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document controller

arts island contracting

Job Title: Document Controller Location: Abu Dhabi Department: Project / Administration Reports to: Project Manager / Operations ManagerJob Summary:We are seeking a highly organized and detail-oriented Document Controller to manage and maintain project documentation across various departments. The Document Controller will be responsible for receiving, tracking, distributing, and archiving documents in a timely and efficient manner, ensuring compliance with company standards and project requirements.Key Responsibilities:<ul><li>Document Management</li><li>Establish and maintain document control systems for all project-related files (drawings, submittals, RFIs, contracts, correspondence, etc.).</li><li>Ensure all documents are properly coded, logged, and stored (both physical and electronic formats).</li><li>Receive, check, and distribute incoming documents and drawings according to company procedures.</li><li>Project Coordination</li><li>Coordinate with project teams, consultants, and clients to ensure timely submission and retrieval of required documents.</li><li>Track document submissions, revisions, approvals, and pending responses.</li><li>Prepare transmittals and ensure proper document flow among stakeholders.</li><li>Quality &amp; Compliance</li><li>Ensure document control processes comply with ISO standards and project-specific requirements.</li><li>Maintain confidentiality and ensure proper version control to prevent data loss or duplication.</li><li>Assist in audits and ensure easy retrieval of records when needed.</li><li>Reporting &amp; Archiving</li><li>Generate logs, reports, and document registers regularly for internal and client use.</li><li>Archive project documentation upon completion for future reference and legal compliance.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Engineering, or a related field.</li><li>Minimum 2&ndash;5 years of experience as a Document Controller in the construction or engineering sector.</li><li>Proficient in MS Office, Document Control Software (e.g., Aconex, EDMS, Procore, Primavera Contract Management).</li><li>Excellent organizational, communication, and time management skills.</li><li>Strong attention to detail and ability to work under pressure.</li></ul>Preferred:<ul><li>Experience with fast-track projects and multi-disciplinary construction environments.</li><li>Familiarity with UAE authorities and documentation requirements (e.g., ADM, DEWA, DCD).</li><li>Knowledge of ISO 9001 documentation standards</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Years of Experience in UAE </li><li>Do you have any experience in Contracting Company ? </li><li>Are able to join immediately ? </li><li>Expected Salary</li></ul>

Document Controller

Al Jomaih Energy and Water

<div>Al Jomaih Energy &amp; Water (AEW) headquartered in Saudi Arabia, is a fast-growing investor, lead developer, and operator of utility and infrastructure projects in various geographical markets such as KSA, GCC, Asia &amp; North Africa, with investments in 6 GW of Conventional and Solar power plants, and around 700,000 m3/day of water.
AEW was established in 2007, as a subsidiary of Al Jomaih Holding Company, a leading Saudi conglomerate with a legacy spanning over 80 years, focused on enabling sustainable, social, and economic progress in the Kingdom of Saudi Arabia and beyond.
At AEW, our mission is to tackle new technologies, solve complex problems, and leverage our expertise to unlock opportunities in the Power, Renewables &amp; Water Sectors, while driving impact for our stakeholders across the value chain. 
Role Profile: Document Controller
This is a greenfield CCGT project to be constructed with a net power capacity of 2400 MW, together with its ancillary equipment, associated infrastructure and facilities. The Project comprises the Plant and associated Electrical Special Facilities (ESF). The Plant will be located inland at a site situated approximately 50 km north-east of the City of Abu Dhabi.
This role offers a unique opportunity to engage in the full lifecycle of the project, from design and engineering to construction and operation, all within a dynamic and innovative environment. This project promises stability and long-term impact. 
Location: Taweelah, Abu Dhabi, UAE
Reporting Structure
Project Director
Overview
The Document Controller will be responsible for establishing and maintaining an efficient document control system. The successful candidate will play a key role in ensuring the accuracy, accessibility, and compliance of project documents, contributing to the overall success of the projects. 
Your Job Functions (Duties &amp; Responsibilities)
Document Control System:<ul>
<li>
Establish and maintain a centralized document control system for all project-related documentation.</li>
<li>Develop and implement document control procedures and workflows.</li>
</ul>
Document Management:<ul>
<li>
Receive, log, and distribute incoming project documents to relevant stakeholders.</li>
<li>Ensure proper version control and naming conventions for all documents.</li>
</ul>
Organizing and Filing:<ul>
<li>
Organize and categorize documents in a systematic and accessible manner.</li>
<li>Create and manage electronic and physical filing systems.</li>
</ul>
Quality Assurance:<ul>
<li>
Conduct regular quality checks on documents to ensure accuracy and completeness.</li>
<li>Collaborate with project teams to address and correct discrepancies.</li>
</ul>
Access Control:<ul>
<li>
Manage access permissions to documents, ensuring that only authorized personnel have access.</li>
<li>Monitor and track document access history.</li>
</ul>
Collaboration with Project Teams:<ul>
<li>
Work closely with project managers, engineers, and other team members to understand document requirements.</li>
<li>Facilitate the flow of documents between internal and external stakeholders.</li>
</ul>
Document Retrieval:<ul>
<li>
Ensure the timely retrieval of documents as requested by project teams or external auditors.</li>
<li>Maintain an efficient document retrieval system.</li>
</ul>
Training and Support:<ul>
<li>
Provide training to team members on document control processes and systems.</li>
<li>Offer ongoing support and guidance on document control matters.</li>
</ul>
Requirements<ul>
<li>
Bachelor&rsquo;s degree in business administration, Information Management, or a related field.</li>
<li>5 to 7 years of proven experience as a Document Controller, preferably in the energy or water industry.</li>
<li>Familiarity with document control software and systems.</li>
<li>Excellent organizational and time-management skills.</li>
<li>Strong attention to detail and accuracy.</li>
<li>Proficient in document control software and Microsoft Office applications.</li>
<li>Good communication and interpersonal skills.</li></ul></div>

