We are hiring a Typist in Dubai with experience in MOHRE and GDRFA documentation processes. The role involves preparing and typing labor contracts, visa applications, and official forms with accuracy and attention to detail, ensuring compliance with UAE government regulations. The candidate will also manage document attestation processes through ministries, embassies, and related authoritiesKey Responsibilities:Visa Typing and Processing:Prepare and submit visa applications (issuance, renewal, cancellation) using e-channel, Tasheel, GDRFA, ICA portals.Cordinate with HR and guide employees on visa, document, and attestation requirements.Coordinate with HR, PROs, and clients for document collection and ensure compliance with UAE immigration regulations.Maintain organized records of all visa-related documents (physical and digital).Attestation:Handle attestation of personal, educational, and commercial documents through embassies, MOFAIC, Ministry of Justice, and notary offices.Oversee collection, verification, submission, and tracking of documents for legalization.Update clients on attestation progress and comply with the latest regulations.Guide clients on all types of visa, document, and attestation requirements.Address all the client queries and provide relevant service with timely updates.Requirements &amp; Qualifications:Education:Bachelor&rsquo;s degree in any relevant field.Experience:3&ndash;4 years of experience in visa typing, document controlling, or attestation services.Hands-on experience with government portals (e.g., GDRFA, Tasheel, e-channel) and attestation procedures.Skills:Exceptional typing accuracy with keen attention to detail.Good organizational and document management skills.Knowledge of UAE immigration and attestation processes.Proficiency in Microsoft Office (Word, Excel, Outlook).Strong communication and coordination abilities.Languages: Fluency in English &amp; any additional languages are a plus.Why Join Us?Leadership opportunity in a fast-growing organization. Competitive salary and benefits package. Work in a dynamic and professional environment with exposure to government and corporate clients.&quot;If you're a motivated individual with a keen interest in attestation processes and a desire to learn and grow in a dynamic environment, we encourage you to apply now!&quot;careers@wordcraft.aeJob Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>typist: 1 year (Required)</li></ul>

Typist

Abniya Building Contracting LLC

Secretary Key Responsibilities:&middot; Provide administrative and secretarial support to the GM, ensuring smooth operations across multiple sites&middot; Coordinate with various construction sites and ensure effective communication between site teams and the Projects Managers.&middot; Manage and track all correspondence between the site teams, contractors, clients, and other stakeholders, ensuring timely responses and actions&middot; Handle incoming and outgoing documents, ensuring proper documentation and filing&middot; Monitor project timelines and deliverables, ensuring key milestones and updates are communicated effectively to all parties&middot; Provide administrative support including managing calendars, scheduling meetings, arranging appointments, and handling correspondence.&middot; Maintain and organize project documents such as contracts, permits, drawings, specifications, and correspondence.&middot; Manage project-related information systems, databases, and file-sharing platforms.&middot; Maintain confidentiality of sensitive project information.&middot; Handle multiple tasks simultaneously and prioritize workload.Requirements:<ul><li>Diploma or degree in Business Administration, Engineering, or related field.</li><li>3+ years in secretarial &amp; document control (Construction).</li><li>Proficient in MS Office, PDF editors</li></ul>Experience:<ul><li>Construction: 3 years (Required)</li></ul>Job Type: Full-time

Secretary

Hygiene Fresh

Debt Collector / Credit Controller (with Accounting Background) Company: Hygiene Fresh FZE Location: Sharjah &ndash; SAIF ZoneJob Description: We are looking for a Debt Collector / Credit Controller with an accounting background to join our team. The candidate will be responsible for monitoring customer accounts, ensuring timely collection of outstanding payments, and supporting the finance team with accounting-related tasks.Key Responsibilities:<ul><li>Follow up on overdue accounts and ensure timely collection of payments.</li><li>Maintain accurate records of customer accounts, invoices, and receipts.</li><li>Reconcile customer accounts and resolve discrepancies.</li><li>Prepare collection reports and assist in credit risk analysis.</li><li>Coordinate with the accounts department for proper posting and tracking of transactions.</li><li>Build and maintain strong relationships with clients while ensuring adherence to payment terms.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or related field.</li><li>Minimum 2&ndash;3 years of experience in debt collection / credit control.</li><li>Strong knowledge of accounting principles.</li><li>Excellent communication and negotiation skills.</li><li>Proficiency in MS Office and accounting software.</li><li>Ability to work independently and under pressure.</li></ul>Preferred Candidate:<ul><li>Female candidates are encouraged to apply.</li><li>Candidates with UAE experience will be an advantage.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

Debt Collector

NAJ Logistics Express Inc.

We are seeking a sharp, driven Financial Controller with a deep understanding of the maritime sector. If you excel at managing complex financial processes and optimizing ocean freight procurement, this role is for you.Key Responsibilities:<ul><li>Financial management and reporting.</li><li>Ocean freight procurement and cost control.</li><li>Budgeting, forecasting, and analysis.</li></ul>Qualifications:<ul><li>Relevant experience in the maritime/shipping industry.</li><li>Strong financial management and analytical skills.</li></ul>If you're ready to take the helm of our financial operations, apply now.Job Type: Full-time

Maritime Financial Controller (Arabic speaker)

Explore 49+ Document controller in Sharjah this September. Find roles across top companies and apply now to boost your career.