Document Controller

Al Jomaih Energy & Water (AEW) headquartered in Saudi Arabia, is a fast-growing investor, lead developer, and operator of utility and infrastructure projects in various geographical markets such as KSA, GCC, Asia & North Africa, with investments in 6 GW of Conventional and Solar power plants, and around 700,000 m3/day of water.

AEW was established in 2007, as a subsidiary of Al Jomaih Holding Company, a leading Saudi conglomerate with a legacy spanning over 80 years, focused on enabling sustainable, social, and economic progress in the Kingdom of Saudi Arabia and beyond.

At AEW, our mission is to tackle new technologies, solve complex problems, and leverage our expertise to unlock opportunities in the Power, Renewables & Water Sectors, while driving impact for our stakeholders across the value chain.

Role Profile: Document Controller

This is a greenfield CCGT project to be constructed with a net power capacity of 2400 MW, together with its ancillary equipment, associated infrastructure and facilities. The Project comprises the Plant and associated Electrical Special Facilities (ESF). The Plant will be located inland at a site situated approximately 50 km north-east of the City of Abu Dhabi.

This role offers a unique opportunity to engage in the full lifecycle of the project, from design and engineering to construction and operation, all within a dynamic and innovative environment. This project promises stability and long-term impact.

Location: Taweelah, Abu Dhabi, UAE

Reporting Structure

Project Director

Overview

The Document Controller will be responsible for establishing and maintaining an efficient document control system. The successful candidate will play a key role in ensuring the accuracy, accessibility, and compliance of project documents, contributing to the overall success of the projects.

Your Job Functions (Duties & Responsibilities)

Document Control System:

• Establish and maintain a centralized document control system for all project-related documentation.
• Develop and implement document control procedures and workflows.

Document Management:

• Receive, log, and distribute incoming project documents to relevant stakeholders.
• Ensure proper version control and naming conventions for all documents.

Organizing and Filing:

• Organize and categorize documents in a systematic and accessible manner.
• Create and manage electronic and physical filing systems.

Quality Assurance:

• Conduct regular quality checks on documents to ensure accuracy and completeness.
• Collaborate with project teams to address and correct discrepancies.

Access Control:

• Manage access permissions to documents, ensuring that only authorized personnel have access.
• Monitor and track document access history.

Collaboration with Project Teams:

• Work closely with project managers, engineers, and other team members to understand document requirements.
• Facilitate the flow of documents between internal and external stakeholders.

Document Retrieval:

• Ensure the timely retrieval of documents as requested by project teams or external auditors.
• Maintain an efficient document retrieval system.

Training and Support:

• Provide training to team members on document control processes and systems.
• Offer ongoing support and guidance on document control matters.

Requirements

• Bachelor’s degree in business administration, Information Management, or a related field.
• 5 to 7 years of proven experience as a Document Controller, preferably in the energy or water industry.
• Familiarity with document control software and systems.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Proficient in document control software and Microsoft Office applications.
• Good communication and interpersonal skills.