Aljomaih Energy and Water Company

<div>
 Al Jomaih Energy &amp; Water (AEW) headquartered in Saudi Arabia, is a fast-growing investor, lead developer, and operator of utility and infrastructure projects in various geographical markets such as KSA, GCC, Asia &amp; North Africa, with investments in 6 GW of Conventional and Solar power plants, and around 700,000 m3/day of water.
 
 
 AEW was established in 2007, as a subsidiary of Al Jomaih Holding Company, a leading Saudi conglomerate with a legacy spanning over 80 years, focused on enabling sustainable, social, and economic progress in the Kingdom of Saudi Arabia and beyond.
 
 
 At AEW, our mission is to tackle new technologies, solve complex problems, and leverage our expertise to unlock opportunities in the Power, Renewables &amp; Water Sectors, while driving impact for our stakeholders across the value chain.
 
 
 
 Role Profile:
 
 Document Controller
 
 
 This is a greenfield CCGT project to be constructed with a net power capacity of 2400 MW, together with its ancillary equipment, associated infrastructure and facilities. The Project comprises the Plant and associated Electrical Special Facilities (ESF). The Plant will be located inland at a site situated approximately 50 km north-east of the City of Abu Dhabi.
 
 
 This role offers a unique opportunity to engage in the full lifecycle of the project, from design and engineering to construction and operation, all within a dynamic and innovative environment. This project promises stability and long-term impact.
 
 
 
 Location:
 
 Taweelah, Abu Dhabi, UAE
 
 
 
 Reporting Structure
 
 
 
 Project Director
 
 
 
 Overview
 
 
 
 The Document Controller will be responsible for establishing and maintaining an efficient document control system. The successful candidate will play a key role in ensuring the accuracy, accessibility, and compliance of project documents, contributing to the overall success of the projects.
 
 
 
 Your Job Functions (Duties &amp; Responsibilities)
 
 
 
 
 Document Control System:
 
 
 
 <ul>
 <li>
 Establish and maintain a centralized document control system for all project-related documentation
 </li>
 <li>
 Develop and implement document control procedures and workflows
 
 
 </li>
 </ul>
 
 Document Management:
 
 
 
 <ul>
 <li>
 Receive, log, and distribute incoming project documents to relevant stakeholders
 </li>
 <li>
 Ensure proper version control and naming conventions for all documents
 
 
 </li>
 </ul>
 
 Organizing and Filing:
 
 
 
 <ul>
 <li>
 Organize and categorize documents in a systematic and accessible manner
 </li>
 <li>
 Create and manage electronic and physical filing systems
 
 
 </li>
 </ul>
 
 Quality Assurance:
 
 
 
 <ul>
 <li>
 Conduct regular quality checks on documents to ensure accuracy and completeness
 </li>
 <li>
 Collaborate with project teams to address and correct discrepancies
 
 
 </li>
 </ul>
 
 Access Control:
 
 
 
 <ul>
 <li>
 Manage access permissions to documents, ensuring that only authorized personnel have access
 </li>
 <li>
 Monitor and track document access history
 
 
 </li>
 </ul>
 
 Collaboration with Project Teams:
 
 
 
 <ul>
 <li>
 Work closely with project managers, engineers, and other team members to understand document requirements
 </li>
 <li>
 Facilitate the flow of documents between internal and external stakeholders
 
 
 </li>
 </ul>
 
 Document Retrieval:
 
 
 
 <ul>
 <li>
 Ensure the timely retrieval of documents as requested by project teams or external auditors
 </li>
 <li>
 Maintain an efficient document retrieval system
 
 
 </li>
 </ul>
 
 Training and Support:
 
 
 
 <ul>
 <li>
 Provide training to team members on document control processes and systems
 </li>
 <li>
 Offer ongoing support and guidance on document control matters
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in business administration, Information Management, or a related field
 </li>
 <li>
 5 to 7 years of proven experience as a Document Controller, preferably in the energy or water industry
 </li>
 <li>
 Familiarity with document control software and systems
 </li>
 <li>
 Excellent organizational and time-management skills
 </li>
 <li>
 Strong attention to detail and accuracy
 </li>
 <li>
 Proficient in document control software and Microsoft Office applications
 </li>
 <li>
 Good communication and interpersonal skills
 </li>
 </ul>
</div>

ALEC Data Center Solutions

<div>
 
 
 Are you a detail-oriented documentation professional ready to build your career with one of the region&rsquo;s leading construction companies?
 
 
 
 
 
 
 
 Who We Are
 
 
 
 ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEC Data Centre Solutions delivers the infrastructure behind the digital world. We build and upgrade mission-critical environments for global clients&mdash;always prioritising precision, performance, and speed.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Document Controller, you&rsquo;ll be a key player in ensuring our projects stay on track, on time, and aligned with strategic goals. Your expertise in project scheduling, risk identification, and data-driven decision-making will directly impact the timely and high-quality delivery of complex data centre builds.
 
 
 ALEC Data Centre Solutions combines speed, security, and scalability with technical precision - and you&rsquo;ll be part of a team delivering mission-critical environments trusted by global tech leaders.
 
 
 
 
 
 
 About Your Team
 
 
 
 You will work closely with production, design, and QA/QC teams to ensure that all documentation is properly controlled, accessible, and aligned with both project standards and internal procedures. You'll support internal audits, maintain filing systems, and help ensure the seamless flow of information that drives successful project execution.
 
 
 
 
 
 
 Your Role
 
 
 
 As a Document Controller, you will be responsible for:
 
 
 
 
 <ul>
 <li>
 Data updates like submittal/Records status and keep all registers updated with Document status (Update Current Versions) update all registers.
 </li>
 <li>
 Distributing the submittals from sub-contractors for ALEMCO internal review as per the Document Distribution Matrix.
 </li>
 <li>
 Submitting the project submittals with transmittal cover to the consultant.
 </li>
 <li>
 Scanning and uploading the commented/approved submittals in the project document management system/Server.
 </li>
 <li>
 Preparing files with proper labelling (with traceability of records).
 </li>
 <li>
 Proper file Management &amp; Housekeeping (ISO 9001 Management Protocol - Filing Reliability.
 </li>
 <li>
 Ability to use and operate document management system used (Aconex/Unifier etc.)
 </li>
 <li>
 Saving project documents/records in established Folder structure.
 </li>
 <li>
 Maintaining confidentiality around sensitive information on and terms of agreement.
 </li>
 <li>
 Preparing ad-hoc reports on projects as needed.
 </li>
 <li>
 Ensuring to professionally indent all original documents related to the projects such as Construction and drawings, Schematics, Statutory.
 </li>
 <li>
 Maintaining hard copy references and library of all documents and ensure easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 
 Experience:
 
 
 
 Minimum 5 years in a document control role in construction environment, preferably 2 years in QA/QC department.
 
 
 
 
 
 
 Knowledge &amp; Skills:
 
 
 <ul>
 <li>
 Document control systems and file management
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in MS Office Suite
 </li>
 <li>
 Attention to detail and confidentiality
 </li>
 <li>
 Basic understanding of joinery terminology, materials, and workflow
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Familiarity with ISO 9001 and quality systems
 </li>
 <li>
 Experience with QA/QC documentation and inspection tools
 </li>
 <li>
 Ability to read joinery/architectural drawings
 </li>
 <li>
 Awareness of HSE standards in a factory environment
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of UAE most iconic projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join
 
 ALEC Data Center Solutions
 
 and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
</div>

<div>
 
 Job Description
 
 
 
 With more than 14000 people around the globe, GHD is one of the world&rsquo;s leading professional services companies operating in the global markets of water, energy and resources, environment, property and buildings, and transportation. Serving clients across five continents and the Pacific region, GHD people share a passion for exceeding the expectations of our clients and contributing to their success.
 
 
 If you want to start a career with impact, being involved in solving everyday problems through to tackling some of the great challenges our clients and communities face, you&rsquo;ll find that here at GHD.
 
 
 We're looking for a
 
 Document Controller
 
 to join our dynamic team and prepare project cost, forecast, estimating, tracking, analysis, and reports.
 
 
 This role will also be involved in maintaining internal labor and project costs to allocated budget, perform cost analysis and advising project leaders on cost over-runs, working with computerized databases to manage project changes and minimize costs, overseeing and generating project-based invoices, reviewing and improving cost control systems to streamline and create more efficient cost analysis and reporting mechanisms, and supporting project team with labor projections, reallocations, and general cost reporting.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Control design documentation for the project/department
 </li>
 <li>
 Maintain up to date records of financial status of projects
 </li>
 <li>
 Assist in the control of other documentation types as directed.
 </li>
 <li>
 Liaise with project/department staff, to achieve efficient data transmission, appropriate process alignment and a high standard of service deliver
 </li>
 <li>
 Provide support to staff in the Project Management Group and others, as required.
 </li>
 <li>
 All clerical and administrative duties such as typing, transmittals, registering correspondence,
 </li>
 <li>
 updating quality records, filing, binding, scanning, copying etc required of the role.
 </li>
 <li>
 Support and liaise with members of the Project Management team to ensure processes and procedures are being implemented.
 </li>
 <li>
 Through a process of training and self-learning, become familiar with GHDs document and job management systems.
 </li>
 <li>
 Provide a full document control support role including daily tasks such as: &ndash; Expedite the review and approval of documentation including engineering documents and drawings and vendor data, and procedures. &ndash; Plan, supervise and record document flow to and from all necessary parties including engineering and construction contractors, sub-contractors and the project office. &ndash; Write standard letters. &ndash; Update quality records. &ndash; Record and issue all incoming and outgoing project correspondence and contractual notices. On certain projects, this may include e-mails. &ndash; Issues transmittals and receipts concerning the documents in circulation. &ndash; Complete all necessary typing and filing as required. Develop familiarity with GHD DTC and understanding of required formatting and presentation of documents. &ndash; Financial reporting - project cost updates in spreadsheet format, tracking earned value, assistance with invoicing. &ndash; Program management - assistance with Suretrak programming
 </li>
 <li>
 Assist with job management using PM tools (MS Access) for issues management and risk management
 </li>
 <li>
 Document Preparation: Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.
 </li>
 <li>
 Cost Accounting: Evaluate costs and identify variances or opportunities to improve profitability for more senior colleagues.
 </li>
 <li>
 Cost Calculation and Analysis: Prepare and analyze accurate costings for construction, maintenance, or improvement works. Will include calculations covering materials, quantities, and labor time.
 </li>
 <li>
 Cost Price Calculation: Work independently to collate and analyze cost price and/or project data using data modeling tools and algorithms to calculate cost process and project estimates.
 </li>
 <li>
 Personal Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
 </li>
 <li>
 Operational Compliance: Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.
 </li>
 <li>
 Cost Reduction: Contribute to reviewing costs, generate ideas for cost reduction, and contribute to the implementation of cost saving initiatives.
 </li>
 <li>
 Project Reporting and Review: Contribute to project and program reporting and review by organizing meetings and by preparing project and/or program papers (e.g., agendas, reports, and presentations).
 
 
 </li>
 </ul>
 
 Take on some of the world's toughest challenges- with everyone at GHD backing you every step of the way.
 
 
 
 
 At GHD, we celebrate the power of a multicultural workforce and champion individual achievement. As an equal opportunity employer, we are committed to providing fair and inclusive employment opportunities to all qualified candidates and employees&mdash;regardless of background, identity, or experience. We believe that diversity drives innovation, and we welcome the unique perspectives that each team member brings to our organization.
 
</div>

jadara home for real estate and development

Responsibilities:<ul><li>Manage and control all company documents related to real estate operations including contracts, agreements, approvals, permits, drawings, and correspondence</li><li>Maintain an organized digital filing system while working from home</li><li>Ensure proper document registration, tracking, and version control</li><li>Maintain accurate document registers and logs for all incoming and outgoing documents</li><li>Coordinate with Sales, Leasing, Finance, HR, Legal, and Operations teams via email, phone, or online platforms</li><li>Visit the Municipality and other government authorities to submit, follow up, and collect documents, approvals, and permits as required</li><li>Handle documentation related to property registration, NOCs, approvals, and licenses</li><li>Monitor expiry dates of important documents and inform concerned departments for timely renewal</li><li>Maintain confidentiality and ensure secure handling of all company and client documents</li><li>Prepare reports on document status, pending approvals, and submissions when required</li><li>Work from home on regular days and visit the office only 2 days per week for coordination, filing, and document handover</li><li>Ensure compliance with company policies and UAE real estate / municipality regulations</li></ul>Requirements:<ul><li>Male UAE National (Emirati) only</li><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field</li><li>Prior experience with Municipality and government document submissions preferred</li><li>Proficient in MS Office (Word, Excel, Outlook) and document management systems</li><li>Strong organizational and time management skills</li><li>Ability to work independently and meet deadlines</li><li>Good communication skills in Arabic and English</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Mace

<div>
 Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.
 
 
 
 The Project
 
 
 
 Mace is providing project management services on a large mixed-use regeneration development in Abu Dhabi. The site will have commercial work places and retail units along with public realm.
 
 
 
 You&rsquo;ll Be Responsible For
 
 
 
 <ul>
 <li>
 Provides document management and general administrative support to the project team.
 </li>
 <li>
 Organizes internal and external meetings, including presentations, documents, and equipment setup.
 </li>
 <li>
 Maintains electronic file-sharing systems such as SharePoint and Unifier.
 </li>
 <li>
 Administers user access permissions to ensure secure and appropriate access.
 </li>
 <li>
 Conducts quality checks on all incoming documents as per standard procedures.
 </li>
 <li>
 Creates, updates, and manages distribution groups to ensure accurate information flow.
 </li>
 <li>
 Maintains the project work package matrix and assigns documents accordingly.
 </li>
 <li>
 Generates system reports as required by the project team.
 </li>
 <li>
 Ensures compliance with key processes like the RFI process.
 </li>
 <li>
 Develops workflows and process maps; arranges meetings and records minutes when needed.
 
 
 </li>
 </ul>
 
 You&rsquo;ll Need To Have
 
 
 
 <ul>
 <li>
 Middle East experience is an advantage.
 </li>
 <li>
 Proficient in core IT systems, including Microsoft 365 (MS365) suite.
 </li>
 <li>
 Experienced with project management and document control platforms such as Unifier, Autodesk Construction Cloud (ACC), and SharePoint.
 </li>
 <li>
 Solid understanding of core construction processes and project information flows.
 
 
 </li>
 </ul>
 
 Our values
 
 
 
 
 Safety first - Going home safe and well:
 
 We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.
 
 
 
 Client focus - Deliver on our promise:
 
 We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.
 
 
 
 Integrity - Always do the right thing:
 
 We influence positive outcomes within our industry, while always aligning with our compliance obligations.
 
 
 
 Create opportunity - For our people to excel:
 
 We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.
 
 
 Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.
 
 
</div>

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